The Workshop Session of the meeting of the Plumsted Township Committee was called to order by Mayor Leutwyler.

Transcription

1 August 7, 2013 Municipal Building 121 Evergreen Road New Egypt, NJ The Workshop Session of the meeting of the Plumsted Township Committee was called to order by Mayor Leutwyler. STATEMENT: "This meeting is being held in compliance with the Open Public Meetings Act. It was published in the Tri-Town News and posted on the bulletin board. THOSE OFFICIALS PRESENT WERE: COMMITTEEMAN TROTTA COMMITTEEMAN WYSONG MAYOR LEUTWYLER COMMITTEEMAN MARINARI DEPUTY MAYOR SORCHIK ATTORNEY FORAN ADMINISTRATOR DANCER CLERK HENDRICKSON Mayor Leutwyler introduced representatives from LENNAR who are the proposed redeveloper for the PRRC. Bob Calabro, Regional Director of Land for LENNAR and his associates who have been with Lennar for quite some time doing adult communities throughout Ocean County said they hoped they could be a part of Plumsted s solution regarding the sewers in the downtown area. They felt they had the resources and the will to help Plumsted get to the finish line. Mayor Leutwyler noted that the Committee was excited about this venture. Committeeman Wysong noted he was very impressed with the recent tour and site visit of Lennar s other projects and was hopeful in adopting a resolution. Mayor Leutwyler questioned the age limit of a spouse who did not meet the age requirement, which Mr. Calabro explained there were Federal regulations, which they would endorse unless the municipality has local ordinances that addressed this. Committeeman Wysong questioned what was the next step after the resolution is adopted. Calabro explained they would immediately start working on a Redevelopers Agreement to clearly identify the course of action. Committeeman Marinari told Mr. Calabro that Peter Ylvisaker, Executive Director of the Plumsted Municipal Utilities, was also pleased and was anxious to move forward. Mr. Dancer noted the resolution follows the redevelopment plan and designates Lennar as a conditional redeveloper, Plumsted is a Transitional Aid Municipality and everything that is done is revenue neutral and cannot incur any additional expenses that are not budgeted. There is language in this resolution with respect to putting funds into an escrow account to defray any professional costs, etc., he explained and they were agreeable. Mr. Dancer also noted that in accordance with the Redevelopment Plan and the Local Housing Redevelopment Laws, N.J.S.A.40A:12A, the Township Committee s role as the Redevelopment Entity would be to approve a Redevelopers Agreement, it does not approve the project. The agreement gives the applicant the authority to go to the Planning Board and the Planning Board gives the approval or disapproval of the site plan, which is presented. The Committee thanked Lennar for their attendance. MUA members Robert Minter and Ed Weirsky was in attendance and stated the MUA recommends that the Township moves forward with the project. Deputy Mayor Sorchik said Verizon recently contacted him regarding revisiting the installation of a cell phone tower on land where the Fire Aid Squad is located. He had a meeting with the Mayor and Business Administrator. There were documents from the previous bid document process, however there were issues because of the property being Green Acres. A meeting is scheduled with Verizon to walk the property so they can redraw plans. They plan to install a 120 monopole tower that will be constructed to handle 150 so if other entities would like to install antennas on this tower, they would pay a stipend to the Township. It was briefly discussed putting the police and fire radio system on this tower and questions regarding maintenance. Sorchik asked that ny other questions the Committee may have to let him know and it would be discussed at their meeting next week. Sorchik said last time, because of the delay, the Township lost out. He noted that the revenue from the one service was $20, per year and the tower can hold up to five services. Since it is on Township property, this revenue can be rolled into the budget to help offset taxes. It was also suggested that the tower could be put in the Police Department parking lot. Deputy Mayor Sorchik also noted that during the last two hurricanes, Emergency Management had no cell phone service at the Police Station and this should eliminate those particular issues. This would also benefit the community and public safety. More information will follow after the meeting and a bid goes out. Administrator Dancer noted that the role of the Township Committee is not to approve the cell tower. The role of the Township Committee will be to approve a lease agreement for the tower. An application will go before the Land Use Board for a use variance or a height variance depending on the location. 1

2 Committeeman Wysong discussed Resolution No regarding awarding a contract to Penn Credit for the collection of outstanding Municipal Court Fines and Fees. He, CFO June Madden and Business Administrator Dancer reviewed the proposals, after making reference calls, they recommended Penn Credit as the third party collection agency for the Municipal Court Fines and Costs. There is no cost to the Township as their fee of 19% is attached to the court fines and fees. Deputy Mayor Sorchik wanted everyone to know he sent out the webinar address for a company that does emergency alerting through text, web, and . The Township, Fire, EMS, or Police would be able to send out emergency messages if there is an emergency in a timely manner. This is a demo and not to replace the Township s website, etc. It shows what is out there and what some of the larger communities have. Committeeman Trotta, as Recreation Liaison, had a couple of issues from the Recreation Committee Meeting last week. He asked that when Holly Hill is repaved, Baseball and Softball would like the millings from that project. He also noted that with respect to a problem with the old bleachers and the Rec Committee is looking for an enclosures, they could not find any. Softball has requested three bleachers at a cost of $3,100 each totaling $9,300. Baseball is still researching information. Since this information is late coming in, it would be for next year s budget. Committeeman Wysong said there has been an issue regarding cutting the grass in the wooded area between the Rec Field and the First Aid Squad where the new playground is planned. He suggested asking PYNE or a Boy Scout Troop to do a cleanup of that area. Committeeman Marinari said he attended the last Board of Education Meeting. At the end of the meeting, the Board President made some comments about the SRO and about the fireworks display. The school incurred a $500 bill from that event, which he felt the School Board should not incur that cost. This should be looked into with the PBMA or from any residual funds left from this year s fireworks. Committeeman Trotta noted that there was some money left from the fireworks to take care of the bill. Attorney Foran read Resolution No ON MOTION OF COMMITTEEMAN TROTTA, SECONDED BY DEPUTY MAYOR SORCHIK, RESOLUTION NO , A RESOLUTION OF THE TOWNSHIP OF PLUMSTED, COUNTY OF OCEAN, STATE OF NEW JERSEY, AUTHORIZING THE CONVENING OF AN EXECUTIVE SESSION IN ACCORDANCE WITH THE OPEN PUBLIC MEETINGS ACT WAS ADOPTED. ROLL CALL The Regular Session of the meeting was called to order by Mayor Leutwyler and opened with the Flag Salute. Mayor Leutwyler introduced the professionals at the dais. MINUTES CONSIDERED FOR APPROVAL: ON MOTION OF COMMITTEEMAN MARINARI, SECONDED BY COMMITTEEMAN TROTTA, THE MINUTES OF THE WORKSHOP/REGULAR/AND EXECUTIVE SESSION OF MAY 1, 2013 WERE APPROVED AS SUBMITTED. ROLL CALL. ON MOTION OF COMMITTEEMAN WYSONG, SECONDED BY COMMITTEEMAN TROTTA, THE MINUTES OF THE WORKSHOP/REGULAR/AND EXECUTIVE SESSION OF JUNE 5, 2013 WERE APPROVED AS SUBMITTED. ROLL CALL ON MOTION OF COMMITTEEMAN TROTTA, SECONDED BY COMMITTEEMAN MARINARI, THE MINUTES OF THE SPECIAL MEETING AND EXECUTIVE SESSION OF JUNE 19, 2013 WERE APPROVED AS SUBMITTED. ROLL CALL WITH DEPUTY MAYOR SORCHIK AND COMMITTEEMAN WYSONG ABSTAINING ON MOTION OF DEPUTY MAYOR SORCHIK, SECONDED BY COMMITTEEMAN TROTTA THE MINUTES OF THE WORKSHOP/REGULAR/EXECUTIVE SESSION MEETING OF JULY 10, 2013 WERE APPROVED AS SUBMITTED. ROLL CALL WITH COMMITTEEMAN MARINARI ABSTAINING THE SPECIAL MEETING OF JULY 30, 2013 WERE APPROVED AS SUBMITTED. ROLL CALL 2

3 CORRESPONDENCE: CFO Madden submitted a Management Letter from the Auditor and Governing Body Start, Conclusion and Engagement Letters from William E. Antonides and Company ORDINANCES: Second Reading and Public Hearing Mayor Leutwyler said Ordinance No amends and supplements Chapter 6, Sections 4 and 9 entitled Building and Housing. This is to amend certain the fees in the Construction Office, which would bring these fees up to date and in line with other municipalities. Leutwyler opened the public hearing on Ordinance No and asked for any public comments, there were none. ON MOTION OF COMMITTEEMAN WYSONG, SECONDED BY DEPUTY MAYOR SORCHIK, THE PUBLIC HEARING ON ORDINANCE NO AN ORDINANCE OF THE TOWNSHIP OF PLUMSTED, COUNTY OF OCEAN, STATE OF NEW JERSEY, AMENDING AND SUPPLEMENTING CHAPTER 6, SECTIONS 4 AND 9 OF THE GENERAL ORDINANCES OF THE TOWNSHIP OF PLUMSTED, ENTITLED BUILDING AND HOUSING WAS CLOSED. ROLL CALL ON MOTION OF COMMITTEEMAN WYSONG, SECONDED BY DEPUTY MAYOR SORCHIK, ORDINANCE NO WAS ADOPTED ON SECOND AND FINAL READING. ROLL CALL Mayor Leutwyler said Ordinance No , amends Bond Ordinance No for road improvements, this is for additional money, soft costs. There is no increase in borrowing, it just amends it to take $50,000 from the construction costs and place it in a professional cost section. This enables the Township to pay for necessary engineering and legal fees. Leutwyler opened the public hearing on Ordinance No and asked for any public comments, there were none. THE PUBLIC HEARING ON ORDINANCE NO AN ORDINANCE OF THE TOWNSHIP OF PLUMSTED IN THE COUNTY OF OCEAN, NEW JERSEY, AMENDING ORDINANCE NO OF THE TOWNSHIP FINALLY ADOPTED AUGUST 6, 2008 TO PROVIDE FOR AN INCREASE OF SECTION N.J.S.A. 40A:2-20 EXPENSES WAS CLOSED. ROLL CALL ON MOTION OF DEPUTY MAYOR SORCHIK, SECONDED BY COMMITTEEMAN TROTTA, ORDINANCE NO WAS ADOPTED ON SECOND AND FINAL READING. ROLL CALL ORDINANCES: Introduction Mayor Leutwyler said Ordinance No amends and supplements Chapter 6, entitled Building and Housing Section 4-6 F (3), this amends certain fees in the Construction Office, which would bring these fees up to date and in line with other municipalities. ON MOTION OF COMMITTEEMAN WYSONG, SECONDED BY COMMITTEEMAN MARINARI, ORDINANCE NO AN ORDINANCE OF THE TOWNSHIP OF PLUMSTED, COUNTY OF OCEAN, STATE OF NEW JERSEY, AMENDING AND SUPPLEMENTING CHAPTER 6, OF THE GENERAL ORDINANCES OF THE TOWNSHIP OF PLUMSTED, ENTITLED BUILDING AND HOUSING SECTION 4-6 F (3) WAS INTRODUCED AND PASSED ON FIRST READING. ROLL CALL RESOLUTIONS: THE FOLLOWING RESOLUTIONS ON A CONSENT AGENDA ARE CONSIDERED ROUTINE AND SHALL BE ENACTED BY ONE MOTION. SHOULD ANY MEMBER OF THE TOWNSHIP COMMITTEE SEEK SEPARATE DISCUSSION OF ANY ITEM, THAT ITEM SHALL BE REMOVED AND DISCUSSED SEPARATELY. THE FOLLOWING RESOLUTIONS WILL BE VOTED ON IN ONE VOTE RESOLUTION NO REQUESTING APPROVAL FOR THE INSERTION OF A SPECIAL ITEM OF REVENUE AND APPROPRIATION PURSUANT TO N.J.S.A.40A:4-87 (MUNICIPAL COURT ALCOHOL EDUCATION, REHABILITATION AND ENFORCEMENT FUND GRANT) RESOLUTION NO TO AUTHORIZE THE RELEASE OF THE PERFORMANCE GUARANTEE AND ACCEPTING THE MAINTENANCE GUARANTEE FOR 3

4 THE NJDOT MUNICIPAL AID FY2012 GRANT - ROADWAY IMPROVEMENTS TO FORT AVENUE AND BELL STREET RESOLUTION NO ADJUSTING TAXES ON BLOCK 47, LOT DUE TO A CLERICAL ERROR RESOLUTION NO APPOINTING JOHN J. JENKINS AS ALTERNATE ELECTRICAL/SUBCODE INSPECTOR IN THE ABSENCE OF ALAN WILKINS RESOLUTION NO AUTHORIZING THE SUBMITTAL OF THE OCEAN COUNTY OFFICE OF SENIOR SERVICES COMPETITIVE CONTRACT PROPOSAL FOR THE OLDER AMERICANS ACT TITLE III AREA PLAN GRANT FUNDING FOR 2014 RESOLUTION NO AUTHORIZING THE FILING OF A GRANT APPLICATION FOR THE NEW JERSEY DEPARTMENT OF TRANSPORTATION FY2014 MUNICIPAL AID PROGRAM RESOLUTION NO AUTHORIZING THE TOWNSHIP CLERK TO ADVERTISE FOR THE RECEIPT OF BIDS FOR THE NJDOT FY2013 MUNICIPAL AID GRANT PROGRAM FOR THE RESURFACING OF HOLLY HILL DRIVE RESOLUTION NO TO AUTHORIZE THE RELEASE OF THE PERFORMANCE GUARANTEE AND ACCEPTING THE MAINTENANCE GUARANTEE FOR LEONARD AND FRANCES GRILLETTO (BLOCK 73, LOT 11.01) RESOLUTION NO DESIGNATING EMPLOYEE SALARIES FOR VARIOUS POSITIONS IN ACCORDANCE WITH THE SALARY ORDINANCE FOR THE YEAR 2013 RESOLUTION NO APPOINTING GEORGE E. CONLEY AS ALTERNATE PLUMBING/SUBCODE INSPECTOR IN THE ABSENCE OF JOHN WEIDENBACH RESOLUTION NO AUTHORIZING THE EXECUTION OF DOCUMENTATION NECESSARY TO RESOLVE THE MUNICIPAL BUILDING MATTER RESOLUTION NO EXTENDING THE SHARED SERVICES AGREEMENT WITH THE BOROUGH OF LAKEHURST FOR THIRTY (30) DAYS TO PROVIDE MUNICIPAL COURT SERVICES RESOLUTION NO AUTHORIZING THE ISSUANCE OF CHECKS FOR THE REDEMPTION OF TAX SALES CERTIFICATES THE FOLLOWING RESOLUTIONS WERE ADDED TO THE CONSENT AGENDA: RESOLUTION NO TO AWARD A CONTRACT TO PENN CREDIT FOR THE COLLECTION OF OUTSTANDING MUNICIPAL COURT FINES AND FEES RESOLUTION NO NAMING LENNAR AS CONDITIONAL REDEVELOPER FOR THE PLANNED RESIDENTIAL RETIREMENT COMMUNITY (PRRC) RESOLUTION NO TO EXTEND A LEAVE OF ABSENCE WITHOUT PAY FOR CYNTHIA MAC REYNOLDS THE FOLLOWING RESOLUTION WAS INTRODUCED BY TITLE RESOLUTION NO PROVIDING A LETTER OF INTENT TO PURCHASE A 2014 CHEVROLET TAHOE SSV 4X4 PATROL VEHICLE THROUGH NEW JERSEY STATE CONTRACT #NJS (T-2776) ON MOTION OF COMMITTEEMAN MARINARI, SECONDED BY COMMITTEEMAN WYSONG, THE AFOREMENTIONED RESOLUTIONS READ BY TITLE ON THE CONSENT AGENDA WERE ADOPTED. ROLL CALL MOTION TO CONSIDER: ON MOTION OF COMMITTEEMAN TROTTA, SECONDED BY COMMITTEEMAN MARINARI THE FOLLOWING BINGO AND RAFFLES LICENSES WERE APPROVED: RAFFLES LICENSE NO AN INSTANT RAFFLES FOR THE NEW EGYPT ELKS LODGE #2457 BPOE; RAFFLES LICENSE NO ON PREMISE 50/50 FOR REINDANCER THERAPEUTIC RIDING CENTER; RAFFLES LICENSE NO ON PREMISE MERCHANDISE FOR REINDANCER THERAPEUTIC RIDING CENTER; RAFFLES LICENSE 4

5 NO ON PREMISE 50/50 FOR COOKSTOWN VOLUNTEER FIRE COMPANY LADIES AUX. #1; RAFFLES LICENSE NO ON PREMISE MERCHANDISE FOR COOKSTOWN VOLUNTEER FIRE COMPANY LADIES AUX. #1; BINGO LICENSE NO BASKET BINGO FOR COOKSTOWN VOLUNTEER FIRE COMPANY LADIES AUX. #1; AND RAFFLES LICENSE NO OFF PREMISE RAFFLE FOR NEW EGYPT FOOTBALL, DANCE & CHEER. ROLL CALL REPORTS OF DEPARTMENTS AND PROFESSIONALS: THE AUGUST 7, 2013 BILL LIST WAS APPROVED AS SUBMITTED. ROLL CALL VOTE: ALL AYES REPORTS SUBMITTED FOR COMMITTEE REVIEW: CONSTRUCTION REPORT July, 2013 FINANCE REPORTS Revenue Summary by Month June, 2013; Grant Detail Revenue Account Status June, 2013; Summary Budget Account Status June, 2013; and Capital and Trust Summary Budget Account Status June, 2013 OTHER BUSINESS: Mayor Leutwyler asked for any old or new business from the Committee. There was no further business from the Township Committee. Mayor Leutwyler asked for public comments. James D Amore, 11 Shevchenko Avenue, Cream Ridge, said the property owner of 9 Shevchenko, Alex Sibirny, died approximately two years ago. Sibirny also owned property at 777 Route 537 and there are tax liens on both properties. Sibirny apparently had no siblings, never been married and both parents were deceased and now all of a sudden, what D Amore believes is an heir hunter, is claiming to be a nephew from out of town. He felt uncomfortable about this. He noted the taxes are being paid by Alex Perez. The police were called and they ran a check on the people living in the house, it was noted the property was not theirs, and the police had them leave the property. D Amore felt they were trying to take over the property illegally. He did not know where to turn or who to call for assistance. He said the neighbors were concerned that the home would turn into some kind of flophouse. He said something was not right. Mayor Leutwyler said he and Deputy Mayor Sorchik has gathered additional information and would be meeting with the Chief of Police to discuss the matter. Mr. D Amore thanked the Committee for looking into this matter. Mayor Leutwyler asked if there were any additional comments from the public. There was none. There were no additional comments from the Township Committee. ON MOTION OF DEPUTY MAYOR SORCHIK, SECONDED BY COMMITTEEMAN MARINARI, THE MEETING WAS ADJOURNED. ROLL CALL. Respectfully submitted, Dorothy J. Hendrickson, RMC Municipal Clerk NOTE: Raffles Licenses and 29 was not sent to the State or issued. Checks were returned. 5