The Bank of Choice for Small Business

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1 The Bank of Choice for Small Business Business Banking Switch Kit Welcome to Brentwood Bank At Brentwood Bank, we provide you and your business with the financial tools and services that help drive your growth and success. Switching your Business Account to Brentwood Bank is a big deal. We have designed this Switch Kit to help make the processes smooth and seamless. It s just one example of our commitment to exceptional customer service, along with the products to help you achieve your business financial goals. In this kit you will find: Documents needed to get started. Helpful information on how to proceed. Handy worksheets to keep track of account information, automated deposits and automated payments. The Brentwood Bank Difference: Our relationship bankers will work closely with you and make recommendations based on your needs. Letters to redirect your automatic deposits, payments and payroll processing service through your new account. A worksheet to reconcile your old account. An estimated timeline. An account closing notification letter for your former bank. We are committed to learning about your business and providing you with special tools and banking privileges that can make a difference in your businesses future. If you have any concerns or questions about switching your accounts, please call us at BANK (2265), or stop by any Brentwood Bank branch location.

2 Getting Started Documents Needed to Open a New Business Account Drivers License Social Security Number or Tax Payer ID Number Articles of Incorporation (PA State Filing) Additional Documents That May be Require Operating Agreement or Corporate Bylaws Driver s License and Social Security for all signers Now that you have opened a new business account with Brentwood Bank, you will want to get organized to make the transition go as smoothly as possible. Simply download this document and follow the steps. Step 1: Business Switch Kit Worksheets Take a few minutes to gather all available information about the transactions you need to transfer. You might want to use your register or recent statements to identify everything. Use the attached worksheets to organize information such as: Automatic Deposits Examples: Commissions Dividends Interest Payments from Clients Reimbursements Tax Refunds Customer Invoices Automatic Payments Examples: Auto Loan/Lease Mortgage/Rent Cell Phone Payroll Processing Insurance Payments Supply/Vendor Pmts Merchant Card Processing Utilities

3 Getting Started Other Regular Monthly Payments Any regular re-occurring payments you currently write checks for and you would like to set up as an automatic payment, bill payment or debit card payment. How Will You Contact The Businesses? Call the company to make the switch? Go on to the company s website and enter the change request online? Send a letter to the company to change account information? Step 2: New Business Checking Account Information Have your new account number and routing number handy. Brentwood Banks Routing Number is You can use to the Customer Information Form attached to help organize all the information. Step 3: Form Letters If you are not mailing any transfer letters proceed to Step 4. Complete and mail the request to transfer letters as needed: Request to Transfer Direct Deposit Request to Transfer Automatic Payments Request to Transfer Payroll Processing (used for their third party payroll vendor) Note: If you have multiple companies to contact, you will need to update the payment information on the form letter and then print for each transaction. Repeat this process until all letters are printed. Step 4: Reconciliation Worksheet Use this worksheet to reconcile your old account to ensure that direct deposits, payroll processing and automatic payments are being made in your new Brentwood Bank account. Step 5: Account Closing Request Letter Once all of the automatic transactions are being processed through your new account and all of the transactions have cleared your old account, you can send a closing request letter to your former bank to close the old account.

4 Business Switch Kit Worksheet Direct Deposits Use this form to record information for companies that will be making automatic deposits into your new Brentwood Banking account, including verification that the switch was made. Deposit Company/Phone Account Number Amount of Deposit Switch Complete Example Star Realty/ $ th Commissions Dividends Interest Reimbursements Tax Refunds Notes

5 Business Switch Kit Worksheet Automatic Payments Use this form to record information for companies that will be making automatic deductions from your new Brentwood Bank account, including when and how you requested the change and your preferred method of payment. NOTE: consider how you make payments now and whether there are other regular payments that you could make using bill Pay for Business, Business Debit Card or other automatic payments instead of writing checks. Payment Company/Phone Account Number Amount Payment Deposit Payment Method Switch Complete Example Utility/ $ th Bill Payment Auto Loan/ Lease Cell Phone Credit Cards Insurance Premiums Mortgage/Rent Utilities Notes Bill Payment Log on to Online Banking and set up the Payee. You re then ready to use Bill Pay. Debit Card Contact the company you want to pay and give them your Debit Card information. Other Automatic Payment Contact the company you want to pay and give them your new account information.

6 Customer Information Form Get Ready to Switch Start with the basic information about your company, your past banking relationship and your new account with Brentwood Bank. Filling out this information will save you time and help you be organized. Your Business Information Company Name City State Zip Phone Number Contact Name Former Bank Information Former Bank Name Former ABA Routing Number Former Bank Account Number Brentwood Bank Information Brentwood Bank Routing Number Brentwood Bank Account Number Brentwood Bank 411 McMurray Road, Bethel Park, PA Brentwoodbank.com BANK(2265)

7 Request to Transfer Direct Deposit Letter Deposit Originating Company Name City State Zip To whom it may concern: This letter serves as a request to have our Direct Deposit transferred to our new account with Brentwood Bank. Our information is as follows: Our Company Name City State Zip Phone Number Contact Name The Direct Deposit is currently being deposited to the following account: Former Bank Name Former Bank ABA Routing Number Former Bank Account Number Please redirect the Direct Deposit to our account with Brentwood Bank as follows: Brentwood Bank 411 McMurray Road, Bethel Park, PA Brentwood Bank Routing Number Brentwood Bank Account Number Make this change effective: / / Special Instructions (optional) Sincerely, Signature Print Name Title

8 Request to Transfer Auto Pay Letter Payee Company Name City State Zip To whom it may concern: This letter serves as a request to have our Automatic Payment transferred to our new account with Brentwood Bank. Our information is as follows: Our Company Name City State Zip Phone Number Contact Name The Automatic Payment is currently being withdrawn to the following account: Former Bank Name Former Bank ABA Routing Number Former Bank Account Number Please redirect the Automatic Payment to our account with Brentwood Bank as follows: Brentwood Bank 411 McMurray Road, Bethel Park, PA Brentwood Bank Routing Number Brentwood Bank Account Number Make this change effective: / / Special Instructions (optional) Sincerely, Signature Print Name Title

9 Request to Transfer Payroll Processing Letter Payroll Processing Service Company Name City State Zip To whom it may concern: This letter is to inform you that we recently changed banks. Effective / /, please stop processing our payroll from our old bank account and begin processing our payroll through our new Brentwood Bank account. Our information is as follows: Our Company Name City State Zip Phone Number Contact Name The Payroll is currently being withdrawn to the following account: Former Bank Name Former Bank ABA Routing Number Former Bank Account Number Please begin processing through our account with Brentwood Bank: Brentwood Bank 411 McMurray Road, Bethel Park, PA Brentwood Bank Routing Number Brentwood Bank Account Number Make this change effective: / / Special Instructions (optional) Sincerely, Signature Print Name Title

10 Reconciliation Worksheet Before you close your old account, you will need to make certain that all checks have been paid, and that all of your automatic direct deposits and payments are being received in your new Brentwood Bank account. You can reconcile your old account below to verify that all entries you expected have cleared. Checks & Debits Outstanding - Checks that have been written and purchases that have been made but are not showing on statement. Check Number, Debit or Payment Amount Total of checks outstanding $ Reconciled as of / / Enter Statement Balance $ ADD Deposit made after Statement Total $ Total of Checks Outstanding - Bank Balance $

11 Request to Close Account Letter Financial Institution Name City State Zip To whom it may concern: This letter serves as a request to close the following account number(s): Account Number Checking Savings Name on Account Please send a check for the remaining balance to: Our Company Name City State Zip If you have any questions please contact me at this phone number Contact Name Sincerely, Signature Print Name Title Joint Signature (if needed) Print Name Title

12 Timeline for your New Account Welcome to Brentwood Bank! Setting up a new business checking account can seem daunting. At Brentwood Bank our Relationship Bankers are here to help you every step of the way. The Bank of Choice for Small Business Brentwood Branch Bethel Park Branch South Park Shops 3635 Brownsville Road 401 McMurray Road 5259 Library Road Pittsburgh, PA Bethel Park, PA Bethel Park, PA Rev BB914