Online Submission and Management Information -- Authors

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1 Online Submission and Management Information -- Authors AMS Annual & WMC Conference Click on play to begin show

2 For Authors This slide show will illustrate: Show the main web sites for conference information Show where the link is to enter the system and submit a paper or special session proposal How to set up your login for the Easy Chair system Show how to upload a paper Show how to Upload Proceedings How to consolidate accounts (in case you have more than one associated with system.

3 AMS41Information You can always access information about the conference through the calendar on the AMS home page. The AMS Home Page as of today (Oct 22, 2015) The link to the conference. It will move up the list chronologically as events take place. Go to the web site and click on the conference you want to submit to In this area, you will see a place to login to the AMS site -- all active members can log in. A membership is not necessary to proceed to the conference page.

4 This page is the main interface for all conference participants. All conference pages are similar in style regardless of the specific conference. You ll find a link to the conference management system on this page. Find the link to the conference management system and click through to submit a paper. AMS Conference Page

5 Step 1 Create a user name and password, or login if you already have an account In creating your account, use the same login and password that you use to login to the AMS website Just sign in if you already have an account First time users, use the option to sign up for an account

6 Step 2 To create an account, type the two words in the box and click on continue Setting up the account is easy; this is probably the most difficult part (reading the words or numbers)

7 Step 3 Enter your name, address and click on continue

8 Step 4 Your application is received: you will now receive an This screen just provides information saying what to do if you do not receive the indicated in the second line.

9 Step 5 When you receive your , please click on the link

10 Step 6 Complete the form and click on create my account Remember to use the same ID and password as you do for AMS

11 Step 7 Your account is created, now click on the AMS## The name AMS## within the conference management system (the number changes depending on the conference)

12 Step 8 Enter your login and password and click on sign in After you ve created your account, this will be the first screen you see before entering the conference management system.

13 Step 9 Since this is your first time logging in, you will be prompted to accept the terms of service.

14 Step 10 Now you are on the conference website you can submit your paper here Click here to enter submit a paper. This tool bar is the guide for most of the conference activities. Each role will see a different tool bar.

15 All the tracks will be listed on this page Just click on the track that you would like to submit a paper to see the Call for Papers for a description of each. Choose a track

16 Enter Author Information If you have issues with entering first and last name, a helpful guide is linked at the bottom of the page. Next slide has this link highlighted. Enter first author information here. Clicking Click here to add yourself will auto input your information from you EasyChair account. Enter the send authors information here. Check this box if this author is the corresponding author Fill in the information for any and all other authors

17 Scroll Down to Enter Paper Information Helpful article about names After you have finished entering all the author information, you can scroll down and see the place where you enter the Title of the manuscript and an abstract. DO NOT INCLUDE A TITLE PAGE OR OTHER AUTHOR IDENTIFICATION ON THE PDF FILE THAT YOU PLAN TO UPLOAD AS A SUBMISSION. Enter three or more key words here.

18 Upload the Paper Click on submit to submit the paper to the Track Chair. After typing key words, browse your computer and find the pdf file you wish to upload as a submission. Select the file.

19 Confirmation After you ve submitted the paper, you will get an confirmation you can always return and find the information about the paper including review status (click Submission #) you can submit multiple papers by choosing new submission You will get a confirmation showing the information about the paper. You can always return to the system and update information on the paper.

20 Proceedings Here you will find instructions for authors to upload a proceedings version of their paper You will only have the option to upload a proceedings version after your paper has been accepted. You will need to ensure you upload either a full paper or a 1 page abstract to the proceedings section

21 Proceedings As the conference proceedings and program are created, tabs will appear in the tool bar for you to submit your materials. You are responsible for submitting your Proceedings version. Once your submission is accepted to the conference and the proceedings, you will have the tab for submitting your proceedings version. You must upload either the full paper or an abstract to the proceedings section. Must have Abstract in the title and be 1 page max for non-full papers in the proceedings. You are responsible for ensuring you upload the correct paper to the proceedings. Clicking this will take you to the proceedings version submission page.

22 Proceedings We can click the Paper ### to access the paper that has been submitted in that role. So you have a Paper ### for role 1, role 2 and role 3. Going to your Paper ### under each role will give you access to upload different version depending on the role you are in. If you click the proceedings tab, you will be taken here. You are now logged into the system as an author but for your proceedings submission. You have a role and then different submissions within that role. So if you are an author, you have 3 different submission under your author role: 1 Conference Paper 2 Proceedings Paper 3 Program Paper Info Depending on which role you are currently in, you will see the tab on the tool bar for the other 2 roles. We can see conference and program because we are in the proceedings role.

23 Account Consolidation The following slides show how to consolidate 2 easy chair account You should not have 2 easychair account You should set your easy chair account with the same credentials as your AMS account

24 Account Consolidation Click Account while hovered over easychair to access the account consolidation page To consolidate accounts hover over the easy chair icon at the top navigation bar. You may click it if so desired. If you click easychair you will be taken to this page. Select Account information and update

25 Account Consolidation Merging two accounts into one ( If you have two EasyChair accounts you can merge them into a single account. To this end, follow Other->My Account->Merge Accounts. But before doing this you should clearly understand what happens. Suppose that use have two accounts: Acc1 with the main address e1 and alternative addresses alt1; Acc2 with the main address e2 and alternative addresses alt2, and want to merge them into a single account. Suppose that you log in as Acc1 and request to merge Acc2 into it. The following things will happen: All personal information, such as name, address etc. from Acc2 will be deleted. For example, if you had different names on the two accounts, only the name from Acc1 will be used. The main address e2 and all alternative addresses alt2 of the second account will be added to the alternative addresses of Acc1. All other information will be added to the first account. For example, Acc1 will have access to all programme committees in which Acc2 has been involved.

26 Account Consolidation Scroll to the bottom of the account information page and locate the Merge Accounts section. Fill in the requested If information you click easychair and click merge you will taken to accounts this page. Select Account information and update

27 Abientot! If you have any questions, please contact your track chair. If you prefer, you can your submission to the track chair as a pdf file. See you soon -- cher!

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