Microsoft Windows Use Windows more effectively with Fiona at Reception

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2 Contents Basics of ICT... 9 Join Hassan at the park entrance to explore the basics of ICT Microsoft Windows Use Windows more effectively with Fiona at Reception Microsoft Word Learn word processing skills with Priti at Rumbling Rails Microsoft Excel Create spreadsheets with Zak at the Haunted Castle Microsoft PowerPoint Help Yan create a presentation at Demon of the Deep Microsoft Publisher Design publications with Julia at the Laser Show Microsoft Access Build a database with Zahra at Pirate s Cove Internet and and surf the web safely with John at the IT Centre About this book Hello and welcome to Big Planet Theme Park the world s first Functional Skills amusement park. From high-speed rollercoasters to haunted castle rides, there really is something for everyone. This book is split up into 8 separate sections. In each section you will visit a different area of the theme park and meet one of the people who work there. Each person will tell you a little bit about themselves and their job, and will then show you how to use ICT to complete a number of simple, everyday tasks. The practical, functional skills that you learn in each section can then be used to solve ICT problems in your own life at home, in education and at work. Enjoy your visit to Big Planet Theme Park and have fun! Monty Spangles Park Director

3 Section 1: Basics of ICT 1.1 What is ICT? Why is ICT important? Health and Safety Your Work Space Hardware and Software Basic ICT Security Passwords Information Security Hardware Security Viruses and Malware Antivirus Software Laws and Regulations Choosing Software Next Steps CiA Training Ltd 2011

4 Section 2: Microsoft Windows 2.1 About Microsoft Windows Logging On The Windows Desktop The Start Menu Working with Windows Logging Off Files, Folders and Libraries Copying Files and Folders Moving Files and Folders Renaming Files and Folders Deleting Files and Folders The Recycle Bin Zipped Folders Starting and Closing Programs Introducing Microsoft Office Opening and Closing Files Creating and Saving Files Finding Files Shortcuts Control Panel File Extensions Display Settings Sound Settings Uninstalling Programs Printers Program Crashes Dealing with Errors Finding Help Next Steps CiA Training Ltd 2011

5 Section 3: Microsoft Word 3.1 Using Microsoft Word Inserting and Deleting Text Finding and Replacing Text Basic Text Formatting Cut, Copy and Paste Drag and Drop Bullets and Numbering Tab Stops Right, Center and Decimal Tabs Margins Paragraph Alignment Indents First Line and Hanging Indents Page Breaks and Formatting Marks Line and Paragraph Spacing Styles Creating a Table Move or Resize a Table Selecting Cells Cell Alignment and Direction Resizing Cells Merging and Splitting Cells Deleting Cells Gridlines, Borders and Shading Importing Objects Inserting Pictures and Clip Art WordArt, Shapes and Text Boxes Columns Headers and Footers Page Orientation and Printing Spelling and Grammar Checking Templates Protecting Documents Taking Screenshots Next Steps CiA Training Ltd 2011

6 Section 4: Microsoft Excel 4.1 Using Microsoft Excel Creating a Spreadsheet Resizing Columns and Rows Basic Formulas Mathematical Operators Brackets Percentages Ranges AutoSum Fill Handle Editing Cells Cut, Copy and Paste Checking Formulas Relative and Absolute Addressing Inserting Rows and Columns Deleting Rows and Columns Formatting Text Cell Alignment Borders and Shading Formatting Numbers Date and Time Charts Page Setup Headers and Footers Display and Print Formulas Hide and Freeze Cells Functions Statistical Functions Sorting Data Filtering Data Importing Data Next Steps CiA Training Ltd 2011

7 Section 5: Microsoft PowerPoint 5.1 Using Microsoft PowerPoint Creating a Presentation Slide Layouts Adding and Removing Slides Entering Text Running a Presentation Design Considerations Themes Colour Schemes Slide Master Bullet Levels Bullet Symbols Rearranging Bullets Inserting Pictures and Clip Art Inserting Charts Inserting WordArt Inserting Shapes and Text Boxes Inserting Tables Inserting Videos and Audio Objects on the Slide Master Changing Slide Order Applying Animation Applying Transitions Applying Timings Speaker s Notes Spelling Check Handouts and Notes Templates Presentation Tips Next Steps CiA Training Ltd 2011

8 Section 6: Microsoft Publisher 6.1 Using Microsoft Publisher Creating a Publication Text Boxes Zoom Levels Entering Text and Best Fit Border and Shading Effects Background Effects Inserting a Picture Layout Guides Multiple Pages Using Shapes and WordArt Connecting Text Boxes Importing Text Font Schemes Colour Schemes Columns Hyphenation Cropping Clip Art and Wrapping Spelling Check Printing Save As Templates Design Tips House Styles Next Steps CiA Training Ltd 2011

9 Section 7: Microsoft Access 7.1 Using Microsoft Access Tables, Fields and Records Creating a Database Creating a New Table Data Types Field Properties Primary Keys Saving Tables Entering Records Editing Table Design Column Widths Editing Records Deleting Records Sorting Records Filtering Records Queries Sorting in Queries Selection Criteria Numerical Criteria Wildcards Not and Between Multiple Criteria Printing Query Results Reports Report Wizard Linked Tables Next Steps CiA Training Ltd 2011

10 Section 8: Internet & 8.1 Internet Basics Surfing the Web Tabbed Browsing Copying Text and Pictures Downloading Files Search Engines Search Tips Evaluating Information Communicating Online Netiquette Staying Safe Basics Addresses Using Microsoft Outlook Creating a Message Sending a Message Receiving a Message Replying to Messages Forwarding Messages Creating Contacts Using Contacts Message Priority Attaching Files Receiving Attachments Sorting Messages Organising Messages Deleting Messages Tips Phishing and Spam Next Steps CiA Training Ltd 2011