BOARD OF WATER WORKS OF PUEBLO, COLORADO PURCHASING DEPARTMENT 719/ Phone 719/ Fax

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1 BOARD OF WATER WORKS OF PUEBLO, COLORADO PURCHASING DEPARTMENT 719/ Phone 719/ Fax I. INVITATION TO BID: Sealed bids will be accepted at the Board of Water Works of Pueblo, Colorado (Pueblo Water) Purchasing Department, 319 W. 4th Street, P.O. Box 400, Pueblo, Colorado , until: Material/equipment/services to be purchased: 2:30 p.m. on Tuesday, June 28, 2016 SUPPLY OF 16-INCH & 20-INCH PVC OR DUCTILE IRON WATER PIPE Price quoted shall include any charges for packaging, containers, freight and delivery to: Pueblo Water Warehouse, 707 W. 3 rd. Street, Pueblo, CO II. INSTRUCTIONS TO BIDDERS: 1. Any bid received after the time and date specified above will not be considered. Bid responses must be enclosed in a sealed envelope and clearly marked on the outside: "Bid 16 & 20 Pipe". 2. Proposals shall be typewritten or written in ink on the form prepared by Pueblo Water. Officials of Corporations shall designate their official title; partners or sole owners shall so state. The person signing the bid shall initial all corrections or erasures. 3. Bidder shall not stipulate in the proposal any conditions not contained in the specifications unless specifically required by special instructions. Any proposal which fails to comply with the literal letter of these instructions and the specifications may be rejected. 4. When approximate quantities are stated, Pueblo Water reserves the right to increase or decrease the quantity as best fits its needs. 5. Whenever requested, samples or descriptive material shall be filed with the bid/proposal. 6. The Purchasing Agent reserves the right to reject any and all bids for any or all items covered in the bid request, to waive informalities or defects in bids or to accept such bids as shall be deemed in the best interest of Pueblo Water. 7. In determining the lowest responsible bid, the Purchasing Agent will consider all acceptable bids on a basis of the net price to be paid after deduction of any discount specified by the bid. Discounts will be figured from the date of receipt of invoice, subsequent to delivery, or in the case of incorrect invoice, from the date of receipt of corrective invoice. Page 1

2 II. INSTRUCTIONS TO BIDDERS-Continued: 8. Pueblo Water will allow use of fax equipment for receiving bids and has developed the following guidelines: a) Bids received on fax equipment will not be reviewed or evaluated upon receipt. The bid will be sealed until designated bid opening date and time. b) Pueblo Water does not guarantee the availability of fax equipment; bidders choosing to use fax equipment do so at their own risk. Bidders should allow enough time prior to scheduled bid opening for access to fax equipment. c) Pueblo Water will only accept bids that are fully received prior to the scheduled bid opening. Any bid that is printing at the bid opening time will be considered late and unacceptable. d) Any bid received via fax equipment must be confirmed with an original copy including original signature within two business days of bid opening. Quotes not confirmed within this time period will be considered unacceptable. New or varied information will not be accepted in the follow-up original. e) Purchasing Department fax number is 719/ In submitting the proposal, vendor agrees that acceptance of any or all bids by the Purchasing Agent within a reasonable time period constitutes a contract. No delivery shall become due or be accepted unless a purchase order has been issued by the Purchasing Department. 10. All goods shall remain the property of the seller until delivered to and accepted by Pueblo Water. 11. When a date is set for delivery, the material will be delivered on or before the specified date(s) or Pueblo Water will have the right to cancel the contract for purchase of the material and proceed with purchase of equivalent material at market prices for immediate delivery and hold the bidder liable for any increase in price over and above the prices offered herein. 12. Seller agrees to defend and hold harmless the Purchaser, its customers and users of the material provided, against all loss, expense and damages, arising from bodily injury to any person, including death there from, and damage to property caused by any defective products supplied hereunder by the negligence or by the willful acts of seller, its agents or employees engaged in the manufacture, installation, delivery, erection, repair or operation of any equipment or material covered herein. Page 2

3 II. INSTRUCTIONS TO BIDDERS-Continued: 13. The successful bidder shall indemnify and save harmless Pueblo Water against all claims for damages and any loss or expense, including attorney's fees, sustained by reasons of royalties, patent, trademark, or copyright infringement which may be involved in the manufacture or use of the material to be furnished. 14. Pueblo Water certifies that the material covered by this invitation to bid is for its exclusive use in its official capacity and that it is exempt from Federal excise taxes, State and County sales and use taxes. Certificate(s) available upon request. 15. It is the policy of Pueblo Water to afford the opportunity for any and every business, vendor, or contractor to participate in business dealings with Pueblo Water. These business relationships are based on the premise that Pueblo Water shall not discriminate against any person, regardless of race, color, creed, sex, sexual orientation, marital status, national origin, ancestry, age religion or disability. 16. These instructions, proposal form and specifications have been developed with the hope of raising the standard of purchase negotiations to a satisfactory plane so that all transactions will be mutually satisfactory to all concerned. Your cooperation is invited. * * * * * * The undersigned bidder warrants that the material or services offered for sale hereunder complies in all respects with the instructions and specifications for said item(s) incorporated herein. IN WITNESS WHEREOF, this offer is made this day of, Name of Firm By: (signature of authorized agent) (print or type name of authorized agent) Whose permanent mailing address is: Street or P.O. Box City State Zip Phone number Fax number address Page 3

4 BOARD OF WATER WORKS OF PUEBLO, COLORADO Request for Quotation for 16-inch and 20-Inch PVC or Ductile Iron Water Pipe DESCRIPTION QTY PRICE/FT TOTAL PRICE 16 DR18 PVC Pipe 300 L.F. or 16 Class 350 DI Pipe with Polyethylene Wrap 300 L.F. (Circle length: 18 or 20 ) 20 DR25 PVC Pipe 300 L.F. or 20 Class 350 DI Pipe with Polyethylene Wrap 300 L.F. (Circle length: 18 or 20 ) Note: The Board of Water Works reserves the right to award each size pipe separately and will pay the unit price for only the quantity of pipe shown above. If the Supplier is bidding ductile iron pipe with nominal 18 laying lengths, the Supplier may cut one of the 18 lengths of pipe to meet the required quantity or the Supplier may, at the Supplier s own cost, provide more than the required quantity of pipe. DISCOUNTS Any cash discount given shall apply to net material value only with no deducts considered for transportation or costs of this nature. In determining the lowest acceptable bid, Pueblo Water will consider all acceptable bids on a basis of the net price to be paid after deduction of the discount from the Total Price specified by the bid. PLEASE STATE THE FOLLOWING: Manufacturer: Terms of Sale: (Unless a discount for early payment is offered, Pueblo Water s standard payment terms are net 30 days.) Delivery Date is a critical element of this contract and in addition to Total Bid Price may be used by Pueblo Water as a basis for award of the contract. Date Delivery to be completed by: FOB is Destination, Full Freight Allowed: Yes Page 4

5 MATERIAL SPECIFICATIONS 1. Polyvinyl Chloride (PVC) Pipe PVC pipe sixteen (16) inch diameter and larger shall conform to AWWA Standard C , or latest revision thereto; and the compound and pipe shall be N.S.F. approved. All sixteen (16) inch pipe is to be designated DR18, and all twenty (20) inch and larger pipe is to be designated DR25. All pipe shall have cast iron outside diameters and integral bell rubber gasketed joint. Gaskets are to be bonded into the pipe bell at the factory prior to shipment. All pipe is to be supplied with lubricant and is to be shipped in twenty (20) foot nominal lengths. No random lengths will be accepted. All PVC pipe furnished shall be certified in writing by the manufacturer that it conforms to AWWA Standard C or to AWWA Standard C , or latest revision thereto, and that it is N.S.F. approved. 2. Ductile Iron (DI) Pipe All ductile iron (DI) pipe shall be manufactured in accordance with all requirements of AWWA Standard C , ANSI A , or latest revision thereto. Standard laying length is eighteen (18) or twenty (20) feet. No random lengths will be accepted. The thickness design shall be in accordance with AWWA Standard C , ANSI A , or latest revision thereto. Nominal pipe sizes four (4) inches through fortytwo (42) inches shall be a minimum Pressure Class 350 for buried DI pipe. The inside of all DI pipe shall be cement mortar lined in accordance with AWWA Standard C , ANSI A , or latest revision thereto, with an asphaltic sealcoat. All exterior surfaces of DI pipe shall have a bituminous coating of at least one mil thick. The joint shall be the rubber gasketed push-on type. All DI pipe furnished shall be certified in writing by the manufacturer that it conforms to AWWA Standard C , ANSI A , or latest revision thereto, and that it is N.S.F. approved. 3. Polyethylene Wrap Polyethylene wrap shall be manufactured in accordance with AWWA Standard C , ANSI A , or latest revision thereto, American National Standard for Polyethylene Encasement for Ductile Iron Pipe Systems, with the following additional requirements or exceptions. The raw material used to manufacture polyethylene wrap shall be Type 1, Class A, Grade E-1, in accordance with ASTM D The polyethylene wrap shall meet the following test requirements: Tensile Strength psi minimum Elongation - 300% minimum Dielectric Strength V/mil thickness minimum Page 5

6 Thickness - Eight (8) mils minimum Nominal with minus tolerance not exceeding 10% of nominal Melt Index -.04 maximum 4. Bid price shall stipulate time required for delivery after receipt of purchase order. Bid prices shall be F.O.B. Warehouse, 707 W 3 rd St, Pueblo, CO Special Notice The Board of Water Works of Pueblo, Colorado, (Pueblo Water) in addition to reserving the right to accept or reject any and all bids, announces the following policy: All bids submitted by a vendor for a specific product must have (30 days prior to bid opening) approval of their product which can be initiated by: A. Submission of working sample per Pueblo Water specifications (30 days prior to any bid opening for a specific product). B. Submit detailed drawings with sample (if applicable). C. List of users in and out of the State of Colorado. D. Availability and time for delivery. E. Pueblo Water approved manufacturers of 16 and 20 PVC water distribution pipe as of 07/17/07 are: 1. Certainteed Corp. 4" thru 16" 2. J-M Eagle. 4" thru 24" 3. IPEX 4" thru 24" 4. Diamond Plastics Corp. 4" thru 24" 5. Vinyltech, 4" thru 16" 6. Royal Flex-Lox, 4" thru 16" 7. North American Pipe Corp., 4" thru 24" F. Pueblo Water approved manufacturers of 16 and 20 Ductile Iron water distribution pipe as of 08/11/04 are: 1. American Ductile Iron Pipe 2. Clow 3. Griffin Pipe 4. Pacific States Pipe 5. U.S. Pipe & Foundry 6. Supplier shall also provide, with bid documents, the manufacturer s literature for brand and type of pipe to be supplied. END OF SPECIFICATIONS Page 6

7 SPECIAL CONDITIONS FOR BID PROPOSAL GENERAL These Special Conditions are, by reference, made a part of Bid Proposal. BIDDING PROCEDURE All bid items shall be bid on a price per unit basis. Pueblo Water reserves the right to reject any offers bid in any other manner. Pueblo Water specifically reserves the right to award a contract on the basis of the low unit bid for items listed on the Request for Quotation. LOADING INSTRUCTIONS All pipe shall be delivered with factory installed end covers on both ends of each length of pipe. All pipe shall be palletized on flat bed trucks or flat bed trailers for commercial shipment and shall be suitable for unloading by means of a forklift truck. Strapping, blocking, bracing, and dunnage shall be in accordance with the applicable traffic regulations and in keeping with sound practice within the industry. Pueblo Water reserves the right to specify the method of palletizing. All stringers shall be 4 x 4 rough cut lumber. The pipe shall be so covered as to protect from diesel smoke. Smoke damaged pipe will be returned. SHIPPING INSTRUCTIONS All pipe purchased shall be delivered to the Warehouse, 707 W. 3 rd Street, Pueblo, Colorado, OR to a location in Pueblo specified by Pueblo Water. Pueblo Water reserves the right to issue complete routing instructions for all shipments. Vendor must notify the warehouse at 719/ at least sixteen hours prior to delivery. No shipment accepted on holidays or weekends, unless requested by Purchaser. The delivery shall be made between the hours of 8:00 a.m. and 2:00 p.m. Unloading and stacking shall be the responsibility of the Purchaser. BID MAILING INSTRUCTIONS Bids which are hand delivered to the opening are to be delivered to Purchasing Department, 319 W. 4 th Street, Pueblo, Colorado Bids which are mailed to the opening are to be mailed to Board of Water Works, P.O. Box 400, Pueblo, CO , Attn: Purchasing. Envelope must be clearly marked on the outside: Bid 16 and 20 Pipe. Page 7