BOYERTOWN AREA SENIOR HIGH SCHOOL International Performing Arts Tour Central Europe 2015

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1 BOYERTOWN AREA SENIOR HIGH SCHOOL International Performing Arts Tour Central Europe 2015 September 2013 Following several months of careful review and discussion, the BASH Music Department is pleased to announce the School Board of Directors approval of a Performing Arts Tour of Central Europe in the Spring of The music department ensembles will travel to Austria and the Czech Republic to participate in a performing tour of Prague, Salzburg, and Vienna and surrounding smaller towns and villages. The choir and orchestra will have the opportunity to perform in some of the finest cathedrals and venues in Europe. The Marching Band, Concert Band, and Jazz Ensemble will participate in parades and present concerts in some of the most scenic palatial settings. This performing tour is open to all members of the Band, Chorus, Orchestra, Color Guard, and Stage Crew. Students will also experience the culture, people, food and music of Central Europe. The purpose of this packet is to provide the members and parents with as much information as possible about the trip including costs, itineraries, and other pertinent information. Please review the contents of this packet and feel free to contact us with any questions you may have regarding this tour. Costs quoted in this packet are the best estimate as of September They are subject to change, depending on such factors as airline taxes and fuel charges not yet available and currency exchange rates. As this is a performance tour, it is our hope that all members of the BASH Music Department will consider participation in this experience. We are looking forward to sharing this wonderful musical experience with you all! Sincerely, Daniel Kershetsky Christopher Cinquini Brian Langdon Choir Director Orchestra Director Band Director Michael Jordan Lead Teacher for the Arts (610) mjordan@boyertownasd.org 1

2 Boyertown Area High School Music Department Concert Tour to Central Europe. March 26 to April 6,2015 Proposed Tour Outline Thu 26 March Afternoon Check in for flights to Prague IN FLIGHT Evening Departure of flight Fri 27 March Morning Arrive in Prague PRAGUE Clear Immigration & Customs Meet tour managers, private coaches and instrument truck Transfer by coach to the hotel and check in Evening Dinner in the hotel Sat 28 March Morning Breakfast in the hotel PRAGUE Guided sightseeing tour of Prague during which you will see the Charles Bridge, Prague Castle, St Vitus Cathedral, the Astronomical Clock, Rudolfinum and much more Lunch independent at the Easter Market Afternoon Rehearsal for Orchestra & Choir Dinner in a local restaurant Evening Concert for orchestra & choir in St Saviour s Church After concert return by coach to the hotel Sun 29 March Morning Breakfast in the hotel PRAGUE Depart by coach for central Prague Service Participation in St Nicholas s Church for chamber choir followed by recital for full choir Lunch independent at the Easter Market in Old Town Square Afternoon Parade by Marching Band around Prague s Old Town Square Transfer by coach to the hotel Evening Dinner in the hotel Mon 30 March Morning Breakfast in the hotel PRAGUE Transfer by coach to central Prague for full day at leisure Lunch independent Assemble in Old Town Square and walk to boat Evening Dinner cruise on the River Vltava End cruise and transfer back to the hotel 2

3 Tue 31 March Morning Early breakfast in the hotel VIENNA Check out of hotel Depart by coach for Cesky Krumlov (UNESCO Heritage Site) Free time to explore Cesky Krumlov and lunch independent Afternoon Continue by coach to Vienna and check in to the hotel Evening Dinner in the hotel Wed 1 April Morning Breakfast in the hotel VIENNA Guided sightseeing tour of Vienna during which you will see the Opera House, Hofburg Palace, Stephansdom, Prater Park, Schönbrunn Palace (entrance included) Lunch independent around Schönbrunn Afternoon Performance by the Marching Band in the forecourt or gardens of Schönbrunn Palace Transfer to the city centre Evening Dinner in a local restaurant Transfer back to the hotel Thu 2 April Morning Breakfast in the hotel VIENNA Morning at leisure in Vienna Lunch independent Afternoon Transfer from hotel by coach to Bad Vöslau Rehearsal Early dinner at the Kursalon Evening Concert for Show Choir, Orchestra & Jazz Band in the Kursalon, Bad Vöslau After concert return by coach to the hotel Fri 3 April Morning Breakfast in the hotel SALZBURG Depart by coach for Salzburg Lunch independent on arrival in Salzburg Afternoon Meet at Mirabellplatz for guided walking tour of Salzburg during which you will see the Mirabell Gardens, Salzburgerdom, Mozart s Birthplace (entrance included) and much more Evening Dinner in a local restaurant Transfer by coach to the hotel Check in to the hotel Sat 4 April Morning Breakfast in the hotel SALZBURG Transfer by coach to central Salzburg morning at leisure in Salzburg Lunch independent Afternoon Transfer by coach to Bad Goisern 3

4 3.30 pm ETA Bad Goisern set up & sound check in the Marktstuben Festsaal Dinner in the Marktstuben restaurant Evening Concert for the Show Choir, Orchestra & Jazz Band in the Marktstuben Festsaal of Bad Goisern After concert return by coach to the hotel Sun 5 April Morning Breakfast in the hotel SALZBURG Transfer by coach to central Salzburg Choir participation in Easter Service at the Salzburg Cathedral Lunch independent in Salzburg Afternoon Meet at Mirabellplatz for Sound of Music tour Evening Farewell dinner in a local restaurant Return by coach to hotel and pack for departure Mon 6 April Morning Breakfast in the hotel HOME Depart by coach for Munich airport Check in at Munich airport return flight(s) to the U.S.A. PERFORMANCE TOUR DATES: March 26 to April 6, 2015 TOUR INCLUSIONS: Air Transportation departing Philadelphia, Newark, or JFK to Prague with return from Munich to Philadelphia, Newark, or JFK subject to schedule and availability 10 nights hotel accommodation sharing triple/quad rooms with private facilities Breakfast + one other main meal daily All performance arrangements Land transportation by private motor coaches throughout Instrument van with driver One Czech/English or German/English-speaking tour escort per motor coach Guided sightseeing tours of Prague, Vienna, and Salzburg Entrance fees to Schonbrunn Palace & Mozart s Birthplace TOTAL COST PER STUDENT: $3900 TOTAL COST PER OBSERVER: $4000 LAND ARRANGEMENTS PROVIDED BY: Music & Travel Tour Consultants, Ltd - London AIR ARRANGEMENTS To be determined one year before departure date. 4

5 STUDENT PAYMENT SCHEDULE Payment 1 December 6, 2013 $200 non-refundable deposit Payment 2 March 5, 2014 $740 Payment 3 May 30, 2014 $740 Payment 4 October 3, 2014 $740 Payment 5 December 12, 2014 $740 Payment 6 January 9, 2015 $740 Payment Instructions Total $3900 Sr. High Students - Payment can be given directly to Miss George in Room th Grade students There will be a drop box at both East and West where students can place their payment in a clearly labeled and sealed envelope, or payment can be mailed to: Boyertown Area Sr. High School Attn: Melissa George 120 N. Monroe Street Boyertown, PA STUDENT CANCELLATION SCHEDULE No refund of $200 deposit Payment for Observer Tour will be sent to Mr. Jordan. Boyertown Area School District Attn: Michael Jordan 911 Montgomery Avenue Boyertown, PA After October 28, 2013 After December 1, 2013 After January 2, After January 18, % refund of payments minus $200 deposit 50% refund of payments minus $200 deposit 25% refund of payments minus $200 deposit No Refund 5

6 FUNDRAISING Every student participant will be given many opportunities to offset the cost of the tour through fundraisers. With planning and dedication to the activities planned by the Music Department, students should be able to pay for a significant portion of the tour. Fundraising information can be found on Miss George s Teacher web page. PARENT TRAVEL GROUP An Observer Tour will once again be offered for parents and families who would like to travel with the group. This group will be limited in size to once coach bus (~40). Observer tour participants will attend all student performances and have additional sightseeing opportunities. Please contact Mr. Jordan if you are interested. mjordan@boyertownasd.org TRAVEL INSURANCE Travel insurance will be available to purchase for all students and adults traveling on the tour. Specific info will be made at future meetings. PASSPORT INFORMATION ( Students that need to obtain a passport can consult the link posted above for all passport details. Students that are applying for a passport for the first time will need to do so in person at a local passport acceptance facility, such as: Boyertown Post Office Pottstown Post Office Pottstown Public Library Boyertown Community Library 128 South Washington Street 770 E. High Street Boyertown (610) Pottstown (610) High Street Pottstown (610) E. Philadelphia Avenue Boyertown (610) Mon-Fri 10:00AM-3:00PM & Sat. 9:00AM-1:30PM by appointment only Wednesdays and Saturdays 10:00am to 1:00 pm by appointment only M-W 9am-8pm, Th-F 9am- 5pm, Sat. 9am-3pm. Appointment only on all days and times and no applications at lunch time 12-1pm. M & W 11am-6:30pm, Tues. 11am-6:30pm, Th, F, Sat - 11am-3:30pm by appointment only. Passport photos can be obtained from AAA, CVS, Sears, Everything Postal, and the Wal- Mart Super Center. 6

7 Boyertown Area Sr. High School INTERNATIONAL PERFORMING ARTS TOUR CENTRAL EUROPE 2015 By signing and returning this form with deposit, you acknowledge that: The deposit ($200) is non- refundable, and is being used to reserve your child s spot on the trip. Checks are made out to BASH Music Department. You will agree to meet the deadlines that have been posted for the remaining payments for the tour. You will communicate any difficulties that could inhibit meeting scheduled deadlines to the director and Miss George as soon as possible. That your child s participation in this trip is subject to school approval, and could be affected by violations of school policies and regulation. That you understand the cancellation policy as presented. PLEASE RETURN THIS FORM (front and back) WITH YOUR DEPOSIT TO Melissa George (BASH) BY December 6, BASH Performing Arts Tour DEPOSIT (non- refundable) $200 Student Signature Date Name Printed Home Phone number Parent Parent Signature Date Name Printed Performing Group: Band Choir Orchestra Color Guard Stage Crew 7

8 Name BASH Central Europe Tour 2015 Student Travel Information (as listed on passport) last first middle Date of Birth Age Male/Female Student Staff Observer Passport Number (10) Place of Birth Emergency Contact (10 numbers located lower left corner below photo) US State County Emergency Phone Instrument(s) Ensemble(s) Dietary Requirements 8