SHE Audit & Legislative Update

Transcription

1 SHE Audit & Legislative Update Friday 27 February 2015 Weightmans LLP

2 Welcome and introductions Dave Parr Head of Technical Services, British Safety Council Howard Dawes Environmental Consultant, British Safety Council Roni Kotecha Business Development Director, British Safety Council Chris Green Weightmans James Muller Weightmans 2

3 Agenda: SHE Audit and Legislative Update Welcome and introductions Legislative Update and SHE trends Business benefits of SHE auditing ISO Environmental Standard Update ISO Update: Beyond OHSAS Best Practice SHE Auditing: Five Star Model Lunch and Networking 3

4 British Safety Council An overview of British Safety Council s policy and engagement work

5 The vision and work of the British Safety Council We are a charity with public benefit at the heart of everything we do We have been in existence for fifty six years We have over 6,000 corporate members in UK, India and Middle East Construction, manufacturing, energy generation and supply, transport are some of the areas where we have a strong membership presence Our services include health, safety and environmental audit, advisory, training and qualifications Our awards including the Sword of Honour, Globe of Honour and ISA We use the knowledge, expertise and views of our members to influence and shape health, safety and environmental management policy and law. 5

6 British Safety Council s manifesto 6

7 Our Manifesto 5 steps Promote the importance of H&S Build understanding and capability Commit to leadership and worker engagement Share knowledge and experience Campaign for sensible legislation, regulation and application 7

8 The Löfstedt review 8

9 Our regulatory framework for health and safety in Great Britain Health and Safety at Work Act 1974 (primary legislation) Health and safety regulations (secondary legislation) 200 sets of regulations Approved codes of practice (special legal status - what you need to do to comply with law) 55 codes of practice Guidance in support of legislation sets of guidance 9

10 Key legal and regulatory changes Löftstedt update Fee for intervention Temple review of HSE and commercialisation Sentencing proposals for health and safety offences 5 CDM

11 Follow Like us Facebook.com/britishsafetycouncil Watch us Youtube.com/user/britishsafetycouncil

12 Chris Green / James Muller Weightmans Legislative update and SHE trends

13 Business benefits of SHE auditing

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18 What is an audit? Final stages in the heath and safety management control cycle: Audit and performance review The structured process of collecting independent information on the efficiency, effectiveness and reliability of the total health and safety management system (including establishing corrective action plans) Health and Safety Executive 18

19 Business benefits of auditing Identification of areas for improvement / strengths / trends within the safety management system Enables informed targeting of resources Provides factual information for the continual improvement of risk control and reduction of loss (potential or actual) within the organisation Provides validation (accreditation if external) of effectiveness of SMS arrangements Pro active method of demonstrating self regulation Monitors legislative (and sector standard) compliance Improves management understanding of safety management systems Enhance workplace environment and employee wellbeing Maintenance of a positive corporate image Influence supply chain standards. 19

20 Internal and external auditing Internal Operational knowledge Focus on key areas of risk Input factor into future planning Monitors legislative compliance Participative factor Mitigating factor (civil / statute). External Objective and independent verification Certification / accreditation Source of best practice benchmarking Continual improvement Validation of progress and organisational practice Mitigating factor (civil / statute) Enhanced reputational confidence. 20

21 Benefits of Health and Safety Auditing Corporate Manslaughter and Corporate Homicide Act 2007 (and other Health and Safety Regulations) Areas for dispute (so essential to have demonstrable evidence) Grossness of breach will be determined by (among other factors) Compliance with law / standards / guidance (best practice) Safety Management System (effectiveness, suitability, etc) Organisational safety culture Role of Senior Management (leadership and commitment) 21

22 ISO 14001: Environmental Standard Update

23 Where are we now? Worldwide certification ISO Survey , , , ,000 (up 5%) Certification across 158 countries globally UK 6 th in top 10 countries for growth up 996 certificates between 2012/13 UK 4 th (behind Italy, China and Japan) for number certificates 23

24 New structure ISO Scope 2 Normative references 3 Terms & definitions 4 Context of the Organisation 4.1 Understanding the organisation & its context 4.2 Understanding the needs & expectations of interested parties 4.3 Determining the scope of the EMS 4.4 Environmental management system 5 Leadership 5.1 Leadership & commitment 5.2 Environmental Policy 5.3 Organizational roles, responsibilities and authorities 24

25 Clause 4. Context of the organisation Determination of internal and external issues relevant to its purpose and which may influence the effectiveness of the EMS. (Clause 4.1) External environmental conditions includes climate change adaptation, biodiversity and resource depletion, for example. Also includes external cultural, social, political, legal, regulatory, technological, economic, natural and competitive context Understanding the needs and expectations of interested parties (Clause 4.2) Determining the scope of the EMS. (Clause 4.3) 25

26 Clause 5: Leadership Policy commitment broadened from prevention of pollution to include protection of the environment (Clause 5.2) Commitments may address: Sustainable resource use / recycling Local air and water quality Climate change mitigation and adaptation Protection of biodiversity and ecosystems Give consideration of environmental performance in strategic planning Restriction on delegating authority for setting policy, assigning roles and responsibility, performance evaluation in management review (Clause 5.3) 26

27 Clause 5: Leadership There are likely to be more areas where Top Management need to demonstrate their involvement and engagement with the environmental management system (Draft clause 5.1) such as: Ensuring integration of EMS requirements into the organisation s business processes Promoting awareness Assuring the EMS achieves its intended results Supporting other relevant management roles to demonstrate their leadership Top Management : Person or group of persons who direct(s) and control(s) an organisation at the highest level (Annex SL) 27

28 New structure ISO Planning 6.1 Actions to address risks associated with threats and opportunities General Significant Environmental Aspects Compliance Obligations Risks Associated with threats and opportunities Planning to take action 6.2 Environmental objectives & planning to achieve them Environmental objectives Planning actions to achieve environmental objectives 28

29 New structure ISO Support 7.1 Resources 7.2 Competence 7.3 Awareness 7.4 Communication General Internal Communication External Communication 7.5 Documented information General Creating & updating Control of documented information 29

30 New structure ISO Operation 8.1 Operational planning & control 8.2 Emergency preparedness and response 9 Performance evaluation 9.1 Monitoring, measurement, analysis & evaluation General Evaluation of compliance 9.2 Internal audit 9.3 Management review 10 Improvement 10.1 Nonconformity & corrective action 10.2 Continual improvement 30

31 Clause 8: Operation 8.1 Operation planning and control Control of outsourced services and supplied products need to be considered Develop & specify requirements for procurement of goods and services as appropriate 31

32 Clause 10: Improvement Non-conformity and corrective action (10.1) - documented information on corrective actions, the result of the corrective action and review of the effective of these actions Continual improvement (10.2) - continually improve the adequacy, suitability and effectiveness of EMS to enhance environmental performance 32

33 The next steps 2014 July: The Draft International Standard (DIS) is now available for public comment February: The Final Draft International Standard (FDIS) Q3 The International Standard is due to be published The expected transition period is 3 years 33

34 The next steps Get a copy of the DIS / revised standard and understand the impact it has upon your organisation and its environmental management system Contact your certification body and discuss whether they can help you transition to the requirements of the new standard Develop a transition plan with your certification body which will involve a GAP analysis to allow identification of the training / system development requirements to benefit your organisation for successful certification by the 2018 date. 34

35 ISO 45001: Beyond OHSAS A new international standard for OH&S management systems

36 ISO Natural progression from BS OHSAS 18001:2007 Lobbying from various sources for an international SMS standard Need to harmonise various OH&S standards (allowing for local regulatory requirements) and share good practice ILO key player in the development of ISO Standardised global approach to benchmarking / improving health and safety Provide a framework for local regulatory compliance ISO PC283 (development committee) established October countries represented by 83 delegates BSC represented on HS/1 committee review group Closely aligned to ISO 9001 and ISO

37 ISO A new international standard for OH&S management systems Standard will be reflective of Annex SL (management system standard for ISO standards) New concepts will be included as individual clauses; context of organisation, leadership, information management Preventive action clause within OHSAS will be dropped as considered integral to risk management requirements within ISO Committee draft (CD 45001) - responses informed to PC 238 and CD was rejected. Re-draft in progress Final Draft International Standard (DIS) Q / ISO Oct 2016 BSC represented on HS/1 committee review group. 37

38 Main changes A new High Level Structure (HLS) for all future ISO standards Annex SL (MSS) requirements Scope Normative references Terms and definitions Context of the organisation Leadership Planning Support Operation Performance evaluation Improvement 38

39 Clause 5: Leadership There are likely to be more areas where Top Management need to demonstrate their involvement and engagement with the safety management system (Draft clause 5.1) such as: Ensuring integration of SMS requirements into the organisation s business processes Promoting awareness Assuring the SMS achieves its intended results Supporting other relevant management roles to demonstrate their leadership Top Management : Person or group of persons who direct(s) and control(s) an organisation at the highest level 39

40 ISO Latest Developments PC 283 (WG1) meeting held in January UK response to survey of key issues to feed into meeting (via OHSAS PG/HS1) Inclusion of OH&S risk as a defined term (risks and opportunities) Inclusion of the word acts in the definition of hazard Should ISO include the term incident as a defined term? Should ISO include the term compliance obligations? Should the term workplace be used as a defined term? 40

41 British Safety Council SHE auditing Five Star Audit Model Health and Safety / Environmental / Integrated

42 Five Star (best practice) audit process Features/benefits: Comprehensive, independent and objective assessment of SMS Quantifiable evaluation against best practice technique Internationally recognised audit Clarifies strengths and identifies areas for improvement Detailed recommendations and action planning Supports continual improvement Can be used as supportive evidence during tender submissions Genuine examination of maturity of SMS arrangements Generates structured route toward excellence Pre-requisite for prestigious Sword of Honour award 42

43 Five Star Occupational Health and Safety Audit A comprehensive audit to benchmark health and safety management performance against the latest best practice. Improves safety performance, workforce morale and wellbeing Potentially reduced rates of accidents, injuries and ill health Mitigates litigation costs Enhances reputation. We have the British Safety Council as our external partner for all these years primarily because of the quality of their auditors. They are very knowledgeable guys with a wide range of industrial experience and they came up with very good ideas. Andy McLean Site Health and Safety Coordinator, Hargreaves Industrial Services 43

44 Five Star audit specification Development factors Mapping against recognised SMS models (HSG65 revised, ILO 2001, OHSAS 18001,18002,18004, OSHA, etc.) Based upon PLAN DO CHECK ACT management model Five domain sections which include core elements and specific sub elements Number of elements (66) with emphasis on certain subject areas and key aspects of safety management Leadership and Continual Improvement a common theme throughout audit: Safety Management Indicators (SMI) SMI carry cumulative scoring which can lead to extra%. 44

45 Five Star Audit Specification 2013 Safety management indicators Leadership Running throughout five sections via elements or question sets Continual Improvement Cumulative scoring may increase overall grading by 0.5% - 2% 45

46 Five Star Audit: Specification Model 46

47 Five Star Audit Specification Model Sectional headings Section 5 Evaluation and Review 500 points Section 1 Policy and Organisation 750 points Section 4 Performance Measurement 1125 points Section 2 Strategy and Planning 1125 points Section 3 Implementation and Operation points

48 Five Star Audits Scoring and grading The Five Star Audit is an audit conducted using the British Safety Council s numerical safety grading system. The overall audit grading is as follows: 48

49 Five Star Audit Specification Model Section 1: Policy and organisation 1.01 Safety policy statement 1.02 SMS scope, nature and scale (control arrangements) 1.03 Leadership and commitment 1.04 Roles and responsibilities 1.05 Document management 1.06 Consultation and communication 1.07 Competence and capability 1.08 Occupational health and wellbeing 1.09 Change management 49

50 Five Star Audit Specification Model Section 2: Strategy and planning 2.01 Occupational health and safety objectives 2.02 Occupational Health and safety plan 2.03 Benchmarking and initial review 2.04 Provision of resources 2.05 Occupational health and wellbeing 2.06 Consultation and communication 2.07 Leadership and commitment 2.08 Risk management and control 2.09 Risk profiling 2.10 Change management 50

51 Five Star Audit Specification Model Section 2: Strategy and planning 2.11 Legislative compliance 2.12 Emergency incident planning 2.13 Procurement and design (including contractor approval) 2.14 Competence and capability 2.15 Sustainable health and safety attitudes and behavior 51

52 Five Star Audit Specification Model Section 3: Implementation and operation 3.01 Risk management and assessment 3.02 SMS controls (general) 3.03 Work equipment 3.04 Personal protective equipment 3.05 Manual handling 3.06 Workstation (DSE) ergonomics 3.07 Housekeeping, storage and welfare facilities 3.08 Traffic management 3.09 SMS controls (specific) 3.10 Permit to work systems 52

53 Five Star Audit Specification Model Section 3: Implementation and operation 3.11 Safe isolation 3.12 Working at height 3.13 Lifting equipment 3.14 Pressure systems 3.15 Hazardous substances 3.16 Electrical safety 3.17 Management of noise 3.18 Management of vibration 3.19 Safe working/operating procedures 3.20 Competence and capability 53

54 Five Star Audit Specification Model Section 3: Implementation and operation 3.21 Sustaining occupational health and safety attitudes and behaviors 3.22 Emergency incident management 3.23 Fire safety management 3.24 Management of other potential emergency occurrences/incidents. 54

55 Five Star Audit Specification Model Section 4: Performance measurement 4.01 Occupational health and safety plan (monitoring) 4.02 Occupational health and safety objectives (monitoring) 4.03 Active measurement 4.04 Inspections and audits 4.05 Risk assessment review 4.06 Legal and other requirements compliance monitoring 4.07 Health surveillance 4.08 Contractor and supplier monitoring 4.09 Documentation management 4.10 Reactive measurement 55

56 Five Star Audit Specification Model Section 4: Performance measurement 4.11 Accident, incident, near miss reporting and investigation systems 4.12 Ill Health and absenteeism monitoring 4.13 Loss/damage analysis 56

57 Five Star Audit Specification Model Section 5: Evaluation and review 5.01 Management review and reporting 5.02 Provision of resources 5.03 Continual improvement 5.04 Legislative compliance and other requirements 5.05 Occupational health and safety programmes and planning 57

58 Audit delivery process A Review of safety management documentation B Interview with managers and staff C Site tour and inspection 58

59 Five Star Audits Audit report Upon completion of the audit process, a detailed report is prepared by the auditor and will be issued within 28 days. The report content will include: Executive summary (including graphical performance indicators) Overall star grading and sectional scoring Observations Recommendations for Improvement Action planning tables. 59

60 Integrated SHE Five Star Audit An integrated best practice audit evolving from our two existing Five Star products. It will audit against both OH&S and environmental best practice by looking at the common areas and also the specifics of each subject. Why have we developed this model? There are many synergies and alignment within the two disciplines Many companies now have (or are moving toward) integrated management systems In many organisations, the same person oversees the two disciplines (SHE Advisor / Manager) We are looking to offer a cost effective way of measuring performance against best practice. 60

61 Audit progression

62 When you re working to do the right thing, we help you do it the right way. Document title