Word Cheat Sheet. Most of these commands work in PowerPoint and Excel also

Transcription

1 Word Cheat Sheet Most of these commands work in PowerPoint and Excel also October 21, 2008 Toolbar customize click on arrow and then check the ones you want a shortcut for Office Button (has new, open save, print, and shows recent documents) 1

2 Save Word document is 2007, Word is older version (.docx = 2007 and.doc = 2003) Print Print Preview Do a print preview before printing and you can save paper Print shows print window before printing Quick Print prints immediately to default printer without showing print window Page Setup For margins, landscape go to Page Layout ribbon Home Ribbon Font, Size, Bold/Italic/Underline, Highlight, Font Color, Text Alignment Insert Ribbon WordArt Picture - from Pictures Folder, CD, or USB drive ClipArt from Microsoft s ClipArt gallery 2

3 Review Ribbon : Spelling and Grammar Thesaurus Translate (from one language to another) Word Count highlight the text word count shows at bottom of the screen above the start button Make Special Characters and Symbols choose what symbol or click on more symbols (Wingdings is a good one), choose the symbol, and click on it. Find and Replace You can find any word or phrase and/or replace it with another by clicking on Home ribbon Find or Edit Replace Headers and Footers If you want a header or footer click on Insert ribbon -Header or Footer. Type in what you want and choose styles and options Ruler If you want the rulers to show on the left and top edges, click on View ribbon Ruler Page Break If you want to force a page break, you can press return until you get to the bottom of the page or you can click on Page Layout ribbon Breaks or on the Insert ribbon click on blank page or page break. Font Click on Format Font to make many changes to your font at the same time. Make sure you highlight your text first. Paragraph formatting Click on Home or Page Layout ribbon for alignment, indentation, spacing Shortcuts Use the shortcuts with the keyboard to save time. Next to many commands on the toolbar are the shortcuts. On a PC, they start with control key. 3

4 Set Tabs set with ruler Make text sideways draw text box, a new ribbon appears, click on text direction until it is the direction you want See the whole page at one time On View ribbon, click on one page. Word Art On Insert ribbon, click on blue A (good for titles and short phrases) Choose style and click OK Type what you want Choose font by clicking on arrow next to font You can change size here or resize after done Click on OK WordArt Modifications On the WordArt toolbar there are several modifications you can do to the text. Once you click on WordArt, you get this ribbon: Starting with this icon as 1: Change WordArt Style. It will keep your text. You don t have to retype. 1) Type and choose font 2) Change the color of the text. You can change to solid color, gradient, texture, pattern, or even put a picture in the text of your WordArt. 3) Wrap text (text will automatically go down to next line and make text area or text box larger. 4) All letters same size regardless of capital letters or lower case. 5) Change text to vertical instead of horizontal. 6) Alignment (left justify, right justify, center, both sides justify). 7) Change spacing between letters (looser, tighter). 8) You can add shadows and 3D effects. 9) Change the shape of WordArt Text Box to type longer phrases or sentences - On the Insert ribbon Click on Text Box and choose what kind you would like or click on draw text box and draw your own. 4

5 If the text box has a black line around it and you don t want it or want a different color, click on shape outline and choose no line (if you do not want a line around the box or the color you would like. To change the font color is to highlight (click and drag the mouse over the words so they are a color) and click To fill the text box, click on fill color on the Drawing Toolbar and choose colors like the slide background color (one color, gradients, texture, patterns, picture). Click on Shadow Style or 3D to put a shadow on a text box or make object 3D. Make 2 columns Draw two text boxes side by side. If you don t want the lines around the boxes, choose no line (see above). Align Text Boxes or Objects - On Page Layout To make text boxes or pictures the same distance apart or make them even on the sides or on the top, click on the first object, hold down the shift key and click on the rest of the objects you want to align. The first one you click on will be the one the rest will be aligned to. Click on align. You can align them even with the top edges, side edges. You can put the same amount of space between them vertically or horizontally. The spaces will be evenly distributed between the first object you click on with the last object. Bullets and Numbering on the Home ribbon Click on numbers on Formatting Toolbar to get number bullets. Click on dots on Formatting Toolbar to get bullets. The numbering and bullets will start as soon as you start typing. If you want to change the numbering for an outline or change bullet type, click on Format - Bullets and Numbering, and choose style. You can customize by clicking on customize. Choose type of bullet from list. You can make bullets like smiley faces, trademarks, stars, etc. Indent Bullets If you want to indent or backwards indent a bullet or numbering, click on Resize Objects, WordArt, Pictures Click on white square in a corner of the object, don t let go of mouse, and drag to size you want - if you want to resize object proportionally. If you want to make it wider, click on middle white square on left or right side and then follow same directions to resize. If you want to make it taller, click on middle white square on top or bottom and then follow the same directions. 5

6 If the object has black squares instead of white squares, click twice on object. Click on layout and the last dog (in front of text), then OK. It will now have white squares. If the object has black squares, you will not be able to resize it or move it. Move Objects, WordArt, Pictures Move mouse on object to get a cross with arrows. Click and don t let go of the mouse and move to where you want it. Add a Graphic Insert ribbon You can use the graphics that Microsoft provides by clicking on ClipArt. Choose what category and graphic. Add a Graphic from a CD or a Picture Insert ribbon You can add a graphic or picture from a CD or other storage device by clicking on Picture. Choose where you are getting the graphic (from a CD - for example Click on arrow next to My Pictures and choose CD Drive. Find the picture in the folders of the CD. Click on insert. Modify Picture click twice on picture ribbon shows picture toolbar Click on contrast or brightness to add more or less contrast or brightness to the picture. There are other tweaks you can do. To crop picture, on Format ribbon click on crop and then click on edge of picture to crop what you want to delete, hold mouse, and drag to size of crop. If you don t see the hash marks to crop, click on Text Wrapping and choose In front of text. You can change picture to black and white or grayscale by clicking on recolor on the Format ribbon or watermark by clicking on watercolor. Double click on picture first. Frame Photo Format ribbon If you want a frame around your picture, click twice on picture and choose picture border, dashes, or weight. 6

7 Color for Shapes, etc. Insert ribbon 1. Click on shape and draw 2. Click on shape fill. Choose solid color or gradient (to mix colors click on arrow next to color you want to change or choose a preset mixture), textures (you cannot change colors), pattern (can change colors), or picture (if you want to use a picture for the background). To change colors, click on arrow next to color1, color2, background, foreground. In gradients, click on shading styles if desired to change the look. Click on OK. To choose your own colors-click on two colors and choose each color you want to mix. Rotate or Flip Object Click on object. Click Rotate or flip, and choose what you want it do. If you want to move it manually, click on shape or object, click on green circle and rotate. Shapes Insert ribbon You can draw many different shapes by clicking on Shapes, then choosing shape, and then draw. Click the mouse, don t let go, and draw the size of the shape. You can color the inside with the fill bucket and the outside lines with the line color. 7

8 Hyperlink Insert ribbon When you click on a picture or text, it will go to a website. Click on the picture or text (text box or WordArt). Click on Hyperlink. Click on where you want the hyperlink to go. For a link to a web page, you type in the URL (http) address in the address box. Change color of an object: You can change the color of the object by clicking once on the button and go to the fill color on the Drawing Toolbar. If you want it to be transparent, click on no fill. Line Style Insert ribbon If you draw a line or a shape like a rectangle on the Drawing Toolbar, you can choose a line style. Click on Shape Outline and then weight. Choose what type of line or thickness of line. 8

9 Group Page Layout Ribbon To move pictures, text, objects at the same time. You can click on one item, hold the shift key and click on the rest (that will select all those objects at the same time). Click on Group. This will keep all those selected objects together as a group from now on. If you need to make a change, click on object (one click because all are grouped together) and click on Group and Ungroup. Layer Objects Page Layout ribbon If you want one object, text, or picture to be on top of another and it isn t looking like you want. Click on the object. Click on Bring to Front. If it doesn t work, try Send to Back. If you want to draw a shape on top of a picture (how I circled icons) Insert picture. Click on shape you want to draw. Draw shape where you want it. It will cover the picture. Click on Fill Color No Fill. Click on Line Color and choose color if you want a color. I chose line style and made the line thicker. Insert a table Insert ribbon Click on and drag your mouse across and down until the number of columns and rows you want are highlighted. Let go and you will have a table. You can type in the table. Sort the table Table tools (comes up after you make a table or click on a table). Click on Layout. Click on sort. Choose what columns to want to sort. If you have a heading on the table, click on header row. If there is no heading, click on no header row. Add or delete a column or row to a table Table tools (comes up after you make a table or click on a table). Click on Layout. Click on Delete or Insert. Word Options (last option on the Office Button screen) to customize Word. You can change options on the display, save, proofing, and more. Check it out. Save Save early and often! You never know when the computer may freeze, crash, or go down. SAVE, SAVE, SAVE! You will be glad you did! You can click on Help to get help for what you need. Have fun with Word! There are unlimited projects you can do with it. Experiment with the other commands and icons that I did not cover in this cheat sheet. 9