PowerPoint 2010 Essentials

Transcription

1 PowerPoint 2010 Essentials Sample Corporate Training Materials All of our training products are fully customizable and are perfect for one day and half day workshops. You can easily update or insert your own content to make the training more relevant to participants. Our material is completely customizable and is backed up by a 90 day 100% no questions asked money back guarantee! With our training courseware you are able to: Add your name and logo (and remove ours). Add your own content to make the training more relevant to your clients (i.e. using examples and case studies from within your organization or city) Train unlimited users within your organization. No Annual Renewal Fees Download training material on your time from our secure servers United States International 73 Greentree Drive, Box # Provost Street Dover, Delaware New Glasgow, NS, Canada Toll-free: Phone: Fax: Fax: sales@corporatetrainingmaterials.com sales@corporatetrainingmaterials.com Any technical issues or questions can be addressed by our support team support@corporatetrainingmaterials.com Our Product Catalog contains our entire library of available and upcoming courses. Please follow this link: Review our License Agreement to answer any licensing questions you may have. Please follow this link:

2 TABLE OF CONTENTS Preface... 3 What is Courseware?... 3 How Do I Customize My Course?... 3 Materials Required... 4 Maximizing Your Training Power... 5 Icebreakers... 6 Icebreaker: Friends Indeed... 7 Training Manual Sample... 8 Sample Module: Working with Presentations... 9 Instructor Guide Sample Sample Module: Working with Presentations Quick Reference Sheets Certificate of Completion PowerPoint Sample Full Course Table of Contents... 34

3 Preface What is Courseware? Welcome to Corporate Training Materials, a completely new training experience! Our courseware packages offer you top-quality training materials that are customizable, user-friendly, educational, and fun. We provide your materials, materials for the student, PowerPoint slides, and a takehome reference sheet for the student. You simply need to prepare and train! Best of all, our courseware packages are created in Microsoft Office and can be opened using any version of Word and PowerPoint. (Most other word processing and presentation programs support these formats, too.) This means that you can customize the content, add your logo, change the color scheme, and easily print and training materials. How Do I Customize My Course? Customizing your course is easy. To edit text, just click and type as you would with any document. This is particularly convenient if you want to add customized statistics for your region, special examples for your participants industry, or additional information. You can, of course, also use all of your word processor s other features, including text formatting and editing tools (such as cutting and pasting). To remove modules, simply select the text and press Delete on your keyboard. Then, navigate to the Table of Contents, right-click, and click Update Field. You may see a dialog box; if so, click Update entire table and press OK. (You will also want to perform this step if you add modules or move them around.) If you want to change the way text looks, you can format any piece of text any way you want. However, to make it easy, we have used styles so that you can update all the text at once. If you are using Word 97 to 2003, start by clicking the Format menu followed by Styles and Formatting. In Word 2007 and 2010 under the Home tab, right-click on your chosen style and click Modify. That will then produce the Modify Style options window where you can set your preferred style options.

4 For example, if we wanted to change our Heading 1 style, used for Module Titles, this is what we would do: Now, we can change our formatting and it will apply to all the headings in the document. For more information on making Word work for you, please refer to Word 2007 or 2010 Essentials by Corporate Training Materials. Materials Required All of our courses use flip chart paper and markers extensively. (If you prefer, you can use a whiteboard or chalkboard instead.) We recommend that each participant have a copy of the Training Manual, and that you review each module before training to ensure you have any special materials required. Worksheets and handouts are included within a separate activities folder and can be reproduced and used where indicated. If you would like to save paper, these worksheets are easily transferrable to a flip chart paper format, instead of having individual worksheets.

5 We recommend these additional materials for all workshops: Laptop with projector, for PowerPoint slides Quick Reference Sheets for students to take home Timer or watch (separate from your laptop) Masking tape Blank paper Maximizing Your Training Power We have just one more thing for you before you get started. Our company is built for trainers, by trainers, so we thought we would share some of our tips with you, to help you create an engaging, unforgettable experience for your participants. Make it customized. By tailoring each course to your participants, you will find that your results will increase a thousand-fold. o o o Use examples, case studies, and stories that are relevant to the group. Identify whether your participants are strangers or whether they work together. Tailor your approach appropriately. Different people learn in different ways, so use different types of activities to balance it all out. (For example, some people learn by reading, while others learn by talking about it, while still others need a hands-on approach. For more information, we suggest Experiential Learning by David Kolb.) Make it fun and interactive. Most people do not enjoy sitting and listening to someone else talk for hours at a time. Make use of the tips in this book and your own experience to keep your participants engaged. Mix up the activities to include individual work, small group work, large group discussions, and mini-lectures. Make it relevant. Participants are much more receptive to learning if they understand why they are learning it and how they can apply it in their daily lives. Most importantly, they want to know how it will benefit them and make their lives easier. Take every opportunity to tie what you are teaching back to real life. Keep an open mind. Many trainers find that they learn something each time they teach a workshop. If you go into a training session with that attitude, you will find that there can be an amazing two-way flow of information between the trainer and trainees. Enjoy it, learn from it, and make the most of it in your workshops. And now, time for the training!

6 Icebreakers Each course is provided with a wide range of interactive Icebreakers. The trainer can utilize an Icebreaker to help facilitate the beginning of the course, as it helps break the ice with the participants. If the participants are new to each other, an icebreaker is a great way to introduce everyone to each other. If the participants all know each other it can still help loosen up the room and begin the training session on positive note. Below you will see one of the icebreakers that can be utilized from the Icebreakers folder.

7 Icebreaker: Friends Indeed Purpose Have the participants moving around and help to make introductions to each other. Materials Required Name card for each person Markers Preparation Have participants fill out their name card. Then, ask participants to stand in a circle, shoulder to shoulder. They should place their name card at their feet. Then they can take a step back. You as the facilitator should take the place in the center of the circle. Activity Explain that there is one less place than people in the group, as you are in the middle and will be participating. You will call out a statement that applies to you, and anyone to whom that statement applies must find another place in the circle. Examples: Friends who have cats at home Friends who are wearing blue Friends who don t like ice cream The odd person out must stand in the center and make a statement. The rules: You cannot move immediately to your left or right, or back to your place. Let s be adults: no kicking, punching, body-checking, etc. Play a few rounds until everyone has had a chance to move around.

8 Training Manual Sample On the following pages is a sample module from our Training Manual. Each of our courses contains twelve modules with three to five lessons per module. It is in the same format and contains the same material as the Instructor Guide, which is then shown after the Training Manual sample, but does not contain the Lesson Plans box which assists the trainer during facilitation. The Training Manual can be easily updated, edited, or customized to add your business name and company logo or that of your clients. It provides each participant with a copy of the material where they can follow along with the instructor.

9 Quick Tip: The New Backstage View can be accessed at any time by selecting the File tab on the Ribbon. Sample Module: Working with Presentations This module will cover some of the specific tasks you can do using the new Backstage view. First, it is important to save your work regularly to protect your work. The Backstage view allows you to open an existing file from anywhere on your computer or network. You can also easily open presentations you have recently opened. This module will also cover creating a presentation from a template. Finally, this module discusses how to close a presentation when you have finished working on it.

10 Saving Files The Backstage view includes the Save and the Save As commands. PowerPoint will remind you to save your presentation if you attempt to close it without saving it first. Use the following procedure to save a presentation. 1. Select the FILE tab on the Ribbon. 2. Select the SAVE command in the Backstage View. If the presentation has not yet been saved, the Save As dialog box opens, so that you can name the presentation and select a location to save it. The Save As dialog box is illustrated below. 3. Enter a name for the document in the FILE NAME field. 4. Use the SAVE IN drop down list to help you navigate to the location where you want to save the file. 5. Select SAVE. Or you can select CANCEL to close the dialog box without saving the presentation. The Backstage view returns to the background after the save operation is complete.

11 Opening Files The Backstage view includes the Open command, which allows you to open a presentation from any location on your computer or network. Use the following procedure to open a presentation. 1. Select the FILE tab on the Ribbon. 2. Select the OPEN command in the Backstage View. The Open dialog box opens, so that you can navigate to the location of the desired presentation and select it. The Open dialog box is illustrated below. 3. Use the LOOK IN drop down list to help you navigate to the location where the file is located. 4. Highlight the presentation when you find it. 5. Select OPEN. Or you can select CANCEL to close the dialog box without opening the presentation. The Backstage view returns to the background after the open operation is complete.

12 Closing Files The Backstage view includes the Close command, which allows you to close a presentation without closing PowerPoint. Use the following procedure to close a presentation. 1. Select the FILE tab on the Ribbon. 2. Select the CLOSE command in the Backstage View to close the current presentation. The Backstage view returns to the background after the close operation is complete.

13 Creating a Presentation from a Template Templates help to save time when creating a presentation. They can also provide consistency across several related presentations. The New tab of the Backstage View provides links to several different templates. Some templates are created by Microsoft, while others are submitted by the community. You can use or download these templates at any time. The new presentation can be modified to suit your needs. Use the following procedure to create a blank document from an Office.com template. 1. Select the FILE tab on the Ribbon. 2. Select the NEW tab in the Backstage View. 3. Select a template from the Office.com templates area. Double-click on a folder to see the options. 4. Select DOWNLOAD. Step One Step Two Step Three Step Four The Backstage view returns to the background after the new operation is complete.

14 Using the Recent List The Recent tab of the Backstage view allows you to quickly open a presentation you have recently used, without having to go through the Open dialog box. The Recent Presentations list includes the name and file location of the last several presentations you have opened. Use the following procedure to use the Recent Presentations list. 1. Select the FILE tab on the Ribbon. 2. Select the RECENT tab in the Backstage View. 3. Select a presentation from the RECENT PRESENTATIONS list. PowerPoint opens the selected presentation, and the Backstage view returns to the background.

15 Instructor Guide Sample On the following pages is a sample module from our Instructor Guide. It provides the instructor with a copy of the material and a Lesson Plans box. Each Instructor Guide and Training Manual mirrors each other in terms of the content. They differ in that the Instructor Guide is customized towards the trainer, and Training Manual is customized for the participant. The key benefit for the trainer is the Lesson Plan box. It provides a standardized set of tools to assist the instructor train that particular lesson. The Lesson Plan box gives an estimated time to complete the lesson, any materials that are needed for the lesson, recommended activities, and additional points to assist in delivering the lessons such as Stories to Share and Delivery Tips.

16 Quick Tip: The New Backstage View can be accessed at any time by selecting the File tab on the Ribbon. Sample Module: Working with Presentations This module will cover some of the specific tasks you can do using the new Backstage view. First, it is important to save your work regularly to protect your work. The Backstage view allows you to open an existing file from anywhere on your computer or network. You can also easily open presentations you have recently opened. This module will also cover creating a presentation from a template. Finally, this module discusses how to close a presentation when you have finished working on it.

17 Saving Files Estimated Time Topic Objective 5 min To learn how to save your presentation. The Backstage view includes the Save and the Save As commands. Topic Summary Materials Required Planning Required Recommended Activity Stories to Share Review Questions PowerPoint will remind you to save your presentation if you attempt to close it without saving it first. PowerPoint 2010 A blank presentation Have the participants open another blank presentation, if they have not already done so. Have participants save the presentation using the Save as command. Discuss the difference between Save and Save As. After providing a name and location for saving the presentation the first time, use the Save command to save changes to the presentation. The Save As command allows you to make a copy (such as to back up the file in another location, or to make a different version of the presentation). What happens if you select Save before providing a name and saving location for your presentation?

18 Show participants how to save a presentation. Use the following procedure. 6. Select the FILE tab on the Ribbon. 7. Select the SAVE command in the Backstage View. If the presentation has not yet been saved, the Save As dialog box opens, so that you can name the presentation and select a location to save it. The Save As dialog box is illustrated below. 8. Enter a name for the document in the FILE NAME field. 9. Use the SAVE IN drop down list to help you navigate to the location where you want to save the file. 10. Select SAVE. Or you can select CANCEL to close the dialog box without saving the presentation. The Backstage view returns to the background after the save operation is complete.

19 Opening Files Estimated Time Topic Objective Topic Summary 5 minutes To learn how to open an existing presentation. The Backstage view includes the Open command, which allows you to open a presentation from any location on your computer or network. PowerPoint 2010 Materials Required Recommended Activity Review Questions A presentation to open (can be the file created in the previous topic) Have the participants open a presentation using the Open dialog box. Where is the Open command located?

20 Show the participants how to open a presentation. Use the following procedure. 6. Select the FILE tab on the Ribbon. 7. Select the OPEN command in the Backstage View. The Open dialog box opens, so that you can navigate to the location of the desired presentation and select it. The Open dialog box is illustrated below. 8. Use the LOOK IN drop down list to help you navigate to the location where the file is located. 9. Highlight the presentation when you find it. 10. Select OPEN. Or you can select CANCEL to close the dialog box without opening the presentation. The Backstage view returns to the background after the open operation is complete.

21 Closing Files Estimated Time Topic Objective Topic Summary Materials Required Recommended Activity Review Questions 5 minutes To learn how to close a presentation. The Backstage view includes the Close command, which allows you to close a presentation without closing PowerPoint. PowerPoint 2010 The open presentation from the previous topic Have the participants close the presentation. What is the difference between closing a presentation and closing PowerPoint 2010? Show participants how to close a presentation. Use the following procedure. 3. Select the FILE tab on the Ribbon. 4. Select the CLOSE command in the Backstage View to close the current presentation. The Backstage view returns to the background after the close operation is complete.

22 Creating a Presentation from a Template Estimated Time Topic Objective Topic Summary 5 minutes To learn how to create a blank presentation from a template. Templates help to save time when creating a presentation. They can also provide consistency across several related presentations. The New tab of the Backstage View provides links to several different templates. Some templates are created by Microsoft, while others are submitted by the community. Materials Required PowerPoint 2010 You can use or download these templates at any time. The new presentation can be modified to suit your needs. Recommended Activity Delivery Tips Stories to Share Review Questions Have the students investigate the different templates available on the New tab of the Backstage view. Have the students create a blank presentation using one of these templates. The top of the New tab of the Backstage view provides navigation help to explore the available templates. Use the arrows to go to a previous view or the Home button to return to the main New tab in the Backstage view. All Office.com categories are shown, but only a few contain PowerPoint templates. Look in the Content Slides, Design Slides, and Presentations categories. There are templates that contain content slides, design slides, and sample presentations. The My templates option opens a New dialog box to allow you to select a template you have previously saved in your templates folder. New from Existing allows you to create a new presentation from any existing presentation, not just a template file. What are the steps for creating a new presentation from a template?

23 Show participants how to create a blank document from an Office.com template. Use the following procedure. 5. Select the FILE tab on the Ribbon. 6. Select the NEW tab in the Backstage View. 7. Select a template from the Office.com templates area. Double-click on a folder to see the options. 8. Select DOWNLOAD. Step One Step Two Step Three Step Four The Backstage view returns to the background after the new operation is complete.

24 Using the Recent List Estimated Time Topic Objective Topic Summary 5 minutes To learn how to open a presentation you have recently used. The Recent tab of the Backstage view allows you to quickly open a presentation you have recently used, without having to go through the Open dialog box. The Recent Presentations list includes the name and file location of the last several presentations you have opened. Materials Required Recommended Activity Stories to Share Review Questions PowerPoint 2010 One or more presentations that have been open recently. Have the students open a recent presentation. The Recent Presentations list includes a pin that allows you to keep the selected document in the list no matter how many other documents you open. You can pin or unpin a document to/from this list. The Quickly Access this number of Recent Presentations allows you to show the top few presentations from the list directly in the Backstage View menu. This means that you could open those presentations without having to go to the Recent tab of the Backstage view first. What do you think the Recover Unsaved Presentations link does?

25 Show the participants how to use the Recent Presentations list. Use the following procedure. 4. Select the FILE tab on the Ribbon. 5. Select the RECENT tab in the Backstage View. 6. Select a presentation from the RECENT PRESENTATIONS list. PowerPoint opens the selected presentation, and the Backstage view returns to the background.

26 Quick Reference Sheets Below is an example of our Quick reference Sheets. They are used to provide the participants with a quick way to reference the material after the course has been completed. They can be customized by the trainer to provide the material deemed the most important. They are a way the participants can look back and reference the material at a later date. They are also very useful as a take-away from the workshop when branded. When a participant leaves with a Quick Reference Sheet it provides a great way to promote future business.

27 PowerPoint 2010 Essentials Adjusting the Indent You can easily indent your paragraphs or lists, or remove an indentation, using the tools on the Ribbon. Use the following procedure to adjust the indent for the paragraph. 1. With your cursor anywhere in the paragraph you want to adjust (the text does not have to be selected), select the desired indent tool from the Ribbon. You can also select multiple paragraphs by selecting the text. Using Undo and Redo If you make a mistake or change your mind about your most recent task in PowerPoint, you can undo the typing or command. The redo command allows you to return the typing or command results back to your document. 1. Select the Undo command from the Quick Access Toolbar. If there is more than one item listed, select the item you want to undo. Use the following procedure to redo the last command or repeat it. 1. Select the Redo command from the Quick Access Toolbar. Clearing Formatting The Clear Formatting tool removes all of the formatting properties from the selected text. This is useful if you are experimenting and decide to start over with plain text. With the Clear Formatting tool, you don t have to undo several different formats you can just clear them all at once. 1. Select the text you want to change. 2. Select the Clear All Formatting tool. The text returns to the default text for that placeholder. Corporate Training Materials,

28 Certificate of Completion Every course comes with a Certificate of Completion where the participants can be recognized for completing the course. It provides a record of their attendance and to be recognized for their participation in the workshop.

29 CERTIFICATE OF COMPLETION [Name] Has mastered the course PowerPoint 2010 Essentials Awarded this day of, 20 Presenter Name and Title

30 PowerPoint Sample Below you will find the PowerPoint sample. The slides are based on and created from the Training Manual. PowerPoint slides are a great tool to use during the facilitation of the material; they help to focus on the important points of information presented during the training.

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34 Full Course Table of Contents Preface... 1 What is Courseware?... 1 How Do I Customize My Course?... 1 Materials Required... 3 Maximizing Your Training Power... 3 Module One: Getting Started... 5 Icebreaker... 5 Housekeeping Items... 6 Pre-Assignment Review... 6 Workshop Objectives... 7 Action Plans and Evaluations... 7 Module Two: Opening and Closing PowerPoint... 8 OpeningPowerPoint... 9 Understanding the Interface Using Backstage View Creating a Blank Presentation Closing PowerPoint Module Three: Working with Presentations Saving Files Opening Files Closing Files Creating a Presentation from a Template Using the Recent List Module Four: Your First Presentation Adding Text to a Slide... 32

35 Adding Slides Using a Content Placeholder Using the Slides Tab Module Five: Working with Text Using Cut, Copy, and Paste Using the Office Clipboard Using Undo and Redo Finding and Replacing Text Module Six: Formatting Text Changing Font Face and Size Changing the Font Color Changing Character Spacing Adding Font Enhancements Clearing Formatting Using the Font Dialog Module Seven: Formatting Paragraphs Adding Bullets and Numbering Changing Alignment Adjusting the Indent Using Indents and Tabs Changing Line Spacing Module Eight: Advanced Formatting Tasks Using the Format Painter Changing Slide Layout Changing Slide Design Changing the Theme... 88

36 Changing the Background Design Module Nine: Customizing Slide Elements Adding a Header or Footer Creating a Standard Animation Creating a Custom Animation Using the Animation Painter Adding a Slide Transition Setting Slide Advance Options Module Ten: Setting Up Your Slide Show Working with Sections Using the Set Up Show Dialog Recording a Narration Timing Your Show Hiding Slides Module Eleven: Showtime! Our Top Five PowerPoint Tips Starting a Show Navigating Through the Show Changing Your Pointer Switching to a Blank Screen Module Twelve: Wrapping Up Words from the Wise Parking Lot Action Plans and Evaluations