Copernicus Retreat Days. Workshop Time Management. Time Management. Time Management. You. Saskia Slotboom
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1 Workshop Time Management Copernicus Retreat Days Copernicus Retreat Days April 16th 213 Are you a: - PhD-student? - Junior Assistant Professor? - Professor? Saskia Slotboom Time Management Time Management Time Management = a system of principles, habits, skills, instruments and techniques, Insights, tools and practical tips to: - Get more things done - Reduce stress to help you get more done in the time you have, to increase the quality of your work and life. -> Theory + Practice Saskia Slotboom Saskia Slotboom Saskia Slotboom You Building technology TU Delft - Engineer Highly Educated Professionals analytical thinkers Government Buildings Agency Project manager Slotboom Coaching Trainer and coach Saskia Slotboom Saskia Slotboom Saskia Slotboom - Alle rechten voorbehouden 1
2 You Highly Educated Professionals analytical thinkers + + other stuff -> through practical experience Saskia Slotboom Saskia Slotboom Human Engineering Human Engineering Human Engineering Human Engineering Personality and ability to: - organise - communicate - negotiate - lead Saskia Slotboom Saskia Slotboom Human Engineering Human Engineering Human Engineering Personality and ability to: - organise - communicate - negotiate - lead it pays to invest in this! Human Engineering Personality and ability to: - organise - communicate - negotiate - lead it pays to invest in this! Saskia Slotboom Saskia Slotboom Saskia Slotboom - Alle rechten voorbehouden 2
3 You and Time Management Biggest Challenges PhD students What do you find most difficult in Time Management? - How to start and keep making consistent progress? - Interruptions and Distractions Saskia Slotboom Saskia Slotboom Biggest Challenges PhD students But first: Who are You? - How to start and keep making consistent progress? - Interruptions and Distractions Who are you? What are your strengths and weaknesses? How do these influence your time management? -> practical tips, to achieve more, with less stress! Saskia Slotboom Saskia Slotboom Qualities Qualities Qualities who you essentially are inspire and motivate generate flow Qualities can be hard to identify and/or acknowledge! out of habit, ideas about bragging, arrogance etc. Saskia Slotboom Saskia Slotboom Saskia Slotboom - Alle rechten voorbehouden 3
4 Quality Quadrant - Ofman Qualities: Practice core quality too much pitfall individual, 5 minutes Sheet Examples of Qualities: mark your qualities. postive opposite postive opposite Sheet Exercise: pick 3 of these qualities that you feel have an effect on your Time Management. allergy too much challenge Saskia Slotboom Write down how each quality helps and/or hinders you with your Time Management. Saskia Slotboom Quality Experiences Qualities: Practice How was it to look at your qualities and see how they effect you in organising your work? In pairs, 1 minutes (5 min per person) Discuss your sheets with each other person A: talks person B: listens, asks and identifies Fill in blanks Find more qualities! Saskia Slotboom Saskia Slotboom Quality Experiences Qualities: Practice What new things have you discovered? Individual, 2 minutes Think of the week or a project you have ahead of you and decide: Which quality can I consciously use more in my time management? Saskia Slotboom Saskia Slotboom Saskia Slotboom - Alle rechten voorbehouden 4
5 Break Biggest Challenges PhD students - How to start and keep making consistent progress? - Interruptions and Distractions -> achieve more, with less stress! Saskia Slotboom Saskia Slotboom Saskia Slotboom Saskia Slotboom Saskia Slotboom Saskia Slotboom Saskia Slotboom - Alle rechten voorbehouden 5
6 Saskia Slotboom Saskia Slotboom Monitor your steps and progress -> Make a checklist, excel file, etc. 3. Celebrate your accomplishments -> Reward yourself and staymotivated! Saskia Slotboom Saskia Slotboom Practice: Big Goals 4. Start with what you dread -> Get things that make you anxious out of the way individual, 7 minutes Sheet Exercise: Think of a goal and: Break it down in smaller steps -> Keep breaking down until a step feels doable Decide what your going to do to reward yourself/celebrate the first two steps Saskia Slotboom Saskia Slotboom Saskia Slotboom - Alle rechten voorbehouden 6
7 Exercise Experiences Summary Big Goals How did you manage defining the steps? How to start and keep making consistent progress? 2. Monitor your steps and progress 3. Celebrate your accomplishments 4. Start with what you dread Saskia Slotboom Saskia Slotboom Interruptions and Distractions Interruptions and Distractions 1. You start every day, project, meeting with this question: Saskia Slotboom Saskia Slotboom You start every day, project, meeting with this question: What do I need to do my job? Regularly take time to answer this question minutes every morning: What do I need to do my job? Saskia Slotboom Saskia Slotboom Saskia Slotboom - Alle rechten voorbehouden 7
8 Regularly take time to answer this question minutes every morning: 2. It s okay to say NO What do I need to do my job? -> so even before you look at your ! Saskia Slotboom Saskia Slotboom Practice individual, 5 minutes 2. It s okay to say NO Think of a project (or busy week or day) where you feel you don t have enough time. Answer the questions on the sheet: -> A goal you ve set for yourself is as important as someone else s needs What do I need to do my job? What do I need to say NO to? Saskia Slotboom Saskia Slotboom Experiences What was it like, answering these questions? 3. Do one thing at a time, and announce what your doing Saskia Slotboom Saskia Slotboom Saskia Slotboom - Alle rechten voorbehouden 8
9 Summary 4. When interrupted: -> switch with your full attention 1. What do I need to do my job? 2. It s okay to say NO 3. Do one thing at a time 4. When interrupted: switch with your full attention Saskia Slotboom Saskia Slotboom Time Management More Human Engineering Knowing your Qualities & how they help and hinder you 1. Start and keep making constant progress - Coaching - Workshops - Online trainingsprogramma s 2. Stay focused -> use the checklist! -> Saskia Slotboom Saskia Slotboom Free e-book Personal Strategy Sessions 3 essentiële communicatietips voor ingenieurs en ontwerpers 5 free and individual Strategy Sessions What is important for you at this moment? Set goals and receive tips/ define steps By phone or Skype 3 minutes Interested? -> write your details on the form! Saskia Slotboom Saskia Slotboom Saskia Slotboom - Alle rechten voorbehouden 9
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Option Profit Basic Video & Ecourse The following is a brief outline of the training program I have created for you What Will You Learn? You will be taught how to profit when stocks go up and how to "really"