Surprise Valley Joint Unified School District Budget

Transcription

1 Surprise Valley Joint Unified School District Budget Prepared by: Robin Teuscher

2 SURPRISE VALLEY JOINT UNIFIED SCHOOL DISTRICT Budget for TABLE OF CONTENTS Narrative and Assumptions 1-9 School District Certification Average Daily Attendance 14 Cash Flow Worksheet EPA 2015/16 Estimates 2016/17 Budget Interfund Transfers Summary Multiyear Projections Technical Review Checks Workers Compensation Certification 31 General Fund Standards and Criteria Cafeteria Fund Transportation Equipment Fund Special Reserve Fund Special Reserve for Capital Outlay Fund Child Development Center Fund

3 SURPRISE VALLEY JOINT UNIIFED SCHOOL DISTRICT 2016/2017 BUDGET ASSUMPTIONS General Fund The following budget assumptions have been provided to inform the Board and the public about the proposed budget for the 2016/17 fiscal year. Separate budget assumptions are delineated for each of the following key variables: enrollment and average daily attendance, revenue, expenditures, transfers, and fund balance. The General Fund is the primary funding source for the district. All transactions except those required or permitted by law to be in another fund are reflected in the General Fund. Restricted projects or activities must be identified and reported separately from unrestricted projects or activities. State and Federal Categorical programs provide additional funding sources to the district each year. These funds are restricted in their use and are designed and implemented with specific requirements and purposes to improve and enhance the regular education program. These programs generally address needs that cannot be, or are not being addressed with unrestricted money. The budget includes the expenditures necessary to implement the actions and service of the goals described the the LCAP. A budget is a living document that changes when new information is received. Budget adjustments are made throughout the year to reflect changes in entitlements, to update expenditures for unforeseen expenses, and staffing changes. Reasonable assumptions are made by using information provided by School Services of California, Fiscal Crisis and Management Assistance Team, and Modoc County Office of Education. ENROLLMENT AND AVERAGE DAILY ATTENDANCE (ADA) ADA is reported three times per year, first period or P1 ADA is the average over the first three months of school. P2 ADA is the average over six months of school, and annual is the total average for the school year. ADA was projected by rolling the current year enrollment numbers forward to the next grade level then applying a percentage of enrollment to ADA of 91%. Estimate Estimate Estimate 2011/ / / / / / / /19 CBEDS P1 ADA P2 ADA Annual GENERAL FUND REVENUE General Fund Revenues come from different sources which include LCFF (State Aid and Local Property Taxes), Federal, Other State, and Local Revenue. Local Control Funding Formula (LCFF) Sources LCFF funding was calculated using the FCMAT worksheet which is based on the Governor's proposed budget. 2015/ /17 Estimates Estimates LCFF 757, ,230 Property Taxes 543, ,107 Education Protection Account (EPA) 274, ,877 Total Revenue Limit Sources 1,575,601 1,591, ,613 The Necessary Small School formula is still part of the LCFF calculation but sites can fall in and out of the formula based on the "best option" combination that provides maximum funding. For 2015/16 and 2016/17 the high school is the only site designated as a necessary small school. For 2017/18 and 2018/19 both sites are designated as necessary small schools. 1

4 Federal Sources Federal revenue was projected using entitlement estimates from 2015/16 with no increase for 2016/17 and adjusted for any one-time or expiring programs. PL (Impact Aid) adjusted to $20,000 based on historical trends. Description 2015/ /17 Estimates Estimates Difference Title I 63,173 63,173 0 Title II - Teacher Quality 13,365 13,365 0 REAP 6,392 6,392 0 PY Unused Grant 1,906 10,037 8,131 Forest Reserve 48, ,450 PL ,332 20,000-1,332 Total 154, ,967-41,651 Other State Sources Lottery, restricted and unrestricted, is based on ADA projections and School Services of California s Dart Board rates of $140/ADA for unrestricted and $41/ADA for restricted. Mandated Block Grant projected using P2 ADA and $28 for K-8 and $56 for grades Flat funding for Ag Incentive Grant, entitlement letter for CTE Incentive Grant, one time funds for mandated costs estimated using $127/P2 ADA. Description 2015/ /17 Estimates Estimates Difference Ag Incentive Grant 8,389 8,389 0 CTE Incentive Grant 0 34,168 34,168 Unrestricted Lottery 14,860 16,015 1,155 Restricted Lottery 4,579 4, Educator Effectiveness Grant 18, ,434 Mandated Block Grant 3,629 3, Discretionary Funds (Mandated Costs) 53,207 27,000-26,207 Misc Total 103,125 94,390-8,735 Local Revenues Description 2015/ /17 Estimates Estimates Difference Interest 1,000 1, Out of State Tuition 25, ,474 Microsoft Voucher Grant 16, ,476 Insurance Grant 10, ,000 Insurance Rebate 8, ,163 Prior Year AP Adjustment -2, ,979. Summer School MCOE 3, , Misc 1,423 1, Total 63,443 2,800-60,643 Total Income Description 2015/ /17 Estimates Estimates Difference LCFF Sources 1,575,601 1,591,214 15,613 Federal 154, ,967-41,651 Other State 103,125 94,390-8,735 Local 63,643 2,800-60,843 Total 1,896,987 1,801,371-95,616 2

5 GENERAL FUND EXPENDITURES 69% of the district s expenditures are dedicated to salaries and benefits. Salaries are shown in two separate categories: Certificated - administrators, counselor, and teachers; and Classified - management, secretaries, instructional aides, custodians, food service, transportation, and maintenance. Step and column increases are the only salary increases projected. Health insurance costs are projected with a cap of $942/month/eligible employee. Certificated and Classified Staffing 2015/ /17 FTE FTE Difference Certificated Classified Administrators Moved teaching principal to full time principal responsible for both the high school and elementary school, Superintendent/Principal to superintendent only, added a part-time teacher at the elementary school funded by Title 1, decreased one Title I aide at the elementary school. Salaries and Related Costs 2015/ /17 Difference Certificated Salaries 640, ,362 24,314 Classified Salaries 311, ,832-15,511 Related Costs 386, ,555 32,542 1,337,404 1,378,749 41,345 Recap of Differences: Certificated Classified Step and Column 4,982 2,870 Staffing Changes 14,902-17,744 Misc 4, Total 24,314-15,511 Afterschool tutoring for each site was budgeted at 1.5 hours/day for 180 days at $20/hour. Very little overtime or additional duty pay is included with the exception of transportation. Drivers get 1 to 1.5 hours of overtime per day. Substitute teacher costs are budgeted at $20,000. Supplemental compensation (athletic and non athletic) budgeted at $11,574. Per the district's LEA Plan, the district uses Title I to purchase additional certificated FTEs, above the number provided in the necessary small school formula and, when funds are available, to fund a Title I aide. 3

6 Employee Benefits 2015/ /17 Benefit Certificated Employees % of Salary % of Salary State Teachers' Retirement System (STRS) Medicare Unemployment Insurance Workers' Compensation Insurance Benefit Classified Employees Public Employee Retirement System (PERS) Social Security Medicare Unemployment Insurance Workers' Compensation Insurance All Other Expenditures (Supplies/Services/Equipment) All other expenditures were budgeted based on current information, known expenditures, and historical trends. Budget for electricity was increased by 5%. $15,935 was budgeted for SUHSD tech support services. Expenditures related to Prop 39 are included. Also included are the lease payments for the phone system, lease payment for ipad, $30,000 for technology needs, Special Education ADA transfer, SELPA bill-back and school nurse services. Estimates were also adjusted for any one time costs. Title II funds are used for staff development and REAP funds are used for technology needs. Books and Supplies: Items purchased such as textbooks, library books, supplies for the classroom office, custodial, maintenance, technology and transportation and any equipment under $5,000 is reflected in this category. Services and Other Operating Expenditures: Includes spending for travel and conference, membership dues, contracted services, utilities, repairs, liability insurance, legal fees, and audit services. Capital Outlay: Improvements to sites, buildings, and equipment purchases over $5,000 are reported here. Other Outgo: Includes MCOE ADA transfers and SELPA bill-back transfers. Transfers Out: Includes transfers to other funds. Non Salary Expenditures 2015/ /17 Difference Books and Supplies 122, ,016 73,809 Services and Other Operating 316, ,483 59,912 Capital Outlay 51,140 30,541-20,599 Other Outgo* 27,424 46,071 18,647 Transfers Out to Cafeteria Fund 17,000 27,000 10,000 Transfers Out to SV CDC** 15,000 10,000-5, , , ,769 *MCOE estimates a Special Ed bill-back beginning with the fiscal year in the amount of $20,128. **MCOE is contributing $10,000 to the SV CDC in fiscal year 2016/17. District contribution will increase to $20,000 in 2017/18. 4

7 Major Differences in Non Salary Expenditures: Books and Supplies Prop 39 51,937 CTE Grant 12,168 REAP 6,392 Misc 3,312 Services and Other Operating EEG Teacher Training 9,434 CTE Grant 2,000 Phone 32,800 MCOE Contract 16,000 The Prop 39 Energy Plan will be submitted to the state by August The funding is restricted and can only be used for energy saving projects. Funds have been received and are designated in the 2015/16 ending fund balance as restricted. The district applies for E-rate which covers part of the Ethernet and phone services. The funding percentages have changed with the amount for phone lines decreasing. At this time, costs for the Ethernet and phone lines are included in the budget. Off-setting income will be added to the budget when the entitlement notification has been received. New in 2015/16 were the CTE Incentive Grant and the Educator Effectiveness Grant. The CTE Incentive Grant is a three year program and the Educator Effectiveness Grant was one time funds with three years to spend. Capital Outlay No Capital outlay projects are planned other than technology needs. Transfers from Unrestricted to Restricted Contributions to Restricted Programs to cover projected match requirements and encroachment: 2015/ / / /19 Ag. Incentive 8,389 8,389 8,389 8,389 Title I ,952 5,279 8,389 8,612 11,341 13,668 Transfers from Special Reserve 2014/ / / /18 200, /19 250,000 Transfers from General Fund 2013/ / / / / To Cafeteria Fund 20,000 20,000 17,000 27,000 30,000 33,000 To SV CDC 10,000 26,974 15,000 10,000 20,000 20,000 5

8 General Fund Recap Combined Unrestricted and Restricted 2015/ / / /19 Beginning Balance 473, , , ,594 Income 1,896,987 1,801,371 1,731,408 1,791,678 Expenditures 1,854,746 2,027,860 1,967,805 1,992,482 Transfers Out 32,000 37,000 50,000 53,000 Transfers In , ,000 ipad Lease Income 20, Estimated Ending Balance 504, , , ,790 Components of Ending Fund Balance 2015/ / / /19 Revolving Fund 4,000 4,000 4,000 4,000 UR Lottery 2,431 2,446 2,721 3,647 Instructional Materials 15,635 15,635 15,635 15,635 Prop 39 51, Restricted Lottery 9,659 10,558 11,536 12,713 Barstow (On-Line Classes) 1,800 1,800 1,800 1,800 Auto Shop 2,269 2,269 2,269 2,269 Farm to School 3,000 3,000 3,000 3,000 Designated for Econ. Uncert. 359, , , ,893 Back-up Power Project 3,833 3,833 3,833 3,833 Educator Effectiveness Grant 18,434 9, Discretionary Funds 32,501 26, Total 504, , , ,790 General Fund Recap Unrestricted 2015/ / / /19 Beginning Balance 406, , , ,989 Income 1,772,160 1,652,136 1,623,770 1,681,514 Expenditures 1,749,612 1,818,353 1,852,145 1,883,495 Transfers Out 32,000 37,000 50,000 53,000 Transfers In , ,000 ipad Lease Income 20, Estimated Ending Balance 417, , , ,008 Components of Ending Fund Balance 2015/ / / /19 Revolving Fund 4,000 4,000 4,000 4,000 UR Lottery 2,431 2,446 2,721 3,647 Instructional Materials 15,635 15,635 15,635 15,635 Designated for Econ. Uncert. 359, , , ,893 Back-up Power Project 3,833 3,833 3,833 3,833 Discretionary Funds 32,501 26, Total 417, , , ,008 Unrestricted Deficit Spending Fiscal Year Income Expenditures Transfers Out Contributions Difference 2011/12 1,625,658-1,563,995-63,959-43,042-45, /13 1,609,974-1,482,434-20,000-58,151 49, /14 1,663,109-1,570,899-42,000-46,491 3, /15 1,663,239-1,678,179-53,974-56, , /16 1,801,040-1,749,612-32,000-8,389 11, /17 1,660,748-1,818,353-37,000-8, , /18 1,635,111-1,852,145-50,000-11, , /19 1,695,182-1,883,495-53,000-13, ,981 6

9 Economic Uncertainties The State of California requires a minimum fund balance to be retained to cover unforeseen shortfalls in revenues or expenditures that are higher than those budgeted. The amount is based on a percentage scale, determined by district ADA. The State's minimum requirement for SVJUSD is 5% of total expenditures, transfers out and other uses. The projected fund balance meets and exceeds the required amount for the 2015/16 fiscal year. Total Expenditures 2,027,860 Transfers Out 37,000 Total 2,064,860 5% for Economic Uncertainties 103,243 Designated for Economic Uncertainties General Fund 161,976 Fund ,423 District reserves exceed the minimum requirement set by the State. The district is experiencing deficit spending and is estimating transfers from the Special Reserve, $200,000 in fiscal year 2017/18 and $250,000 for 2018/19. The district continues to work on ways to reduce costs and increase income, to deal with the deficit. Remaining Special Reserve funds will be used to offset deficit spending. OTHER FUNDS Cafeteria Fund 13 The Cafeteria Fund is used for food service activity. All expenditures are budgeted using 2015/16 as a base, with the exception of salaries and benefits which have been increased for step increments. Includes $27,000 from the General Fund. Pupil Transportation Equipment Fund 15 To account for revenue specifically for equipment used to transport students. Special Reserve Fund for Other Than Capital Outlay Fund 17 Is used primarily to provide for the accumulation of general fund money for general operating purposes. Special Reserve Fund for Capital Outlay Projects Fund 40 Is used primarily to provide for the accumulation of general fund money for capital outlay purposes. Enterprise Fund - Child Care Center Fund 63 To track costs associated with SV Child Development Center. 7

10 Multiyear Projection Assumptions 2016/2017, 2017/2018, 2018/2019 Multiyear projections help show us what the impact of today s decisions will have on the future. SALARIES AND HEALTH AND WELFARE Step and column adjustments are the only salary increases projected for all three years. Health and welfare costs were projected with the cap of $ per month per eligible employee. The current year budget and the next two years out are built using the master schedules proposed by site administrators. In the event there are staffing changes, the budget will be adjusted accordingly. Payroll related costs were estimated using the following percentages: 2015/ / / / /20 STRS PERS Social Security Medicare SUI Workers Comp PERS and STRS rates will continue to increase with projected rates at or near 20% by fiscal year OTHER EXPENDITURES Expenditures are projected using historical trends and known costs. Utilities were increased by 5%. Estimates were also adjusted for any one time costs. The district implemented the AVID program in and those costs are included in the expenditure estimates for 2016/17 and the next two years out. Lease payments for the phone system and ipads are included in the budget along with, Prop 39 expenditures, MCOE SELPA transfers, CTE Incentive Grant, Educator Effectiveness Grant, and technology needs. Due to the LCFF funding model, the Special Education ADA transfer is no longer done at the state level. That transfer is now included in transfers out. MCOE in charging districts a portion of the cost for the school nurse and Special Education costs. ADA Transfer SELPA Bill-back MCOE Nurse Services 2015/16 11, , /17 11,306 20,128 5, /18 11,068 55,298 5, /19 10,892 63,734 5,200 INCOME State revenue was projected using the LCFF calculator provided by FCMAT. The Necessary Small School Formula is still part of the LCFF calculator but sites can fall in and out of the formula based on the best option combination that provides the maximum overall funding for the district. The Mandated Block Grant was projected using P2 ADA and $28 for K-8 and $56 for grades Lottery estimates are based on projected ADA and SSC projections of $140 for unrestricted and $41 for restricted. Projected flat funding for federal programs. Forest Reserve Funds have not been reauthorized. Local revenue is projected using historical trends. 8

11 TRANSFERS FROM SPECIAL RESERVE Fiscal Year: 2015/ / /18 200, /19 250,000 IN SUMMARY Even though deficit spending is projected in the current year and the next two years out, the district will be able to meet its financial obligations for the current year and the subsequent two fiscal years. 9

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21 Expenditures through: June 30, 2016 For Fund 01, Resource 1400 Education Protection Account Description Object Codes Amount AMOUNT AVAILABLE FOR THIS FISCAL YEAR Adjusted Beginning Fund Balance Revenue Limit Sources , Federal Revenue Other State Revenue Other Local Revenue All Other Financing Sources and Contributions Deferred Revenue TOTAL AVAILABLE 274, EXPENDITURES AND OTHER FINANCING USES (Objects ) Instruction , Instruction-Related Services Instructional Supervision and Administration AU of a Multidistrict SELPA Instructional Library, Media, and Technology Other Instructional Resources School Administration Pupil Services Guidance and Counseling Services Psychological Services Attendance and Social Work Services Health Services Speech Pathology and Audiology Services Pupil Testing Services Pupil Transportation Food Services Other Pupil Services Ancillary Services Community Services Enterprise General Administration Plant Services Other Outgo TOTAL EXPENDITURES AND OTHER FINANCING USES 274, BALANCE (Total Available minus Total Expenditures and Other Financing Uses) 0.00 EPA Funds used for teacher salaries and benefits. June 30, 2016 are estimates and report will be updated when final EPA entitlement is calculated. 19

22 Estimated Expenditures through: June 30, 2017 For Fund 01, Resource 1400 Education Protection Account Description Object Codes Amount AMOUNT AVAILABLE FOR THIS FISCAL YEAR Adjusted Beginning Fund Balance Revenue Limit Sources , Federal Revenue Other State Revenue Other Local Revenue All Other Financing Sources and Contributions Deferred Revenue TOTAL AVAILABLE 272, EXPENDITURES AND OTHER FINANCING USES (Objects ) Instruction , Instruction-Related Services Instructional Supervision and Administration AU of a Multidistrict SELPA Instructional Library, Media, and Technology Other Instructional Resources School Administration Pupil Services Guidance and Counseling Services Psychological Services Attendance and Social Work Services Health Services Speech Pathology and Audiology Services Pupil Testing Services Pupil Transportation Food Services Other Pupil Services Ancillary Services Community Services Enterprise General Administration Plant Services Other Outgo TOTAL EXPENDITURES AND OTHER FINANCING USES 272, BALANCE (Total Available minus Total Expenditures and Other Financing Uses) 0.00 EPA Funds used for teacher salaries and benefits. 20

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