Intermediate Microsoft Publisher

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1 Intermediate Microsoft Publisher Class Learning Objectives By the end of class, participants should be familiar with: 1. Starting with a Blank Publication 2. Using Rulers, Guidelines and the Snap-To Feature 3. Adding & Deleting Frames 4. Customizing Frames Text Table WordArt Picture AutoShape Design Gallery Object 5. Manipulating Frames Rotating Flipping Nudging Layering Grouping

2 Starting with a Blank Publication As you may remember from the introductory course, when you first open Publisher, it offers you four different ways to begin: Publications for Print Web Sites and E mail Design Sets Blank Publications Today we will start from scratch and begin with a Blank Publication. Click on Blank Page Sizes on the left to view a list of blank publications with different dimensions and folds. Click on Letter (Portrait) 8.5 X 11 in the preview section of the window and click the Create button in the lower right corner of the window. A blank 8.5 X 11 page will open. We will add all of our frames to this blank page. 2

3 Rulers, Guidelines and the Snap-To Feature Before you begin adding frames to your blank publication, it might be useful to add layout guidelines and rulers to assist in the process of aligning frames. Layout Guidelines The blue lines on your blank publication are your layout guidelines. Although they appear on your screen they will not print out on your publication. Layout guidelines help mark the margins of your page. They can also help you divide up your page and align frames. To set up your Layout Guidelines: 1. Click on the Arrange menu and click Layout Guidelines. A dialog box will appear with three tabs at the top. 2. Click on the Margin Guides tab and type in the margins for your publication. The preset default is 1 inch on all sides. 1 margins are appropriate for most publications 3. Click on the Grid Guides tab and select how many rows and columns you want your publication to be divided into. For today s class use 5 columns and 5 rows. You will now see your layout guidelines in blue on your blank publication. These lines are only for your reference and will not show when the publication is printed. Set up your Ruler Guides The ruler guide is another excellent tool for keeping frames properly aligned in your publication. Unlike the layout guidelines, the ruler guides can be easily moved. 1. Click on the Arrange Menu, then click Ruler Guides, and finally Add Horizontal Ruler Guide OR Add Vertical Ruler Guide. 2. You will see a green line appear on your sheet. Like the Layout Guidelines, this line will not print out, it is simply used to help you line up frames. 3. To move the ruler guide rest your pointer over the ruler guide and hold down the Shift key. You can then drag the ruler guide to any place on your publication. 3

4 The Snap To Feature If the Snap to feature is activated, then the layout guides, ruler guides, and objects act as magnets. When you move a frame close to one of these objects or lines, the frame will automatically snap into place so that it lines up perfectly with the object or line. To turn on the Snap To feature: 1. Click on the Arrange Menu and click Snap. 2. There should be a check next to Layout Guides and Ruler Guides. If not, click on the unchecked option to check it. Adding & Deleting Frames To Add a Frame 1. Click on the appropriate frame button in Object Toolbar on the left. 2. Then move your cursor to your blank publication. Notice your cursor looks like a large plus sign (+). Click, hold down the left button of your mouse and drag over the area of your publication where you wish to insert a new frame. Text Frame Text Frame Vertical Table Frame Word Art Frame Picture Frame Delete a Frame 1. Right click on the frame 2. Select Delete Object from the list of options. AutoShape Frames Design Gallery Object Customizing Frames Customizing Text Frames 1. Add a text frame to your blank publication by clicking on the text frame icon, and clicking and dragging over an area of your publication or choose a text frame already on your publication. 4

5 2. Begin typing in the text frame to add your own content if it doesn t already have text in it. 3. To format the text, first select it by clicking and dragging over it. Then use your formatting toolbar options to make the desired changes. 4. For more advanced options, right click on the text frame. a. Click on Change Text, then Autofit Text, and finally Best Fit. Now if you adjust the size of the text frame, the size of the text will automatically adjust in size to fit the text frame. 5. Click on Format Text Box. The dialogue box that appears will allow you to adjust the frame s properties such as the fill color (background color) of the frame, the border color of the frame, etc. Adding Table Frames 1. Add a table frame to your blank publication by clicking on the table frame icon, and clicking and dragging over an area of your publication. 2. A dialogue box will come up that gives you options for creating your table. a. Choose the number of columns and the number of rows your table will contain. b. Choose a format for your table. c. Click OK. The table now appears on your publication. 3. Click in a cell and begin typing to add your own information to the new table. 4. If you need to readjust the column width and the row height, rest your mouse over the line between the columns or the rows. Notice your cursor changes into a vertical or horizontal line with arrows pointing out of the sides. Click and drag to readjust the width or height. Customizing Table Frames 1. To format the text, first select it by clicking and dragging over it. Then use your formatting toolbar options to make desired changes. 2. For more advanced options, right click on the table frame. 3. Here you can adjust the fill color (background color) of the frame, the border color of the frame, and other frame properties. If you select all of the table s 5

6 contents before right clicking, then the changes you make will affect the whole table. If you select only certain cells on the table before right clicking, then the changes you make will affect only the selected cells. Adding WordArt Frames To add a WordArt frame to your blank publication: 1. Click on the WordArt frame icon, and click and drag over an area of your publication. 2. A dialog box will appear. Select the desired style of the WordArt and click OK. 3. Type in the text you wish to turn into WordArt. Customizing Word Art Frames Use the circle shaped handles around the WordArt to adjust the size of the WordArt frame. Right click on the WordArt and click on Format WordArt to adjust the fill color, border color and other options for the WordArt frame. Adding Picture Frames 1. Add a picture frame to your blank publication by clicking on the picture frame icon and selecting Clip Art or Picture from File. Browse or search for the desired picture and click on it to insert it. 2. Click and drag the picture to the desired location. 3. Use the circle shaped handles around the picture to adjust the size of the picture frame. Customizing Picture Frames To further customize the picture, you might consider cropping it eliminating the undesired portions of the picture and keeping the desired portions. To crop a picture: 1. Click on the picture to select it. 2. Next, click on the crop tool icon on the picture toolbar. Crop Tool 6

7 3. Finally rest your cursor on a corner of the picture. Your cursor will look like an elbow when lined up. Click and drag in the desired direction until only the part of the image you wish to see is showing, then release. Adding and Customizing AutoShape Frames Add an AutoShape frame to your blank publication by clicking on the desired AutoShape frame icon, and clicking and dragging over an area of your publication. Right click on the AutoShape and click on Format AutoShape to adjust the fill color and the border color of the AutoShape. Adding and Customizing Design Gallery Objects Add a Design Gallery Object to your blank publication by clicking on the Design Gallery Object frame icon, selecting the desired pre made object from the gallery, and clicking on Insert Object. For today s class, add a Phone Tear Off. The Design Gallery Object will appear on your publication. Click and drag it to the desired location. Use the circular handles around the object to adjust the size of the frame. Manipulating Frames Publisher offers several advanced features for manipulating frames. The kind of frame that you currently have selected determines which of these options are available. Rotate Rotating a Frame 1. Click on the frame you want to rotate. 2. Notice that the circular handles appear. Also, at the top of the frame a green circle appears. At this point, you can either: Click and drag the green circle in the direction that you want to rotate the frame. Release when the frame is rotated as you want. OR You can click on the Arrange Menu, click Rotate or Flip, and select a rotating option. 7

8 Flipping an image or Word Art Sometimes you might like objects in a picture to be facing a different way. You can achieve this result by flipping the image. To flip an image: 1. Click on the image or WordArt to select it. 2. Click on the Arrange Menu, then Rotate or Flip, and finally Flip Horizontal or Flip Vertical depending on the direction that you want to flip the frame. Nudging a frame If you need to move a frame in very small increments, either: 1. Select the image. 2. Click on the Arrange Menu and select Nudge. 3. Select the direction in which you want to nudge the frame: up, down, left, right. OR You can also nudge an image by selecting it and holding down the Ctrl key and using the arrow keys on your keyboard. Layering frames Complex publications have frames layered on top of other frames. To adjust their order 1. Click on the frame you want to move forwards or backwards. 2. Click on the Arrange Menu, Nudge and finally select the appropriate option. Bring to Front Brings the frame the top of the stack of frames. Send to Back Sends the frame to the bottom of the stack of frames. Bring Forward Moves the frame a layer at a time towards the top of the stack of frames. Send Backward Moves the frame a layer at a time towards the bottom of the stack of frames. OR Right Click on the frame, click on Order and select one of the above four options. 8

9 Grouping Frames If you have arranged several frames in relation to one another in a specific way and you want them to act as one large frame for the purposes of moving, rotating, and flipping, you can group them together. This essentially locks the objects together as they currently are. To group several frames together: 1. First select the frames you want to group together, by clicking and dragging over all of the frames. (Imagine a box around the items.) Handles will appear around all of the frames that were successfully selected. Make sure you get all items you want grouped inside the box. 2. A new button appears at the bottom of the grouping that looks like this. Click on this button to group the frames as one. This will fuse the individual frames into one frame that can be resized, moved, or manipulated. Click to Group Click to Ungroup If you wish to further edit an individual frame in the grouping, you will need to turn off the grouping. To remove the grouping, click on the grouped frame, then click on the button at the bottom of the grouping. The frames will return to their individualistic state. Saving Your Work To Save Recent Changes to a Previously Saved Document: 1. Click on the picture of the disk on the standard toolbar. 2. Or, Click on File on the main menu bar and click on Save. 9

10 The Help Menu Accessing Microsoft Publisher s Help Feature If you have a question about Publisher that you need answered right away, you might want to consult Microsoft Publisher 2007 s built in help feature. You can access this feature in Publisher by pressing the F1 key on your computer keyboard. From there you can click on a help topic or search for one using Publisher s help search box located near the top of the Publisher Help window. Help Search Help To i For Further Reading and Learning Thank you for attending Intermediate Microsoft Publisher. For further reading, search the library catalog for the subject Microsoft Publisher. Please consider building your research and/or technological skill sets by taking another class with us. Learn more about upcoming classes on the library's website, or in the Computer Learning Center brochure. 10

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