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1 Graduate Programs Office Rauch Business Center 621 Taylor St. Bethlehem, PA (610) TO: FROM: Graduate Students, College of Business and Economics Mary Gulick, Director Graduate Student Affairs, CBE DATE: October 2014 SUBJECT: Spring 2015 Registration Welcome to Lehigh University and the spring 2015 registration process. The College of Business and Economics (CBE) Graduate Programs Office (GPO) is located in Room 190 in the Rauch Business Center. The GPO provides CBE graduate students with administrative assistance and referral to academic resources. Office hours are 8:00 am - 4:45 pm Monday Thursday; 8:00 am 4 pm Friday. Registration for graduate students will open on November 10, LEHIGH COMPUTING ACCOUNT New Students: New graduate students must establish their Lehigh computing account through the Lehigh graduate application at Click on View Your Decision Letter and follow the link under Next Steps. The Lehigh computing account must be opened before proceeding with any registration steps that follow. LEHIGH GOOGLE MAIL AND APPS The University will communicate with students solely through the Lehigh account upon enrollment in any course. The Lehigh Google account will be available on November 5 for spring 2015 entrants, provided students have registered for at least one course. After these dates, students may access to view and utilize Lehigh Google and Lehigh Google Apps. Students are responsible for monitoring the Lehigh account. All university communications through Course Site (our course support system), room changes, financial aid, job and internship opportunities, and special consultancy projects are communicated to students through the Lehigh account. Access to Lehigh Google Docs/Drive, Contacts, Calendars, Sites, and Groups is included with your Lehigh Google Account. Students can use these resources to create forms, presentations, surveys, group or individual calendars, web-sites and groups. Please visit to learn more. Students may link their Lehigh Gmail Account to a smartphone device such as iphone or Android. Please go to (iphone) or (Android) to review the instructions. 1

2 PORTAL The CBE utilizes a University-wide Portal for student access to information critical to study at Lehigh. The portal is designed to be a single sign-on to all systems at Lehigh using the Lehigh network ID and password. There are a number of tabs assigned to students based on the student s status with the University. This letter will refer primarily to the tab marked GRAD CBE, which is assigned to all graduate students in the College of Business and Economics. A screen shot of the portal tab is on the last page of this document for reference. Portal Access: log into the portal Click the GRAD CBE tab BANNER Banner is Lehigh s Enterprise Wide Information System (LEWIS) and contains a suite of software applications designed to support the university s operations. Students will use Banner to register for classes, view grades, request transcripts, view charges and pay bills. Students may also view and update their personal contact information. Banner Access: log into the portal Click the Banner icon in the upper right hand corner ORIENTATION MBA Orientation is scheduled for Friday, January 9 and Saturday, January 10 for two full days and is mandatory for all incoming MBA students. Registration instructions and an agenda will be distributed at a later date. Information covering the University s Graduate Student Orientation for the university will also be distributed at a later date. Please visit to look for updates. ACADEMIC CALENDAR The first day of spring classes is Monday, January 19, Final exam schedules for fall and spring terms are not posted until the middle of the respective term. Students should not make any travel arrangements until final exam dates and times are finalized. Full Academic Calendar: log into the portal Click the GRAD CBE tab View Semester News Channel 2

3 ACADEMIC ADVISING Students should contact their advisors prior to registering for any course work. Academic advising is available through on-campus appointments, phone appointments, or . Program Advisor Phone Non-Degree Students Mary Gulick MBA Program Megan Van Voorhis M.S. Accounting & David Hinrichs Information Analysis M.S. Analytical Finance Richard Kish M.S. Economics Robert Thornton Ph.D. Business and Economics Chad Meyerhoefer GRADUATE STUDENT HANDBOOK The College of Business and Economics issues the CBE Graduate Student Handbook, which details policies and procedures relating to academic study at Lehigh University. Students are responsible for reviewing the contents of the handbook as ignorance of its contents may not be used as an excuse to dismiss disciplinary actions. Graduate Student Handbook: log into the portal Click the GRAD CBE tab View Academics Channel PRE-REGISTRATION SURVEY All continuing students must complete the Pre-registration Survey prior to actual course registration for the spring term. Notice of the survey is sent from the Office of the Registrar. The purpose of the survey is to comply with federal regulations enacted in the Higher Education Opportunity Act (2008). Its benefits include providing protection for students from identity theft and assisting local and University officials in responding to student health and safety emergencies. Failure to complete the survey prior to course registration will result in an inability to register for the upcoming semester. Pre-Registration Survey Access: Log into the portal Click the Banner icon in the upper right hand corner Click Student Services Click Preregistration Form 3

4 REGISTRATION Course schedules and registration information for the spring 2015 term are now available. Registration: log into the portal Click the GRAD CBE tab View Semester News Channel Spring 2015 Course Schedule The spring 2015 course schedule is in Excel format and contains college courses available in all CBE graduate programs. Column A-Course #. Students can view the course description by placing the cursor over the course number in column A. Column B-CRN. Column B contains CRN numbers (course registration numbers) unique to each course and section, which will be used to register course work in Banner. Column C-Course Title. Column D-CR. Course credit hours. Column E-Instructor. The Instructor s column contains links to professors so that students may easily contact them for further information. Column F-Restrictions The Restrictions column indicates which students are eligible to take certain courses. For instance, courses marked MSAI Students Only are available only to M.S. in Accounting and Information Analysis students; other students must obtain department permission. Elective courses marked in the Restrictions column as 'CBE Graduate Students' are open to any graduate student in the college, including MBAs, provided the student meets prerequisites for the course. If an elective is marked as 'MBA Students only', students in this course are required to have a minimum of two years post-baccalaureate, professional work experience. Column G-Concentration. The Concentration indicates electives that are approved for specific MBA concentrations. MBA students do not need to be declared in a concentration in order to take a course in the discipline. Column H-Prereq. Course prerequisites are listed. Column I-Day/Time Column J-Location. The Location column indicates if courses are available on campus or through distance education. Distance education courses are available in two modes: ClassroomLive and Classroom Online. 4

5 ClassroomLive is an integrated, web-based virtual environment that delivers programs in real time from classrooms on Lehigh's campus to students, in their homes, at their workplaces, or while traveling. On campus students may access the Classroom Live section on a limited basis in accordance with the Distance Education policy posted in the semester news channel of the portal. Classroom Online streams video of courses produced in Windows Media or RealMedia formats and made available for viewing on the web. Video can be viewed at any time while connected to the internet, providing a high degree of flexibility for the student. Professors interact with students using , discussion boards, web-conference (Blackboard Collaborate (BC)) or telephone. BC is a web conferencing tool that allows real time collaboration between faculty and fellow students. Times listed are Eastern (New York) time. Recipients of University tuition remission awards, such as Teaching Assistant (TA), Graduate Assistant (GA), Research Assistant (RA), Presidential Scholar, University employee or other), must see the notice on page 8 of this document regarding charges for Classroom Online and Classroom Live courses. Registration is completed online through the university s enterprise-wide system, Banner. A $ late course registration fee will be charged to all continuing FULL-TIME GRADUATE students who have not started the spring 2015 registration process by JANUARY 1, This category also includes full-time certified graduate students. New (first-term) students may register up until the first day of the semester without penalty To Register 1. Go to Lehigh s Portal page at 2. Locate the secure access log in area and enter the Lehigh User ID in the User Name field and Lehigh password in the Password field. Click log in. 3. Select the Banner icon 4. Select Student Services 5. Select Registration 6. Select Add/Drop Classes 7. Select the correct term and click submit 8. Enter your Registration (alternate) PIN number for the proper term. New students will receive this PIN through or at their first advising appointment. 9. Enter the CRN numbers of the courses in the appropriate area. All CRNs are located directly in between Course Numbers and Course Titles on the CBE Course Schedule. Click Submit when finished. 10. Review the schedule when complete by selecting View Schedule by Day and Time from the Registration Menu 5

6 To Search for Classes Other than CBE 400 Level 1. Log into the portal 2. Click the Banner icon in the upper right hand corner 3. Click the link for Student Services 4. Select Registration 5. Select Look Up Classes to Add 6. Select the spring 2015 term from the drop down box 7. Select Subject 8. Enter course number (i.e., 125 as in FIN 125) 9. Click Class Search button Registration Errors REGISTRATION ERRORS MUST BE REVIEWED BY THE GRADUATE PROGRAMS OFFICE. Please fill out a registration override request at the following link: You will need to provide your full name, LIN, program of study, CRN, course # and a brief description of the error. Registration will not be complete until the Graduate Programs Office provides an override to correct an error message AND the student returns to the secure Banner area to resubmit the CRN. FULL TIME STATUS A full-time graduate student must ordinarily register for a minimum of nine credits each semester. Fulltime students may not be employed full-time. Identification as a full-time student is important for three purposes: (1) eligibility for financial aid, (2) compliance with visa requirements for international students, and (3) for university and national graduate enrollment data. International students may carry less than nine credits in these two circumstances: 1. The first term of on campus course work in which the international student is enrolled in English as a Second Language (ESL) course work. 2. The last term of study prior to degree completion In these cases, the Graduate Programs Office will certify full time status to the Registrar and to the Office of International Students and Scholars. Full time certification may be granted in other circumstances. Please see the CBE Graduate Student Handbook for details. 6

7 Full-time certification form location: 1. Log into the portal 2. Click the GRAD CBE tab 3. Form Located in Important Documents Channel Completed forms must be signed by the student s program director and submitted to the college s graduate associate dean for authorization. REGISTRATION LIMITS Graduate students may register for a MAXIMUM of 10 credit hours without intervention from the Graduate Programs Office. Increases may be granted for a maximum of 15 credit hours per term based on the student s employment status with the University and their advisor s approval. Students with no University employment may register for a maximum of 15 credit hours per term. Students with University employment (RA) of no more than 5 hours per week may register for a maximum of 15 credit hours per term. Students with University employment (GA, TA) of no more than 13.5 hours per week may register for a maximum of 12 credit hours per term. Students with University employment of 20 hours per week (GA, TA) may register for a maximum of 10 credit hours per term. Submit requests for an increase in the number of credit hours at the following link: You will need to provide your full name, LIN, program of study and the reason you are requesting an increase. CLASSROOM LIVE ACCESS AND ATTENDANCE Students registered for a CBE course that has a corresponding Classroom LIVE section can choose to attend any class meeting either on-campus or using Classroom LIVE without prior notice to the Office of Distance Education, subject to the policies of the individual instructor. All MBA students who have not taken a course using Classroom LIVE will need to attend an online training session prior to the start of the semester. It is strongly recommended that a student register for the D Classroom LIVE section if the student anticipates that he/she will attend 50% or more of the course using Classroom LIVE. Please review the full policy located in the Lehigh portal: under the Grad CBE tab in the Semester News Channel. 7

8 COURSE CANCELLATIONS Lehigh reserves the right to cancel any course if the enrollment is ten (10) or fewer students. Please register as early as possible to reduce the risk that a class you want to take will be canceled VENTURE SERIES COURSEWORK The course schedule for spring 2015 lists 2 different sets of dates for each Venture course; course run dates and course meeting dates. Students must be registered for a Venture Series course prior to the course run date. The course run dates are designed to give students ample time to complete pre-course assignments, while the course meeting dates indicate the days/times when students are required to be on campus for course instruction. Students who need to drop the course must do so prior to the course run date for a full refund. Dropping the course after the start of the course run date will result in a partial refund. If the course is considered over 60% complete, no refund will be issued. Refund information can be found in Tuition and Assistance channel in the GRAD CBE portal tab. TUITION Tuition Payments and Billing Questions: Kelly Erney, Graduate Accounts Bursar s Office Phone: kee2@lehigh.edu Home Billing Dates Tuition Due Spring 2015-Week of Dec 8 January 2, 2015 Students will not receive a printed bill via U.S. mail to the home address for any registration made after these dates. However, charges are updated within 24 hours in the Student Account Suite. Please view the student account suite (instructions below) or contact the Bursar s office at to make payment arrangements. Tuition deferment and payment plan information and forms are located in the Portal, GRAD CBE tab, Tuition Channel. Fees to participate in these plans may be paid through the Student Account Suite. Plan forms must be submitted directly to the Bursar s office. Tuition for academic year is $1050 per credit for on-campus, Classroom Live and Classroom Online courses. Classroom Online courses are assessed an additional $100 per course access fee. Tuition for the Analytical Finance program is $1340. MBA & Engineering programs are charged $1340 per credit. Tuition for MBA & Educational Leadership is $810 per credit. STUDENT ACCOUNT SUITE Payments using a VISA, MasterCard, Discover, or AMEX can be made through the secure Banner area. If you are a student If you are an Authorized User (Student must have previously granted access) 8

9 Log into the Lehigh Campus Portal Select>Banner Tab Select>Student Services Select>Student Bursar Office Records Select>Make a Payment/Add Other Payors Enter your Lehigh User ID and Password (same as you use for Lehigh ) Proceed with adding Authorized Users, setting up profiles, making payments, etc. Instructions for common actions: Add an Authorized User Once your student adds you as an Authorized User, you will receive an with a temporary password. Go to the following web site: Log in under Authorized Users by entering your address and password (use temporary password the first time you log in.) Set up your profile including your banking information. (see below) Proceed with "Making a Payment" (see below) 1. Select Authorized Users from the tabs at the top 2. Enter the new Authorized User's address 3. Select Yes or No to allow access to billing statement and account activity, 1098-T Tax Statement, and payment history 4. Select Continue button 5. Read the Authorization page and then select I Agree 6. A confirmation page will appear and an will be sent to the new authorized user Establish Your Banking Information 1. Select the Payment Methods tab under My Account. 2. Select Add New Payment Method, click on the down arrow beside Select a Payment Method, select Electronic Check, and then click the Select button 3. The next page to display will be the Bank Account Information Page. Complete the banking information as required. Select the Continue button 4. Complete the information on the Agreement page and select I Agree after you have read the agreement authorization. You are ready to make a payment. Establish Your Credit or Debit Card Information 1. Select the Payment Methods tab under My Account. 2. Select Add New Payment Method, click on the down arrow beside Select a Payment Method, select Credit or Debit Card, and then click the Select button. 3. The next page to display will be the Account Information Page. Complete the account information as required. Select the Continue button 4. Complete the information on the Agreement page and select I Agree after you have read the agreement authorization. You are ready to make a payment. Making Payments After Banking Information is Established 1. Select the Payments tab and select Make a Payment, green button. 2. Select Current Statement, Amount Due or Pay by Term 9

10 3. Complete the following 4 items and then click the Continue button a. Amount - the amount you want to pay on the account b. Memo - you may enter a note or reference for your payment (optional) c. Payment Date - you may select a date to pay your account 4. Select your payment method from the drop down Payment method and click the Select Button 5. You will need to wait momentarily and a Payment Confirmation page will display that you may print for your records NOTE: Please be sure to log out (top right) and close your browser when you have completed any action. Should you have any questions please contact the Office of the Bursar at or inburs@lehigh.edu. ADDITIONAL CHARGE FOR ONLINE COURSES FOR STUDENTS RECEIVING TUITION REMISSION FROM LEHIGH UNIVERSITY Students receiving financial aid (TAs, GAs, RAs and SBDC Analysts) in the form of tuition remission, employee/spouse tuition remission or a scholarship, including the Presidential Scholarship, from Lehigh may not register for online courses offered by the College of Business and Economics unless the student is willing to pay the additional costs associated with online courses. Costs are outlined in the Portal, GRAD CBE Tab, Tuition and Assistance Channel, and are payable to Distance Education Office, 436 Brodhead Avenue, Bethlehem, PA Full Semester Courses ADD/DROP COURSES AND REFUND POLICY Students may add or drop courses during the first five days spring semester via the Banner system with no financial penalty. Dropped courses must be processed before 4:30 p.m. on the 5 th day of class to be eligible for full refund. Students may add courses from the sixth to the tenth day of class with instructor permission by using the paper add/drop form. The form is available in the Portal under the Important Documents Channel. It is the student s responsibility to obtain the instructor's and advisor's signatures that are required on the form. The add/drop form must then be submitted to the Graduate Programs Office, RBC 190. The student must then contact the Bursar s Office at within 2 days of submission to the Graduate Programs Office to arrange payment for any added course. A declining refund scale is in effect for students who drop courses AFTER DAY FIVE. Instructor permission is not necessary to drop the course from days 6 through 10, but the advisor's signature is required. Students must use the paper add/drop form during this period and submit it to the Graduate Programs Office upon obtaining the requisite signatures. It is the student s responsibility to check with the Bursar s Office for the amount of refund to be returned on the date of the dropped course. The instructor s signature is required on the paper add/drop form for courses dropped after the tenth day. 10

11 Partial Semester Courses Courses that do not run traditional semester lengths are granted full refunds only if dropped prior to the first day of class. Thereafter, the refund percentage declines on the first day of class with the percentage based on the length of the class. The paper drop form must be completed and submitted to the Graduate Programs Office. Please contact the Bursar s office at for refund rates if the course has already started and indicate enrollment in a partial semester course. COURSE ACCESS Lehigh utilizes Course Site as its course management software. A Course Site icon is in the upper righthand corner of the Portal and a tutorial for its use is available in the GRAD CBE Tab, Technology Channel. Courses in which the student is enrolled will appear in Course Site the week before classes begin. Content for online courses is available in Course Site. Some online courses may require the use of Elluminate, an interactive tool that enables live faculty-student interaction. An Elluminate tutorial is available in the GRAD CBE Tab, Technology Channel. This tab also contains a link for hardware and software requirements for participation in online courses. COURSE MATERIALS Once registered, students may find the books and materials needed for a course by clicking the Portal Tab COURSES, and then clicking the link Click here to see your Textbooks. There is no obligation to purchase using this link. You may also access the Lehigh bookstore directly at CAREER SERVICES Please take advantage of the opportunities offered through Career Services. Students are welcome to use their services throughout their programs and for six months after graduation. Except for actual interviews, most other services are offered through their website. Please see Portal, GRAD CBE TAB, Campus Services and Facilities Channel, Career Services Lynn D Angelo-Bello, Assistant Director, Graduate Student Counseling and Career Development, works with graduate students to identify career opportunities beyond Lehigh. Contact Ms. D Angleo-Bello by at lmd204@lehigh.edu or at if you are interested in these services. HEALTH PLAN Lehigh University graduate students may enroll in a University provided health plan. Information on the University Health Plan may be obtained at This plan is available for students only; dependents would need to be covered under a separate, private policy. 11

12 The University provides a yearly grant to help defray the cost of the health plan if the student has been awarded at least a half- time Teaching or Graduate Assistantship. The balance of the health plan cost is then paid through payroll deduction. Enrollments in the health plan and in the payroll deduction are two separate processes. Please contact the Graduate Programs Office for details AUTOMOBILE REGISTRATION All vehicles parked on campus MUST have a Lehigh University hang tag. Please see Portal, GRAD CBE Tab, Campus Services and Facilities, Transportation and Parking Services for information. QUESTIONS? If you have any questions, please contact the Graduate Programs Office at or at business@lehigh.edu. We are always interested in ways we can better serve you. 12