Campus Portal Information. Introduction

Transcription

1 Campus Portal Information Introduction The Middleton-Cross Plains Area School District uses Infinite Campus to take attendance, post assignments and grades and organize census data for our students and families. Infinite Campus has developed the Campus Portal, a web portal tool, to allow parents/guardians the ability to view the records of their child(ren) via the internet. Access to student information empowers parents to have improved communication with their children about their academic experience. This tool is not meant to replace the personal contact we wish to have with our students and their families. Our hope is that it will enhance communication between home and school so that those personal contacts become even more meaningful. Users of the Campus Portal will have access to the following information: Personal/Household Data School Notices Student Fees Calendar Attendance Immunizations Class Assignments and/or Grades Class Schedules Student Assessments Report Cards Transcripts Portal Preferences The Middleton-Cross Plains Area School District reserves the right to add to or remove any of the above functions from the Campus Portal at any time.

2 Expected Use of the Campus Portal In order to provide the Campus Portal to parents/guardians in a manner that allows teachers to focus their energies on student learning and assessment, please follow these expectations: If you have a question about a particular course subject, please contact the teacher directly for clarification. You may also consult with the school office staff or principal. Remember, all things in moderation. Real-time access does not mean that you need to be checking the system constantly. Users of Campus Portal are required to adhere to the following guidelines: 1. Users will act in a responsible, legal and ethical manner. 2. Users will not attempt to access data or any other account owned by another user. 3. Users will not use Campus Portal for any illegal activity, including violation of privacy laws. 4. Users will not share their password with anyone. 5. Users who violate these guidelines or the protocol listed above may be denied access to Campus Portal. System Requirements Internet Browser: Internet Explorer 7.0 or higher (PC), or Safari (Mac) Adobe Acrobat Reader Internet Connection

3 Login Instructions To connect to the Campus Portal, use your internet browser to connect to the school building or district website. On the home page you will locate the Campus Parent Portal icon. This link will connect you to the portal website. You may also directly connect to the portal website through this link: At the login screen, enter the username and password that was provided to you during registration. You may have also received an with this information from the district s student information system when you first enrolled your child(ren) to the district. If you are prompted to change your password, please enter a new password. Passwords can contain letters and numbers and must be at least 6 characters long. Once you are login, you will be able to access all the available features in the portal. If you do not remember your username or password (or you are a first time user of the Campus Portal), you may obtain your username and password from one of the following two methods. Or 1) Contact the main office of your child s school. The office maintains a list of portal accounts. Portal information will only be released to legal guardians. You may be asked confirmation questions about your children to verify your identity before this information is disclosed.

4 2) If you have registered an address with the school district, you may obtain your portal information via . Click on the Help button in the right hand corner of the login screen. This will expand the help area. Click on the words Problems logging in? Do not click on the links pertaining to the Campus Activation Key. Follow the directions pertaining if you forgot your username or password. Enter your in the box below and click the Send Reminder button.

5 Note: If the address entered does not match what has been registered with the system, or if there is a hold on your account, you will be directed to contact a system administrator. Please notify the school office in order to have your account re-activated. Data Interpretation Instructions The information you will find on Campus Portal is updated on different schedules. Please review the following to familiarize yourself with the Campus Portal. Personal Data Personal data is typically updated within one week from the requested change. The volume of changes collected during the fall registration may delay updates beyond one week. Contact the District Registrar office at if there is incorrect information displayed. Attendance Data Absences are recorded every school day. Attendance reasons are coded in the afternoon. Please allow 24 hours for the reconciliation process to occur. Class Assignments Class assignments and scores can be viewed once teachers have posted them in the grade book area. Student scores are an APPROXIMATE grade at a specific point in time. Other factors influence grades such as the value given to the assignment and individual student progress. Progress Reporting Grades at progress reporting periods for high school and middle school will be posted. Reports Student schedules, UNOFFICIAL transcripts and report cards can be printed from the portal. Student Schedule The student s schedule is available after school registration. You can check assignments and teachers from this screen. Unofficial Transcript and etranscripts (High School) Unofficial transcripts can be printed so you can verify the data recorded in your child s transcript. Data is rolled to the student s transcript approximately two weeks after the end of the semester term. Official paper transcripts must be requested from the Guidance Office. Electronic (etranscripts) transcripts can be ordered through the portal and sent directly to colleges and universities of your choice for a nominal fee.

6 Viewable Information in the Campus Portal Once successfully login, the default portal view will be shown. The view is divided into two areas, a menu shown vertically on the left, and an area to display data and information. Menu items and display content are assigned at the building level and may vary based on the current enrolled location of your children. Only data from the current school year is available through the portal. Questions regarding previous school years should be directed to the respective school office. Menu options may also be added or remove during the school year. The rest of this guide will illustrate how to use the portal for all the available options currently at the Middleton-Cross Plains Area School District. Personal and Household Data The default view initially shows all the district, school, and student announcements pertaining to the children in your household. Some announcements are time sensitive and will be displayed on the portal within a specified time period. Use the Switch Student drop down in the top left of the screen to view all of the students in the household. Demographic information about the student s household, such as address, , and phone is listed under the Family area.

7 Selecting a student from this list will switch the portal to view information for the selected student only. Only students with a current year enrollment in the Middleton- Cross Plains Area School District will be displayed in the list. Household Information Address and phone number information is listed here. You have the opportunity to review and request changes to your household address or phone number. To update a phone number, click on the Update button under the household phone number. To request a change to an address, click the update button next to the address that should be changed Requests to change household data will be reviewed by district personnel and approved accordingly. There may be a period of time between when the request was submitted and when the requests are reflected in the system. Changes regarding household changes may require additional documentation before they can be approved.

8 For phone number changes, a pop-up window will appear. Enter the updated 10-digit household number (i.e., area code plus number). Enter any comments related to the modified information. Comments entered will be seen by the school district staff personnel. Click the send update button to complete the request. A confirmation message will appear indicating the request has been sent. Phone number requests will update the home phone number for all members of the household once approved. : Click the send update button to complete the request. For address change requests, this pop-up window will appear. Enter the correct address information in the appropriate fields. The address fields are defined on the next page.

9 PO Box checkbox Indicates the address is not a street address and mail is sent to the resident Post Office for collection. Number House Number of the address, or Box number if the address is a P.O. Box address. Do not enter the street name in this field. i.e. 500 N Main St Prefix Direction of the street in the address. i.e. 500 N Main St Street Enter the name of the street.. i.e. 500 N Main St Tag Enter the label of the street.. i.e. 500 N Main St Direction Some areas use a direction to indicate the direction of the street within city limits. If applicable, enter the direction of the street (NE, NW, SW, SE, etc). Apt Enter the Apartment number if this address is for an apartment building complex. City Enter the postal city for the address. State Enter the digit state code for the address. Zipcode Enter the postal zip code (plus 4 if available). County Enter the county in which the address is located. If mail should be sent to this address, mark the send mail to this address checkbox. Select the reason for changing the address. If you are changing the address due to a move, you will need to enter a date when the new address should take effect. Enter any comments related to the modified information. Click the send update button to complete the request. A confirmation message will appear indicating the request has been sent. Requests to change household addresses require documentation indicating proof of residency before they can be approved. Residency documentation can be brought or fax to the registrar s office:

10 Middleton-Cross Plains Area Schools District District Administrative Center 7106 South Ave Middleton, WI Phone: (608) Fax: (608) When the district approves or denies a request, a message will be visible on the Portal in the Inbox section indicating the request has been processed. Family Information Similar to household information, family contact information can also be reviewed and request changes. Information that can be requested to be change includes names, relationships, phone numbers, and address. Requests to change Family Member data will be reviewed by district personnel and approved accordingly. Requests regarding family member changes may require additional documentation before they can be approved.

11 Select the appropriate family member for which to request a change in information and click the update button. A pop-up window will appear. Enter the updated contact information, any comments and then click the send update button. to complete the request. To request a change in relationships, select the appropriate relationship and click the update button

12 Select the relationship between the person's information that is currently being viewed and the chosen person. Enter the contact order for this relationship and select whether this relationship is a legal guardian relationship. You may enter comments in the comment area. Click the send update button to complete the request. Student Demographics Student Demographics can be updated from demographics tab in the student view. Click on the update button in the personal information area to request changes to student demographic information. Click on the update button in the personal information area to request changes to student demographic information.

13 Enter the new information. First name, last name, gender, and birthdate fields must be populated. Enter any comments related to this change. Click the send update button to complete the request. Click the ok button and return to the Demographics page. Requests to change Student Demographics will be reviewed by district personnel and approved accordingly. Requests regarding student changes may require additional documentation before they can be approved. Other Contacts (Non Household) You may update an existing contact or add new contacts for the student through the Non-Household area

14 To update an existing contact, select the update button on the non-household contacts section. An update contact screen will appear for you to enter the modified information. First name, last name, gender, and birthdate fields must be populated. Enter any comments related to this change. Click the send update button to complete the request. To add a new contact, click on the add contact button for this student. Fill in the information as explained previously and click send update to complete the request.

15 Calendar Calendars appear in two places in the Portal, one which applies to the family as a whole and one under each student s index. The calendar will default to the current month but users are able to view previous and future months by clicking the black arrow buttons on either side of the month and year. When accessed from the Family section, the calendar displays events for each school in which a student is enrolled. All student assignments and attendance events (such as absences and tardies) also appear on the family calendar. The name of the student to whom the event or assignment relates will appear over the assignment or attendance icon, which is also a link to additional content about that item.

16 Reports The reports tab allows parents to generate reports of information such as missing assignments, student's schedule, and any transcripts or report cards that are available. These reports generate in PDF format using Adobe Acrobat Reader. Click on the report you choose to view. Not all reports are available at all grade levels.

17 Attendance When viewing attendance, details of the attendance event, including what class periods the event affected and the status of the event will be shown. The attendance information displayed on the portal occurs in real time as the teacher or attendance personnel enter absent and tardy designations. The data can be presented using a variety of summary options (Course, Period, Day, or Term). Selectable links are displayed in blue. Clicking a right facing triangle displays a list of the dates which are included in the attendance period totals. Selecting a date allows the user to view the attendance details for the day. When a period count link is selected, a pop up displays excuse type detail. The period tab allows the user to move from one term to the next using the arrows located below attendance summary by period. The term tab offers an additional column displaying whole/half day attendance for each term. In the attendance summaries, numbers or dates indicating attendance events can be clicked on to generate an additional detail screen about that attendance event or day. Clicking

18 a number, such as an absence total, will display a detail screen as in the image below, describing attendance events as excused, unexcused, exempt or unknown.

19 Schedule The Class Schedule under the student s tab lists the student s classes in each period and term, along with the time and location the class meets. Parents can use this tool to find out where their student is during the day or what classes they are taking. If there is an envelope link in the class schedule, the user may click the teacher s name to send an . A paper icon and a date under a teacher's name indicate that the teacher has posted a newsletter. Clicking the date will open the most recent newsletter in a new tab of the browser in PDF format. Teacher newsletters provide a way for teachers to communicate with parents. A newsletter will remain available until the end date selected by the teacher.

20 Parents and students can see assignments and grades by clicking on the class name within the period. Clicking the name of an assignment will open a screen which provides the details for that specific assignment.

21 Clicking back to the complete grade book will return the user to the Grade book screen.

22 Transportation The Transportation tool lists the bus the student takes to and from school, and/or information about the vehicle the student drives to school. Payments (Student Fees and School Fees) This area provides a list of all the fees assigned to the student along with their current balances. Payments to student fees can be made online using a credit/debit card, or bank accounts. By default, only the outstanding fees are shown. To make an online payment, enter the amount you wish to apply to the remaining balance.

23 Before a user can successfully make an online payment, the payment information must be registered first with the school district s payment vendor. This can be done by selecting the register your credit cards and banking information link. This information is forwarded to the school district s payment vendor and will NOT be stored on school district information systems. Users can view the details of a fee by selecting the plus sign (+) next to the fee name. A fee shown in red indicates that a payment for the full amount has not been made before the due date. Online payments can also be view from this link. See sample on Page 19.

24 Registering Payment Information Users have the option of paying by credit card/debit card, checking or savings account. Select the correct account type (credit card/debit card, checking, savings) Enter the correct information and click save. For checking and savings accounts, enter your banks routing and account number. For credit and debit cards, enter all required billing information as well as the card number, expiration date, and name of cardholder. If the card number is incorrect, the field will highlight in red and a red exclamation point will appear. Selecting the red exclamation point will generate a separate window describing the error that has occurred.

25 Online Payment History View. After the payments accounts have be registered, and you have entered the amounts you have chosen to pay, click on the continue button.

26 A Total screen will be presented. For the school year, the Middleton-Cross Plains Area School District will not be imposing any convenience or processing fees. Select the account you wish you use to make the online payment and click the continue button. The confirmation page will be presented next.

27 Review the payment information. A receipt will be mailed to the address currently on file. To modify this address, select the change the address for the receipt link. An editor will appear, allowing users to insert a new address. Enter the correct address and select okay when finished. The confirmation screen will now display the new address and the payment receipt will be sent accordingly. Changing the address on the Confirmation page does not change the on file for other communication purposes.

28 Click the make payment button to process the payment or cancel to exit without making the transaction. When the transaction has been processed, the payment receipt screen will be displayed. To print a copy of the receipt, click print/view in the lower right-hand side of the screen. To return to the main payments screen, click back to payments.

29 Immunizations The Campus Portal presents information on the student s vaccine compliance requirements based on state requirements under the Health tab. A note indicating when the student received his or her last sports physical also appears. etranscripts (High School) etranscripts are used to request the release of a student s transcript electronically and track the status of requests. Select a student s name to view the etranscript request details. To make a new request, select the New Request button and then select the student to make the request for. New requests are received by the school for processing. Student Grade Requested Date Released Date Transcript Destination Comments Laura Knutsen 11 07/19/2011 Once approved by the student s counselor the select destination hyperlink will appear. This link redirects users to a third party website for parents to log in and use the third party application tools that will electronically deliver the etranscript to colleges or universities.

30 To Do List The To Do List tab provides a summary of assignments that are due for all students in the family. The summary includes the Student to whom the assignment was given, Course, Assignment, Date Assigned, Date Due, and the Days Remaining or Overdue. Assessment The Assessment link lists the standardized and district tests the student has taken and their scores on those assessments. Guidance Contacts Contact information for the Counselor and Dean of Students that is assigned to the student is shown here. Guidance Contacts Counselor: Melissa Burke, , MBurke@mcpasd.k12.wi.us House: Red Maple House Dean: B Morstad, , BMorstad@mcpasd.k12.wi.us Social Worker: K Wilson, , KWilson@mcpasd.k12.wi.us

31 User Account Users have the option to change their passwords at any time. Contact Preferences It is important for the school district have up-to-date student contact information in order to efficiently and effectively distribute information between teachers, parents, students, and school district staff. Parents and students should verify that their contact information is correct and then indicate which types of messages should be directed to each phone or address, such as high priority, attendance, behavior and general notices.. In the event of a school emergency, a parent/guardian MUST have at least one phone number flagged for at least one phone message type to receive a message.