A.1) CLIENT: B) PROJECT: C] QUALIFICATIONS AND ORGANIZATION REQUIRED FOR THE CANDIDATES:

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1 1 REQUEST FOR QUALIFICATION (RFQ) ARCHITECTURAL, ENGINEERING AND CONSULTANCY SERVICES FOR THE RENOVATION EXTENSION OF L INSTITUT FRANÇAIS DU JAPON TOKYO QUALIFICATIONS SHALL BE SUBMITTED NO LATER THAN THE 6 TH OF JANUARY 2017 AT 12:00PM (JAPAN TIME) A) CLIENT: A.1) CLIENT: THE EMBASSY OF THE FRENCH REPUBLIC IN JAPAN Represented by the Ambassador of France to Japan Address: , Minami-Azabu, Minato-ku, Tokyo Phone: (+81) Web site: Working Hours and Time for receiving Proposals: Monday to Friday from 9:30 am to 5:00 pm (Japan Time). A.2) REPRESENTATIVES FOR THE CLIENT: Service Commun de Gestion: M Makoto Fujikawa (makoto.fujikawa@diplomatie.gouv.fr) B) PROJECT: B.1) EXISTING SITUATION AND GENERAL OBJECTIVES OF THE PROJECT: L Institut français du Japon Tokyo (IFJT) is one of the France's overseas cultural institutions, pride of the country. It is located in the center of Iidabashi area, very favorably located in terms of transportation and surrounded by many prestigious universities. A three story RC structure building was constructed in 1952 and extended in 1961 by Junzo Sakakura's design. 60 years have passed since its initial construction, which led to a deterioration of the buildings and the facility space became insufficient in regard to the current IFJT's activities. The target of this project is to renovate the two main buildings and create a new building around 1200m². B.2) PROGRAM OF THE PROJECT: The Client has developed a feasibility study and program of this project which include sketches that reflect in detail his needs. This feasibility study and program will be provided to the Qualified Bidders retained at the end of the Request For Qualifications process (see E Procedure). B.3) BUDGET FOR THE PROJECT: The projected budget to carry out the works of the whole program ( Construction Cost ) has been estimated by the Client. Only candidates selected for the 2 nd phase of the competition (see E.1) will be informed of the amount. B.4) SCHEDULE FOR THE PROJECT: The projected schedule for works is set up to two years and one year for the design. The purpose is to complete the project before the 2020 Olympics Games. B.5) CONSTRAINTS OF THE PROJECT: The project will be done without any stop of the activity of the institute. C] QUALIFICATIONS AND ORGANIZATION REQUIRED FOR THE CANDIDATES: The tender notice is reserved for multidisciplinary teams of contractors that must comprise: An Architect or group of architects entitled to practice his profession («Qualified architect of the first class») and able to obtain a building permit for this project in Tokyo, and able exercise locally onsite supervision of the building work. an engineering consultant or group of several engineering consultants accustomed with The Building Standard Law of Japan, and others laws and regulations, and having at minimum the following qualifications:

2 2 - structure, - Thermal and fluids, - Acoustic, - Fire protection, - Electricity(High & low current), lightning and IT systems, - Road, network, infrastructure and landscaping, - Quantity and cost surveying, - Sustainable development and accessibility. The team will also need to have good relationship with the local Authorities for administrative and authorizations. The organization of the team to reach the goals of the operation with its constraints is crucial. The Client is looking for more than an architect with consultants, but a multidisciplinary team built around the architect that knows perfectly how to work together in order to deliver the project on time and within the budget. The representative of the team to the Client will be the Architect and he will be responsible for the work for the entire team. He will have meetings and discussions with the Client very frequently during the design phase and with work companies during the works phase. The other members of the team will have meeting with the Client and/or work companies as necessary. The description of the role of each member of the team, the coordination of their contribution at every step of the project is an important aspect for the Client to insure the capacity of the team to answer globally to the objectives of the project. D] MISSIONS ENTRUSTED TO THE AWARDEE: Design phase: The Awardee as a Building Project Team shall provide traditional basic architectural, design and engineering services including mechanical, plumbing, fire protection, electrical and data network engineering services and other additional services (interior design, ) for implementing the Project. The Awardee will be also in charge to get all the administrative authorization. The Client has established a feasibility study for this project and documents will be given to the awarded team. This phase includes: Basic design Detailed design Tender document Bidding phase: The mission implies: Analysis of the bids submitted for the works. Finalising the contract document Works phase: The mission implies the follow-up of works for architectural and technical within the calendar and the budget planned. The mission implies also the good coordination between all the companies. The phase includes: Approval plans of execution Monitoring of on-site works Coordinate works Acceptance E] PROCEDURE: E.1) TYPE OF PROCEDURE: It is a competition with restricted procedure and eventual negotiations with the Awardee, based on a Request For Qualifications on the website of the Embassy of France in Japan. This procedure is divided in three (3) phases described:

3 3 1. Request For Qualifications : Pre-selection of 6-8 Candidates according to competences, references and means who will be invited to propose a project for the embassy; 2. Bidding Process (Request For Proposal): After receiving the Tender Documents from the Client and visiting the project site, submission of bids (we will not ask for design proposal but for a notice with an opinion on the scope and first design intention) and analysis of all bids received from the Qualified Bidders; 3. Negotiation with the Awardee and eventually adjustment of the scope of services, fees and/or the project program. Phase 1: The Client will review qualifications of Candidates and select up to 8 Qualified Bidders. Phase 2: The Client will review the bids and propose an Awardee. The Client reserves its right to postpone and/or to cancel at any time or at any phase the current procedure. E.2) PROFESSIONS SELECTED / INTENTED / RESERVED OF THE CONTRACT: The Candidate assumes responsibility for compliance with all laws and regulations concerning its eligibility to provide a submission and to perform the Services in Japan. The Prime Consultant of the Candidate shall be an architectural firm which is required to hold a valid Certificate of Practice from the local Authorities. The Request For Qualification is reserved for multidisciplinary team (see section C) with significant experience in renovation and construction. E.3) DOCUMENTS TO BE SUBMITTED BY CANDIDATES: Each Candidate and each member of the Building Project Team shall produce the following documents in order to demonstrate that the team is qualified for the project with a soft copy of them on USB key or CD/DVD (less than 100Mo): a-the table in appendix fulfilled with all the information requested b-references: - A brief history of the Architect and the Key members and the services routinely provided in-house on diplomatic or institutional or cultural building projects in Japan or for South East Asian project during the 5 last years; - List of all representative projects during the 5 last years, whether ongoing or completed, including references, for similar projects in Tokyo or in Japan which reflect the team s experiences - for each at least: detailed explanations of nature of the work, the structure of the project, the location, the date and duration, the total cost of the project, the composition of the team, the name and contact information of the client; - List of all projects currently under contract; The Qualified Bidders or the Awardee may lose its Qualifications for the Bid or for the Contract in any of followings cases : In case of change of the Architect and/or any Key member of the team after submission of application files In case of major change of organization of the team after submission of application files c-management and Organizational Approach: - A methodological document presenting the details of Candidate organization for this project. This document shall detail and explain how the team will perform all services for the project, its organisation and roles and responsibilities of individual team members (with a chart) to comply with the rules of this project. E.4) PLACE, SUBMISSION CONDITION AND LAST DATE FOR RECEIVING APPLICATIONS The application files, constituted in accordance with the preceding sections must be submitted in sealed envelopes by mail or directly at the Embassy at its address (section A.1) latest by the 6 TH OF JANUARY 2017 at 12:00pm (Japan Time).

4 4 For each Candidate, qualification materials (hard and soft copy) will be placed in closed envelopes sent to M Makoto Fujikawa and bearing the following text: Tokyo EMBASSY OF FRANCE IN JAPAN QUALIFICATION FOR ARCHITECTURAL / ENGINEERING / CONSULTANCY SERVICES E.5) PHYSICAL INSPECTION AND QUESTIONS DURING THE REQUEST FOR QUALIFICATIONS (PHASE 1) AND BIDDING (PHASE 2): A physical inspection of the Project Site should not be held during the phase 1 but will have to be held during phase 2 for the Qualified Bidders. Question if any shall be addressed in writing by to the Representative of the Client (cf. section A.2) and will be answered by the same way by such Representative. Question has to be sent by before December 29th at 12:00PM(JAPAN TIME). E.6) CRITERIA FOR ANALYSIS AND SELECTION OF CANDIDATES (PHASE 1): Following the scrutiny of the applications, the following will not be retained: - applications not attaching the documents mentioned in section E.3 above, or those who are not in conformity with the provisions of the said section; - applications not providing guarantees in terms of competence, references and means as mentioned in section E.3 above; - applications submitted after the due date/time limit (see section E.4 above). In case of incomplete applications, the representative of the Client reserves its right to request additional information or document in order to clarify and to qualify or not such candidate. After reviewing all the retained applications, they will be analysed and rated following these selection criteria: 1- Technical and professional capabilities to develop the Project (40%); 2- Experience in similar projects (30%); 3- Conformation and organization of the team assigned to the Project (30%). E.7) REQUEST FOR QUALIFICATIONS, ANALYSIS OF BIDS, NEGOTIATIONS AND SELECTION OF AWARDEE (PHASE 2 ET 3): The exact dates/conditions and criteria for the next step of this procedure will be specified and detailed in the Tender Documents which will be given to the Qualified Bidders only. F] MISCELLANEOUS INFORMATION: F.1) Language: The official and legal language for this Project and this Procedure is the English Language. F.2) Currency: All figures in the proposals shall be in Yen (JPY). F.3) Indemnity / Cost of Bids: They will be no indemnity to the qualified bidders for phase 2. F.4) Jurisdiction: The Governing Law for the drafting and the interpretation of the Project documents will be the Law of Japan and the competent courts will be those of Tokyo. F.5) Mode and date of publication: This notice will be published on the website of the Embassy of France in Japan with effect from November 28 th F.6) Miscellaneous and other clauses: All other and miscellaneous clauses will be specified in the Tender Documents which will be given to, and only to, Qualified Bidders./.

5 5 APPENDIX: Candidate information Company name Address in Japan CANDIDATE INFORMATION (one form by company in case of a group of companies) Headquarter address (if different) Capital (in JPY) Name of Legal Representative Main contact person Main contact Main contact phone Total workforce in Japan Number of technical staff in Japan (specify number of architects, engineers and technicians) Available qualifications Service capability Group of company agreement (if applicable)