exhibit Welcome Exhibitors! Wednesday, October 8 Payment and Booth Selection Official Service Contractor Cancellation Policy

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1 Exhibit Prospectus 42nd Annual FAME Conference Exhibit, Sponsor, and Advertise Wednesday, October 8 - Friday, October 10, 2014 Hilton Bonnet Creek Orlando, Florida

2 exhibit Welcome Exhibitors! The Florida Association for Media in Education FAME cordially invites you to participate in the 42nd Annual FAME Conference in Orlando, Florida. Plan to join us to network with more than 600 FAME members who have funded budgets that make them qualified buyers. The exhibit hall is an integral part of the conference program, offering attendees the opportunity to gather information, preview material and see demonstrations on exciting, cutting-edge products and services relevant to education. The early discounted booth reservation deadline is August 15, Exhibit space will go quickly so please refer to this document for details regarding how to secure your reservation and qualify for the discounted booth space rate. We invite you to peruse the tiers of sponsorships and advertising options to determine how your products can be most effectively represented at the 2014 FAME Conference. FAME is exploring the option of moving to a mobile conference app instead of a printed conference program. Should there not be a printed program, categories of sponsorship or advertising mentioned in this document will receive comparable visibility on the app with an ad or a link to company website. Thank you for your patience as we move forward. We look forward to seeing you at the Hilton Orlando Bonnet Creek Resort in October. Vange Scivally FAME Exhibit Chair Dates, Location and Hours The 42nd Annual FAME Conference will be held at the Hilton Bonnet Creek, Bonnet Creek Resort Lane, Orlando, FL The exhibit hall will be open October 9-10, Full payment is due with the Registration Form to reserve a space in the Exhibit Hall. Inclusion in the conference program cannot be guaranteed for Exhibitors registering after September 15. Exhibit hours have been scheduled to provide maximum interaction between conference attendees and Exhibit representatives including times no-conflict time. Wednesday, October 8 2:00-7:00 p.m. Exhibit Registration Thursday, October 9 7:30-10:30 a.m. Exhibit Registration & Move In 11:00 a.m. - 7 p.m. Exhibits Open Friday, October 10 7:30 a.m. - 12:30 p.m. Exhibits Open 12:30-3:30 p.m. Exhibits Move Out *Schedule Subject to Change Booth Space 8 x 10 pipe & drape booth with 8 back & 3 side 1 draped six foot table 2 chairs 1 trash can 7 x 44 sign with company name & booth number Listing in FAME Conference Program 2 complimentary conference registrations 2 Thursday Lunch Tickets (additional lunch tickets can be ordered when registering) Payment and Booth Selection Please make application for booth space on the 2014 FAME Conference Exhibit Registration Form. Confirmations will be sent upon receipt of the completed registration form and payment. Booth assignments will be made six weeks prior to the conference. Assignments will be made according to level of sponsorship, date of registration/payment, and separation of competitive products. Indicate on the registration form any preferences you would like considered when the booth assignments are made. To avoid on-site delays, register all exhibit representatives in advance using the Exhibitor Registration Form on the last page of this brochure. Official Service Contractor National Expo, Inc. is the official service contractor. A complete service kit with shipping instructions for booth materials, electrical service, furnishings, order forms, and additional information will be sent to each exhibitor approximately one month prior to the show. All freight should be consigned and prepaid to: National Expo, Inc. Do not send freight to the Hilton Bonnet Creek Hotel. Cancellation Policy Notification of cancellation by an exhibitor will only be considered official when submitted in writing to Sharon Gray at aplantomeet@earthlink.net and will be subject to the policy below based on date of receipt. Cancellation on or before August 15, Refund of 50% of booth space cost. Cancellation on or before September 14, Refund of 25% of booth space cost. Cancellation after September 15, No refund of booth space cost. 2

3 Booth Fees One Booth Each Additional Booth EARLY BIRD on or BEFORE August 15, 2014 $899 $699 REGISTRATION on or BEFORE September 14, 2014 $949 $799 LATE-REGISTRATION AFTER September 15, 2014 $1049 $899 3

4 sponsor Sponsorships will be recognized on the FAME website, Facebook and Twitter, as well as in the official Conference Program/Mobile App. Special recognition will be provided during the General Opening Session. Sponsorships are booked in the order in which payment is received. In the event a sponsorship has already been selected by another company, the exhibitor will be immediately notified so they can take advantage of the remaining opportunities. All sponsorships should be in place no later than September 15, to ensure inclusion in the program/ mobile app and printing of appropriate signage. Author Sponsorships Varying levels dependent on number of authors sponsored $ Depends on travel, housing, and honorariums Keynote Speaker $6,000 (or partial increments of $2,000) Opening/Closing Sessions Increments of $1, Author Meet and Greet Increments of $500-$2,000 FAME Awards Sponsorships Amanda Award (2 winners) Recognition of two secondary librarians with programs that enhance & support self-esteem. $500 - Sponsored by OCSLA $500 Intellectual Freedom Award (1 winner) Recognition of essay written by high school senior demonstrating freedom to interact with all information. $1,000 Elementary Principal s Award (1 winner) Elementary principal who demonstrated support in the development of exemplary school library media programs. $ 300 Secondary Principal s Award (1 winner) Secondary principal who demonstrated support in the development of exemplary school library media programs. $ 300 Administrator Advocacy Award (1 winner) Recognizes the significance of the role of the district administrator in developing successful school library programs within their own school district that influences the community at large. $ 300 Conference Sponsorships Conference Bags $4,000 Name badges & lanyard $1,500 President s Reception (Thursday) $4,000 Meet & Greet (Wednesday) $2,500 Door Prize Give Away Used at closing Basket for Silent Auction Used at closing 4

5 Friends of FAME Sponsorships The Friends of FAME program is designed to develop and recognize longterm relationships with publishers and exhibitors interested in supporting the mission and purpose of school library media centers. These sponsorships support FAME programs and the basic administration of the annual conference while providing benefits to the sponsors through higher visibility and recognition. Note: Donations can be directed to a specific sponsorship or can be applied according to the conference priorities to ensure a progressive and successful conference. GOLD $4,000 SILVER $3,000 BRONZE $1,500 Business Partner $750 Friends of Fame ANY Amount 5 Color Ad in Conference Program or Mobile Conference App Premium, preferred placement of booth in exhibit hall Acknowledgement on FAME conference web site and in the Florida Media Quarterly Opportunity to have three breakout sessions with conference approved speakers and topics Sponsor logo/ad in conference slide show prior to the Opening and Closing General Session Introduction and recognition during Opening Session on Thursday Signage to distinguish Exhibitor as a major sponsor Color Ad in Conference Program or Mobile Conference App Premium, preferred placement of booth in exhibit hall Acknowledgement on FAME conference web site and in the Florida Media Quarterly Opportunity to have two breakout sessions with conference approved speakers and topics Sponsor logo/ad in conference slide show prior to the Opening and Closing General Session Introduction and recognition during Opening Session on Thursday Signage to distinguish Exhibitor as a major sponsor B&W Ad in Conference Program or Mobile Conference App Premium placement of booth in exhibit hall Acknowledgement on FAME conference web site and in the Florida Media Quarterly Opportunity to have one breakout session with conference approved speakers and topics Sponsor logo/ad in the conference slide show prior to the Opening and Closing General Session Signage to distinguish Exhibitor as a major sponsor B&W Ad in Conference Program or Mobile Conference App Preferential placement of booth in exhibit hall Acknowledgement on FAME conference web site Recognition in the conference program

6 advertise All ads should be supplied electronically by to Sharon Gray at no later than September 15, High resolution Adobe PDF files are strongly preferred. Files must include highresolution graphics (300 dpi or better) and all fonts (screen and printer). When saving EPS files, be sure to include/ embed all fonts. Advertisers may be billed at cost for time required to convert or prepare files to meet the above standards. Color reproduction is assured to generallyaccepted industry standards. Ads must be received by September 15 to appear in conference program. Conference Program Ads $ Back cover $ Inside front $ Inside back $ Full page $ Half page $ Quarter page Florida Media Quarterly Ads Business card 3.5 X 2 $50.00/one issue $180.00/four issues Half Page 8 X 5 $100.00/one issue $360.00/four issues Full Page 8 X 10 $200.00/one issue $720.00/four issues CONTACT INFORMATION: Sharon Gray A Plan to Meet, Inc. P. O. Box 6838 Tallahassee, FL Office: aplantomeet@earthlink.net Vange Scivally Exhibits Chair 2014 FAME Conference Committee evangeline.scivally@ocps.net x Lou Greco Sponsor Chair grecol@bellsouth.net Host Hotel and Room Reservations Hilton Orlando Bonnet Creek Bonnet Creek Resort Lane Orlando, FL Exhibiting company representatives are encouraged to book rooms at the discounted attendee rate of $179 at the Host Hotel. Online at By calling and using guest code ZFAM. The FAME conference rate is available 3 days prior and 3 days after the conference on a space available basis. The cut-off date for room reservations at the conference rate is September 17, Check in time is 4:00 p.m. Check out time is 11:00 a.m. Parking is FREE to those staying on site. Self Parking is $18 per day - Valet Parking is $26 per day. 42 nd Annual FAME Conference October 8-10,

7 register More Information: Sharon Gray, CMP A Plan to Meet, Inc (Phone) (Fax) aplantomeet@earthlink.net 2014 FAME Conference Exhibit Registration Form To reserve your exhibit booth space at the FAME Conference, complete this registration form and fax to FAME at or mail to FAME 42nd Annual Conference, P. O. Box 6838, Tallahassee, FL Pre-Show Contact: Phone: Provide company information that will be published in Conference Program. Company name: Company Representatives 1) 2) Address: City: State: Zip: Phone: Web Address: Company Representative 30 word product/service description (required) Door Prize or Basket Donation q Yes q No Item: BOOTH SELECTION AND FEE CALCULATION One Booth Each Additional Booth Number of Booths Booth Cost EARLY BIRD on or BEFORE August 15, 2014 $899 $699 REGISTRATION on or BEFORE September 14, 2014 $949 $799 LATE-REGISTRATION AFTER September 15, 2014* $1049 $899 indicate preference of booth locations: _First Second Third Additional $75 = Additional Representative Names: Additional $50 = SPONSORSHIP Item: Sponsor Cost: $ ADVERTISING Type: Advertising Cost: $ PAYMENT INFORMATION q Check (enclosed) payable to FAME TOTAL COST $ q Credit card: q Visa q MasterCard q American Express Card Number: Expiration: Security Code Cardholder Phone Credit Card Billing Address Cardholder Name Cardholder Signature 7