ACCEPTABLE COMPUTER SYSTEM USE
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1 All use of the Washington County School Division s computer system shall be consistent with the school board s goal of promoting educational excellence by facilitating resource sharing, innovation and communication. The term computer system includes hardware, software, data, communication lines and devices, terminals, printers, CD-ROM devices, tape drives, servers, mainframe and personal computers, the Internet and any other internal or external network. Computer System Use Terms and Conditions: 1. Acceptable Use: Access to the division s computer system shall be (1) for the purposes of education or research and be consistent with the educational objectives of the division or (2) for legitimate school business. 2. Privilege: The use of the division s computer system is a privilege, not a right. 3. Unacceptable Use: Each user is responsible for his or her actions on the computer system. Prohibited conduct includes: Using the network for any illegal activity, including violation of copyright or other contracts, or transmitting any material in violation of any federal, state or local law. Sending, receiving, viewing or downloading illegal material via the computer system. Unauthorized downloading of software. Downloading copyrighted material for unauthorized use. Using the computer system for more than inconsequential private financial or commercial gain. Wastefully using resources, such as file space. Gaining unauthorized access to resources or entities. Posting material authorized or created by another without his or her consent. Using the computer system for more than inconsequential commercial or private advertising. Accessing obscene and/or profane material. Submitting, posting, publishing or displaying any obscene, profane, threatening, illegal or other inappropriate material. Using the computer system while access privileges are suspended or revoked. Vandalizing the computer system, including destroying data by creating or spreading viruses or by other means. 1
2 4. Network Etiquette: Each user is expected to abide by generally accepted rules of etiquette, including the following: Be polite. Users shall not forge, intercept or interfere with electronic mail messages. Use appropriate language. The use of obscene, lewd, profane, threatening or disrespectful language is prohibited. Users shall not post personal contact information, including names, home, school or work addresses, telephone numbers or photographs about themselves or others. Users shall respect the computer system s resource limits. Users shall not post chain letters or download large files. Users shall not use the computer system to disrupt others. Users shall not read, modify or delete data owned by others. 5. Liability: The school board makes no warranties for the computer system it provides. The school board shall not be responsible for any damages to the user from use of the computer system, including loss of data, nondelivery or missed delivery of information, or service interruptions. The school division denies any responsibility for the accuracy or quality of information obtained through the computer system. The user agrees to indemnify the school board for any losses, costs or damages incurred by the school board relating to or arising out of any violation of these procedures. 6. Security: Computer system security is a high priority for the school division. If any user identifies a security problem, the user shall notify the building principal or system administrator immediately. All users shall keep their passwords confidential and shall follow computer virus protection procedures. 7. Vandalism: Intentional destruction of any part of the computer system through creating or downloading computer viruses or by any other means is prohibited. 8. Charges: The school division assumes no responsibility for any unauthorized charges or fees as a result of using the computer system, including telephone or long distance charges. 2
3 9. Electronic Mail: The school division s electronic mail system is owned and controlled by the school division. The school division may provide electronic mail to aid students and staff in fulfilling their duties and as an education tool. Electronic mail is not private. Students electronic mail will be monitored. The electronic mail of staff may be monitored and accessed by the school division. Unauthorized access to an electronic mail account by any student or employee is prohibited. Users shall be held personally liable for the content of any electronic message they create. Downloading any file attached to an electronic message is prohibited unless the user is certain of that message s authenticity and the nature of the file. 10. Enforcement: Software will be installed on the division s computers having Internet access to filter or block Internet access through such computers to child pornography and obscenity. The online activities of minors may also be monitored manually. Any violation of these regulations shall result in loss of computer system privileges and may also result in appropriate disciplinary action, as determined by school board policy or legal action. 11. Student Names and Photos on Web Pages: Web pages may use full student names only in cases where accompanying photos cannot be used to visually identify students. In cases where photos may be used to visually identify students, the format for the student s name accompanying the article shall be first name followed by the first initial only of the last name. As an example, John Smith would be John S. when posted with a photo identifying him. Procedures for Suspected Violations of Acceptable Use Policy and the Monitoring of Computer Usage Members of the Information Systems department are the only personnel authorized to conduct an investigation of suspected unacceptable computer use. No employee shall take it upon himself/herself to conduct his/her own investigation unless instructed to do so by the Division Superintendent or designee. Suspected Student Violations: An employee shall contact the principal when he/she suspects a student of unacceptable computer use. The principal shall contact the Information 3
4 Systems Office. The Information Systems staff will investigate the problem. They may ask for assistance from school or Central Office personnel during the investigation. Once the investigation is completed, they will report the findings to the building administrator and the school level supervisor. Suspected Employee Violations: Certain procedures shall be followed when an employee of Washington County Public Schools suspects another employee of unacceptable computer use. Following these procedures insures that one does not violate the policy and/or contaminate the electronic evidence of unacceptable computer use. The following process will be followed: 1. The employee will inform his/her supervisor of suspected misuse. That administrator will then consult with the Manager of Technology in the Information Systems office. 2. The Manager of Technology consults with the Division Superintendent about the reported problem before starting any investigation. 3. If the Division Superintendent instructs the Manager of Technology to investigate further, the Manager of Technology may ask for assistance from other Information System staff (Central Office Network Technician and/or SASI/Security Specialist) and from other administrators. All information obtained will be kept confidential. 4. Once the investigation is completed, the Manager of Technology will provide a written report to the Division Superintendent detailing what was found during the investigation. Log files, s, and printouts may be part of this report along with an explanation of what the findings represent. 5. The Division Superintendent will evaluate the result and take the appropriate action. ADOPTED: October 15, 2001 (Replaces School Board Regulation EHAA) REVISED: March 15, 2004 REVISED: April 3, 2006 REVISED: August 4,
5 LEGAL REFERENCE: Code of Virginia, 1950, As Amended, , :1, , and U.S.C. 1460, U.S.C. 254 CROSS REFS.: JFC Student Conduct JFC-R Standards of Student Conduct 5
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