How to make instructions for the use of wood preservatives and slimicides

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1 1 (6) 16 March 2011 How to make instructions for the use of wood preservatives and slimicides Written instructions for the use of slimicides and wood preservatives are essential in order to ensure the proper and safe use of these products. The instructions for use are primarily addressed to the actual users of the product and thus instructions should be, like the Safety Data Sheet (SDS), submitted with the product to the workers. Good instructions for use should be clear, illustrative and they should cover all the important information. They should be written in Finnish and/or in Swedish depending on the language of the customers and users. The detailed content of the instructions for use has been given in the regulations concerning slimicides and wood preservatives. According to these regulations, instructions for use should not only be a technical guide, but they should also contain plenty of other information. In spite of the amount of details required, instructions for use are not meant to replace the SDS or the label of the chemical. According to the Decree on Slimicides and Wood Preservatives (123/1994) 2, a proposal for instructions for use (in Finnish or in Swedish) has to be enclosed in every application for approval. The applicant is responsible for preparing the proposal. When (Tukes) approves the chemical, it also confirms the instructions for use. However, all responsibility for the truthfulness and relevance of the information given in the instructions remains to the applicant. According to the Decision of the Ministry of the Environment, (256/1994) 4, the following information has to be included in the proposal for the instructions: 1) Intended use 2) Restrictions for use 3) Labelling 4) Summary of health and environmental effects of the product 5) Technical instructions for use 6) Safety precautions for workers during the different stages of the handling 7) Instructions for environmental protection 8) First aid instructions 9) Instructions in the case of accidents 10) Instructions for safe disposal The order in which these topics appear is not binding. Corresponding data can also be presented in other ways. It is also possible to include some other information in the instructions (e.g. data on technical properties, package sizes). The form of the instructions is also free. This guide gives detailed guidance about the information which should be given in the instructions for use. The guide also gives instructions to avoid unnecessary overlap with the SDS. The general rule is that the instructions for use can refer to information given in the SDS (e.g. "See SDS item 12."). In this case, however, the SDS should be attached to the instructions. The instructions should be as easy to read as possible.

2 2 (6) The separate guide of Tukes (March 16 th, 2011) gives guidance on the application and documentation requirements for advance approval of wood preservatives and slimicides. The instructions for use should contain the following information: 1) Intended use The intended use as approved by Tukes; The period for the approval or a remark that the approval is given for an indefinite period; Description of the manner of use and any restrictions for use, which may apply. It should also be stated that use of the chemical for other purposes or contrary to the given instructions is forbidden; Possibly information concerning the biological efficacy of the product. The wood preservation classes for which the product is meant (e.g. classes approved by the Nordic Wood Preservation Council) 2) Restrictions for use Information concerning any negative effects which may be produced on mixing the chemical with other substances or on the contrary, if the product is recommended to be used with other substances, this should be mentioned. Other possible restrictions, e.g.: Suitability for use only within a certain ph-range; Suitability for use together with dispersing agents; Recommendations concerning the prevention of microbial resistance by e.g. avoiding the continuous use of the product. The specific purposes for which the treated wood is or is not suitable for; Restrictions for use of the treated wood e.g. indoors, in saunas or for purposes where the treated wood may come into contact with food; According to Decree (97/1987), if the wood is intended for private consumption, the company treating the wood must give instructions concerning the proper use and storage of the treated wood. Also information on hazards related to the use and waste disposal of the treated wood has to be given with the chemical to the user of the wood preservative, so that he can forward information to the users of the treated wood.

3 3 (6) 3) Labelling of the product The names and concentrations of the active substances, names of other dangerous substances affecting the classification of the product; danger symbols and their names, standard S- and R- phrases; the name and the contact information of the company responsible for the placing the product for the Finnish market; this information may be given by attaching a clear picture of the label itself. 4) Summary of the health and environmental effects of the product Summaries must be based on scientific studies. The detailed results of the studies should be given in the SDS, and thus they do not have to be repeated in the instructions but they can be referred to. Health effects: Short description of the health effects of the product and its active substances and possibly also of any other dangerous substances involved. The following information should be included to the summary: acute effects (oral, dermal and inhalation toxicity), irritation, corrosion and sensitizing properties, possible effects of long-term or repeated exposure (carcinogenicity, genotoxicity and effects on reproduction). The summary for a certain substance may be written in the following way: "The acute oral toxicity of the substance is moderate. Its acute toxicity via the respiratory tract is also moderate. The dermal toxicity is slight. The substance irritates the eyes strongly and may also cause skin irritation. The substance may produce sensitization and allergic symptoms of the skin. The effects of repeated exposure will probably be concentrated in the liver and kidneys. The substance has not been observed to be mutagenic or genotoxic. It has no documented carcinogenic or teratogenic effects or harmful effects on reproduction." *Wood preservative: Health hazards related to the use and handling of the treated wood. Environmental effects: Short description on the environmental fate and effects of the active substances and other possible substances in the product. The following information should be included in the summary: mobility (evaporation, mobility in soil, adsorption to the sediment), degradability (biological and abiotic e.g. hydrolytic degradability), bioaccumulation and toxicity to aquatic and other organisms. The summary of a certain substance may be written in the following way: "The active substance evaporates easily. It is only slightly water soluble and it will not leach significantly in soil. The substance adsorbs strongly to particles in an aquatic environment. The substance is not readily biodegradable, and it is also hydrolytically stable. The substance will

4 4 (6) presumably not bioaccumulate. Its acute toxicity to water organisms varies from very toxic (to algae) to mildly toxic (to fish). The substance is moderately toxic to Daphnia following long-term exposure." 5) Technical instructions for use Storage instructions; Instructions on application techniques and dosage, duration of the application, possible dilution and concentration of the chemical in different uses; Instructions on what information should be given to the buyer of the treated material (e.g. paper or wood) by the user of the product. The number of applications, possible reapplications or continuous application; Dosage during disturbances of the process; Recommended use period in order to prevent the formation of resistant microbe strains. Instructions for spreading or for other application techniques; The stages of wood processing in which the wood should be preserved; Possible recommendations on the heating of the wood preservative solution; Minimum drying times of the treated wood at different temperatures; Possible "field test" for the determination of the binding of the wood preservative; description of the method and criteria for evaluation of the results of the test; Description of a possible method for the quick binding of the wood preservative; It is recommended that a model for a product information sheet giving instructions for safe use and handling of the treated wood should be enclosed with the instructions for use of the chemical. 6) Safety precautions for workers during different stages of handling Safety precautions when handling the product or the material treated with it; precaution measures (e.g. ventilation) during service and maintenance; Personal protective equipment for different stages of the work; the type and the material of the protective equipment (e.g. protective clothing, groves, respiratory equipment); Safety precautions for the emptying of tankers or packages; If the product is classified as belonging to the VAK-transport class 6.1 (Toxic substances), the driver must have a special licence; Instructions for the labelling of the packages, tanks and equipment. For further details the SDS item 8 can be referred to. Safety precautions especially for opening the pressure impregnation cylinder, for taking samples of the treated wood, and for moving and handling the treated wood;

5 5 (6) Instructions for the maintenance of rooms, where freshly treated wood is stored in order to minimize the formation of dust etc. The wood preservative may be adsorbed to the dust and thus it may add the inhalation exposure of workers. 7) Instructions for environmental protection Instructions of how to prevent the release of the product to the soil, air or to an aquatic environment during transportation, storage and use of the product; Instructions for the pre-treatment of waste waters before they are taken to biological waste water treatment plants (normal and exceptional situations); Instructions for the monitoring methods by which the possible emissions to soil, ground water, or surface waters can be detected; Information concerning the user's notification obligation to the regional environment authorities; the notification must be made if the plant begins to use new chemicals or otherwise changes the process significantly. Special instructions for the possible pre-treatment of the waste water after shock applications; Necessary retardation in the waste water treatment plant in order to ensure sufficient degradation of the slimicide. If the wood treatment plant is connected to the communal sewage system, and if new chemicals are taken into use, it may be necessary to negotiate on the conditions for releasing the waters to the sewage Remark on the user's obligation to notify the regional environment authorities if that the use of a new chemical may result in the need to apply for a new environmental permit (e.g. emissions to the air caused by solvent based wood preservatives); Safety precautions e.g. during the filling of the tanks (danger of over filling), the opening of the impregnation cylinder or moving and storing the treated wood; need for the sheltering of the treated wood from rain and splashing if the wood preservative leaches easily; 8) First aid instructions Instructions especially concerning precautionary measures at places of work (e.g. eye showers and other necessary first aid equipment); First aid instructions for different emergency situations (e.g. splashing into the eyes and on the skin) and in cases of poisoning; Treatment of contaminated clothes; Possible antidote and other instructions for cases of poisoning; For further details the SDS item 4 may be referred to.

6 6 (6) 9) Instructions in the case of accidents Emergency measures in the case of spillage, fire and other kinds of accidents, in the case of mishandling or malfunctions during the different stages of the handling and use of the chemical; - Nature of combustible gases in case of fire; Obligation to inform local authorities about accidents; For further details concerning fire point 5 in the SDS may be referred to. 10) Instructions for waste handling Methods for recycling or other kind of treatment for different wastes (product waste, waste generated during the application and from fires or other accidents, waste from the treated material, empty packages); If some waste is regarded to be hazardous waste, it must be mentioned; Obligation to apply for a new environment permit in cases of significant changes in waste generation or waste treatment; If the generated product should be burned, the recommended conditions for burning (e.g. temperature and retardation) must be stated together with purification methods for air emissions and also other information necessary for the safe burning of the waste. If the material is regarded to be hazardous waste, the following conditions may be presented: at least 2 seconds' retardation in 1200 C, at an oxygen concentration over 6 %. Possibilities and instructions for the burning of pulp waste containing the slimicide. Instructions for the handling of the precipitate generated in tanks or in process installations; instructions for the waste disposal method for the treated wood and waste generated in the processing of the treated wood. The instructions for use should also contain information concerning the approval and the confirmation of the instructions: "The has confirmed these instructions for use dd.mm.201x. (new reference nr)."

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