Vacation Planners

Transcription

1 Vacation Planners

2 Vacation Planner Package for regular and permanent employees includes: Vacation Planner; Form to request purchase of additional vacation, conversion of sick days, deferral of unused vacation days, conversion of unused statutory holidays, leave without pay (during the summer); Instruction sheet for completing the planner; Process overview; Statutory holidays for and the summer hours schedule.

3 Vacation Planners Process Overview Step 1 April 1 to April 29 Distribution and Completion of Vacation Planners Step 2 May 2 to May 27 Manager and HR Approval Step 3 June to September End of process & Payment Manager distributes the planners to all regular and permanent employees Employee completes the vacation planner for Employee may request: - purchase of additional vacation weeks - deferral of previous unused vacation - conversion of sick days to noncashable sick days - conversion of sick days (cashable or non-cashable) to vacation days - conversion of unused statutory holidays to vacation days Manager approves the vacation planners Manager submits the planners to HR no later than May 9, 2016 HR approves the planners no later than May 27, 2016 and returns approved planners to the managers Manager returns the approved vacation planner and request form to the employee no later than May 31, Unused sick bank days (not taken in ) are paid out no later than September 1 st Deadline to submit to manager: no later than May 2, 2016

4 SUMMER HOURS AND STATUTORY HOLIDAYS FOR Summer hours are applicable to all regular and permanent non-teaching full-time employees. Arrangements for part-time and replacement employees are possible according to managers discretion and must be in accordance with principles established for permanent employees. As in the past, when taking vacation while summer schedule is in effect, employees are considered to have used five (5) days of vacation, not four (4), with the only exception to this being when a statutory holiday occurs within the same week. STATUTORY HOLIDAYS SUMMER HOURS (TO BE CONFIRMED) Friday, July 1, 2016 Monday, September 5, 2016 Monday, October 10, 2016 Canada Day Labour Day Thanksgiving Monday Tuesday Wednesday Thursday Friday June 6 June 7 June 8 June 9 Work 4 hours June 10 Work 4 hours Monday, December 26, 2016 Christmas Day Tuesday, December 27, 2016 Christmas 2 Wednesday, December 28, 2016 Christmas 3 June 13 June 20 Regular Hours June 14 June 21 Regular Hours June 15 June 22 Regular Hours June 16 June 23 June 17 Fête Nationale June 24 Canada Day Thursday, December 29, 2016 Christmas 4 Friday, December 30, 2016 Christmas 5 Monday, January 2, 2017 New Year s Day June 27 July 4 June 28 July 5 June 29 July 6 June 30 July 7 July 1 July 8 Friday, April 14, 2017 Monday, April 17, 2017 Monday, May 22, 2017 Good Friday Easter Monday Victoria Day July 11 July 18 July 12 July 19 July 13 July 20 July 14 July 21 July 15 July 22 Friday, June 23, 2017 St. Jean Baptiste July 25 July 26 July 27 July 28 July 29 August 1 August 2 August 3 August 4 August 5

5 INSTRUCTION SHEET FOR YOUR VACATION PLANNER ( ) Your vacation planner is the tool by which you advise the College of the vacation dates you wish to take for the following contractual year. The reference period for vacation entitlement is: Support Staff and Professionals - June 1, 2016 to May 31, 2017 Managers - July 1, 2016 to June 30, 2017 The BALANCE column indicates the number of hours and days of entitlement for each vacation year indicated. Put an X next to your choices. Your vacation entitlement is indicated on your planner as Vacation Your vacation remaining from the previous year is indicated as Vacation Your current sick bank balance Additional vacation days purchased for E.g. request of vacation for the period June 13 to 17, 2016

6 REMINDERS (FOR EMPLOYEES) Please make sure to select days for your full allotment. In general, your vacation selection should be taken in periods of a minimum of five consecutive work days. The College s practice is to allow flexibility in the selection of vacation days, however, the services provided by your department cannot be compromised by your choice. WHAT DO YOU PUT ON YOUR PLANNER? Include any days being transferred from your vacation bank; Note that a maximum of 5 days may be carried forward. Any other remaining days must be taken prior to June 1, Include additional vacation days purchased; Include any sick days converted to vacation days; Note that we included your refundable sick bank balance on your vacation planner. Include any unused statutory holidays converted to vacation days. Please remember that when you take a vacation day, you will be required to complete a certificate of absence to be approved by your supervisor. It is recommended this be done within two weeks following your vacation.