SEPA in Germany. Quick facts. International Bank Account Number (IBAN) IBAN structure. 31 SEPA Country Sheets - Germany
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1 SEPA in Germany Useful links SEPA German National Bank website - German National SEPA Migration Plan Q download the PDF German National Bank information on Creditor Identifier - Quick facts International Bank Account Number (IBAN) IBAN structure German IBAN accounts have 22 characters Country code 2 letters Check digit 2 numbers German bank/branch code (Bankleitzahl) 8 numbers German national legacy account number 10 numbers Position 1 and 2 Position 3 and 4 Position 5 to 12 Position 13 to 22 DE SEPA Country Sheets - Germany
2 IBAN conversion services The German banking community offers an IBAN BIC service to convert account numbers to the IBAN format, available online at This service is available for a single account number and for mass IBAN conversion services. RBS offers you legacy German account to IBAN conversion services and, if needed, automated enrichment of your payment files, as part of RBS SEPA Accelerator. To learn more about these services please contact your RBS representative. Local payment formats Legacy file formats that can be used until 1 February 2014 DTAUS DTAZV for German domestic non-urgent euro transactions for cross-border non-urgent euro transactions within SEPA zone By 1 February 2014 at the latest you are required to use ISO XML (CGI) files as a replacement for the above-mentioned files, except for niche product Elektronisches Lastschriftverfahren (ELV). RBS offers you value-added solutions to file translation and enrichment, so that your legacy files are translated for you, as part of RBS SEPA Accelerator. To learn more about these services please contact your RBS representative. Payment instruments: convergence to SEPA Legacy payment instruments Single and bulk domestic non-urgent ACH transfers SEPA payment instrument SEPA Credit Transfer (SCT) International Standard Payment (in SEPA zone and in euro) Legacy collection instruments Non pre-authorised direct debit ( Einzugsermächtigung ) SEPA collection instruments SEPA Direct Debit (SDD) Core SEPA Direct Debit (SDD) Business to Business Pre-authorised direct debit ( Abbuchungsauftrag ) Legacy instruments The electronic direct debit scheme Elektronisches Lastschriftverfahren (ELV) Which will be continued Is a niche product and will remain unchanged until 1 February SEPA Country Sheets - Germany
3 Derogations Derogation Applicable Date Applicable Significance for you Translation from BBAN to IBAN Start End Yes As a business client, you are required to provide ordering and beneficiary account numbers in IBAN format for all non-urgent euro transactions within SEPA zone after 1 February Consumers in Germany are not obliged to provide IBAN for national transactions, as banks in Germany are allowed to offer consumer clients conversion services to IBAN until 1 February Niche products Start End ISO XML Start End IBAN and BIC Start End Source: European Central Bank Yes No No Legacy product Elektronisches Lastschriftverfahren (ELV) will not yet migrate to SEPA and will be continued until 1 February 2016; SEPA requirements (IBAN and XML) do not apply to niche products. You are required to use only SEPA payment instruments for all other non-urgent euro transactions within SEPA zone after 1 February You are required to use only ISO XML messages for bulk non-urgent euro payment and collections files within SEPA zone after 1 February You are no longer required to provide BIC codes for national SEPA payments and collections after February 2014; only IBAN will suffice for identification of your national counterparty. Comparison on legacy and SEPA Credit Transfers Scheme Legacy Legacy SEPA Credit Transfer File format DTAUS DTAZV XML Pain XML Pain XML Pain Support of SCT No No Yes Ordering customer and beneficiary account details Legacy accounts and legacy German bank/ branch codes (Bankleitzahls) IBAN accounts, BIC codes, BBAN accounts, bank name/address IBAN accounts and BIC codes 33 SEPA Country Sheets - Germany
4 Scheme Legacy Legacy SEPA Credit Transfer Eligible beneficiaries Consumer and business, but only in Germany Consumer and business Consumer and business, in 32 SEPA countries Delivery timelines for debit on day D D D D RBS cut-off time at D* Access Direct / SWIFTNet FileAct 14h30 CET for files with more than 20k transactions Access Online / Local Electronic Banking / SWIFTNet FIN - 15h30 CET Access Direct / SWIFTNet FileAct 15h15 CET Access Online / Local Electronic Banking / SWIFTNet FIN -15h45 CET 12h00 CET (14h00 CET from September 2013) Book date / value date (when received prior to cut-off time) Debit: D Credit: D Debit: D Credit: D Debit: D Credit: D Clearing and settlement Centralised local clearing Correspondent bank and/ or TARGET2 EBA Step2 *Cut-off times are applicable for those formats/channels that support legacy scheme in the country. Additional optional service The German banking industry agreed to adopt and offer SEPA Direct Debit COR1 scheme on a national level. This scheme allows for shorter (D-1) file submission timelines for first/one-off and recurrent collections compared to the regular Core scheme timelines, with D-5 and D-2 respectively. All other characteristics of this scheme are the same as for regular SEPA Direct Debit Core scheme. RBS intends to support SDD COR1 scheme. As per the IBAN waiver, German banks and PSPs are allowed to offer consumer clients BBAN to IBAN conversion services. 34 SEPA Country Sheets - Germany
5 SEPA Direct Debit (SDD) management Creditor Identifier for SDD German SDD Creditor Identifiers have 18 characters Country code Check digit 2 numbers Business code (set yourself) 3 letters German National Creditor Identifier ( Gläubiger-ID ) 11 numbers Position 1 and 2 Position 3 and 4 Position 5 to 7, default ZZZ Position 8 to 18 DE 12 ZZZ Source: European Payments Council Comparison on legacy and SDD Scheme Non pre-authorised direct debit (Einzugser- Mächtigung) Pre-authorised direct debit (Abbuchungsauftrag) SEPA Direct Debit Core SEPA Direct Debit B-2-B File format DTAUS DTAUS XML Pain XML Pain XML Pain XML Pain XML Pain XML Pain Support of SDD No No Yes Yes Debtor and creditor account details Legacy accounts and legacy German bank/branch codes (Bankleitzahls) Legacy accounts and legacy German bank/ branch codes (Bankleitzahls) IBAN accounts and BIC codes IBAN accounts and BIC codes Eligible debtors Consumer and business, but only in DE Primarily used to collect from consumers Business only, and only in DE Consumer and business, in 32 SEPA countries Business only, in 32 SEPA countries 35 SEPA Country Sheets - Germany
6 Scheme Non pre-authorised direct debit (Einzugser- Mächtigung) Pre-authorised direct debit (Abbuchungsauftrag) SEPA Direct Debit Core SEPA Direct Debit B-2-B Micro enterprises Not applicable Not applicable Not applicable Seen as Business Mandates Creditor holds the mandate Debtor bank holds the original, creditor and debtor hold copies Creditor holds a paper version Creditor and debtor bank hold a paper version Mandate migration Yes, to core No Yes, from legacy Never, always new mandate required Mandate checks by debtor bank Not required Debtor bank checks any collection to ensure that the appropriate authorisation is held from the debtor, prior to execution Not required Obliged to check every transaction against the mandate, before debiting Frequency One-off and recurring One-off and recurring One-off and recurring One-off and recurring Delivery timelines for debit on day D RBS cut-off time on delivery day* D-1 D-1 D-5 for first/ one-off D-2 for recurrent/ last 14h00 CET 14h00 CET 09h00 CET (from June 2013) D-1 09h00 CET (from June 2013) Pre-notification timelines No rules, but standard practice to send notification 1 to 2 weeks in advance No rules, but standard practice to send notification 1 to 2 weeks in advance 14 calendar days prior to day D unless otherwise agreed with debtor 14 calendar days prior to day D unless otherwise agreed with debtor 36 SEPA Country Sheets - Germany
7 Scheme Non pre-authorised direct debit (Einzugser- Mächtigung) Pre-authorised direct debit (Abbuchungsauftrag) SEPA Direct Debit Core SEPA Direct Debit B-2-B Refund rights Businesses: 41 days Consumers: 8 weeks after next debtor s periodic bank account statement (13 months for unauthorised debits) Businesses: none (13 months for unauthorised debits) Consumers: 8 weeks after D Businesses: 8 weeks after D (13 months for unauthorised debits) Businesses: none (13 months for unauthorised debits) Returns (by debtor bank) 2 bank working days after receipt of DD instruction by debtor bank 2 bank working days after receipt of DD instruction by debtor bank From D to D+5 From D to D+2 Reversals (by creditor) Not possible Not possible From D to D+5 From D to D+5 Clearing and settlement Centralised local clearing Centralised local clearing EBA / Step2 EBA / Step2 *Cut-off times are applicable for those formats/channels that support legacy scheme in the country. Reason Code Usage In case of unsuccessful collection, the following R-transaction reason codes will not be used by German debtor banks due to data protection / banking secret / consumer protection reasons; meaning these will not be reported when collecting in Germany: Exception handling of legacy Direct Debit collections At the time of writing, the rules of post-migration handling of R-messages related to legacy direct debit collections have not yet been established. This is currently under investigation in the local bank community. 37 SEPA Country Sheets - Germany
8 Mandate management Legacy mandate migration Only direct debit mandates for the German core legacy direct debit scheme ( Einzugsermächtigungsverfahren ) can be migrated into direct debit mandates for the SEPA Core Direct Debit Scheme under the following conditions: You will need to inform your counterparties of your SEPA Direct Debit adoption and what that implies for them (for instance in terms of pre-notification timelines, and refund rights). This information should contain the Creditor Identifier, the Mandate Reference and the date of the switch. First SDD Core Collection Instruction When creating the first submission of a SEPA Direct Debit Core collection based on a valid legacy mandate, you need to use the collection sequence type FIRST in the ISO XML Pain 008 message. Additional mandate requirements Mandate Legacy (Einzugsermächtigungsverfahren) Fields SDD Fields Unique Mandate Reference Not present Mandatory, will be issued by the creditor Name of the debtor Mandatory Mandatory Address of the debtor Not applicable Optional Postal code/city of the debtor Not applicable Optional Debtor s country of residence Not present Optional Debtor s account number IBAN Legacy account Mandatory 38 SEPA Country Sheets - Germany
9 Mandate The BIC code of the debtor bank Legacy (Einzugsermächtigungsverfahren) Fields Not present, German bank/branch (Bankleitzahls) code used instead SDD Fields Mandatory Creditor company name Mandatory Mandatory Creditor s identifier Not applicable Mandatory, has to be applied at Deutsche Bundesbank Creditor s address street and number Not applicable Optional Creditor s postal code and city Not applicable Optional Country of the creditor Not applicable Optional Type of payment Mandatory Mandatory Signature place Mandatory Optional Date and signature(s) Mandatory Mandatory Additional attributes for information only Debtor identification code Not applicable Optional Name of the Debtor Reference Party Identification code of the Debtor Reference Party Name of the Creditor Reference Party Identification code of the Creditor Reference Party Not applicable Not applicable Not applicable Not applicable Optional Optional Optional Optional Underlying contract identifier Not applicable Optional Contract description Not applicable Optional RBS offers you translation and enrichment of your legacy mandates to SEPA standards, as well as a full life cycle mandate management tool, as part of RBS SEPA Accelerator. To learn more about these services please contact your RBS representative. 39 SEPA Country Sheets - Germany
10 rbs.com/mib
Spanish legacy branch code 4 numbers. Spanish legacy bank code 4 numbers
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