LEARNING ABOUT THE COMMONWEALTH S SMALL BUSINESS CONSTRUCTION & DESIGN PROGRAMS

Transcription

1 LEARNING ABOUT THE COMMONWEALTH S SMALL BUSINESS CONSTRUCTION & DESIGN PROGRAMS PA Department of General Services Bureau of Small Business Opportunities (BSBO) 401 North Street, Room 611 Harrisburg, PA Oz Anderson, Jr., BSBO Construction Liaison Phone: oanderson@pa.gov

2 CONSTRUCTION AND DESIGN TOPICS OF DISCUSSION Small & Small Diverse Business Certifications / Verifications Understand Small & Small Diverse Business Program Guidelines Learn about Bidding & Proposal Protocol Know where to Locate Project Opportunities Practical Marketing Strategies

3 SMALL BUSINESS PROCUREMENT INITIATIVE (SBPI)

4 GOVERNOR S INITIATIVE Executive Order Small Business Procurement Initiative (SBPI) Effective Date, November 21, 2011 Executive Order Veteran-Owned Small Business Procurement Effective Date, December 7, 2011

5 SBPI PROGRAM PURPOSE Small Business Procurement Initiative (SBPI) Platform for Small Businesses to compete for state contracts without the competition of larger more established companies Eliminates many small business barriers Reduces paperwork Relaxes bonding requirements Expedites payments

6 SBPI SELF-CERTIFICATION PROGRAM ELIGIBILITY REQUIREMENTS For profit, United States Business Independently owned and operated Not dominant in its field of operation No more than 100 equivalent full-time employees Cannot be a subsidiary of any other businesses Must be within the permissible Business Type 3 Year Avg. GSI

7 5 SBPI SELF-CERTIFICATION BUSINESS TYPES Procurement Goods - $20 Million Procurement Services - $20 Million Information Technology - $25 Million Construction - $20 Million Building Design Services - $7 Million

8 SBPI SELF-CERTIFICATION ACTION STEPS Commonwealth Vendor Registration PA Supplier Portal Help Desk (User Name & Password) Electronically Self-Certify Via DGS, SBPI Website Before You Self-Certify Link 5 Step Electronic Application Renewal Every Year Frequently Asked Questions, Program Guidelines Upon Successful Completion of SBPI Self-Certification Electronic Application SBPI Certificate SBPI Certification #

9 SBPI SDB VERIFICATION ACTION STEPS Electronic Small Diverse Business Verification (SDB) In Step 5 Proceed To Verify Small Diverse Business Complete Steps 6, 7, and 8 Electronic Application SBPI Self-Certification Pre-Requisite Uploading of MBE,WBE,VBE, SDVBE Certificate with Third Party Certifying Entity Pennsylvania Unified Certification Program (PA UCP) National Minority Supplier Development Council (NMSDC) Women s Business Enterprise National Council (WBENC) U.S. Small Business Administration 8 (a) Certification Program Vet Biz

10 SMALL BUSINESS CONSTRUCTION PROGRAM

11 SB Construction Program Project Eligibility Eligible Projects $ 5,000 or greater, but less than $300,000 (Agency) Applies to all Agencies within Governor s Jurisdiction Non Eligible Projects Equal to or greater than $300,000 (Capital) Under $ 5, % of labor force performed by Commonwealth Employees Projects between $5,000 or greater, but less than $300,000 (Capital) Emergency Work Sole source procurements Leasehold improvements Historic Work Otherwise approved for exemption by DGS Secretary

12 SB Construction Program Participation Levels Tier 1 ITQ Small Business Program Small Business Construction Program Must meet the program certification requirement at the date of selfcertification

13 Tier 1 Program Structure; Operation; and Requirements 3 Yr. Avg. GSI: $0 to $300,000 Project Range: $5,000 to $24, Self-Performance: 100% Bid Security: No Bid Security No Payment Bond No Performance Bond

14 Tier 1 Program Structure; Operation; and Requirements General Liability and Workers Compensation Insurance Applicable Acts: Davis Bacon - Greater than $2,000 Federally Funded Bid Submittal Demonstration of Standard SB Program Tier Participation: Meet required Bonding Capacity Number of Awards: Limited to One at a Time Project Final Inspection Project Advertisements: Invitation Only

15 Tier 1 Program Reference Documents I. Standard Form of Contract II. III. General Conditions of the Contract & Work Order Administrative Procedures IV. Instruction To Bidders To Locate Tier 1 Program Reference Documents V. Notice To Bidders VI. Bid Proposal Construction & Public Works 3. Small Business Design & Construction VII. Tier 1 Work Order

16 Tier 1 Program Invitation To Qualify (ITQ) STEP - A Go to: Click On:

17 Tier 1 Program Invitation To Qualify (ITQ) STEP - B Enter PA Supplier Portal User Name & Password Note: If you do not know your PA Supplier Portal USER NAME and PASSWORD please call the Customer Service Help Desk at (877) or (717) for assistance. Log Into Portal

18 Tier 1 Program Invitation To Qualify (ITQ) STEP - C Click On:

19 Click On: Tier 1 Program Invitation To Qualify (ITQ) STEP - D

20 Tier 1 Program Invitation To Qualify (ITQ) STEP - E If a Security Box Pops Up please click Yes if it looks like this. Or, No if it looks like the below box. Or, click the Show All Content tab if the below box appears at the bottom of the window.

21 Tier 1 Program Invitation To Qualify (ITQ) STEP - F Click On:

22 Click On: Tier 1 Program Invitation To Qualify (ITQ) STEP - G

23 Tier 1 Program Invitation To Qualify (ITQ) STEP - H Click on ICON; Scroll Down To Create New

24 Tier 1 Program Invitation To Qualify (ITQ) STEP - I Click On: Note: Click Small Business Design if Completing the SB Design ITQ:

25 Tier 1 Program Invitation To Qualify (ITQ) STEP - J Review all 4 Parts of ITQ Documents Prior to Proceeding. You will need to print Part II Bid Requirements. Within this document is a copy of the Tier 1 ITQ Signature Page. The Tier 1 ITQ Signature Page will need to be manually completed. You will then need to convert it to an electronic file. Later within this instructional guide as noted in STEP P you will need to BROWSE for and locate the electronic file. Therefore, please NOTE what you name this file so that it is easily located when necessary in STEP - P. The Tier 1 ITQ Signature Page is within the Part II Bid Requirements Documents. Print and complete.

26 Tier 1 Program Invitation To Qualify (ITQ) STEP J (cont d) 1 Acknowledge Review 2 Select ITQ

27 Tier 1 Program Invitation To Qualify (ITQ) STEP - K Complete Steps 2 through 8 (excluding 6). You will need to click on each of the Steps required for completion in order to input the requested data.

28 Tier 1 Program Invitation To Qualify (ITQ) STEP - L Step 2 Proposal Contact Information After Clicking on Step 2 to enter this section, input all requested information and click on SAVE tab.

29 Tier 1 Program Invitation To Qualify (ITQ) STEP - M Step 3 Supplier Profile After Clicking on Step 3 to enter this section, input all requested information and click on SAVE tab. It should be noted that you may be required to click on an ADD tab to populate some inputted data: (The red asterisk is a required field)

30 Tier 1 Program Invitation To Qualify (ITQ) STEP M (cont d) CRITIAL DATA POINT # 1 Please take the time to describe all work that your company performs. The information entered within this section will be used by purchasing agencies to determine whether or not your company is advised of various project opportunities. Therefore, please state the specific scopes of work that your company provides within the general construction, HVAC construction, Electrical construction, and/or Plumbing construction lines of work.

31 Tier 1 Program Invitation To Qualify (ITQ) STEP M (cont d) Ensure that you complete the contact data for each of the contact types identified in the column entitled: TYPE ITQ Solicitation Contact Emergency Contact Commonwealth Sales Representative ITQ Technical Contact Executive Contact Billing/Invoicing Contact Legal Contact

32 Tier 1 Program Invitation To Qualify (ITQ) STEP M (cont d) CRITIAL DATA POINT # 2 Please take the time to enter up to as many as 15 different Key Words describing the construction services that your company provides. It should be noted that these Key Words should describe the scopes of work that you indicated your company provides in the previously completed section entitled: Company Description Please be sure to click on Add TAB next to green arrow once you ve entered your Key Words

33 Tier 1 Program Invitation To Qualify (ITQ) STEP - N Step 4 Service Categories After Clicking on Step 4 to enter this section, input all requested information and click on SAVE tab. Ensure that you select the service categories applicable to your company; Add them by clicking the ADD tab; and click on SAVE tab once completed.

34 Tier 1 Program Invitation To Qualify (ITQ) STEP - O Step 5 Counties After Clicking on Step 5 to enter this section; Check the counties that you are interested in working in; Click Add to SC tab. After clicking on the Add to SC tab the upcoming screen presented in this instructional guide will appear.

35 Tier 1 Program Invitation To Qualify (ITQ) STEP O (cont d) Click on: SAVE tab

36 Tier 1 Program Invitation To Qualify (ITQ) STEP - P Step 7 Additional Required Documentation After Clicking on Step 7 to enter this section there are numerous actions required to complete the section as noted on this and the following instructional guide pages step-bystep. First - Click on symbol; Scroll down and select ITQ Signature Page Form

37 Tier 1 Program Invitation To Qualify (ITQ) STEP - P Second - Click on Browse tab as noted by the red arrow. Once selected the POP UP screen to the left will appear. Third - Locate your electronically saved ITQ Signature Page Document. Click on the file and then click on the Open tab as noted by the blue arrow. After clicking on the Open tab the file name will appear in the browse box. Fourth Click on the UPLOAD tab as noted by the green arrow.

38 Tier 1 Program Invitation To Qualify (ITQ) STEP - P After clicking on the UPLOAD tab you will note that the uploaded document will appear under the Document Name Column. Fifth Click on SAVE tab as noted by the red arrow.

39 Tier 1 Program Invitation To Qualify (ITQ) STEP - P After clicking on the UPLOAD tab you will note that the uploaded document will appear under the Document Name Column. Uploaded ITQ Signature Page Document Sixth Click on symbol as noted by the red arrow; Scroll down and select Small Business Self- Certification Form; Browse, Upload, and Save an electronic copy of your SBPI Certificate as done for the ITQ Signature Page.

40 Tier 1 Program Invitation To Qualify (ITQ) STEP - Q Step 8 Pre-Submission After Clicking on Step 8. Review the your inputted data then SCROLL to bottom of the page and click on the check box (See Red Arrow)

41 Tier 1 Program Invitation To Qualify (ITQ) STEP Q (Cont d) After Clicking on the check box click the Submit Proposal TAB. (See Red Arrow)

42 Tier 1 Program Invitation To Qualify (ITQ) NOTE: Upon the Commonwealth s electronic receipt and approval of your Tier 1 Invitation to Qualify (ITQ) a Zero $ Value Contract will be sent to your attention for review and signing. Once signed you are to return the Zero $ Value Contract to the provided address. Once this contract is received by the Commonwealth your company will be considered a Tier 1 Contractor and will be informed via of Tier 1 project opportunities for bidding.

43 Tier 1 Program Tier 1: ITQ Contract Term 1 Yr. Contract Effective December 1, 2012 through January 31, 2014 Open Enrollment Through: November 30, 2013

44 Bidding Tier 1 ITQ Construction Projects Low Bid Receipt of ZERO $ Value Contract Agency Issues Tier 1 Work Order For Signature ZERO $ CONTRACT Benefits Commonwealth & Tier 1 Contractor Agency Issues Notice To Bidder Invitation Only Agency Conducts Public Bid Opening Tier 1 Submits Tier 1 Bid Submittal Form

45 Bidding Tier 1 Construction Projects Notice To Bidders DATE OF ISSUE: MONTH XX, 20XX TIER 1 SMALL BUSINESS PROJECT NOTICE TO BIDDERS It is the responsibility of each bidder to ensure that its bid is received at the delivery location listed below prior to the date and time set for the opening of bids ( Bid Opening Time ), regardless of method of delivery used. No bid shall be considered if it arrives after the Bid Opening Time, regardless of the reason for the late arrival. All envelopes containing bids must be clearly marked BID and must include the address of the Bid Opening location, the assigned contract, project number and the Bid Opening Date and Time. Project... Pole Barn Building Project Location... Department of General Services Maintenance Management Harrisburg, Dauphin County, Pennsylvania Agency... Department of General Services Brief Description..Construct a new wood framed, metal roof and sided pole building with electric lighting and outlets for parking dump and spreader trucks loaded with gravel, cinders, salt and other anti-skid materials and other weather sensitive equipment and materials, to await bad weather. Deliver Bids To Bid Opening Location Bid Opening Date and Time... Wednesday, August 22, 2012 at 2:00 PM Contract Number Work Order Duration Calendar Days from date of Initial Job Conference Vendor Registration: Small Business: All Bidders must have a Current and Active Vendor Number. Bid Documents require bidders to provide this number. Register at All Bidders on this project must be self-certified with the Department of General Services as a Tier 1 Small Business and have a fully executed Tier 1 Small Business contract with DGS prior to the Bid Date. Contact Office. (Address and phone number to call with questions) Bid Results At... (phone number and/or state web page)

46 Bidding Tier 1 Construction Projects Bid Proposal Form SMALL BUSINESS TIER 1 BID PROPOAL Contract No. SB - Bid Index Responsiveness Checklist General Information Certification and Bid Signature Note: Please read all pages of this Bid Proposal. The Responsiveness Checklist is provided for your convenience and should not be returned as part of the bid. All other pages shall be completed and properly signed and sealed by Bidder in the appropriate place before being returned on or before the bid due date and time established in the Notice to Bidders. If the Bidder wishes to have a copy of their Package, make the copy before submitting the bid. The Commonwealth will not provide Bidder with a copy.

47 Bidding Tier 1 Construction Projects Bid Proposal Form (Cont d) Do Not Write In This Space Date: Bid Opening Witness: Legal Review By: Tier 1 Small Business Bid Proposal for the [Discipline] Construction on [Funding Agency] Project Number SB- Collective Number: ject Title: rk Order Duration: days all Business Construction Bidder: Name: Address: Phone ( ) Federal ID: Vendor ID: DGS Small Business Certification: BULLETINS ACKNOWLEDGED: Bidder acknowledges receipt of the following Bulletins and agrees the bid price incorporates these bulletins. Bulletin # Issue Date: Bulletin # Issue Date: OPEN WORK ORDERS: Bidder acknowledges that bidder only has administrative work remaining on any current open Tier 1 Work Order. YES NO: (if NO checked, Bidder will be rejected as non-responsive)

48 Bidding Tier 1 Construction Projects Bid Proposal Form (Cont d) BID Dollars and Cents (Written words) ($. ) (Numbers) Tier 1 Small Business Bid Proposal Page 1 of 1 04/05/13

49 Bidding Tier 1 Construction Projects Tier 1 Work Order Department Letterhead DATE Small Tier 1 Business Name Small Tier 1 Business Certification # Small Tier 1 Business Address RE: SMALL TIER 1 BUSINESS WORK ORDER Project No. SB Work Order No. SB (1/.2/.3/.4) Re-Roof North Office Building Harrisburg, Dauphin County Dear SB Contact Person: Your Small Business Tier 1 bid submitted on November 35, 2089 to perform scope of work on the above referenced project was determined to be the lowest responsive and responsible bid. In accordance with terms of your Small Business Tier 1 contract, your firm will be compensated $00, to perform the Work. Please sign this Work Order in the the space provided and either fax or scan this letter to the attention of Agency contact person of my staff, at Somebody@pa.gov or (123) as soon as possible. Your prompt response is requested. In accordance with the terms of the Small Business Tier 1 Administrative Procedures, my agency will schedule the Initial Job Conference for this project within 10 calendars of our receipt of your signed Work Order. Pursuant to the Notice to Bidders, work on the project shall be complete within 999 days from the date of the Initial Job Conference. Sincerely, Authorized Agency Employee Signature Title Accepted by: Small Tier 1 Business Date cc: Director, DGS Bur. of Small Bus. Opp.

50 Small Business Construction Program Structure; Operation; and Requirements 3 Yr. Avg. GSI: $300,001 to $20,000,000 Project Range: $25,000 to $299, Self-Performance: 51% (49% with SBPI Tier 1 & Standard SB Tier Contractors/Suppliers) Bid Security: Bid Security 10% of Bid Amount Payment Bond 100% Performance Bond 100%

51 Small Business Construction Program Structure; Operation; and Requirements (cont d) General Liability and Workers' Compensation Insurance Applicable Acts: Davis Bacon $2,000 or Greater & Federally Funded PA Prevailing Wage Rates - $25,000 or Greater Public Works Employment Verification - $25,000 Contractors must E-Verify PRIOR TO award Subcontractors must E-Verify PRIOR TO commencing any project work Number of Awards: Multiple Contracts Project Advertisements: Public DGS Website

52 Small Business Construction Program Reference Documents I. Standard Form of Contract II. III. General Conditions of the Contract Administrative Procedures IV. Instruction To Bidders V. Notice To Bidders VI. Bid Proposal To Locate Small Business Construction Program Reference Documents Construction & Public Works 3. Small Business Design & Construction

53 Bidding Small Business Construction Program Projects Low Bid Agency Issues Notice To Bidder Agency Issues Notice of Award to Standard SB Construction Company Project Advertised Electronically Via DGS Website Agency Conducts Public Bid Opening Small Construction Company Submits Standard Program Bid Proposal Form

54 Identifying Small Business Construction Program Projects Bid Opportunities

55 Identifying Small Business Construction Program Projects Bid Opportunities Note: Non-Small Business Construction Advertisements are also found here. Projects equal to or greater than $300,000 (SDB Program Applies)

56 Identifying Standard Business Construction Program Projects Bid Opportunities Number Title Agency Cost Estimate Contact for Plans & Specs Pre-Bid Meeting Date Bid Due Date

57 Identifying Plan Holders & Bid Results For Small Business Construction Program Projects

58 Identifying Plan Holders & Bid Results For Small Business Construction Program Projects

59 Identifying Plan Holders & Bid Results For Small Business Construction Program Projects Leave the Project Number & Construction Type Fields Blank

60 Identifying Plan Holders & Bid Results For Small Business Construction Program Projects

61 Identifying Plan Holders & Bid Results For Small Business Construction Program Projects

62 Identifying Plan Holders & Bid Results For Small Business Construction Program Projects

63 BREAK - PLEASE RETURN IN 10 MINUTES

64 SMALL BUSINESS DESIGN PROGRAM

65 SB DESIGN PROGRAM Two Principal Participation Requirements SBPI Certification SB Design Invitation To Qualify (ITQ) Secures Information on Qualifications and Credentials Electronic Submission Zero $ Value Contract with Successful Completion

66 SB DESIGN PROGRAM SB Design: ITQ Contract Term 3 Yr. Contract Effective December 7, 2012 through November 1, 2015 Open Enrollment Through: May 31, 2015

67 SB DESIGN CONFIRMATIONS DURING CERTIFICATION Design Business Type Revenue Threshold 3 Yr. Average GSI of 7 Million or Less Self-Perform at least 51% of the Total Project Design Fee Available Professional Design Certification Disciplines Architecture Professional Engineering Landscape Architecture Land Surveying Elevator Design Geology (DEP) Hazardous Material/Abatement (DEP)

68 Two Types of SB Design Services Survey Cost Estimate (SCE) Services Agency Issuance of Agency Work Order (AWR) AWR Indentifies Project Description SCE Firm Interviews Issuing Agency Further Defining Project Identifies Issues Establishes Scope Initial Cost Estimate Professional Design Services Plans (Drawings) & Specifications Commonwealth Standard on PW Website

69 Factors Impacting Commonwealth s Selection of SB Design Firm SB Design Firm s Form 150 ASP SB Design Firm s ITQ Commonwealth Procurement Code Chapter 9 Section 905 E 1) Equitable Distribution 2) Capability to Perform 3) Geographic Proximity 4) Necessary Personnel 5) Other Relevant Circumstances

70 SB Design Survey Cost Estimate Services Procurement Protocol Commonwealth Advertises For Services (INVITATION ONLY) Commonwealth Selects Firm (E&A Staff) 2) Selected Firm Must Sign and Return W/O Within 3 Days of W/O Receipt Issues Dated SCE Project Request Notice (PRN) (VIA ) Form 150 ASP, SB Design ITQ, and Procurement Code Firm Must Perform A Site Visit Firm Submits (SB DESIGN FORM 150-ASP) Form 150 ASP Due to Commonwealth 7 Days From Date of PRN Commonwealth Issues SB Design W/O (VIA ) 1) W/O Must Be Issued Within 4 Weeks of PRN Date Within 10 Calendar Days from Commonwealth Receipt of Returned W/O Complete Work Within 30 Days from Commonwealth s Receipt of Dated W/O

71 SB Professional Design Architectural & Engineering Services Procurement Protocol Commonwealth Advertises For Services (INVITATION ONLY) Issues Dated SCE Project Request Notice (PRN) (VIA ) Firm Submits (SB DESIGN FORM 150-ASP) Form 150 ASP Due to Commonwealth 10 Days From Date of PRN Commonwealth Selects Firm (CSPT - $16,700) E & A Selects Firm Independent PSC Short List Firms for Submission To Deputy for Selection Commonwealth Issues SB Design W/O (VIA ) 1) W/O Must Be Issued Within 4 Weeks of PRN Date 1. SB ITQ 2. Form 150 ASP 3.Procurement Code 2) Selected Firm Must Sign and Return W/O Within 3 Days of W/O Receipt Selected Firm Attends Project Orientation Meeting Within 10 Calendar Days from Commonwealth Receipt of Returned W/O Complete Work Within 90 Days from Commonwealth s Receipt of Dated W/O (or) As Agreed

72 SB SCE Proposal Request Notice LANGUAGE FOR SCE PROFESSIONAL SERVICES PROPOSAL REQUEST Your firm/and other firms with Small Business Design Contracts are being invited via this notice to propose services for survey cost estimate (SCE) for the following project: The project scope shall be to evaluate and prepare a Survey Cost Estimate. Survey Cost Estimate Professional Services Proposal Request Project No. DGS Description Location City, County, PA (Zip Code) Agency/Institution Representative at Site: Name Telephone No. If you elect to propose services to perform the survey cost estimate, complete the 150 Form. If you are selected, we will send you a work order for Professional Services under your Small Business Design Contract via within four (4) weeks from the date of this notice. You will need to visit the site within ten (10) days from the date that the work order is signed and returned by your firm and the SCE must be completed and delivered to DGS within thirty (30) days from the work order signed acceptance date. Professional fees for this work order are set at $5,500.00, billable as a lump sum upon acceptance of the survey cost estimate. If you are interested in proposing services for a survey cost estimate for this project, please pdf of the completed 150 Form to Laura Jarmuzek ljarmuzek@pa.gov and copy Sharon Price at shprice@pa.gov within seven (7) calendar days from the date of this notice. No need to reply if you are not interested. Attachments Blank SB 150 Form Blank Survey Cost Estimate Sample Survey Cost Estimate Sample Survey Cost Estimate Work Order Template Frequently Asked Questions (Version )

73 (Version ) SB Professional Design Project Request Notice LANGUAGE FOR PROFESSIONAL DESIGN SERVICES PROPOSAL REQUEST Your firm/and other firms with Small Business Design Contracts are being invited via this notice to propose Professional Design services for the following project: Professional Design Services Proposal Request Project No. DGS Description Location City, County, PA (Zip Code) If you elect to propose to perform Professional Design services, complete the 150 form. If you are selected, we will send you a work order for Professional Services under your Small Business Design Contract via within 4 weeks from the date of this notice. In accordance with terms of your Small Business Design Contract ( the Contract ) with the Department, your firm will be compensated $26, for this Work based upon a fixed fee percentage of 15% of the Total Base Construction Amount. Payment will be made on the basis of actual work performed in accordance with the terms of the General Conditions of the Contract with the Department. Basic Services bidding and construction phase site visits shall not exceed 3. Additional Construction Phase site visits shall be authorized by a separate work order at a daily rate of $750 per visit/meeting. In accordance with the terms of the Contract, the Department will schedule the Orientation Meeting for this project within 10 calendar days of our receipt of your signed Work Order. Your firm will have 90 calendar days from the date the Department receives your signed acceptance of this Work Order to complete the design. As set forth in the contract, your construction cost estimate must be within the Base Construction Amount of $176, If you are interested in proposing Professional Design services for this project, please pdf of the completed 150 form to Laura Jarmuzek at ljarmuzek@pa.gov and copy Sharon Price at shprice@pa.gov within 10 calendar days from the date of this notice. No need to reply if you are not interested. Attachments: 150 Form Survey Cost Estimate Frequently Asked Questions for Design

74 SB Form 150 ASP COMMONWEALTH OF PENNSYLVANIA SMALL BUSINESS 150 FORM (Complete in INK or TYPE only - DO NOT use pencil) D.G.S. PROJECT NO.: LOCATION: FIRM MUST COMPLETE ALL APPLICABLE AREAS Pa. Vendor ID Number: All Small Design Business must register with the Commonwealth at: SMALL BUSINESS CERTIFICATION NO. EXPIRATION DATE CONTRACT NO. FEDERAL ID NO. VENDOR NO. SMALL DESIGN BUSINESS NAME CONTACT PERSON: PHONE NUMBER: ( ) FAX NUMBER: ( ) ADDRESS: 1 1. Type of Firm: Architect Engineer Other: 2. List the number of full time personnel currently employed with the Small Design Business. Each person should be counted only once. Do not include Consultants. Discuss use of Consultants in Item No. 6. Architect Civil Engineer Structural Engineer Mechanical Engineer Electrical Engineer Landscape Architect Spec. Writer Surveyors Geo-Tech REGISTERED PROF. DEGREE OTHER TOTAL Other (Version ) (Version ) (Version )

75 SB Form 150 ASP 1. Identify no more than three (3) projects that best illustrate the Small Design Business current qualifications to perform the SCE/Design services for this project. DO NOT list projects by consultants or by staff that will not be assigned to this project. 2 a. Project Name: Location: General Description of work performed by SDB on this project: Gross Const. Cost: $ Firm Resp. for: $ (Const. Cost) Comments: $ (Fee) Client Contact (Reference): Telephone No. b. Project Name: Location: General Description of work performed by SDB on this project: Gross Const. Cost: $ Firm Resp. for: $ (Const. Cost) $ (Fee) Comments: Client Contact (Reference): Telephone No. c. Project Name: Location: General Description of work performed by SDB on this project: Gross Const. Cost: $ Firm Resp. for: $ (Const. Cost) $ (Fee) Comments: Client Contact (Reference): Telephone No.

76 SB Form 150 ASP List the KEY CONSULTANTS (which can only be another DGS self-certified Small Design Business) who will be retained to assist in the design process. Consultant s Basic Service work in sum total must be less than 50% of Total Basic Service Fees. Consultant #1 Name: Address: Small Design Business Cert. #: Specialty/Discipline: # of Projects Worked Together: $ of Projects Worked Together: Consultant #2 Name: Address: Small Design Business Cert. #: Specialty/Discipline: # of Projects Worked Together: $ of Projects Worked Together: Consultant #3 Name: Address: Small Design Business Cert. #: Specialty/Discipline: # of Projects Worked Together: $ of Projects Worked Together: 3 4 Driving distance (in miles) from the office where the majority of the survey cost estimate or design work will be performed to the project site: miles. (Use actual street addresses and MapQuest to determine driving distance) 3.Use this space to provide any additional comments or description of relevant information supporting your selection for Professional Services on this Project. Information specifically related to this project is preferred over boiler-plate or general marketing material. Why should your firm be selected for this assignment? DO NOT EXCEED this space or page limit.

77 SB SCE Work Order Small Design Business Contact Name Small Design Business Name Small Design Business Address Small Business Design Contract No Date RE: SMALL BUSINESS WORK ORDER SURVEY COST ESTIMATE Project No. Work Order No. Project Title Project Location Dear SB Contact Person: Your Small Design Business has been selected to perform the Survey Cost Estimate ( Work ) on the above referenced project. In accordance with terms of your Small Business Design Contract ( the Contract ) with the Department, your firm will be compensated a lump sum of $5, for this Work. Payment will be made on the basis of actual work performed in accordance with the terms of the General Conditions of the Contract with the Department. In accordance with the terms of the Contract, you need to schedule a site visit with the Agency Institution Representative, Name, at xxx-xxx-xxxx, for this project within 10 calendar days of our receipt of your signed Small Business Work Order. Your firm will have 30 calendar days from the date the Department receives your signed acceptance of this Small Business Design Work Order to complete the Survey Cost Estimate and submit it to the Agency Contact, Name, at address with a copy to Laura Jarmuzek and the Project Coordinator. Please sign this Small Business Design Work Order in the space provided below and either fax or scan this letter to the attention of Laura Jarmuzek of my staff at ljarmuzek@pa.gov or as soon as possible. If you have any questions, please contact Name, the Project Coordinator at project coordinator address, xxx-xxx-xxxx. Your prompt response is requested. Sincerely, Gary R. Taylor, P.E. Director Bureau of Engineering & Architecture Accepted by: Small Design Business Date cc: Director, Bur. of Small Bus. Opp. E/A Agreement File Agency Contact/Institution Contact Central File Coordinator- SB Design File Portfolio Manager- (Version )

78 SB Professional Design Work Order Small Design Business Contact Name Small Design Business Name Small Design Business Address Small Business Design Contract No RE: SMALL BUSINESS DESIGN WORK ORDER Project No. Work Order No. Project Title Project Location Dear SB Contact Person: Date Your Small Design Business has been selected to perform the scope of work on the above referenced project. In accordance with terms of your Small Business Design Contract ( the Contract ) with the Department, your firm will be compensated $00, for this Work based upon a fixed fee percentage of % of the Total Base Construction Amount. Payment will be made on the basis of actual work performed in accordance with the terms of the General Conditions of the Contract with the Department. Basic Services bidding and construction phase site visits shall not exceed _(enter days)_. Additional Construction Phase site visits shall be authorized by a separate work order at a daily rate of $ per visit/meeting. In accordance with the terms of the Contract, the Department will schedule the Orientation Meeting for this project within 10 calendar days of our receipt of your signed Work Order. Your firm will have _(enter days) calendar days from the date the Department receives your signed acceptance of this Work Order to complete the design. As set forth in the contract, your construction cost estimate must be within the Base Construction Amount of $00, Please sign this Small Business Design Work Order in the space provided below and either fax or scan this letter to the attention of Laura Jarmuzek of my staff at ljarmuzek@pa.gov or (717) as soon as possible. Any further questions, please contact Name, the Project Coordinator at xxx-xxx-xxxx. Your prompt response is requested. Sincerely, Gary R. Taylor, P.E. Director Bureau of Engineering & Architecture Accepted by: Small Design Business Date cc: Director, Bur. of Small Bus. Opp. Portfolio Manager- Director, Bur. of Construction-D. Weinzierl EA Agreement File Agency Contact/Institution Contact- SB Design File Coordinator- Central File (Version )

79 Small Business Design Reference Documents I. Small Business Design Contract and General Conditions II. III. IV. Small Business Design Project Procedure Manual and Exhibits a. Division 1 Documents b. Sample Specifications c. Sample Drawings d. Frequently asked questions Survey Cost Estimate a. Frequently asked questions Cost Estimate Summary To Locate SB Design Reference Documents Construction & Public Works 3. Small Business Design & Construction V. Small Business Design Work Orders

80 SMALL DIVERSE BUSINESS CONSTRUCTION PROGRAM

81 Program Expansion Contractor Commitments To Veteran Business Enterprises (VBEs); and Service Disabled Veteran Business Enterprises (SDVBEs) Previous Program Anti-Discrimination Minority Business Enterprises (MBEs); and Women Business Enterprises (WBEs)

82 Program Application Construction Projects $50,000 or Greater Excluded From SBPI

83 BSBO Establishment of Project MPLs SDB MPLs No longer Project by Project; Nor Separate MBE vs. WBE Set Overall Set Annually 7.5% (Current Fiscal Year) Applicable to Each Discipline

84 SDB MPL Achievement/Maintenance Achieved via Any Combination of Commitments to SDBs MBEs WBEs VBEs; and/or SDVBEs Level Must be Maintained Throughout Project Duration Apply to Total Contract $ Value

85 Program Bid Day Requirements Previous Anti-Discrimination Program Required Response By All Bidders At Bid Submittal SDB Program No Requirement to Respond to: MPLs; or GFE

86 Notice of Award & Receipt of Contract Options Opt In Provided Good Faith Efforts Under $50,000 Form (Article 9 of Contract) Must Initial Option Option Form 10 Calendar Days After Receipt of Contract

87 Contractor s Opting In Meet or Exceed MPLs by Project Close Out Inspection Date Submit SDBUR With Each Application for Payment Submit the First SDBUR Report Within the 1 st Full Month After(Initial Job Conference); OR 1 st Application for Payment

88 Contractor s Opting In (cont d) MPL Progress Within First 3 Months of Contract Award Unsatisfactory Explanation Future Payments Held Failure to Submit SDBUR With Each Application for Payment Incomplete Payment Application Application for Payment Returned to Contractor No Payment to Contractor Until Resolved

89 Contractor s Selecting Provide Good Faith Efforts Reasonable Efforts to Identify, Solicit, and Secure SDB Commitments GFE - Subcontracts and Purchase Orders Greater than $10,000 Minimum Documentary Evidence 2 Certification Forms SDB Database Access Fair Negotiations with SDBs Record of All Companies Solicited and Quotations Received Proof that Non-Commitments to SDBs Due to Capability (or) Price

90 Contractor s Selecting Provide Good Faith Efforts Minimum Documentary Evidence Due 10 Calendar Days from Date of DGS s Request As with Opt-In Option the SDBUR Must Be Submitted With Each Application For Payment MDE Not Submitted with each SDBUR Failure to Comply With 10 Day Request - Sanctions Placement in Contractor Responsibility Program (CRP); to Debarment From Future Commonwealth Contracting Opportunities

91 Small Diverse Business Utilization Report SDBUR Captures Cumulative and Subcontract/PO Specific Data Cumulative Data $ Value of All Subcontracts & POs for Both SDBs & Non-SDBs To Date $ Value of SDB Commitments To Date % Value of SDB Commitments To Date Subcontract/PO Specific Data SDB Name Designations (MBE, WBE, VBE, SDVBE) Service Category / Classification Scope of Work Amount Paid to Date Verification SDB Subcontractors are Self-Performing 60%

92 Small Diverse Business Utilization Report (Cont d) Must Be Retained on SDBUR Project Duration Must Be Substantiated Subcontracts/POs Must be Provided to DGS, BSBO Time of Subcontract/PO Execution SDBs Must Present Contractor with Photo Copy of Designation

93 Calculation of Contractor SDB MPLs Add Appropriate $ Value of SDB Commitments and Divide (Product) By (Total Contract) Award Amount Tiering - SDB Commitments Now Count at All Tiers of Design & Construction 1 st Occurrence within the Tiering Hierarchy Cannot Be Double Counted 4 SDB Service Categories/Classifications Yield Different % of Credit Towards MPLs Subcontractors Manufactures Stocking Suppliers; and Non-Stocking Suppliers

94 Calculation of Contractor SDB MPLs (Cont d) Commitments to Subcontractors & Manufacturers Credited at 100% of Subcontract/PO $ Value Commitments to Stocking Suppliers Credited at 60% of Stocking Supplier Subcontract/PO $ Value Commitments to Non-Stocking Suppliers Credited at the $ Value of the Fee or Commission on the Non- Stocking Supplier Subcontract/PO Not To Exceed 10%

95 SDB Service Category Definitions SDB Subcontractors Provide labor and may provide materials associated with that labor on the subcontract SDB Manufacturers Operate or maintain a factory or establishment that produces, on the premises, the materials, supplies, articles, or equipment. SDB Stocking Suppliers Regular dealer own, operate, or maintain a store, warehouse, or other establishment, in which the materials or supplies of the general character described by the specs and required under the contract are bought, kept in stock, and regularly sold or leased to the public in the usual course of business. SDB Non-Stocking Suppliers Do not carry inventory, but orders materials from a manufacturer, manufacturers representative or a stocking supplier. Non-Stocking suppliers must perform a useful business function by engaging in meaningful work. Negotiate Price - Determine Quantity/Quality - Pay For Items

96 Small Diverse Business Tier (Only the Green Boxes Count Toward SDB %) CONTRACTOR $12,000,000 Scenario 1 Scenario 2 Scenario 3 1 st TIER SDB Subcontract $1,500,000 COUNT IN SDB % 1 st Tier Subcontract $1,000,000 Majority Owned NOT COUNTED IN SDB% 1 st Tier Subcontract - $2,500,000 Majority Owned NOT COUNTED IN SDB% 2 nd Tier 2 nd Tier SDB Subcontract - $500,000 NOT COUNTED IN SDB% 2 nd Tier Subcontract 100,000 Majority Owned NOT COUNTED IN SDB% 2 nd TIER SDB Subcontract - $300,000 COUNT IN SDB % Subcontract - $1,000,000 Majority Owned NOT COUNTED IN SDB % 3 rd Tier SDB Subcontract - $75,000 NOT COUNTED IN SDB % 3rd Tier SDB Subcontract - $25,000 NOT COUNTED IN SDB% 3rd Tier Subcontract - $80,000 Disadvantaged Business NOT COUNTED IN DB% 3 rd Tier SDB Subcontract - $200,000 COUNT IN SDB %

97 BSBO Contract Compliance Division Small Business (Race & Gender Neutral) and Small Diverse Business Kate Orris Contract Compliance Supervisor Paula Murphy Western Region Contract Compliance Officer Vince Adigwu Central Region Contact Compliance Officer Rose Richardson Eastern Region Contract Compliance Officer

98 SMALL DIVERSE BUSINESS DESIGN PROGRAM

99 Professional Design Small Diverse Business Participation Projects: Estimated Construction Cost ($300,000 or Greater) Commonwealth Policy DGS Encourages SDB Participation on Professional Design Projects as defined under Title 4 of The Pennsylvania Code, Chapter 58 DGS considers SDB Participation as a factor in the Final Selection of Professional Design Firms Prime Professional Design Sub / Key Consultant

100 DGS Advertisement of Professional Design Projects

101 DGS Advertisement of Professional Design Projects

102 Essential Professional Design Procurement Information 6 Pathways to Professional Design Information

103 Currently Advertised Professional Design Projects CURRENTLY ADVERTISED PROJECTS Project # Estimated Construction Cost Scope

104 Accessing Professional Design Form ASP FORMS

105 Notice of Professional Selections Committee Meeting NOTICES MARKETING!!! PUBLIC MEETING 18 th & Herr Streets, Harrisburg, PA Corporate Board Room

106 Previously Appointed & Recommended Professional Design Firms RECOMMENDED FIRMS

107 Previously Appointed Firms MARKETING!!!

108 Firms Recommended For Appointment MARKETING!!! Top 3 Firms

109 Identifying SDB Construction & Design Companies Small Diverse Business Data Base

110 Identifying SDB Construction & Design Companies

111 Identifying SDB Construction & Design Companies

112 Identifying SDB Construction & Design Companies

113 Identifying SDB Construction & Design Companies Select Either Service Codes (or) Goods Codes After selecting one of the two the next page will appear

114 Identifying SDB Construction & Design Companies 2 1 Type scope of work 3 Click on Commodity Code Next page will appear

115 Commodity Code Appears In Box Identifying SDB Construction & Design Companies

116 Identifying SDB Construction & Design Companies Search Results

117 5 Keys To Securing Commonwealth Construction & Design Work 1) Knowledge of Procurement Guidelines 2) Knowledge of Procurement Protocol/Processes 3) Relationships 1)Bureau of Small Business Opportunities 2)Agencies interested in working with 3)Prime Contractors and other Small and Small Diverse Businesses 4) Cost Effective Pricing 5) Quality Services/Products

118 Commonwealth Small Business Construction and Design QUESTIONS