The ribbon is divided into eight tabs by default, and each tab is geared towards a certain activity area.

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1 The ribbon is divided into eight tabs by default, and each tab is geared towards a certain activity area. Within each tab is a selection of groups that show related items together. Command buttons in each group carry out a command or display a menu of commands. Using this hierarchy, similar commands are grouped together making the ribbon very task oriented. Because the more popular commands are available directly on each tab, you don't have to go hunting for them on submenus. The Home tab contains all the things you use most often, such as commands in the font group for changing text size, colour and so on If you can't find a certain command that you used in previous versions of word, don't panic; some groups have a small diagonal arrow in the bottom left corner - a dialog box launcher. Clicking it reveals more options related to that group. The tabs are sensitive to the context in which you are working. To illustrate this, suppose you had inserted an image into your document. On selecting the image, the Picture Tools tab appears where previously it was hidden. Clicking away from the picture hides this tab again. The Picture Tools tab is an example of an 'on demand' tab; tables and charts also have on-demand tabs that appear when those elements are selected. If you see reference made to a Developer Tab in the ribbon, but you don't see it in your version of Word, don't worry. You can enable display of this tab by clicking the Office Button > Word Options > Popular, and then checking the Show Developer Tab in the Ribbon checkbox. Click OK and you should now see the Developer Tab. You'll notice that some of the command icons in the ribbon are quite large. To conserve space when your window gets resized, however, these icons get rescaled themselves. If the icons in your ribbon do not look like the images shown in these tutorials, this may be the reason.

2 Shortcuts are now called Key Tips. Press ALT to make the key tip badges appear for all ribbon tabs, Quick Access Toolbar commands and the Office Button. You can then press the Key Tip to activate the tab or command that you want. You can still use all the old shortcuts like ctrl-c to copy and ctrl-v to paste. For example, to quickly insert a table, you would press Alt-N-T. N takes you to the Insert Tab and T inserts a table. The advantage of this method is that you don't have to remember keyboard shortcuts; as soon as you press ALT the Key Tips are displayed. Keyboard shortcuts that start with ctrl are not different. Key combinations that start with ALT are however different. The Office Button replaces the file menu present in previous versions of Word, and provides access to functionality common to all Office applications, including but not limited to opening, saving, printing, and sharing a file. Commands are listed on the left, and on the right appear recently opened documents. If you can't see a list of recently opened documents it could be that you have a menu selected on the left. If this is the case, just move the cursor away from that menu to deselect it. As you open more documents, the list of recently opened documents grows; the more recent ones appear at the top. As you can imagine, the older ones will eventually disappear from this list. You can however 'pin' a document to the list so that it always appears there, no matter how big the list gets. Simply click the pushpin to the right of the document name and the file is pinned. To 'unpin' it, just click on the pushpin again. Commands listed under the Office Button affect the whole document and the application - from here you can edit Word options (similar to preferences in previous versions) and you can also exit the application.

3 Working with Toolbars Office 2007 enables you to change the working environment to suit your needs. Publisher, unlike most Office 2007 programs, still uses menus and toolbars instead of the Ribbon. In Publisher, you can change the toolbars by adding, removing or rearranging their contents. After you have customized Publisher to fit your needs, you can save these changes and apply them for future use. To create a custom toolbar, refer to Customizing Toolbars: Creating a Custom Toolbar. Viewing/Hiding Toolbars Customizing Toolbars Resetting Toolbars Arranging Toolbars Moving Toolbars Reshaping Toolbars Viewing/Hiding Toolbars Before customizing any toolbar, the toolbar must first be displayed. The View menu gives the option of hiding or displaying any toolbar for your particular needs. A toolbar is displayed when a checkmark appears in the Toolbars menu before the toolbar name. To view a toolbar: 1. From the View menu, select Toolbars» select the desired toolbar The selected toolbar appears. To hide a toolbar:

4 1. From the View menu, select Toolbars» deselect the desired toolbar The selected toolbar is hidden. Customizing Toolbars You can customize any toolbar to include only buttons you want to appear. After clicking the TOOLBAR OPTIONS button, the Add or Remove Buttons menu allows you to customize your toolbar. NOTES: For free-floating toolbars, the TOOLBAR OPTIONS button is located on the title bar For docked toolbars, the TOOLBAR OPTIONS button is located to the right of the toolbar buttons. Customizing Toolbars: Adding Buttons 1. From the appropriate toolbar, click TOOLBAR OPTIONS» select Add or Remove Buttons» (toolbar name)» select the desired button A toolbar button is visible if a checkmark appears before it. Customizing Toolbars: Removing Buttons 1. From the appropriate toolbar, click TOOLBAR OPTIONS» Add or Remove Buttons» (toolbar name)» deselect the desired button The toolbar button is hidden if a checkmark does not appear before it. Resetting Toolbars After you have customized an existing toolbar, you may want to restore its original button settings. 1. From the appropriate toolbar, click TOOLBAR OPTIONS» select Add or Remove Buttons» (toolbar name)» Reset Toolbar The selected toolbar is reset. Arranging Toolbars Some toolbars can be moved to provide more space for buttons or to make them easier to access. Arranging Toolbars: Menu Option

5 Publisher allows you to place the Standard and Formatting toolbars on separate rows or the same row, depending on your preference. 1. From the Tools menu, select Customize... The Customize dialog box appears. 2. Select the Options tab 3. Select Show Standard and Formatting toolbars on two rows 4. Click CLOSE Arranging Toolbars: Toolbar Option Publisher allows you to place the Standard and Formatting toolbars on separate rows or the same row, depending on your preference. 1. From the Formatting toolbar, click TOOLBAR OPTIONS» select Show Buttons on Two Rows Moving Toolbars Toolbars can be moved to new locations at any time. You can place toolbars anywhere within the working area of your screen or above, below, or on either side of the working area. 1. Click on any open space on the toolbar (i.e., not a button) and drag to a different location 2. When the toolbar reaches the desired location, release the mouse button The toolbar is moved to the new location. Reshaping Toolbars If you want to place a toolbar in the working area of your screen, you may want to alter its shape so the toolbar stays out of the way as you work on your documents. 1. If the toolbar is not already in the working area, move it there 2. Place the insertion point over any corner of the toolbar The cursor changes to a two-headed arrow. 3. Click and drag the edge of the toolbar in either direction of the arrow 4. When the toolbar reaches the desired shape, release the mouse button The toolbar is reshaped. Customizing Toolbars

6 To help you work more efficiently, Office allows you to customize the Quick Access toolbar or to create entirely new toolbars in certain programs. The Quick Access toolbar is always visible on the screen and can be resized to fit as many options as you need. This option is available in Word, Excel, Access, and PowerPoint. Within Publisher and Outlook, you may create a customized toolbar containing your own most-used buttons. Custom toolbars lead to less time spent searching through tabs and groups and more time spent on actual tasks. Customizing the Quick Access Toolbar Creating a Custom Toolbar Viewing a Custom Toolbar Deleting a Custom Toolbar Customizing the Quick Access Toolbar The Quick Access toolbar is available in Word, Excel, Access, and Powerpoint. It is always visible, no matter which tabs are active on the Ribbon. If there are options that you use frequently with different types of tasks, you may want to consider putting them on your Quick Access toolbar. Office also gives you the option of customizing the Quick Access toolbar for all documents, or simply the one you are currently working with. To see a video of these procedures, refer to Video: Customizing the Quick Access Toobar. NOTE: These instructions use the example of adding buttons to the Word Quick Access toolbar. In other programs, names of options and dialog boxes may change slightly. 1. From the Quick Access toolbar, click CUSTOMIZE QUICK ACCESS TOOLBAR 2. Select More Commands... The (Program) Options dialog box appears, displaying the Customize options. NOTE: Different options appear in each Office program. Even once customized, the Quick Access toolbar may contain different options in each program. 3. From the Customize Quick Access Toolbar pull-down list, select whether you would like these changes to appear in all documents or only the current document NOTE: If you choose to modify the toolbar in only the current document, the options available in all documents will disappear from the list of current toolbar commands. They will still appear on the toolbar, however.

7 4. In the Choose commands from pull-down list, select a group of commands (e.g., All Commands, Popular Commands, Commands Not in the Ribbon). All commands from the selected group appear in the scroll-box below. 5. From the list of available commands, select the one you want added to the Quick Access toolbar 6. Click ADD >> The selected command is added to the list of toolbar commands. 7. Repeat steps 4 5 until all desired commands are added to the Quick Access toolbar 8. OPTIONAL: If you decide that you no longer want a command on the Quick Access toolbar a. From the list of toolbar commands, select the command you wish to remove b. Click REMOVE The option is removed from the Quick Access toolbar. 9. OPTIONAL: To display the Quick Access toolbar below the Ribbon, at the bottom of the Options dialog box, select Show Quick Access Toolbar below the Ribbon 10. Click OK Your changes are applied to the Quick Access toolbar. Creating a Custom Toolbar If there are options you use frequently and would like to access more easily, you may want to consider creating a customized toolbar.

8 NOTE: This option is available only in Publisher and Outlook. 1. From the Tools menu, select Customize... The Customize dialog box appears. 2. Select the Toolbars tab 3. Click New... The New Toolbar dialog box appears. 4. In the Toolbar Name text box, type a name for your toolbar 5. Click OK The new, empty toolbar appears beside the Customize dialog box.

9 6. From the Customize dialog box, select the Commands tab 7. From the Categories scroll list, select the category containing the option you wish to add to your custom toolbar 8. From the Commands scroll list, click and hold the desired option 9. Drag the command into the toolbar and release the mouse The command is added to the toolbar 10. Repeat steps 7 9 until all commands are added to the desired toolbar 11. OPTIONAL: To delete undesired buttons from your toolbar, a. From the toolbar, click and hold the button you want to remove b. Drag the button out of the toolbar and release the mouse The button is removed from the toolbar. 12. From the Customize dialog box, click Close Viewing a Custom Toolbar NOTES: This option is available only in Publisher and Outlook. The command is added to the Quick Access toolbar in the other Office programs will always be visible. 1. From the View menu, select Toolbars» select your custom toolbar The toolbar is displayed.

10 Deleting a Custom Toolbar NOTES: This option is available only in Publisher and Outlook. Individual commands added to the Quick Access toolbar in the other Office programs can be deleted, but the toolbar itself will always be visible. 1. From the Tools menu, select Customize... The Customize dialog box appears. 2. Select the Toolbars tab 3. From the Toolbars list, select the toolbar you want to remove 4. Click DELETE A confirmation dialog box appears. 5. To delete the toolbar, click OK To keep the toolbar, click CANCEL 6. When finished, click CLOSE

11 Use the TAB key and arrow keys to navigate a dialog box. Activate a command by pressing ENTER. In some cases, this opens a gallery or menu so you can choose what you want and then activate it by pressing ENTER again. For some commands, like the Font box, pressing ENTER puts the focus in the box so you can start typing, or use the arrow keys to scroll through lists. Once you've got what you want, press ENTER again. CTRL+TAB cycles through the tabs in a dialog box. SPACEBAR selects and clears check boxes. SHIFT+F10 opens the shortcut menu, which opens when you right-click an item. ESC closes an open dialog box or shortcut menu. If nothing is open, it takes the focus away from the Ribbon and back to the main document. To close a task pane, first press CTRL+SPACEBAR to open the task pane menu. Then press C to select Close on the menu. ALT+F4 (pressed simultaneously) closes the active window. F1 opens the Help window.