Organisation Details. DFAT Accreditation Page 1 of 38. Organisation. Agency s Chief Executive Officer. Primary Contact. Organisation Overview

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1 DFAT Accreditation Page 1 of 38 Page 1 of 38 Organisation Details indicates a required field. Organisation Organisation Name Postal Address Address Suburb State Postcode Street Address Address Suburb State Postcode Business Phone Website Must be an Australian phone number Must be a URL Agency s Chief Executive Officer Name of incumbent Title First Name Last Name Official title Start Date Must be a date. dd/mm/yyyy Primary Contact Primary Contact Name Title First Name Last Name Official title Phone Number Must be an international phone number (country code, area code, phone number) Must be an address Organisation Overview Overview

2 DFAT Accreditation Page 2 of 38 Page 2 of 38 Must be no more than 500 words Accreditation Details indicates a required field. Accreditation Information NGOs can seek accreditation at either Base or Full level. Base Accreditation Organisations applying for base accreditation are expected to have sufficient capacity to address criteria across 5 categories of assessment and a minimum 2 year track record of implementing development projects that would satisfy the ANCP Guidelines. Organisations applying for Base accreditation must have a minimum recognised development expenditure of $50,000, averaged over three years. Full Accreditation Organisations applying for full accreditation are expected to have sufficient capacity to address additional criteria across the same 5 categories of assessment as base accreditation and a minimum 2 year track record of implementing development projects that would satisfy the ANCP Guidelines. Organisations applying for Full Accreditation must have a minimum recognised development expenditure of $100,000, averaged over three years. Subject to the DFAT delegate's decision on accepting the NGO into ANCP: Base-accredited NGOs receive a fixed amount of funding as an accreditation factor. The accreditation factor is capped at a maximum amount per organisation per annum. Full accredited NGOs receive a higher fixed amount as an accreditation factor, plus a volume factor proportional to their average recognised development expenditure compared to all full accredited NGOs. Criteria for Base and Full level accreditation are outlined in the Australian NGO Accreditation Manual. Re-applying for Accreditation? If Yes, Date of Last Accreditation Must be a date What level of Accreditation are you applying for? Australian Council for International Development (ACFID) Membership The Australian Council for International Development is the peak Council for Australian not-for-profit aid and development organisations working to attain a world where gross inequality and extreme poverty are eradicated. More about ACFID. Attach: Most recent confirmation from ACFID of signatory status Criterion A1: Legal Status indicates a required field. This criterion seeks to verify a partner's identity to establish that the NGO is a charity registered in Australia and is not included on any prohibited entities listings. Australian Business Number NOTE: Only Australian Organisations may apply. Individuals, as well as organisations based outside Australia, are not eligible to apply and your application cannot be accepted by DFAT. ABN Lookup The ABN provided will be used to look up the following information. Click Lookup above to check that you have entered the ABN correctly. Information from the Australian Business Register

3 DFAT Accreditation Page 3 of 38 Page 3 of 38 Information from the Australian Business Register ABN Organisation Name Status Type of Organisation Is registered for GST? Is a Charity? Is a Deductible Gift Recipient (DGR)? Tax Concessions Registered Address Must be an ABN Type Organisation operates an overseas aid fund from which tax deductible receipts for overseas aid programs are issued? Australian Charities Not-for-profit Commission Date of registration with the Australian Charities Not-for-profit Commission Must be a date. dd/mm/yyyy Criterion A2: Governance indicates a required field. This criterion seeks to verify a partner s identity including membership structure and governance arrangements to establish that the NGO s governance structure and practices ensure accountability, including to its supporters. Upload Provide the following documents: Governing Instrument For example: Certificate of Incorporation, Rules, Constitution, Trust Deed, Memorandum, Articles of Association AGM Minutes for last two years Most recent Annual Report Most recent Audited Financial Statements Three most recent Governing body meeting minutes Organisation Chart If available

4 DFAT Accreditation Page 4 of 38 Page 4 of 38 Provide reference to relevant clauses in uploaded governing instrument that outline: Membership The election or appointment and induction process of the governing body The key functions or role of the governing body Compliance obligations such as annually auditing financial statements Any provisions relating to conflict of interest Membership Complete the following table outlining Membership types. (Formal members are defined as members who are approved by the Board and can vote at the AGM.) Membership type Number of members e.g. formal members, ordinary members, associate members, donors, supporters Must be a number Total: Add More... Governing body List the office holders of the governing body e.g. president, secretary, treasurer, board member Office Holder Name Position Length of Service Occupation Number of months Add More... The guidelines require a delineation of responsibilities between the governing body, management and staff, and volunteers. Decision-making procedures and role descriptions should be documented. If the NGO relies on the voluntary efforts of governing body members to handle any of its operations, or if for example, multiple family members are involved in its governance and operations, there must be clear delineations of roles, role descriptions and decision-making procedures (for example, no two family members should be bank signatories or be solely responsible for decision making). Those arrangements should be documented and approved by the governing body. Describe organisational governance and management structure Conflict of Interest Policy Does your organisation have a Conflict of Interest Policy? Must be no more than 250 words The NGO should have mechanisms in place to handle potential conflicts of interest among governing body members. For NGOs seeking full accreditation, those mechanisms must be explicit in the governing instrument or a board-approved policy. NGOs seeking base accreditation must be able to at least demonstrate good practice in handling conflicts of interest, such as the inclusion of a standing agenda item at governing body meetings and the documentation of any examples of conflict of interest in the minutes of governing body meetings. For example, the Board always has a quorum for dealing with any conflict of interest matters which may arise among Board members from a single family.

5 DFAT Accreditation Page 5 of 38 Page 5 of 38 If Yes, provide the following information: Policy title Date Approved Must be a date If No, provide the following information: In the absence of a formal policy, describe any mechanisms in place to manage conflict of interest. Global Network or Alliance Is your organisation part of a global network or alliance? Describe how your organisation is independent from the international network A Global Network or Alliance is a group of international organisations who have developed formal linkages to work together to achieve their objectives. Where an Australian NGO is part of an international network, it needs to establish that it is sufficiently independent from that network in order to be accountable to its Australian membership. MoU between NGO and international network Provide reference to any relevant clauses in MoU or equivalent between your organisation and the international network that demonstrates your independence Additional questions for Full Accreditation (Not Applicable) Complete the following table outlining sub committees within a global network. Please be explicit:

6 DFAT Accreditation Page 6 of 38 Page 6 of 38 Sub-committee Key function Meeting frequency Must be no more than 25 words Add More... Criterion B1: Track Record indicates a required field. This criterion seeks to verify past performance to establish that the NGO has a documented track record of achieving development outcomes in developing countries. Outline the Vision / Purpose / Mission of the organisation Provide reference to relevant clause in

7 DFAT Accreditation Page 7 of 38 Page 7 of 38 uploaded governing instrument that outlines organisation's Objects/Objectives Project details Complete the following table to provide a brief description of three current projects which represent your organisation s overall development approach and (if available) which adhere to the Australian NGO Cooperation Program guidelines and guiding principles. Projects should only be listed where the NGO has oversight of the planning, design, implementation and monitoring of project activities, including finances. Some of those tasks may be delegated to the NGO s in-country partners, but the organisation should still be in a well-informed position and able to influence decisions throughout the project cycle. Projects should not be listed where the NGO has only raised funds and sent them to an in-country partner or other party. Funds which are managed in this way are an example of "channelled funds" (refer to RDE Guidelines). Use the "Add More" button below to add additional project details for each. Project name Description Objectives Name of Delivery Partner (s) Beneficiaries Must be a number Expected Outcomes Add More Income for development projects Complete the following table to outline your organisation s income for development projects in the last 3 financial years

8 DFAT Accreditation Page 8 of 38 Page 8 of 38 Income Year Amount Year Amount Year Amount $ $ $ For example: DFAT ANCP, DFAT other, Grants from other Australian government sources, other grants including overseas and consultancies e.g 2012/13 Must be a dollar amount e.g. 2011/12 Must be a dollar amount e.g. 2010/11 Must be a dollar amount Total: Total: Total: Add More... Attach a list of all projects included in your RDE calculations for the most recent completed financial year. Attach list Non development activities? Definitions of Development Activities and Non-development Activities can be found in the RDE Guidelines. Non-development activities include welfare, evangelistic and party political activities. NGOs can be engaged in non-development activities, but those activities must not be funded using Australian Government or tax deductible funds that are earmarked for development activities. Many NGOs that are engaged in both non-development and development activities have chosen to structurally or even legally separate the parts of their organisations that do each type of work. At the very least, an NGO involved in non-development activities such as evangelism must be able to demonstrate how funds are raised, managed and accounted for separately for the different purposes, how projects are managed and monitored separately, and how partners and communities manage and monitor the separation. Does your organisation undertake nondevelopment activities? If yes, describe how your organisation differentiates between development activities and non-development activities. Does your organisation have a policy relevant to this aspect of practice? If yes, please attach Additional questions for Full Accreditation (Not Applicable) Program Strategy (Not Applicable)

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10 DFAT Accreditation Page 10 of 38 Page 10 of 38 Global Programs If an Australian NGO is contributing to globally funded activities, it must be able to demonstrate its involvement in the program management cycle as part of the agreed framework for global programs. While the NGO does not need to be an active participant at all points in the cycle, it should provide examples of where it has participated in the management of global programs and demonstrate its capacity to intervene where its interests dictate. Is your organisation contributing to globally funded activities; for example through a global network or alliance?

11 DFAT Accreditation Page 11 of 38 Page 11 of 38 Criterion B2: Good Sector Practice indicates a required field. This criterion seeks to establish that the NGO is committed to and operates in a manner consistent with current good practice guidelines for the sector including the ACFID Code of Conduct, safeguards and effectiveness principles. Approach to project or program design Describe your approach to undertaking project design, with specific reference to the participation of partner and primary stakeholders. Provide one example of a completed design document. Describe your strategies for ensuring the participation of marginalised, vulnerable and less represented groups of people in the development process, including women, children and people with disability. Capacity Building Describe your approach to building local community capacity Does your organisation have a formal policy

12 DFAT Accreditation Page 12 of 38 Page 12 of 38 relating to building local capacity? If yes, provide Capacity Building Policy policy Sustainability Describe how your organisation ensures the sustainability of development outcomes. Does your organisation have a formal policy relating to sustainability? If yes, provide your Sustainability Policy Child Protection To ensure that NGOs understand and act on their obligations for managing risks to children, DFAT has mandatory child protection compliance standards, which are outlined in the DFAT Child Protection Policy. DFAT requires NGOs to develop their own child protection code of conduct and to ensure that all personnel implementing DFATfunded activities agree to it and abide by it. It also requires overseas partners who are receiving DFAT funding to have their own child protection policies in place if they are implementing activities involving personnel working with children. Child Protection Policy Policy title Date of Board approval of child protection Describe how your organisation operationalises this policy? Must be a date Gender Equality and Equity Gender Policy Policy title Date approved Describe how your organisation operationalises this policy? Must be a date

13 DFAT Accreditation Page 13 of 38 Page 13 of 38 Upload (Not Applicable) Disability inclusion Describe how your organisation incorporates disability inclusive principles into activities. For full accreditation, the following question must be answered Describe your organisation s approach to assessing and mitigating environmental impact in overseas programs?

14 DFAT Accreditation Page 14 of 38 Page 14 of 38 Humanitarian relief (Not Applicable) Criterion B3: Program Capacity indicates a required field. Project management This criterion seeks to establish that the NGO has the capacity to exercise appropriate influence and control throughout the project cycle to add value to the development process and to manage risk, as well as capacity to deliver program/project objectives in a way that meets contractual obligations to DFAT. Management systems that address all aspects of the project cycle, risk management and appropriate decision making processes are all part of that capacity. Organisations should, where possible, demonstrate a track record of managing projects that meet Australian NGO Cooperation Program guidelines and guiding principles. Financial risk is assessed under Criterion E. Describe how your organisation identifies its projects Describe how your organisation designs its projects Must be no more than 250 words Must be no more than 250 words Template used for project design Typically, an appraisal seeks to ensure that the potential project supports the organisation s overall development priorities and strategy; that it reflects key development principles, such as community participation and sustainability; that the overseas partner

15 DFAT Accreditation Page 15 of 38 Page 15 of 38 responsible for implementing the project has sufficient capacity and support; and that the goals, budget and approach of the project appear reasonable. In addition, for activities funded by the Australian Government, project appraisal must ensure that the project does not include welfare, evangelistic or partisan political activities and does not support organisations or individuals linked with child sex offences or terrorism. Describe how your organisation appraises its projects and specifically who undertakes the appraisal process Must be no more than 250 words. i.e. staff, a committee, external advisors etc Template used for appraisal your organisation part of a global network or alliance? on page 4". NGOs are expected to have in place adequate systems to comprehensively manage risk. As a minimum, this would include appropriate travel insurance and guidelines for staff and volunteers travelling overseas; risk assessment and management integrated into the NGO s project management system; an appraisal system related to partner capacity; comprehensive agreements with overseas partners; and attention by the governing body to issues of high risk. Describe how your organisation assesses and manages project level risk

16 DFAT Accreditation Page 16 of 38 Page 16 of 38. Attach one example of a project level risk management matrix or plan Describe how your organisation manages risk associated with staff safety and security. Make reference to the policy if available The Australian NGO is expected to have a counter terrorism policy which outlines the organisation s commitment to taking all reasonable efforts towards ensuring that it does not provide support to organisations that are listed by the Australian Government as terrorist organisations. In addition, the Australian NGO is required to pass on its counter terrorism obligation to its partners and this should be reflected in the partnership agreement between the NGO and its partners. Describe the procedures used to prevent funds going directly or indirectly to individuals or organisations associated with terrorism. Counter Terrorism Policy Policy title If applicable

17 DFAT Accreditation Page 17 of 38 Page 17 of 38 Date approved Must be a date Personnel Outline your organisation s practices to check the integrity of staff, contractors and volunteers prior to engagement with specific reference to: HR Policy Code of Conduct Staff Safety and Security Policy Staff involved in development Complete the following table with regards to program, finance and technical staff involved in development: In-Australia staff In-Australia volunteers In-country staff In-country volunteers Must be a number Must be a number Must be a number Must be a number Total: Total: Total: Total: Criterion B4: Monitoring and Evaluation indicates a required field. This criterion seeks to verify an NGO s approach to performance management by establishing that the NGO is able to assess the effectiveness of development activities. Organisations may wish to also refer to monitoring and evaluation requirements for the Australian NGO Cooperation Program. Monitoring The NGO is expected to have established systems that enable it to track the progress and determine the effectiveness of the work of its partners and programs overseas. It must have systems that: provide regular project/program progress information collect sufficient information to enable the NGO to analyse project progress and make appropriate decisions collect sufficient information to enable the NGO to make assessments of project outcomes and impacts. The NGO is expected to have developed its own monitoring and reporting tools and not rely on DFAT reporting tools as its main form of monitoring. While useful for DFAT as a donor, DFAT reports do not capture the depth of monitoring that is expected of an accredited NGO. Reporting from in-country partners should be supplemented by the organisation s own field monitoring and regular contact between the NGO and the overseas partner. Monitoring and reporting are also expected to reflect key project management and development principles, such as attention to community empowerment, sustainability, gender, the environment, financial accountability and risk management. Describe how projects are monitored and who is responsible for undertaking monitoring? How often do you receive interim or progress reports from the field? Template for progress reporting

18 DFAT Accreditation Page 18 of 38 Page 18 of 38 Describe how interim or progress reports and field monitoring reports are used in your organisation? Where partners undertake project monitoring, how does your organisation ensure the quality of monitoring? Template for field monitoring report What procedures does your organisation have for making changes to a project if monitoring indicates this is needed? Evaluation Evaluation is a distinct exercise that makes an assessment of the approach, methodology, outcomes and impacts of a project or program. Evaluations undertaken by NGOs seeking base accreditation may be smaller and more limited than those for NGOs seeking full accreditation, but they must still demonstrate that they are undertaken by those without a direct interest in the project and that they have the ability to produce a qualified assessment of project outcomes. While an assessment of outcomes and impact may not be possible in the early stages of a particular project, there must be sufficient evidence from the NGO s portfolio of activities that it has made substantial efforts to make such assessments. Describe how your organisation generally conducts project evaluations? Provide a list of recent evaluations E.g. peer review, internal, external.

19 DFAT Accreditation Page 19 of 38 Page 19 of 38 Evaluation Name Date Undertaken Provide up to 10 most recent evaluations Must be a date Add More... Describe how your organisation uses the findings and recommendations from evaluations Upload Provide the following documents: One example of an Executive Summary of an evaluation report or full evaluation report if not longer than twenty pages Additional Questions for Full Applicants (Not Applicable)

20 DFAT Accreditation Page 20 of 38 Page 20 of 38 Criterion C1: Documented partnership arrangements indicates a required field. This criterion seeks to verify the identity and structure of downstream partners by establishing that the NGO has documented, contractual frameworks in place to manage partnerships, projects and programs through appropriate documentation. Upload Provide the following documents: One example of a signed agreement - The NGO should be able to demonstrate a record of working with in-country entities. Local partners could include the NGOs own country office, indigenous NGOs, in-country government partners, local civil society organisations, village groups or other informal associations. Complete the following table listing all current partners Country Partner name Type of organisation Years of Involvement e.g. 5 Add More... For accreditation at both Base and Full level, the NGO must have documented agreements in place with all partners and for all projects or programs. The agreements may be formalised in MoUs, annual contracts, exchanges of letters or other documents covering the partnership or specific projects. Documents should identify downstream partners and intended beneficiaries.

21 DFAT Accreditation Page 21 of 38 Page 21 of 38 Whatever form the agreements take, as a minimum they must reflect the contractual obligations of the organisations and embody reasonable project management practices. Describe documented arrangements your organisation has with incountry partners Agreement template Provide reference to the relevant clauses in your partner agreements which relate to your organisation's contractual obligations under a head agreement with DFAT with particular reference to child protection and counter-terrorism. Clauses in partnership agreement Issue addressed e.g counter-terrorism Add More... Describe how your organisation ensures shared understanding and acceptance by partners and the organisation with agreements and relevant policies Describe how your organisation responds to poor partner or organisation performance providing reference to the relevant clause/s in your agreements Additional Questions for Full Applicants (Not Applicable) This section has been disabled because of your response to question: "What level of Accreditation are you applying for? on page 2Is your organisation part of a global network or alliance? on page 4".

22 DFAT Accreditation Page 22 of 38 Page 22 of 38 Criterion C2: Partner Capacity indicates a required field. This criterion seeks to establish that the NGO takes a systematic approach to assessing the capacity and performance of its partners to deliver and develop projects or programs appropriate for that capacity. Capacity assessment The NGO should have internal processes in place to review and understand the capacities of its partners as these are likely to change over time. The organisation should use a transparent, systematic approach, such as a standardised set of criteria or guidelines, to assess all aspects of partner capacity. An assessment might be undertaken initially to determine the suitability of a new partner, and would usually cover all aspects of the partner organisation, such as its legal structure, integrity, philosophies and practices, project and financial management capacities and so on. The assessment should be revisited from time to time throughout the life of the partnership. Describe the process used by your organisation to assess the capacity of potential partners Describe an example of how your Organisation has accommodated partner capacity in project design. Does your organisation support partners to undertake nondevelopment activities? If Yes, describe how your organisation ensures your partners are differentiating between development activities and non-development activities Partners adhering to key policies Describe how your organisation ensures

23 DFAT Accreditation Page 23 of 38 Page 23 of 38 partners understand, accept and comply with your organisation's Child Protection Policy?. Make reference to the Child Protection policy attached in B2 if applicable. Describe how your organisation ensures that partners have systems in place to comply with counter terrorism requirements.. Additional Questions for Full Applicants (Not Applicable) Criterion C3: Effective Partnerships indicates a required field. This criterion seeks to establish that the NGO s partnerships reflect good development practice of equality, mutual respect and learning, selfreliance, accountability and transparency through appropriate documentation such as written agreements, documented records of meetings, correspondence etc. Effectiveness of partnerships List the attributes or characteristics your organisation seeks in its partners

24 DFAT Accreditation Page 24 of 38 Page 24 of 38 How does your organisation ensure that its partnerships reflect the principles of equality, mutual respect and learning, self-reliance, accountability and transparency? Additional Questions for Full Applicants (Not Applicable)

25 DFAT Accreditation Page 25 of 38 Page 25 of 38 Criterion D1: Branding and Identity indicates a required field. This criterion seeks to assess that NGOs and their partners acknowledge and attribute Australian government support. NGOs need to demonstrate that they have the commitment and capacity to comply with DFAT Visual Identity Guidelines. Describe your organization s approach to acknowledging and attributing the Australian identity and the support of the Australian Government in: - Australia

26 DFAT Accreditation Page 26 of 38 Page 26 of 38 Countries where support is provided If your organisation has received support from the Australian Government, please attach up to three examples of promotional or other materials which shows public recognition of the Australian identity and the support of the Australian Government in Australia and in countries where support has been provided. Australia Countries where support has been provided Describe your organisation s processes and systems to ensure that the NGO's partners will comply with the requirements of the DFAT Visual Identity Guidelines Additional Questions for Full Applicants (Not Applicable) of the DFAT Visual Identity Guidelines. Provide reference to the clause Criterion D2: Transparency and Accountability indicates a required field. This criterion seeks to assess an organisation s commitment to providing accurate, timely and accessible information about the organisation, its objectives and its activities, in a manner that respects the dignity of recipient communities.

27 DFAT Accreditation Page 27 of 38 Page 27 of 38 Transparency Describe your organisation s approach to sharing detailed information with its stakeholders on its work including policies, plans, processes and the results of its activities including evaluations and research. Webpage reference 1 Webpage reference 2 Webpage reference 3 Must be a URL Must be a URL Must be a URL Provide three examples of information materials that have been shared with your organisation s stakeholders in Australia and overseas: Attach the three documents here Multiple documents can be attached This section has been disabled because of your response to question: "What level of Accreditation are you applying for? on page 2Is your organisation part of a global network or alliance? on page 4".

28 DFAT Accreditation Page 28 of 38 Page 28 of 38 involved. Its communications should promote partners and beneficiaries as active agents, and not as passive recipients of aid. NGOs should avoid sensationalising the challenges faced in developing countries. If the NGO uses images of people involved in projects, it should gain their permission in a way that is culturally appropriate and contextually sensitive and ensure that they are aware of how the images may be used. Describe your organisation s practice concerning the collection and use of life stories/photos of beneficiaries in promotional materials. Describe how the public is able to make inquiries, suggestions or complaints to your organisation Describe how your organisation manages inquiries, suggestions and complaints from the public

29 DFAT Accreditation Page 29 of 38 Page 29 of 38 Criterion D3: Australian Community Support indicates a required field. This criterion seeks to verify that the NGO has and can maintain Australian community support for its development activities. Funding Fundraising categories should be listed such as events, regular donations, appeals, bequests, etc - with total amounts received for each of the last three financial years. Fundraising Category FY 12/13 FY 11/12 FY 10/11 $ $ $ Must be a dollar amount Must be a dollar amount Must be a dollar amount Total: Total: Total: Add More... Summarise any in-kind, pro-bono or low-bono support your organisation receives from the Australian community Describe how Australian community members are actively involved in the organisation s activities Describe your organisation s strategy for maintaining Australian community support (both financial and in-kind) for its development programs

30 DFAT Accreditation Page 30 of 38 Page 30 of 38 Describe the main regular fundraising activities of your organisation Criterion E1: Financial Management Systems in Australia indicates a required field. The NGO must be able to show that it has the management, administration, financial and technical performance and capacity to participate in DFAT NGO schemes. It must have necessary and sufficient financial and management systems to be accountable for Australian Government funds. General Ledger Provide the name of your general ledger system Does your organisation have a general ledger system with the ability to account for income and expenditure at a project level? Fiduciary Risk Describe your organisation s policies, systems and procedures to ensure funds are used for the purposes for which they are intended Must be no more than 400 words This question seeks to understand how your organisation ensures, for example, that donor funds are applied to the projects or activities that they were intended to support. Another example could relate to ensuring that funds raised for a specific purpose or to support a specific cause are applied as intended. If these arrangements are documented attach a copy (if brief); otherwise provide a copy of the document index and reference the document title. Attach documented arrangements Document Reference How is the document (instructions) made available and used by administrative and project staff, eg intranet, hard copy

31 DFAT Accreditation Page 31 of 38 Page 31 of 38 Describe the policies, systems and procedures in Australia in the following areas: Responsibilities of officers and their delegations Purchasing/contracting policies and procedures Accounts payment systems, including overseas transfers and payments Certification of accounts and acquittals Assets management Staff records Travel approval Financial records management Project financial management Calculation and use of interest, with specific reference to donor funds Management of exchange rate gains/losses, with specific reference to donor funds Describe What general challenges, if any, have you encountered in the last 2 years, with regard to accountability or reporting requirements? Must be no more than 1000 words Audits List audits that have been undertaken of your organisation and any overseas projects in the last five years? Date of audit Type of audit Who undertook the audit Reason for audit (eg, donor requirement, scheduled) Must be a date Add More...

32 DFAT Accreditation Page 32 of 38 Page 32 of 38 Date of audit Type of audit Who undertook the audit Reason for audit (eg, donor requirement, scheduled) Must be a date Add More... Criterion E2: Financial Management Capacity of Partners indicates a required field. This criterion seeks to establish that the NGO and its overseas partners and international affiliates have the capacity and commitment to undertake activities, in a professionally competent manner, especially with regard to financial operations. Describe how your organisation makes an assessment of the financial systems and overall financial capacity of its overseas partner organisations and international affiliates Describe the typical arrangements within documented agreements with delivery organisations for the management and use of funds and which reflect Australian Government financial accountability and reporting obligations Describe your organisation s process

33 DFAT Accreditation Page 33 of 38 Page 33 of 38 for receiving and reviewing project acquittals from delivery organisations Describe any other systems your organisation has in place for financial monitoring of delivery organisations Additional Questions for Full Applicants (Not Applicable)

34 DFAT Accreditation Page 34 of 38 Page 34 of 38 This section has been disabled because of your response to question: "What level of Accreditation are you applying for? on page 2Is your organisation part of a global network or alliance? on page 4". Criterion E3: Financial Risk Management indicates a required field.

35 DFAT Accreditation Page 35 of 38 Page 35 of 38 This criterion seeks to establish that the NGO applies systems to itself and its partners to assess and manage financial risk that are appropriate for its level of expenditure and operating contexts. Financial Risk Describe the systems your organisation uses to manage financial risk Attach a schedule of delegation and authorisation levels for personnel, including cheque signatories Attach a list of your organisation s insurance policies Describe the systems your organisation uses to conduct assessments of financial risks particular to the operating environments and activities it conducts Describe the systems your organisation uses to manage risk related to expenditure through partner and delivery organisations including systems and procedures your organisation may have to control funds sent overseas Must be no more than 400 words Describe your organisation s approach to preventing corruption Must be no more than 400 words Describe your organisation s processes and systems to Must be no more than 400 words

36 DFAT Accreditation Page 36 of 38 Page 36 of 38 effectively prevent, detect and investigate fraud Must be no more than 400 words Describe your organisation s system for reporting and recording allegations of corruption or fraud, any subsequent administrative or investigation action and their outcomes Must be no more than 400 words Has your organisation identified or reported any fraud in the last two years. If yes, provide summary details and describe what action has been taken post discovery to improve financial systems and processes? Must be no more than 400 words Additional Questions for Full Applicants (Not Applicable)

37 DFAT Accreditation Page 37 of 38 Page 37 of 38 Criterion E4: Recognised Development Expenditure indicates a required field. This criterion seeks to establish that the NGO is able to raise its own funds from the Australian community for development activities; differentiate funds for development and non-development activities in Recognised Development Expenditure (RDE) calculations. The required minimum level of RDE, averaged over three years, for base accreditation is $50,000; for full accreditation is $100,000. Eligible contributions include donations of cash, gifts in kind and volunteer services. The NGO should understand which expenditure may be included in RDE, as anything included in RDE is subject to examination (see RDE explanatory notes for guidance). Re-accredited (Not Applicable) This section has been disabled because of your response to question: "Re-applying for Accreditation? on page 2". This section has been disabled because of your response to question: "Re-applying for Accreditation? on page 2". Does your organisation include the value of volunteer services and/or goods-in-kind donations in the RDE calculation If so, are these included in your Audited Financial Statements or Notes to the Accounts? If not, describe the method for valuation of volunteers and goods-inkind and the nature of records mainted to support the calculations. - - Must be no more than 400 words Additional Questions for Full Applicants (Not Applicable)

38 DFAT Accreditation Page 38 of 38 Page 38 of 38 Declaration and Privacy Statement indicates a required field. Authorising Officer All information we collect complies with the Information Privacy Principles under the Privacy Act Your organisation information will only be used for the purpose for which it was provided or in accordance with the Privacy Act We will not add you to other mailing lists unless that is the purpose for which your organisation information has been collected. We will not use your address for any other purpose. We will not disclose your organisation information to a third party except in the following circumstances, in accordance with the Privacy Act 1988, where: you have consented to use of the information for another purpose; 1. we believe on reasonable grounds that use of the information for another purpose is necessary to prevent or lessen a serious and imminent threat to the life or health of the individual concerned or another person; 2. use of the information for that other purpose is required or authorised by or under law; 3. use of the information for that other purpose is reasonably necessary for enforcement of the criminal law or of a law imposing a pecuniary penalty, or for the protection of the public revenue; or 4. the purpose for which the information is used is directly related to the purpose for which the information was obtained. The staff managing this sites are subject to the Commonwealth Privacy Act 1988 I am authorised to complete this application and have read and understood the declaration and privacy statement Authorised person's name Title First Name Last Name Position held Date of declaration dd/mm/yyyy