EXHIBIT AND SUPPORTER APPLICATION

Transcription

1 ORGANIZATION INFORMATION Organizational information will be used for a listing in the Final Program Pocket Guide. *Company Name: *Contact Person: *Address: *City: *State/Province: *Zip/Postal Code: *Country: *Telephone: *Fax: *Website: * ORGANIZATION CONTACT INFORMATION *Contact Person: *Title: *Address: *City: *State/Province: *Zip/Postal Code: *Country: *Telephone: *Fax: *Website: * ORGANIZATION LOGO Organizations are asked to provide a.jpg,.eps, or.tif file containing the company s logo. The logos will be placed on the SBM website as well as on signage throughout the Annual Meeting. Please submit your logo by to info@sbm.org. Exhibitor and Supporter Application 38TH ANNUAL MEETING & SCIENTIFIC SESSIONS SAN DIEGO California MARCH 29 - APRIL 1,

2 Exhibit Booth Options EXHIBIT BOOTH RENTAL 10 ft x 10 ft Booth: $1,000 PRINCIPAL PRODUCTS TO BE DISPLAYED Publications Equipment Other (please specify): EXHIBITOR COMPANY/PRODUCT DESCRIPTION Please provide a short description in 50 words or less of your company and/or the product/services that you plan to exhibit. This information will appear in the Final Program Pocket Guide Exhibit Directory. The Society of Behavioral Medicine reserves the right to edit all copy submitted. This information is used as a part of the application review process and must be completed at the time of submission. Supporter Options SUPPORT ITEM AMOUNT CHECK ITEM WITH X Coffee Break $3,800 Lanyard Sponsorship $2,000 Presidential Keynote Address** $1,000 Keynote Address** $500 Master Lecture** $250 Bag Insert, Full Color $1,200 Bag Insert, Black and White $900 ** Please see the 2017 Annual Meeting program for information on existing sessions. It will be posted when available at Preferred session(s) to be sponsored: SBM will make every attempt to honor but cannot guarantee your session support choice. If necessary, SBM staff will work with you to identify a suitable alternative. Exhibitor and Supporter Application 38TH ANNUAL MEETING & SCIENTIFIC SESSIONS SAN DIEGO California MARCH 29 - APRIL 1,

3 Host an Industry Expert Theater Session Industry Expert Theater sessions offer an opportunity for SBM-selected industry experts to present live, non-accredited sessions highlighting product-related research and development efforts and challenges. ELIGIBILITY All Industry Expert Theater applications are subject to SBM review, acceptance, and availability. ACTIVITY GUIDELINES Industry Expert Theater events must not coincide with any SBM education activities, which run from 7:15 a.m. to 6 p.m., Wednesday, March 29, 2017 through Saturday, April 1, The nature of the Industry Expert Theater should be in keeping with the scientific and educational aims of the conference and should be conducive to scientific exchange among participants and presenters. Science-based themes, such as research-based product development issues, should predominate and promotional activities should be minimal, tasteful, and professional in nature. Except during exhibit hall and Industry Expert Theater hours, selected exhibitors and Industry Expert Theater hosts are prohibited from engaging in marketing or promotional activities during the conference. INDUSTRY THEATER COST (DUE UPON SIGNING OF CONTRACT): One night = $1,000 Two nights = $1,500 Three nights = $1,750 SCHEDULING Industry Expert Theater slots are limited and, pending acceptance, will be assigned on a first-come, first-served basis during one of the dates/times that appear below: DATE Wednesday, March 29, 2017, 6 p.m. 7 p.m. Thursday, March 30, 2017, 6 p.m. 7 p.m. Friday, March 31, 2017, 6 p.m. 7 p.m. CHECK ITEM WITH X FEE INCLUDES: Basic theater style set up for a maximum of 150 attendees in the Annual Meeting poster hall. The poster hall event hosts approximately 300 posters each night and draws nearly all conference attendees. If requested, room set includes basic audio visual equipment. Signage for placement outside the Industry Expert Theater event; signage can include industry logos as provided and by accepted SBM. Half-page advertisement in the printed Final Program Pocket Guide and promotion on the 2017 Annual Meeting website Broadcast invitation to 2017 SBM Annual Meeting & Scientific Session registrants, immediately after close of early-bird registration, March 2, 2017, and one week prior to start of conference. content subject to SBM review and approval and message to include the following statement: The content of the Industry Expert Theater has been developed by [name of company) and all views expressed therein are those of [name of company here] and not of SBM. Use of the SBM logo on any promotional materials is expressly prohibited. FEE EXCLUDES: Any food and/or beverage the company elects to serve attendees. While selected companies are welcome to provide food and/or beverages during their session, all arrangements must be handled between the company and the hotel, costs to be borne by the company. Please provide a brief explanation of the purpose and goals of the event: Exhibitor and Supporter Application 38TH ANNUAL MEETING & SCIENTIFIC SESSIONS SAN DIEGO California MARCH 29 - APRIL 1,

4 Industry Matchmaking Program SBM is offering the opportunity for company representatives and SBM abstract presenters at the 38th Annual Meeting to meet one-onone in private meeting rooms during which the abstract authors will give a brief, 15-minute presentation of their work. The Industry Matchmaking Program is designed to provide companies with an opportunity to discuss potential new collaborative research agreements, learn about interesting studies, and/or to recruit for employment opportunities. Companies interested in participating in this program must complete the form below. Please note: Submission of this form does not guarantee your company s participation. Due to space constraints, the Industry Matchmaking Program will be open to a very limited number of companies on a first-come first-serve basis. Company Logistical Contact: Company Name: Company Logistical Contact Company Participant Onsite(If known): Please identify up to three keywords/phrases that capture the research and/or technology focus of your company: Please identify any of the goals below which have prompted you to participate in this program: To identify potential collaborators/consultants. To learn about interesting new studies relevant to my company s portfolio. To find recruit for employment opportunities. Please identify which level of individual you are interested in meeting with: Senior researchers (such as PIs and full professors). Mid-career researchers (such as PIs and associate professors). Postdoctoral fellows and/or students. Any of the above/no preference. Following submission, your company s information will be shared with authors of abstract submitted to the SBM Annual Meeting. The SBM office will then match you with authors who interests and expertise align with your company s stated preferences. You will be notified regarding your matches and provided their abstracts in mid-february. Timeline Deadline for submission of form and abstracts: December 16, 2016 Notification about matches: Mid-February 2017 Exhibitor and Supporter Application 38TH ANNUAL MEETING & SCIENTIFIC SESSIONS SAN DIEGO California MARCH 29 - APRIL 1,

5 Advertising Options SIZE/DESCRIPTION AMOUNT CHECK ITEM WITH X Inside front or back cover full page, black and white $600 Back cover half page, 4 color $600 Inside front or back cover half page, black and white $475 Inside quarter page, 4 color $475 Inside full page, black and white $350 Inside half page, black and white $275 Inside quarter page, black and white $225 SPECIFICATIONS All advertisements must be provided in an electronic file format. The Final Program Pocket Guide will be letter size (8 ½ in. x 11 in.). Printed page size, in inches: 8 ½ in. x 11 in. Required ad sizes, in inches: Full page: 7 ½ in. x 10 in. Half page horizontal: 7 ¼ in. x 9 ¼ in. Quarter page: 3 ½ in. x 4 ¼ in. Electronic File Formats Platform: Macintosh or PC format; file via or CD ROM (include a hard copy proof that matches the electronic file 100%) File formats: PDF (high resolution required), TIF, EPS, or JPEG preferred Acceptable programs: QuarkXpress, Adobe InDesign, Adobe Illustrator, Adobe Photoshop INSTRUCTIONS Include all fonts used in all pages, illustrations, images, logos, and artwork. All images and files should be in CMYK mode. Bleeds: Build pages to trim size and extend bleed 1/8 beyond page edge. Supply all images separately with original support files and link to ad. Do not embed files without support supplied. All Adobe Illustrator files must be converted to outlines. DELIVERY Send all graphics and instructions to: Society of Behavioral Medicine Re: Program advertising application 555 East Wells Street, Suite 1100 Milwaukee, WI Phone: (414) Fax: (414) info@sbm.org SBM ADVERTISING POLICY A. Advertising that resembles news or editorial content must be set in a sans-serif typeface, be surrounded by a border, contain the advertiser s name or logo in at least 18 point type and have the word ADVERTISEMENT in 6 point type across the top. B. No advertising that reflects unfavorably upon another advertiser will be accepted. C. SBM reserves the right to reject or cancel any advertisement at any time. D. The advertiser agrees to indemnify and hold the society harmless for any claims arising out of the publication of copy submitted by the advertiser. This includes, but is not limited to, claims for libel, invasion of privacy, plagiarism, copyright infringement and trademark infringement. The society will not be liable for failure to publish any advertisement. Exhibitor and Supporter Application 38TH ANNUAL MEETING & SCIENTIFIC SESSIONS SAN DIEGO California MARCH 29 - APRIL 1,

6 Exhibitor Cancellation Policy Cancellations received in writing by Friday, January 13, 2017, will be refunded, minus a $100 administrative fee. Cancellations after Friday, January 13, 2017, will not receive a refund, unless the booth space is resold in the case of exhibitors. Exhibitor Agreement Terms and Conditions You are hereby authorized to reserve space for the company indicated to exhibit at the SBM 38th Annual Meeting to be held March 29 - April 1, 2017, at the Hilton San Diego Bayfront in San Diego, CA, USA. We understand that the assigned space will be rented at the rate quoted in the SBM 38th Annual Meeting prospectus. We understand further that all space must be paid for in full on or before February 17, If the assigned space is not paid for in full by the specified date, the space may be reassigned to another exhibitor at the discretion of Show Management. We agree to abide by all rules and regulations governing exhibitors set forth in the SBM 38th Annual Meeting Exhibitor Prospectus, which is made part of this contract by reference and fully incorporated herein. Hold Harmless Clause: The exhibitor assumes the entire responsibility and liability for losses, damages and claims arising out of injury or damage to the exhibitor s displays, equipment and other property brought upon the premises of the exhibit facility and shall indemnify and hold harmless the Society of Behavioral Medicine, the Hilton San Diego Bayfront, decorator contracted for 38th Annual Meeting & Scientific Sessions, and each of their employees and agents from any and all such losses, damages and claims. In addition, the exhibitor acknowledges that it is the sole responsibility of the exhibitor to obtain business interruption and property damage insurance covering such losses by the exhibitor. Exhibitor shall be fully responsible to pay for any and all damages to property owned by Hilton San Diego Bayfront, its owners or managers which result from any act or omission of Exhibitor. Exhibitor agrees to defend, indemnify and hold harmless, the Hilton San Diego Bayfront, its owners, managers, officers or directors, agents, employees, subsidiaries and affiliates, from any damages or charges resulting from Exhibitor s use of the property. Exhibitor s liability shall include all losses, costs, damages, or expenses arising from, out of, or by reason of any accident or bodily injury or other occurrences to any person or persons, including the Exhibitor, its agents, employees, and business invitees which arise from or out of the Exhibitor s occupancy and use of the exhibition premises, the Hotel or any part thereof. Promotional Activities: Advertisements and promotional materials may not be displayed or distributed in the educational space immediately before, during, or after a Continuing Education activity. No product advertisements will be permitted in the same room as the educational activity. Exhibitor staff may attend an educational activity, but may not engage in sales activities while in the room where the activity takes place. Giveaways: Giveaways and product samples approved by SBM may be distributed from your exhibit booth. Requests for items other than product samples or educational materials must be submitted to SBM with a sample by March 15, Samples will not be returned. Written notification will be sent upon SBM approval of the items. Drawings/Prizes/Raffles, Etc.: Prize contests, awards, drawings, raffles, spin wheels or lotteries of any kind held at any time or place within the SBM Annual Meeting are not permitted. Attendees may not be registered for drawings, raffles, or lotteries, which might be conducted after the Annual Meeting. Gaming devices of any description are not allowed in the exhibit hall. To accept the terms of the agreement please type your name into the signature area below: Exhibitor and Supporter Application 38TH ANNUAL MEETING & SCIENTIFIC SESSIONS SAN DIEGO California MARCH 29 - APRIL 1,

7 Payment Information Full payment and completed application are due by Friday, February 17, Please retain a copy for your records. Exhibit Booth Rental: Supporter Selection: Industry Expert Theater Selection Advertiser Selection: TOTAL PAYMENT $ +$ +$ +$ =$ PAYMENT OPTIONS Check enclosed Please make check payable to the Society of Behavioral Medicine. Visa MasterCard American Express Discover Credit Card Number: Expiration Date: Cardholder s Name: Cardholder Signature: Print a copy of this exhibit space and support application for your records. This is your invoice and contract. No additional invoice will be issued. Society of Behavioral Medicine 555 East Wells Street Suite 1100 Milwaukee, WI Phone: (414) Fax: (414) application form Exhibitor and Supporter Application 38TH ANNUAL MEETING & SCIENTIFIC SESSIONS SAN DIEGO California MARCH 29 - APRIL 1,