September 23, 2016 CAPITAL PROJECT AND PLANNING UPDATE. OLD NORTH Phase III and West Campus Entry: Bid Set I and II (Interiors)

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1 September 23, 2016 CAPITAL PROJECT AND PLANNING UPDATE OLD NORTH Phase III and West Campus Entry: Bid Set I and II (Interiors) Start Date: Aug Completion: Nov Size: 41,803 sq ft Total Project Budget: $8,450,000 Interior work on-going, schedule for completion is 1 st Floor, 3 rd Floor, 2 nd Floor, 4 th Floor Walls, sheetrock, electrical, plumbing and HVAC on-going floors 2 and 4. 1 st Floor painting almost complete 3 rd Floor painting progressing well 2 nd Floor sheetrock and electrical wall Fire separation work at perimeter of existing building at 2 nd, 3 rd, and 4 th floors, 3 rd floor in progress Additional Fire separation solutions have been proposed and will be priced by CMSW Change Order # 4 is included in the September RUSO agenda for approval Bid Set III (Exterior West Campus Entry) Start Date: May 2016 Completion: Oct/Nov Size: NA Total Project Budget: $1,600,000 On- going work in Lot 24 for irrigation (PP) and electrical CMSW has been notified that Lot 24 Lighting cannot be interupted Sidewalks for Evans Hall area to begin week of September 19, weather permitting LED lighting has been ordered, goal is for operational 11/3/16 Site clean- up work on North side to be scheduled upon completion of storm drain Request for bumper blocks and walkways from south row cars in process Sitework to begin for Chicksaw Plaza Bid Set IV (Exterior and Interior Completion Elements) RUSO approved Start Date: July 2016 Completion: Oct/Nov Size: NA Total Project Budget: $350,000 Final images for Donor signage is ready for review and AES has requested meeting for review and approvals Donor Wall Images and format Individual Donor recognition plaques (various sizes) A meeting will be set up to review all Donor Wall and Donor sign images Campus Entry Signage under modification and will be presented for review Options to include two signs, one on north and one on south, linear low elements West Campus Entry Signs rendering being modified to reflect requested changes Chickasaw Plaza seals are in production NOTE: weekly meetings will begin with campus entities and contractors to coordinate remaining details and to ensure timely move-in. 1

2 MITCHELL HALL: Start Date: Dec Completion: April 2017 Size: 20,000 sq ft Total Project Budget: $5,750,000 Upcoming work will include exterior wall framing and placement of the 2 nd floor slab and remaining elements of 1 st floor slab OIT Budget of $300k has been established with goal to receive quotes prior to the end of the fall semester Change Order will be presented at the September RUSO to include purchase and installation of Heating/Cooling equipment that will operate the building until the point in time when the new South Central Plant is on line. Once the South Plant is on line the additional capacity will allow Mitchell Hall to be connected to the existing north central loop. As noted earlier, this was planned for in the initial project budget based upon the timelines for completion of the two projects. Grand Opening on May 3, 2017 SCENE SHOP: Start Date: Occupancy of Mitchell Hall Demolition the Scene Shop upon completion and occupancy of Mitchell Backstage Facility and relocation of stored elements. MURDAUGH HALL: Start Date: May 2016 Completion: May 2017 Size: 79,432 sq ft Total Project Budget: $9,000,000 Demolition is on-going Utilities re-installation is on-going AHJ requesting additional Fire Code review and has requested that additional interior fire doors be either installed to code or replaced to meet code. This is a reasonable request and enhances safety within the building. AES and FSB (project consultants) will review with UCO EHS Review of vertical and horizontal shaft walls continues. As requested, the UCO AHJ continues to attend the weekly job meetings Housing is to coordinate with OIT for systems such as wireless for the students. Minor modifications were noted for the Mock up room and anticipate the room will be ready for final review and approval late September Fire Sprinkler installation is becoming a critical path issue for the project. AES is pushing our consultants and contractor to move this forward Work is on-going in other wings South Ramp excavation work continues 2

3 SOFTBALL COMPLEX: Start Date: June 2016 Completion: March 2017 Size: 2,709 sq ft Total Project Budget: $2,190,000 A contract award will be made for approximately $2,150,000 Contract has been forwarded to Legal Counsel for review and forward to VP Administration for execution Information Item September RUSO An initial purchase order for $1.45M has been issued to allow initial work to proceed A second PO will be issued for approximately $668,000 Site demolition complete Site utilities relocation to begin week of 9/19/16 Site grading for concrete footings and pads is complete and anticipate footings to pour 9/22/16 TCI states that the current completion date will be March 11, 2017 AES will continue to work with TCI to reduce construction time as possible Start Date: July 2016 Completion: February 2017 Size: NA Total Project Budget is $465,000 PO issued to Field Turf for approximately $440K on 8/24/16 Timberlake and other project costs will remain at approximately $25K Field Turf has modified that their earlier price quote and has offered to perform additional scope of work items within their scope of work. Information Item for September RUSO Payment and Performance Bonds submitted 9/13/16 Site survey completed by FT (to establish grading plan and soils quantities) Soils testing completed by FT 9/9/16 SOUTH CENTRAL PLANT: Start Date: Jul Completion: Fall 2017 Size: 6,500 sq ft Total Project Budget: $18,500,000 Three major components: $3M building to house the plant equipment start date: 11/15/16 completion: 6/1/17 $12M chiller plant equipment and controls start date: 2/24/17 completion: 8/30/17 $3.5M underground piping Project start dates have moved as a response to university concerns about disruption to campus In December 2016, following the end of the fall semester, work will take place on the site of the upcoming STEM project. Including the STEM project, this entire site will be under construction until summer of 2018 Bond Funds were issued August 24, 2016 JCI has begun work on the piping that will eventually connect Mitchell Hall and Health and Physical Education to the North Plant Loop. The final connections cannot occur until after the completion of the South Loop. JCI will mobilize within the next 30 days. 3

4 STEM BUILDING: Phase 1 Start Date: Jan Completion: Summer 2018 Size: 55,000 sq ft Total Project Budget: $27,000,000 Construction Drawings ready for bid due: (Issued by Elliott+) Advertise for Bids week of October 31, 2016 Receive Bids week of December 5, 2016 Bond Funds are available as of August 24, 2016 and must be expended prior to August 22, 2019 Construction scheduled to begin January Open for fall semester, SPORTS PERFORMANCE CENTER: Phase 1 Start Date: Mar Completion: Jun Size: 44,000 sq ft Total Project Budget: $14,000,000 Athletic Department approved schematic design floor plans. Bond Funds were available as of August 24, 2016 and must be expended prior to August 22, Construction is scheduled to begin March This is contingent upon the delivery and bidding an early site work bid package. SPORTS PERFORMANCE CENTER: Phase 2 Start Date: TBD Completion: TBD Size: TBD Total Project Budget: $9-$10 million Kick-Off meeting scheduled for COLLEGE OF BUSINESS: (KT) Start Date: TBD Completion: TBD Size: TBD Total Project Budget: TBD A&E Services will work with the college to integrate their planning into the Master Plan. LIBERAL ARTS ADDITION: Start Date: Dec Completion: Jun Size: 48,500 sqft Total Project Budget: $17,000,000 An outline of the project is to be presented at 11:30 am President s Conference Room. The objective of the meeting is to update the group on the project status as well as review any needed information prior to agenda item submittal to RUSO at their November meeting Intent is to seek full project approval at the November 2016 RUSO meeting (President s discretion) for 2017 Master Lease Revenue Bond funding. September 2016 RUSO transfer of $1.1M from 290 to 295 funds for Liberal Arts Renovation and Addition 4

5 DINING FACILITY: Start Date: Dec Completion: Jun Size: TBD Total Project Budget: TBD UCO Consultant selection will likely be presented at the November RUSO as Information item 21 RFQ s were submitted for UCO selection of 5 for interview (Rees, FSB, ADG, Elliott + and Hornbeek & Blatt) Interviews will be held Sept. 15, 2016 and a recommendation will be made to the President following the tabulations CMR Selection process will be requested at the September RUSO meeting Site visits are complete. Josh Overocker and A&E Services visited Chartwells locations on two campuses 8/29-9/1/16. Request approval at the November 2016 RUSO meeting for 2017 Master Lease Revenue Bond funding (Total scope of project/total project budget needs to be identified by Campus Enterprises) ALLIED HEALTH CENTER: College of Education and College of Math and Science Start Date: TBD Completion: TBD Size: TBD Total Project Budget: TBD A&E Services will work with the college to integrate their planning into the Master Plan. PERFORMING ARTS CENTER: Start Date: TBD Completion: TBD Size: TBD Total Project Budget: TBD The City has provided a Request for Qualifications for design services for establishment of programming needs from the City UCO is to review the proposal and provide comments back to the City WELLNESS CENTER EXPANSION: Start Date: Initial Meetings May 2016 Completion: Goal Fall 2019 Total Project Budget: TBE Student Affairs/Wellness provided initial planning concepts for review Administrative review during Fall 2016 The first design/program review meeting was July 18, 2016 Hastings and Chivetta provided documentation, however additional modifications have been requested to the program and H/C will return documents late September. Current planning is for approximately 70,000 gross square feet and includes both Wellness Center and OARC at Lake Arcadia Goal is to seek RUSO approval for Consultant Selection at the appropriate times with goal of 2018 Master Lease CAMPUS MASTER PLAN: 5

6 Start Date: Dec Completion: Aug Size: NA Total Project Budget: $250,000 Multiple Group Listening Session dates were conducted during June, July and August Prepare interim study results for January 2017 RUSO presentation (RUSO at UCO) Current schedule of sessions: Student sessions will be established for October Prior Listening sessions included: College of Business, College of Education, FSI on 6/21/16 Provost Office, College of Liberal Arts, College of Fine Arts and Design, Athletics, Development and UCO Foundation on 7/12/16 OIT, Public Affairs, University Communications, Campus Enterprises and Housing on 7/19/16 Student Affairs, DPS and Transportation and Parking on 7/25/16 City of Edmond City Manager and Staff 8/29/16 Mayor, City of Edmond 9/7/16 Edmond Public Schools 9/19/16 Additional listening sessions being scheduled for the second review process with all groups CAPITAL PROJECT AND PLANNING UPDATE: SMALL PROJECTS ACM Window Replacement: (Brown & Root) Start Date: May 16 Completion: Jan 2017 Size: NA Total Project Budget: $550,000 B&R met with AES 9/20/16 and presented two options for review 1. Resolve installation issues and maintain current windows 2. Replace all windows with correct type and installation methods AES will meet with B&R week of to review sample for modification UCO still retains $250K for the systems installation NIGH UNIVERSITY CENTER: NUC Grand Stair-Rail: (Alpha Building) Start Date: Nov. 23, 2016 Completion: Jan Size: --- Total Project Budget: $225,000 Major new glass and aluminum railing system plus floor repairs *Awaiting shop drawings and fabrication. Per NUC request, installation to begin Nov for completion mid-january 2017 NUC Tech Store: (Brown & Root) Start Date: Jun. 20 Completion: Aug. 30 Size: 1300 Sq. Ft Total Project Budget: $200,000 Construction has been completed Furniture to be delivered for installation week of 9/12/16 Grand Opening scheduled for 9/30/16 6