Constitution CONSTITUTION OF FIRST JUNIOR WOMAN S CLUB OF HOUSTON (Revisions as of April 2014)

Transcription

1 Constitution CONSTITUTION OF FIRST JUNIOR WOMAN S CLUB OF HOUSTON (Revisions as of April 2014) ARTICLE I - NAME The name of this organization shall be The First Junior Woman s Club of Houston. ARTICLE II - OBJECTIVES The objectives of this organization are to be charitable, religious, educational and scientific. ARTICLE III - MEMBERSHIPS Any woman interested in the objectives of the Club and willing and able to cooperate in its work shall be eligible for membership. No sectarian or political test is required for membership in this Club. It is not a secret society and does not tolerate, either by practice or teaching, violation of National or State laws. ARTICLE IV - OFFICERS The officers of the Club shall be President, First Vice President, Second Vice President(s), Third Vice President(s), Fourth Vice President, Recording Secretary, Technology Secretary, Parliamentarian, Treasurer, Juniorette Liaison, Work Crew Liaison and J.J. s Liaison. They shall be called the Executive Board and are responsible for governing the Club in accordance with the majority wishes of the general membership. ARTICLE V - MEETINGS General meetings shall be held once a month within the Club year. ARTICLE VI - AMENDMENTS The Constitution may be amended at a General Meeting by two-thirds of the votes cast, providing the amendments have been read at the previous general meeting and/or circulated to the General membership in the published newsletter or by to the entire membership.

2 FIRST JUNIOR WOMAN S CLUB OF HOUSTON BY-LAWS ARTICLE I - DEFINITIONS A. Club means the First Junior Woman s Club of Houston B. Club Year means a year beginning June 1 and ending May 31 C. Executive Board means the board of directors of the Club, which shall, for each Club Year, consist of the President, First Vice President, Second Vice President(s), Third Vice President(s), Fourth Vice President, Recording Secretary, Technology Secretary, Treasurer, Juniorette Liaison, and Work Crew Liaison, and J.J. s Liaison. D. Fund-raiser means the fund-raiser or fund-raisers organized during a Club Year. E. Members means Active, Professional and Sustaining Members. However, Sustaining Members shall not be considered Members for the purposes of voting. (Note that Provisional Members, since not Members by definition, until initiated, also do not have voting rights.) F. Sponsored Charities means charities supported by the Club, by providing time in service and/or by financial donation. Sponsored Charities presently include CanCare, FamilyPoint Resources, Juvenile Diabetes Research Foundation, Helping Elderly Residents Out (HERO), Houston Symphony, Literacy Advance of Houston, Altharetta Yeargin Art Museum and the Ronald McDonald House. A change in Sponsored Charities must be approved by a vote of two-thirds of Members in Good Standing. G. An hour shall be defined as the designated unit of time for regular or special service at one of the Sponsored Charities, service for approved committee chairs or other areas of service approved by the Executive Board. H. Six service hours will be given to the Donations Chairman and the Reservations Chairman of the Auction. Should two Co-Chairmen lead either of these committees, each Co-Chairman will receive six service hours. Six service hours will be given to the Check-Out Chairman and the Decorations Chairman of the Auction. Should two Co- Chairmen lead either of these committees, each Co-Chairman will receive three service hours. All other Auction Chairmen will receive three hours service credit. In addition, three service hours credit will be given to all Standing and Special Committee Chairmen and six hours will be given to Charity Liaisons. These hours will be recorded on the time sheets and given to the Philanthropy VP along with other actual hours worked. Terms not defined in this Article l shall have the meanings ascribed to them elsewhere in these Bylaws.

3 SECTION 1 - Application for Membership ARTICLE II - MEMBERSHIP A. Any woman desiring to become a Member of the Club must be sponsored by two Members in Good Standing of the Club and must spend the first Club Year (the Provisional Year ) as a Provisional Member. A membership application is to be submitted to the Third Vice President beginning April of the previous, but no later than June 1st of the Provisional Year unless the prospective Provisional Member moves into the area between the dates of June 1 st and September 30 th. B. To be eligible for admittance, each Provisional Member must attend an orientation meeting organized by the Third Vice President(s) and at least six General Meetings during her Provisional Year unless the Third Vice President(s) is notified in advance of any absence and the Provisional Member is excused from attendance or the Provisional Member works at least 20 hours per week and is unable to attend. Provisional Members also will be required to complete one visitation for training and/or service work at each of the Sponsored Charities, except for Ronald McDonald House. Provisional Members are required to report all visitations to the Fourth Vice President and requests for visitation exceptions should be presented to the Fourth Vice President for approval. In addition, Provisional Members will be required to serve on one Standing or Special Committee, to serve on at least one committee for the Fundraiser, to sell or purchase a designated number of tickets to the Fundraiser and to participate in the solicitation of donations or make a designated monetary donation in lieu of the solicitation of donations. C. Initiation shall be held in May of each Club Year to admit eligible Provisional Members to the Club. D. At the conclusion of their Provisional Year and after initiation, Provisional Members will be credited with one full year of membership in the Club, and they shall be reclassified in accordance with Section 2 of this Article II. E. A Provisional Member must complete all Provisional Year requirements by April 30 of the Provisional Year. If a Provisional Member does not complete all Provisional Year requirements by April 30 of the Provisional Year, she may spend a second year as a Provisional Member in the next year immediately following her first year as a Provisional Member. At the conclusion of the first provisional year, she will not be credited with any visitation for training and/or service work completed during that year or with one full year of membership in the Club. She must complete all Provisional Year requirements during the second year. At the conclusion of the second Provisional Year, the Provisional Member will be credited with one full year of membership in the Club, and they shall be reclassified in accordance with Section 2 of this Article II.

4 SECTION 2 - Classification of Members ARTICLE II MEMBERSHIP (cont.) A. ACTIVE MEMBERS are those Members who: 1. Pay annual dues by the May General Meeting, in advance, for the following year of each Club Year. 2. Attend at least 6 of the 9 General Meetings, unless the Third Vice President(s)- Membership are notified in advance of any absence and the Member is excused from attendance 3. Actively serve on a Standing or Special Committee. 4. Participate in 30 hours of service work each Club Year at one of the Sponsored Charities. A maximum of 3 hours of special service work which has been submitted for approval by the Executive Board in advance and has been approved by the Executive Board may be applied toward the required 30 hours of service. Service hours are also credited for committee Chairs as noted in Article I, Item H. 5. Serve on at least one committee for the Fundraiser, sell or purchase a designated number of tickets to the Fundraiser and participate in the solicitation of patrons or make a designated monetary donation in lieu of the solicitation of patrons. 6. No member shall serve on any Committee or hold any office for more than two consecutive years. 7. Having completed the requirements set forth by Section 2, A, 1-6, may co-sponsor one or two prospective members as set forth by the Executive Board. B. PROFESSIONAL MEMBERS are those Members who: 1. Pay annual dues by the May General Meeting, in advance, for the following year of each Club Year. 2. Cannot regularly attend General Meetings due to employment of at least 20 hours per week, approved by the Executive Board, but are encouraged to attend any General Meetings they are able to attend. 3. Participate in 15 hours of service work each Club Year at one of the Sponsored Charities. A maximum of 3 hours of special service work which has been submitted for approval by the Executive Board in advance and has been approved by the Executive Board may be applied toward the required 15 hours of service. Service hours are also credited for committee Chairs as noted in Article I, Item H. 4. Serve on at least one committee for the Fundraiser, sell or purchase a designated number of tickets to the Fundraiser and participate in the solicitation of patrons or make a designated monetary donation in lieu of the solicitation of patrons. 5. Serve on a Standing or Special Committee. 6. Having completed the requirements set forth by Section 2, B, 1-5, may co-sponsor one or two prospective members as set forth by the Executive Board.

5 ARTICLE II MEMBERSHIP (cont.) SECTION 2 - Classification of Members (cont.) C. SUSTAINING MEMBERS are those Members who: 1. No longer wish to be obligated to participate on an active basis. 2. Have completed at least five years as a Member in Good Standing (Active or Professional), including the Provisional Year. However, a member may be allowed to change her status to Sustaining after four years as a Member in Good Standing if her last child has graduated. 3. Will contribute financially in the form of dues. These Dues will include minimum operating costs set by the Executive Board. Additional dues or fees will be set by the sustaining member body. These dues will be payable by the May General Meeting, in advance, for the following year of each Club Year. 4. This change in membership must be requested in writing to the 3rd Vice President. Request shall be granted by a two-thirds vote of the Executive Board. 5. Having completed the requirements set forth by Section 2, C, 1-4, may sponsor one prospective member as set forth by the Executive Board. SECTION 3 - Leave of Absence Due to Exceptional Circumstances If a Member is unable to meet the requirements outlined in Section 2 of this Article II due to exceptional circumstances, the Executive Board may allow such Member a leave of absence during which such requirements need not be met, after individual review. It is the Member s responsibility to contact the Third Vice President to request such a leave. SECTION 4 - Membership Status A. Any change in membership status must be requested in writing to the Third Vice President. The request shall be granted by a two-thirds vote of the Executive Board. B. Membership status shall be reviewed by the Executive Board from time to time, but at least once, in December of each Club Year, during each Club Year from records kept up to date by the Third Vice President(s) and any other information available about a Member s standing in the Club. Subsequently, the Executive Board shall notify each Member not in Good Standing and all other Members of such status. In order to maintain membership privileges, a Member must be in Good Standing upon evaluation by the Executive Board. Good Standing means that a Member has met the requirements set forth for such Member s membership status in Section 2 of this Article II. If a Member, at any time during a Club Year, is not in Good Standing, the Executive Board may take any action it deems appropriate with respect to such Member, including but not limited to the following: 1. Denying such Member privileges of membership in the Club during the Club Year and/or the next Club Year, including sponsoring a Provisional Member, voting, and serving on committees;

6 SECTION 4 - Membership Status (cont.) ARTICLE II MEMBERSHIP (cont.) 2. Prohibiting such Member from counting the Club Year or the next Club Year as a year of membership for purposes of determining that Member s ability to become a Sustaining Member; 3. Terminating such Member s membership in the Club; or 4. Fining such member. 5. Denying such Member s child(ren) membership in Juniorettes, the Work Crew, and/or J.J. s for the current or following Club Year. C. All members who have not paid their specified dues by the conclusion of the September General Meeting of the Club Year will not be listed in the Club directory for that Club Year. SECTION 5 - Dues A. The Executive Board shall set the amount of the annual dues each Club Year. B. Dues shall be paid by each new Member by the September General meeting or other designated by the VP Membership. C. The Membership Chairman, with information supplied by the Treasurer, will notify any member who has not paid her dues by the September General Meeting. SECTION 6 - Resignation and Reinstatement A. To resign from the Club in Good Standing, a Member must send a written notice of resignation, by U.S. mail or , to the Third Vice President. Members who resign in Good standing may rejoin the Club at any time within five years of her resignation by paying the current Club Year s dues, with the approval of the Executive Board by a two-thirds vote. B. Members who cease to be Members under any circumstances other than resignation in Good Standing may be reinstated in accordance with the application procedure for new Members set forth in Section 1 of this Article II. SECTION 1 - Eligibility and Terms of Office ARTICLE III - OFFICERS AND DUTIES A. Members in Good Standing shall be eligible to hold office. B. The term of office for all officers is one Club Year or until their successors are otherwise duly elected. C. Resignation of an officer shall be made in writing to the Technology Secretary (or in her case to the President) who shall notify the Executive Board.

7 ARTICLE III - OFFICERS AND DUTIES (cont.) SECTION 1 - Eligibility and Terms of Office (cont.) D. A vacancy in office, except President, shall be filled by a majority vote of the Executive Board. A vacant presidency shall be filled by the First Vice President. A new First Vice President shall be elected by a majority vote of the Executive Board. Officers who fill offices in this manner shall serve the remainder of the original term. E. Officers shall be elected at the April General Meeting by a majority vote of the Members in Good Standing. F. Service on the Executive Board will exempt the President from her service work requirement for the year and reduce the requirement for all other Executive Board members by half. SECTION 2 - Officers and Duties A. President - The duties of the President shall include, but not be limited to: presiding at all General Meetings and all meetings of the Executive Board, serving as an exofficio member of all committees required to perform the functions of the Club (except the Nominating Committee), and appointing or approving chairmen for each Standing and Special Committee. B. First Vice President The duties of the First Vice President shall include, but not be limited to: being responsible for the programs and meeting place for all General Meetings. In the absence of the President, she shall perform the duties of that office. C. Second Vice President (s) The duties of the Second Vice President(s) shall include, but not be limited to: being responsible for the Fundraiser. In the absence of the President and First Vice-President, shall perform the duties of the President. D. Third Vice President(s) - The duties of the Third Vice President(s) shall include, but not be limited to: being responsible for membership, including receiving all applications for membership and organizing an orientation meeting for Provisional Members, keeping a record of all attendance at General Meetings and sending a written notice to any Member failing to comply with the membership requirements, and maintaining a record of the membership status of each Member, overseeing membership liaisons, and tracking the Provisional visits. She will also be responsible for providing the Juniorette Liaison, the Work Crew Liaison, and the J.J. s Liaison a roster of the high school and middle school aged daughters and high school aged sons of Active, Professional and Sustaining Members in good standing before the September meeting. In the absence of the President, First Vice President, and Second Vice President(s), shall perform the duties of the President. E. Fourth Vice President - The duties of the Fourth Vice President shall include, but not be limited to: being responsible for overseeing service work by Members at the Sponsored Charities, assisting the chairmen of the committees related to each Sponsored charity, and arranging special projects at the Sponsored Charities or elsewhere, and researching and recommending new organizations as Sponsored Charities. In the absence of the President and all other Vice Presidents, she shall perform the duties of the President.

8 SECTION 2 - Officers and Duties (cont.) ARTICLE III - OFFICERS AND DUTIES (cont.) F. Recording Secretary - The duties of the Recording Secretary shall include, but not be limited to: keeping the minutes of the General Meetings and all other meetings of the Members or the Executive Board and causing the minutes (or a summary thereof) of the General Meetings to be published in the monthly newsletter or otherwise delivered to all Members. G. Technology Secretary - The duties of the Technology Secretary shall include, but not be limited to: attending to such correspondence as directed by the Executive Board and preparing, editing, and seeing to the publication via the mail or , as determined by the Executive board, of the monthly newsletter, ing member notifications, and maintaining the Club website. These duties shall be split among three members; web master, newsletter and notifications. The web master role will be the primary role and perform the executive board duties as well. The remaining roles will receive 3 hours of credit for their roles. The newsletter role will become the web master role once it is vacated. The Directory chair will also act as backup for either of these positions to ensure all notifications are sent in a timely fashion. H. Treasurer - The duties of the Treasurer shall include, but not be limited to: being the custodian of the funds of the Club, which shall be deposited in a bank designated by the Executive Board, preparing a projected budget, with the assistance of the Budget Committee, for review by the Executive Board prior to the September General Meeting, being responsible for all authorized expenditures, keeping an itemized account of all receipts and expenditures, filing vouchers covering all payments and presenting a report at each General Meeting and at each meeting of the Executive Board, advising the Special Projects Committee, in writing before April of each Club Year, of monies available to donate to the Sponsored Charities and other projects, and presenting the books and records of the Club to the Executive Board in June of each Club Year for audit. I. Parliamentarian - The duties of the Parliamentarian shall include, but not be limited to: guiding the Club to see that accepted parliamentary law is followed. The immediate past President may be appointed Parliamentarian, but is not eligible for any other office. J. Juniorette Liaison - The duty of the Juniorette Liaison is to represent the Juniorettes and the Juniorette advisors to the Executive Board. K. Work Crew Liaison The duty of the Work crew Liaison is to represent the Work Crew and the Work Crew advisors to the Executive Board. L. JJ s Liaison The duty of the JJ s Liaison is to represent the JJ s and the JJ s Advisors to the Executive Board. M. Sustainer Liaison The duty of the Sustainer Liaison is to represent the Sustainers to the Executive Board.

9 ARTICLE III - OFFICERS AND DUTIES (cont.) SECTION 3 - Executive Board Responsibilities, Authority and Voting A. The Executive Board shall have general supervision of the affairs of the Club, and none of its actions shall conflict with the purposes of the Club. B. The Executive Board shall report to each Member, in writing, the proposed budget of the Club each Club Year subsequent to the Budget Committee at which such proposed budget is created but before the August Executive Board meeting at which such proposed budget is to be voted upon. A Member may then communicate with an Executive Board Member regarding any input she might have and accept that Executive Board Member as her representative at the August Executive Board meeting or attend the August Executive Board meeting to deliver her input directly. The Executive Board shall also appoint an audit committee in May of each Club Year for auditing the Club s financial records in July of each Club Year. C. A majority of the number of members of the Executive Board shall constitute a quorum for the transaction of business and the vote of not less than a majority of such quorum shall be required in order to constitute the act of the Executive Board, unless the act of a greater number shall be required by law or by these Bylaws. SECTION 4 - Election of Officers A. Election of officers, except for Parliamentarian, Juniorette Liaison, Work Crew Liaison and JJ s Liaison shall take place at the April General Meeting. The Juniorette and Work Crew Liaisons are the mothers of the incoming Presidents of those respective groups. The Parliamentarian is the outgoing Club President, unless there is a need for a different arrangement. In which case, the incoming President will appoint the Parliamentarian. B. The Nominating Committee shall present a slate of nominees for each office at the March General Meeting. All nominees must be Members in Good Standing who have agreed to serve the Club as an officer. Additional nominations may be made from the floor, only with prior consent of the nominee. C. In the event of two or more nominees for an office, a printed ballot shall be used. The ballot shall be prepared by the Nominating Committee and shall list, in alphabetical order, the nominees for each office for which there is more than one nominee. The ballots shall be distributed and counted by the Parliamentarian and two tellers appointed by the President at the April meeting. SECTION 5 - Removal from Office Officers who fail to perform the duties of their office may be removed from office by a majority vote of the Executive Board.

10 SECTION 1 - Composition ARTICLE IV - COMMITTEES A. The Executive Board shall form the committees set forth in Section 2 of this Article IV and may form the committees set forth in Section 3 of this Article IV by approving of committee members and chairmen. B. Committees may exercise such authority of the Executive Board in the business and affairs of the Club as the Executive Board may duly delegate to them, except as prohibited by law or by these Bylaws. C. Committees shall meet as necessary to perform their functions, unless otherwise required by these bylaws. D. Any Active or Professional Member in Good Standing is eligible to serve as chairman or philanthropy liaison of a Special or Standing Committee. E. All Committee chairmen shall submit a written report (three copies) to the President in May of each Club Year, which summarizes the work of their committee. F. Authorization for expenditures of any funds of the Club by the committee members for projects of a committee must be obtained from the committee chairman. Receipts and reimbursements for all authorized expenditures not budgeted shall be handled through the committee chairman, with the approval of the Executive Board. SECTION 2 - Standing Committees A. Nominating Committee - This committee shall be formed at the February General Meeting and shall consist of five Members, at least one of whom is a member of the Executive Board. The Nominating Committee shall present a slate of nominees for each office, except that of Parliamentarian, at the March General Meeting. B. Audit Committee - This committee shall assist the Treasurer in auditing the Club s financial records in June of each Club Year. C. Budget Committee - This committee shall assist the Treasurer in preparing a budget for the coming Club Year, to be presented to the Executive Board in August of the Club Year. The committee shall consist of the current Executive Board. D. Social Committee - This committee shall organize at least two, but not limited to two Club social events a year; one in the Fall and one in the Spring E. Directory Committee - This committee shall publish an annual directory or directory update, which includes a current list of Members, the current Bylaws and any other pertinent Club information. Information regarding Members that is collected by the Club will not be used for any purpose other than furtherance of the Club s interests and will not be released to any outside party. F. Hospitality Committee - This committee shall be responsible for securing hostesses to provide refreshments, decorations and paper products for the General Meetings.

11 SECTION 3 - Special Committees ARTICLE IV COMMITTEES (cont.) A. Steering Committee - This committee shall make recommendations to the Executive Board of goals and guidelines for the Club to follow. They shall review the Bylaws each year and make recommendations for changes, if needed. B. Special Projects Committee - This committee shall consist of no less than five Members in Good Standing (Active or Professional). An additional position may be filled by a Member in Good Standing (Sustaining). This committee shall meet at least twice during the Club Year, preferably in the fall and in the spring. This committee shall address the apportionment of funds, as needed for: 1. An award not to exceed $100.00, to be presented to the charity of choice of and in the name of the Member who has completed the most service hours for the Club Year. 2. Contribution to the First Junior Women s Club scholarship fund based on academics and outstanding community service. The scholarship will be administered consistent with FJWC Standing Rule #4. 3. Donations to various organizations who have submitted written requests for funding needs. A two-thirds majority vote of the Members present at a General Meeting is required for approval for all of the above disbursements. SECTION 4 Sponsored Charities Liaisons A. HERO (Helping Elderly Residents Out) The Liaison shall be responsible for coordinating the volunteer work schedule between HERO and the Club and providing information to the membership on a monthly basis. The Liaison will ensure all Provisional Members are enrolled for a drive and will organize various service projects. B. Juvenile Diabetes Research Foundation - The Liaison shall coordinate the volunteer service work schedule between the Foundation and the Club and provide information to the membership on a monthly basis. The Liaison will organize any special projects for the Foundation including two group visit events for Provisional Members, ideally one per semester. C. Houston Symphony - The Liaison shall be responsible for organizing the volunteer work schedule between the Houston Symphony League and the Club and provide information to the membership on a monthly basis. The Liaison will also organize two group visit events for Provisional Members, ideally one per semester. D. Altharetta Yeargin Art Museum - The Liaison shall be responsible for coordinating the volunteer work schedule between Spring Branch ISD Art Museum and the Club and provide information to the membership on a monthly basis. The Liaison will organize any special projects for Spring Branch ISD Art Museum including two group visit events for Provisional Members, ideally one per semester.

12 ARTICLE IV COMMITTEES (cont.) SECTION 4 Sponsored Charities Liaisons (cont.) E. CanCare - The Liaison shall be responsible for coordinating the volunteer work schedule between CanCare and the Club and provide information to the membership on a monthly basis. The Liaison will organize various service projects including two group visit events for Provisional Members, ideally one per semester. F. Literacy Advance Houston The Liaison shall be responsible for coordinating the volunteer work schedule between Literacy Advance Houston and the Club and provide information to the membership on a monthly basis. The Liaison will organize various service projects including two group visit events for Provisional Members, ideally one per semester. G. Ronald McDonald House The Liaison shall be responsible for coordinating the volunteer work schedule between Ronald McDonald House and the Club and provide information to the membership on a monthly basis and will organize various service projects. H. FamilyPoint Resources -- The Liaison shall be responsible for coordinating the volunteer work schedule between FamilyPoint Resources and the Club and provide information to the membership on a monthly basis. The Liaison will organize various service projects including two group visit events for Provisional Members, ideally one per semester. ARTICLE V - MEETINGS A. General Meetings - General Meetings shall be held once a month during the Club Year from September to May. The date of any General Meeting may be changed at the discretion of the Executive Board, provided notice is given at the previous meeting, or at least one week in advance either in writing or by telephone. B. Special Meetings - Special Meetings may be called by the President or the Executive Board at any time during the Club Year. All Members must be notified at least one week in advance of any Special Meeting either in writing or by telephone. C. Business Meeting - The April General Meeting shall be the yearly business meeting, and, at this meeting, the election of officers for the coming year will be conducted. In addition, all written reports from committee chairmen and officers shall be due, in triplicate. D. Executive Board Meetings - Executive Board Meetings shall be held at least once a month during the Club Year. Members of the Executive Board shall attend all the Executive Board Meetings unless notice has been provided to the President. Members wishing to make a proposal to the Executive Board may do so in writing to the President at least one week in advance of the Executive Board Meeting.

13 ARTICLE VI - AMENDMENTS These Bylaws may be amended by a two-thirds vote of all Members in Good Standing at a General Meeting or Special Meeting, provided the proposed amendments have been submitted in writing to each Member or read at a General Meeting one month prior to the vote.

14 Standing Rules: Standing rules contain only such rules as may be adopted, with previous notice, by a majority vote at any General Meeting. No such standing rule is in order that conflicts with the Constitution or the Bylaws of this Club. 1. Members are financially responsible for any reservations not canceled by the cancellation date, and will be billed by the Treasurer. 2. A Ways and Means project, after being voted on by the membership, is in the hands of the Second Vice President(s) and her various committees for discussion of details and requires approval of the Executive Board only. 3. One Hundred percent (100%) of the net profit of the fund raising activities shall be donated to the designated charities, as long as the current working/operating fund is adequately funded by the membership dues. 4. The First Junior Woman s Club ( FJWC ) Scholarship Program shall be administered as follows: A. Awards 1. The FJWC shall administer a Scholarship Program that will primarily focus on, and award scholarships for, outstanding community service, consistent with Article IV, Section 3, Paragraph C of the FJWC Bylaws. 2. Through its Scholarship Program, the FJWC may award one or more scholarships in an amount to be determined by the membership during each fiscal year. 3. The amount of scholarship funds awarded will be divided equally so that each FJWC scholarship is in an equal amount. 4. The amount of each scholarship will be no less than $1,000. B. Eligibility - To be eligible for an FJWC scholarship, an applicant must be a senior graduating from high school and accepted into a college, university or other acceptable post-secondary education program. C. Schedule - The FJWC scholarship program schedule will be announced no later than March 15 of each fiscal year. Scholarship application forms will be available on the FJWC website and may be provided to area high schools. The application form is included as Exhibit A to these Standing Rules. The schedule will be: 1. The deadline for return of scholarship application forms will be at least three weeks before the FJWC General Meeting in May. 2. Judging of scholarship application forms will be completed prior to the FJWC Executive Board Meeting in April. 3. The FJWC Executive Board will be advised on scholarship decisions by the Chairperson of the Special Projects Committee at the FJWC Executive Board Meeting in April.

15 Standing Rules: 4. The First Junior Woman s Club ( FJWC ) Scholarship Program (cont.) C. Schedule (cont.) 4. FJWC scholarship award recipients will be announced at the FJWC General Meeting in May. D. Judging 1. All attempts will be made to keep the FJWC Scholarship Program judging process confidential and the names of applicants anonymous. 2. Judging and decisions on the awarding of scholarships will be made by the FJWC Special Projects Committee consistent with Article IV, Section 3, Paragraph C of the FJWC Bylaws. 3. Members of the FJWC Special Projects Committee will be chosen consistent with Article IV, Section 3, Paragraph C of the FJWC Bylaws. 4. The Chairperson of the Special Projects Committee will collect all scholarship application forms and accompanying materials. The Chairperson will review these items to determine whether applicants have correctly completed the forms and are eligible for scholarships. The Chairperson will exclude the scholarship applications of applicants who she determines to have not correctly completed the forms or to be ineligible. These materials will be retained in the files of the Special Projects Committee for at least one year. 5. The Chairperson of the Special Projects Committee will prepare copies of the scholarship application forms and accompanying materials of all eligible scholarship applicants for distribution to the members of the Special Projects Committee. To maintain the anonymity of all eligible scholarship applicants, the Chairperson will ensure that names and other identifying information regarding scholarship applicants is removed or redacted from their scholarship application forms and accompanying materials. 6. The members of the Special Projects Committee will review the scholarship forms and accompanying materials of each eligible scholarship applicant and score each applicant using the scoring sheet included as Exhibit B to these Standing Rules. The Chairperson shall participate in this review process only as necessary and shall maintain the anonymity of all eligible scholarship applicants. 7. The Special Projects Committee shall meet prior to the FJWC Executive Board Meeting in April to determine scholarship award recipients. E. Criteria FJWC scholarships shall be awarded on the basis of academics and/or community service, consistent with Article IV, Section 3, Paragraph C.3 of the FJWC Bylaws. Specifically, scholarship recipients will be those receiving the highest scores using the scoring sheet included as Exhibit A to these Standing Rules.

16 Standing Rules: 4. The First Junior Woman s Club ( FJWC ) Scholarship Program (cont.) F. Awards 1. A letter or certificate of award will be provided to each scholarship award recipient indicating the amount of the scholarship and giving FJWC contact information. 2. Scholarship recipients are required to be enrolled as full-time students in order to receive a scholarship award. 3. Scholarship awards will be paid directly to the Financial Aid Office of the scholarship recipient s college, university or post-secondary education institution. A scholarship award check will be mailed to the scholarship recipient s Financial Aid Office upon proof of enrollment and the provision of other necessary documentation.

17 FIRST JUNIOR WOMAN S CLUB SCHOLARSHIP APPLICATION Graduating Seniors Only Please complete this application and return to the FJWC Special Projects Committee Chairperson, by Monday, April 22, Please provide these required materials with your application in order to be considered: (1) resume and (2) one letter of recommendation from a teacher, counselor or employer. Name: Mailing Address: Home Phone: Address: Date of Birth: Parent(s) Address (if different from above): High School Currently Attending: What college, university or post-secondary program do you plan to attend? Are you a member of Juniorettes or Work Crew? If so, for how many years (include JJs membership if applicable)? What offices have you held, if any? You do not have to be a member to apply. Please answer each of the following essay questions. You may only use (1) 8 1/2 x 11", double-spaced, page per question. Essay No. 1 What does community involvement mean to you and how will it impact your future? Essay No. 2 What unusual or personal circumstances have affected you and help shape who you are today? Please describe.

18 FIRST JUNIOR WOMAN S CLUB Exhibit B SCHOLARSHIP SCORING SHEET The FJWC Scholarship selection process is confidential. All scholarship materials are for use of the FJWC only. Please make every effort to maintain the anonymity of scholarship applicants and the confidentiality of the process. Thank you. To complete this form, circle the appropriate number of points. Tally points as indicated at end. Applicant Number: Experience in Juniorettes/Work Crew/JJs: 5 -- Officer and Member for 4+ years 4 -- Member for 4+ years 3 -- Member for 3 years Community Service and Volunteer Activities: 5 Activities occupy significant amount of free time 3 Activities occupy moderate amount of free time 2 -- Member for 2 years 1 -- Member for 1 years 0 -- Non-member 1 Activities occupy minimal amount of free time 0 None Extracurricular Activities including school and club activities, sports teams, job experience: 5 Activities occupy significant amount of free time 1 Activities occupy minimal amount of free time 3 Activities occupy moderate amount of free time 0 None Essay No. 1 award points based on your review of the applicant s answer: 5 Extraordinary Answer 4 Very good answer 3 Just above average answer 2 Average answer 1 Mediocre answer 0 No answer Essay No. 2 award points based on your review of the applicant s answer: 5 Extraordinary Answer 4 Very good answer 3 Just above average answer Total points awarded: 2 Average answer 1 Mediocre answer 0 No answer Committee member s name: