Workers Compensation

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1 Workers Compensation All work-related injuries or illnesses must be reported. If the injury is an emergency, arrange for appropriate medical treatment. The employee has the right to select his or her own network physician; so please refer the employee to a Network Provider. If employee is incoherent, the supervisor or administrative staff may select an emergency facility. If possible, send a responsible employee to accompany the injured employee. Please ensure the following forms are completed: EMPLOYEE S FIRST REPORT OF INJURY OR ILLNESS SUPERVISOR S DETAILED DESCRIPTION OF INJURY/ILLNESS WORKERS COMPENSATION NETWORK ACKNOWLEDGEMENT PROVIDER NOTIFICATION OF ON-THE-JOB INJURY WORKERS' COMPENSATION (WCI 23) REQUEST FOR PAID LEAVE Fax forms to (210) (Workers' Compensation Insurance Office in Environmental Health Safety and Risk Management) within 24 hours from the time of the injury. Once the form has been faxed, send the original form through campus mail to EHSRM. These forms are required whether or not there is lost time from work. Do not delay medical treatment to complete Workers Compensation paperwork. Take all reasonable steps necessary to guard, provide warnings, or correct condition which caused the injury. If you need assistance to accomplish the correction, call EHSRM at (210) If you have any questions, contact the UT System Claims Analyst at (888)

2 *PLEASE PRINT* THE UNIVERSITY OF TEXAS SAN ANTONIO / EMPLOYEE S FIRST REPORT OF INJURY STATEMENT [Please have employee complete.] Name: Social Security Number Male Female Social Security Number (1) with few exceptions, the individual is entitled on request to be informed about the information that the state governmental body collects about the individual; (2) under Sections and of the Government Code, the individual is entitled to receive and review the information; and (3) under Section of the Government Code, the individual is entitled to have the state governmental body correct information about the individual that is incorrect. Address: Street City County_State_Zip_ Street or Box Apt. Home Phone: (_) Campus Phone: (_) EID: of birth:_ Marital Status: Married Spouse s name: Widowed Single Separated Divorced Number of Dependents: of Injury: Time of Injury: AM PM Job Title: Injury Location: Building Area Floor Room No. Explain how and why this injury occurred (Provide as much detail as possible) Item or equipment involved in accident: Type of injury: Burn Cut/Laceration Bruise Strain Needle stick Repetitive Motion Exposure Bite Other None (Incident Only) Who witnessed the injury/illness/accident? Name(s) address and telephone number(s). Were you advised of safety policies and procedures required for this job? Yes No Not Applicable If no, please explain: _ Did you notify your supervisor? Yes No If YES, date and time of notification: Department: Supervisor: Supervisor Phone: ( ) **I have been offered medical attention but do not wish to receive any at this time. ** (Initial here) _ If requesting medical treatment, who did YOU select as your treating doctor/facility? Tel. No. Please fill out a Notification of Injury form and take it with you to the physician. Contact UT System Claims Analyst at , ASAP. Please designate the injured body part(s) as reported above. Ankle Shoulder Head Upper Back Foot Upper Arm Face Lower Back Upper Leg Lower Arm Eye(s) Buttocks Lower Leg Elbow Nose Abdomen (including groin) Hip Wrist Mouth Pelvis Knee Hand Neck Chest Toe(s) Fingers FORWARD COMPLETED FORM TO WCI OFFICE, ENVIRONMENTAL HEALTH, SAFETY & RISK MANAGEMENT, PH # , FAX INFORMATION RELEASE The above statement is true and accurate to the best of my knowledge. I hereby authorize any licensed physician, medical practitioner, hospital, clinic or other medical or medically related facility, insurance company or other organization, institution or person that has any records or knowledge of me, or my health, to furnish to the U.T. System, UTSA Workers Compensation Office or its representative any and all information relevant to the injury or illness which I am reporting, including: medical history, consultation reports, hospital records, etc. A photostatic copy of this authorization shall be considered as effective and valid as the original. Signature of Employee: : 02/17/14 VERS.3.1

3 *PLEASE PRINT* THE UNIVERSITY OF TEXAS SAN ANTONIO / EMPLOYEE S FIRST REPORT OF INJURY STATEMENT SUPERVISOR S DETAILED DESCRIPTION OF INJURY / ILLNESS AND ACCIDENT SCENE [Supervisor should complete.] Injured Employee: Injured Employee EID#_ President s Office (includes Audit, Compliance and Risk Services; Equal Opportunity Services; and Office of Legal Affairs) President s Office ACRS EOS OLA Vice Presidents Academic Affairs External Relations Business Affairs Community Services Research Student Affairs Associate/Assistant VP area or College: _ Facilities Administration Downtown/HemisFair Park Campuses Engineering and Project Management Main Campus Housekeeping Main Campus Operations & Maintenance of Injury: Time of Injury: AM PM Job Title: Injury Location: Building Area Floor Room No. 1. Describe the type of work area where the accident occurred (stairs, dock, office, hallway, street, etc.) Please explain any unusual conditions that were present at the time of the injury. 2. Based on your inquires, explain how and why this injury occurred: Cause of injury (fall, tool, machine, ground, wet floor etc.) 3. Who witnessed the injury/illness/accident? Name(s) address and telephone number(s). 4. Was employee doing his/her regular job? Yes No 5. Was there physical evidence of injury to the body part in question? Yes No If yes, please describe (swelling, bruising, laceration etc.) 6. Does the employee speak English? Yes No If no, what language? 7. Injured employee s date of hire: Occupation of Injured Worker: Length of service in current position: Length of service in Occupation: _ 8. Was the employee wearing personal protection equipment, which would have prevented the injury or occupational disease? Yes No Not Applicable 9. Was the employee advised of safety policies and procedures to prevent further occurrences? Yes No 10. Was medical treatment given to the employee? Yes No 11. Was the employee given the opportunity to choose their treating physician? Yes No 12. If taken for medical treatment, name of facility: 13. Did a department representative accompany the employee to the medical facility? Yes No If yes, please provide the representative s name: _ 14. Has the employee lost time from work due to this injury? Yes No If yes, date lost time began: 14a. Has the employee returned to work? Yes No If yes, date returned to work: The above statement is true and accurate to the best of my knowledge. Supervisor Name: : Supervisor Signature: Campus Ph. #: FORWARD COMPLETED FORM TO WCI OFFICE, ENVIRONMENTAL HEALTH, SAFETY & RISK MANAGEMENT, PH # , FAX REV 4/15

4 REV 4/13 THE UNIVERSITY OF TEXAS AT SAN ANTONIO Workers Compensation Network Acknowledgement I have received information (Employee Welcome Letter, Notice of Network Requirements and Employee Handbook Material) which informs me how to get health care under workers compensation insurance. If I am hurt on the job and live in the service area described in this information, I understand that: 1. I must choose a treating doctor from the list of physicians in the IMO Med-Select Network. Or, I may ask my HMO primary care physician to agree to serve as my treating doctor by completing the Selection of HMO Primary Care Physician as Workers Compensation Treating Doctor Form # IMO MSN I must go to my network treating doctor for all health care for my injury. If I need a specialist, my treating doctor will refer me. If I need emergency care, I may go anywhere. 3. The insurance carrier will pay the treating doctor and other network providers. 4. I may have to pay the bill if I get health care from someone other than a network doctor without Network approval. 5. If I receive the Notice of Network Requirements and refuse to sign the Acknowledgement form, I am still required to use the network. Please fill out the following information before signing and submitting this completed acknowledgement form: Name of Carrier: The University of Texas System Employee ID #: _ Name of Network: IMO Med-Select Network Hire : Department: _ Home Address: Street Address No P.O. Box or Work Address _ City State Zip Code County Employee Signature Printed Name Employee Phone Number FORWARD COMPLETED FORM TO WCI OFFICE, ENVIRONMENTAL HEALTH, SAFETY & RISK MANAGEMENT, PH # , FAX UTSA WORKERS COMPENSATION INSURANCE OFFICE

5 THE UNIVERSITY OF TEXAS AT SAN ANTONIO WORKERS COMPENSATION INSURANCE REQUEST FOR PAID LEAVE PLEASE COMPLETE AND FORWARD PROMPTLY Complete this form if employee will miss days away from work Name Claim Number of Injury IF YOU SUSTAIN AN ON-THE-JOB INJURY COVERED BY WORKERS COMPENSATION INSURANCE, THE UNIVERSITY OF TEXAS SYSTEM WILL PAY REASONABLE AND NECESSARY MEDICAL BILLS RESULTING FROM THE INJURY IN ACCORDANCE WITH THE TEXAS WORKERS COMPENSATION ACT AND WILL ALLOW YOU TO REMAIN ON THE PAYROLL USING ALL PAID LEAVE AVAILABLE TO YOU. IF YOU ARE STILL UNABLE TO WORK AFTER USING PAID LEAVE AND ARE REMOVED FROM THE PAYROLL, WORKERS COMPENSATION TEMPORARY INCOME BENEFITS (TIBS) WILL BEGIN AS PRESCRIBED BY LAW. IF YOU CHOOSE TO USE PAID LEAVE, YOU MUST FIRST EXHAUST SICK LEAVE. ONCE YOUR SICK LEAVE HAS BEEN EXHAUSTED, YOU MAY THEN CHOOSE TO USE ONE OR MORE WEEKS OF OTHER PAID LEAVE IN LIEU OF RECEIVING TIBS. PRIOR TO MAKING AN ELECTION CONCERNING THE USE OF OTHER PAID LEAVE, PLEASE BE ADVISED THAT ALTHOUGH THERE IS A SEVEN-DAY WAITING PERIOD WHERE TIBS ARE NOT PAYABLE, SHOULD DISABILITY EXTEND TO THE 14TH DAY AFTER THE FIRST DAY DISABILITY, THE CARRIER WILL THEN ISSUE A TIBS PAYMENT FOR THE WAITING PERIOD. TIBS ARE NEVER PAYABLE AS LONG AS YOU ARE USING PAID LEAVE. I wish to use sick leave to remain on the payroll until such leave is exhausted. I currently have hours of sick leave available to remain in the payroll from to _. I do not wish to use sick leave. Please place me on leave without pay for all time lost. I understand that temporary income benefits (TIBS) will begin following the statutory seven-day waiting period, provided I have not been released to return to work. Sick leave has been exhausted. I wish to use other paid leave to remain on the payroll from to. No leave is available or all accrued leave has been exhausted. Employee will be placed on leave without pay as of. Employee Supervisor Employer Official WCI Form 23

6 The University of Texas at San Antonio Office of Workers Compensation Provider notification of an on-the-job injury This form shall act as your notification for your workers compensation insurance coverage. This form is to be presented to the physician s office, hospital emergency room, pharmacy or other authorized provider that is treating you for your work related injury. If you have any questions regarding your workers compensation coverage, please contact the UTSA Workers Compensation Office at Employee Name: of Birth: of Injury: SSN: Provider: PLEASE COPY THIS FORM AND RETURN TO EMPLOYEE This employee has claimed a work related injury and may be covered by Workers Compensation Insurance through the University of Texas System. The University of Texas at San Antonio is a self-funded employer. Claims are processed through the University of Texas System in Austin. Pre-Authorization: For pre-authorization, please call or toll-free at or fax to or Department: Please submit bills, medical reports, or questions to: The University of Texas System Office of Risk Management Workers Compensation Insurance Office P.O. Box Dallas, Texas FAX (972) THIS FORM DOES NOT CERTIFY COMPENSABILITY OR GUARANTEE PAYMENT Pharmacy: The University of Texas System has partnered with Modern Medical to make filling prescriptions easy. Please use this form as a temporary prescription card. Please process prescriptions for the worker s compensation injury only. This form is only valid if signed and dated by UTSA employer representative. For questions or rejections, please call (800) Please DO NOT send employee home or have employee pay for medication(s) before calling Modern Medical for assistance. Injured Employee: Modern Medical Group #: Processor: B31028 Modern Medical Bin#: Pcn#: IRX Modern Medical Help Desk: (800) Day supply is limited to 7 days for a new injury PLEASE KEEP A COPY OF THIS COMPLETED FORM FOR YOUR RECORDS Please feel free to contact the UTSA Workers Compensation Insurance office at (210) to assist you in locating a Workers Compensation Treating Medical Provider. Please contact the UT System/CCMSI Claim Adjuster at (888) as soon as possible, following your injury. A permanent Modern Medical prescription card specific to your injury will be forwarded directly to you within the next 3 to 5 business days. Please take this form and your prescription(s) to a pharmacy near you. Modern Medical has a network of pharmacies nationwide. If you need assistance in locating a network pharmacy near you, please call Modern Medical toll free at (800) or Find a Pharmacy search tool at If you are denied medication(s) at the pharmacy, please call (800) MODIFIED DUTY MAY BE AVAILABLE, PLEASE CONTACT THE UTSA WCI OFFICE AT _ Employer Representative Phone

7 WCI Course is Online: Access it from Anywhere at Any Time The Workers Compensation Insurance (WCI) one-hour course is available online for all UTSA employees. You may access this web course from any computer on or off campus, on any day of the week, and at any time of the day or night. This web course will train you on the basics, benefits and processes of UTSA s WCI program. The processes include what to do during and after experiencing a work-related injury, disease or occupational illness at our university. Access this web course at https://mytraining.utsa.edu/ or access TXClass at https://utdirect.utexas.edu/ to enroll in the instructor-led class held every 3rd Tuesday of each month. Workers Compensation Need more information? Contact the Environmental Health, Safety & Risk Management (EHSRM),

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