Summer Conference Housing

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1 Summer Conference Housing

2 About the Institute Environs... Pratt Institute is located in the historic Clinton Hill section of Brooklyn, a neighborhood just 20 minutes from midtown Manhattan. The neighborhood is characterized by, elegant turn-of-the-century mansions, and broad tree-lined streets. During the last decade, Clinton Hill has been discovered by new residents who have renovated its spacious Victorian buildings at a rapid rate. The Institute is located in the midst of many mass transit lines and just blocks from the Brooklyn- Queens Expressway, making it easily accessible from all boroughs of New York City. The G-train subway line is two blocks from campus. From this line, easy transfers are available to the A and C-trains, Manhattan bound, as well as the F-train, Brooklyn bound. Also, three bus lines, adjacent to the campus provide easy access to downtown Brooklyn and Prospect Park. About the campus Pratt Institute is committed to the development and training of professional artists and designers. The many galleries on-campus display the works of both faculty and students. The academic buildings offer space for classroom meetings, and large activity spaces for summer conference groups. These facilities need to be reserved well in advance for space is limited and in great demand. Also, the Academic Resources Center offers athletic facilities indoors...the third largest indoor athletic facility in New York City. Again, arrangements for this facility must occur well in advance and may involve a fee. Finally, the campus grounds provide open spaces, ideal for outdoor activities. Bar-b-Que grills are available through Facilities Management. About the conference buildings... Two residence halls are used for conference housing during the summer months: Cannoneer Court Cannoneer opened in the fall of The hall can accommodate up to 189 individuals, living in single and double room occupancies. The rooms are arranged in double loaded corridor style, 4 hallways with double rooms on each side with one large multi-use bathroom per hallway. Each room is air-conditioned and is furnished with wardrobe, dresser, desk, chair and bed. Cannoneer contains a lounge on the second floor. This room contains a TV. Also, laundry space is provided in each of the two floors. A central outdoor courtyard provides casual seating for both functions and relaxing. There is no charge for use of any of the in-building facilities (except laundry). Security is provided campus-wide during daytime hours and a Security Guard is posted at the front door of the building, 24 hours daily.

3 Pantas Hall Pantas opened in the fall of The hall can accommodate up to 210 individuals, living in single and double room occupancies. The rooms are arranged in suite styles, two rooms sharing a bath. Each room is air-conditioned and is furnished with a wardrobe, dresser, drafting table, chair and bed. Pantas Hall contains a large multi-purpose lounge on the first floor. This room contains a large screen TV, pool table, lounge furniture and a small kitchenette. This space is used by many campus organizations and needs to be reserved for functions. Also, laundry and work space is provided in the basement of the building. For special functions, an outdoor terrace, located on the sixth floor can be reserved. There is no charge for use of any of the in-building facilities (except laundry). Security is provided campus-wide during daytime hours and a Security Guard is posted in the guard booth, adjacent to the building, 24 hours daily. Additionally, at all times Pantas Hall is locked, giving access only to those with room keys.

4 Availability Summer 2016 Dining options... May 28 June 26 Suite style (two rooms sharing a bathroom) housing for groups up to 100 participants in double occupancy in Pantas Hall. Corridor style (double loaded corridors with common bath at end of hall) housing for groups up to 180 participants in double occupancy, in Cannoneer Court. June 27 July 30 Corridor style (double loaded corridors with common bath at end of hall) housing for groups up to 40 participants in double occupancy, in Cannoneer Court. The campus dining is provided by Culinart Dining Services. During the summer months, they provide regular meal service in the main dining hall; and operate a convenience store located in Willoughby Residence Hall. Special meal plans for conference participants may be established. And purchases can be paid either by debit card or cash; diners pay for what they order, a la carte. The hours vary during the summer months and arrangements need to be made well in advance. Culinart also provides an extensive catering service to provide your group with special meals. Rates... To make a reservation... Conference rates are based on a weekly basis. The double room rate (two persons per bedroom) is $220.00/week per person or $35.00/day per person. The single room rate (one person per bedroom) is $ /week per person or $50.00/day per person. A linen charge of $15.00 per week or a portion thereof, includes sheets, blankets, towels and toiletries. Note: single and double rooms may not necessarily be located on the same floor. Meal plan rates vary with a minimum of $ per week. To ensure your space, you must complete the enclosed reservation form with a down payment of one half total the room cost and must be received no later than 60 days prior to your groups arrival. The balance is due upon check-in. Send your request to: Pratt Institute Residential Life and Housing Summer Conference Programs 215 Willoughby Avenue-Room 105 Brooklyn, NY Any questions: (718)

5 PRATT INSTITUTE OFFICE OF FINANCE & ADMINISTRATION EXTERNAL ORGANIZATION INDEMNITY & INSURANCE REQUIREMENTS Our insurance broker Marsh USA Inc. has advised Pratt Institute, that the following indemnity and insurance requirements for all external organizations conducting events at Pratt Institute be evidenced prior to the event. A written contract with the sponsor of the event which indemnifies and holds Pratt harmless for the activities of the lessee while they and any individuals participating in the event / activities are on the premises. 1. A certificate of Insurance from the sponsor of the event, as well as any outside contractors that they may bring on the premises evidencing the proper coverage and naming Pratt Institute as an additional insured. The limits of coverage should be as follows: General Liability - $1 million per occurrence /$2 million annual aggregate for all loss to individuals including death and property; Automobile Liability - $1 million per accident for all Autos used by the Lessee whether owned, borrowed or hired; Workers Compensation - Statutory benefits including Employer s Liability for at least $500,000/$300,000/$100,000; Umbrella Liability - At least a $5 million per occurrence and annual aggregate limit, which will provide coverage excess of those, listed above. Note that all Certificates of Insurance must be submitted to the Office of Finance & Administration a minimum of 10 days in advance of the event. Final Confirmation of an organization s reservation will not be made until all insurance requirements have been met.

6 PRATT INSTITUTE RESIDENTIAL LIFE AND HOUSING Summer Conference Housing Form Name of Organization: Name of contact person: Address: Telephone#: Address: Please describe the nature of your organization: Age group that best characterizes your group: Youth ages through 18* Young Adult/College age Adult post college Senior Dates of stay: Note: Check-in is after 12 noon and check-out is at 11:00 am. Total number of beds: Number of singles: Note: All rooms (single or double) share a bathroom with one other room Do you require handicapped equipped rooms? Yes No If yes, how many and of what type: Will you require linen service ($15.00 per person per week or portion thereof)? Yes No Will you have counselor staff with your group? (required for *Youth groups) Yes No If yes, how many and which type of room accommodation is requested: Will your group require a meal plan option? Yes No Note: The conference facilities do not offer kitchens or other cooking areas. What on campus facilities do you require (ie. lecture halls, classroom space, meeting rooms, programming/multipurpose space):

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