Programme Friday 19 September 2014

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1 Programme Friday 19 September :45 Assembling at Woodrow Wilsonplein Where? 14:00-15:30 Photo Rally in the city centre 15:30 End of the Photo Rally Where? Royal Conservatory, Hoogpoort 64 In front of the library (het Zuid) Please bring your photo camera + cable OR smart phone with camera + cable with you!

2 city of Ghent 1. EU/EER students: 1.1. Application through annex 3ter (bijlage 3ter): - for a short mobility for the duration of maximum 4,5 months or - for a long mobility for the duration of more than 4,5 months up to an academic year: Send an not later than 10 days after arrival at: With the following subject: request for annex 3ter Mention in the text of your the following items: - first name: xxx, surname: xxx nationality: xxx - your residence address in Ghent - the duration of your study period in Ghent You will receive an appointment through to present yourself and bring with you the following requested original documents: o o o Fee: free of charge ID Card or passport Registration certificate delivered by an educational institution in Belgium Correct and complete residence address in Ghent 1.2. For students of neighbouring countries (The Netherlands, Germany, France and Luxembourg), the application can also be done through annex 33 (bijlage 33). This will nevertheless involve a fee of 12,- euro When you leave Ghent, you can just return home (without de-registration).

3 1. Non-EU students city of Ghent 1.1. For students that will stay maximum 3 months. Application through annex 3 (bijlage 3): Send an not later than 3 days after arrival at: With the following subject: request for annex 3 Mention in the text of your the following items: - first name: xxx, surname: xxx nationality: xxx - your residence address in Ghent - the duration of your study period in Ghent You will receive an appointment through to present yourself and bring with you the following requested original documents: o ID Card or passport o Registration certificate delivered by an educational institution in Belgium o Correct and complete residence address in Ghent o 4 passport photographs Fee: 12,- When you leave Ghent, you can just return home (without de-registration) For students that will stay longer than 3 months in Belgium, the following procedure is required: Application of stay: request of a visa (type D) for a long stay through an authorized Belgian consulate in your home country Upon arrival in Belgium you proceed as follows: Register online by means of the Arrival Form. Via > choose English > requirements > your arrival in Ghent > registration at city of Ghent

4 Download and fill out digitally the arrival Form (not manually written), together with a scan of your passport + visa. Make sure you fill in your FULL NAME! Mention your actual address (this in order for you to receive the invitation ) the arrival form to: As soon as your application file is complete, you will receive a temporary permit (annex 15) Application of residence assessment: Students renting a room on the private market: a local police officer will come to check that you do in fact live at your student residence. Students at student home Vesalius will be checked by our Student Services Application of residence permit (A-card) You will receive an to present yourself at the appointed address. Bring the following documents with you: - Passport - Visa - University College Ghent registration document - Document regarding your scholarship (if appropriate) - 4 passport photographs - Fee = 22,- euro You will receive a new annex Collecting your A-card When you receive a pin/puk code at your address in Ghent you can go to loket migratie AC Zuid (without appointment) to collect your A-card. Bring the following documents with you. - Pin/puk code - Letter of invitation - Receipt of payment (of 22,- euro) - Annex 15 Fee: 22, When you leave Ghent Just as you register when you arrive, it is very important to de-register within eight days before leaving Belgium. Make sure you have cleared practical formalities as closing bank account, etc. before you de-register. This closes your record at the Registration Office for Foreigners, and your landlord stops paying the taxes of your registration. Go to > choose English > requirements > when you leave Ghent > requirements You can find the departure form at the right 'Related info'. Please fill in the form and send it to the City Council by post or by to (fill in, sign and scan the document). Or hand it in by your host institution. They'll send it to the City Council. But very important: don't forget to de-register. 2

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6 Departement Bevolking en Welzijn Dienst Burgerzaken Loket Migratie contactpersoon Mevr. A. Van de Velde Tel Aangifte definitief vertrek uit België (Declaration of departure) Graag dit ondertekend formulier samen met verblijfskaart sturen naar (Send this signed document together with residence card to): Stad Gent - Dienst Burgerzaken (Loket Migratie), Stadhuis Botermarkt Gent, of samen met verblijfskaart afgeven bij (or present this signed document together with residence card at): Loket Migratie, Administratief Centrum Zuid (Blok B), Woodrow Wilsonplein Gent Ondergetekende,.(naam - Name) (voornaam - Surname) geboren te (Place of birth). op (Date of birth) rijksregisternummer (National number).. ingeschreven te Gent op volgend adres (address in Ghent): verklaart België zelf definitief te verlaten naar volgend adres (declares to leave Belgium permanently to the following address): Land (Country):. Stad (City):.... Adres (Street and Number):... samen met volgende familieleden (family members who also leave Belgium permanently) 1..(naam - Name) (voornaam - Surname) 2..(naam - Name) (voornaam - Surname) 3..(naam - Name) (voornaam - Surname) adres:. (bevestiging van deze aangifte wordt naar dit adres g d, als u dit invult (Confirmation of this declaration will be sent to this address) Gent,. Datum waarop u België verlaat (date when you leave Belgium) Handtekening (signature) Openingsuren: Maandag, dinsdag, donderdag en vrijdag van 8-13 uur Woensdag van 8-13 uur en van uur Opening hours Monday, Tuesday, Thursday and Friday between 8 a.m. 1 p.m. Wednesday between 8 a.m. 1 p.m. and 2 p.m. 6 p.m. Opgelet: Stuur uw brieven naar het postadres! Postadres: Bezoekadres: Bereikbaar: Stad Gent Dienst Burgerzaken Stadhuis Botermarkt Gent Administratief Centrum Zuid (Blok B) - Woodrow Wilsonplein Gent T F Bus 5/6/52/53/54/55/55s/57/58/70/71/72/73/74/76/77 - Tram 21/22/4 (halte Zuid) Als dat noodzakelijk is voor de behandeling van uw dossier, slaan we uw gegevens op in een bestand dat we voor geen enkel ander doel gebruiken. U hebt het recht ze te raadplegen en te laten verbeteren.

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10 Exchange University College Ghent (HoGent)

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