Quick Reference Summary
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1 Microsoft Office PowerPoint 2007 Quick Reference Summary In the Microsoft Office PowerPoint 2007 program, you can accomplish a task in a number of ways. The following table provides a quick reference to each task presented in this textbook. The first column identifies the task. The second column indicates the page number on which the task is discussed in the book. The subsequent four columns list the different ways the task in column one can be carried out. Microsoft PowerPoint 2007 Quick Reference Summary Action Button, Fill Color Action Button, Edit Hyperlink PPT 273 PPT 278 Shape Fill on Hyperlink on Action Button, Insert PPT 271 Shapes on Add Shapes PPT 119 Shapes on Home tab select shape Add Transition PPT 122 Transition effect on Animations tab or More in Transition to This Slide group on Animations tab select transition Background, Insert Picture Size, Clip Art, Photo, or Shape PPT 171 PPT 101, 103, 117 Drag sizing handles Background Styles on Design tab Picture or texture fill File select picture Insert Dialog Box Launcher in Size group of Format tab Size tab enter height and width values or Size group of enter height and width values Chart, Apply Style PPT 260 More in Chart Styles gallery Chart, Layout PPT 261 More in Chart Layouts gallery Format Shape Fill Edit Hyperlink Picture or texture fill File select picture Insert ALT+A T
2 QR 2 Microsoft Office PowerPoint 2007 Quick Reference Summary Microsoft PowerPoint 2007 Quick Reference Summary (continued) Chart, Insert PPT 255 Insert Chart in content placeholder select chart OK Chart Shape, PPT 263 Outline Color Chart Shape, PPT 262 Outline Weight Clip Art Border Color, Clip Art Brightness, PPT 241 PPT 242 Drag Brightness slider or click increase or decrease Brightness arrow in Format Picture dialog box Chart on Insert tab select chart OK Shape Outline arrow on Shape Outline arrow on Weight Picture Border on Brightness on Clip Art, Insert PPT 96 Clip Art icon in slide Clip Art on Clip Art, Insert into Slide without Content Placeholder PPT 234 Clip Art on type search term Go click clip Close Clip Art, Ungroup PPT 198 Group on Ungroup Yes Color, Object PPT 199 Shape Fill arrow select color Comment, Delete PPT 305 Delete Comment on Review tab Comment, Insert PPT 300 Insert Comment on Review tab Comment, Modify PPT 303 Edit Comment on Review tab Compatibility Checker, Start Compress Presentation PPT 306 Office Button Prepare Run Compatibility Checker PPT 312 Compress Pictures on Copy PPT 276 Copy on Date and Time, Add PPT 173 Date & Time on Date and time Update automatically arrow select date and time format Apply or Apply to All Demote a Paragraph PPT 34 Increase List Level on Mini toolbar Digital Signature, Create PPT 313 Office Button Prepare Add a Digital Signature Increase List Level on Group Ungroup Format Shape Color Copy CTRL+C TAB or ALT+SHIFT+ RIGHT ARROW
3 Microsoft PowerPoint 2007 Quick Reference Summary (continued) Display a Presentation in Grayscale Document Inspector, Start PPT 59 Quick Reference QR 3 PPT 307 Office Button Prepare Inspect Document Inspect Document Properties PPT 44 Office Button Prepare Properties Document Theme, Choose PPT 16 Grayscale on View tab More on Design tab theme ALT+V C U PowerPoint Quick Reference End Slide Show PPT 54 End Show ESC or HYPHEN Fill, Insert Texture PPT 168 Background Styles on Design tab Picture or texture fill Texture arrow select background Apply to All Final, Mark Presentation as PPT 316 Office Button Prepare Mark as Final Yes Find and Replace PPT 267 Text Font, PPT 109 Font or Font box arrow on Mini toolbar Font Color PPT 23, 110 Font Color or Font Color arrow on Mini toolbar Font Size, Decrease PPT 25 Decrease Font Size or Font Size arrow on Mini toolbar Font Size, Increase PPT 24 Increase Font Size or Font Size arrow on Mini toolbar Replace on Font on Home tab or Font arrow on select font or Font Dialog Box Launcher on Home tab Latin text font arrow on Font tab Font Color on or Font Color arrow on Home tab select color or Font Dialog Box Launcher on Font color on Font tab select color Decrease Font Size on or Font Size arrow on size Increase Font Size on or Font Size arrow on size Picture or texture fill Texture arrow select background Apply to All Font Latin text font arrow on Font tab Font Font color on Font tab select color CTRL+H CTRL+SHIFT+F Font tab Latin text font arrow CTRL+SHIFT+F Font tab Font color select color Font Size arrow Size CTRL+SHIFT+LEFT CARET (<) Font size arrow Size CTRL+SHIFT+RIGHT CARET (>) Guides, Display PPT 274 Grid and Guides Display drawing guides on screen Guides, Hide PPT 279 Grid and Guides Display drawing guides on screen Help PPT 63 and Appendix A Office PowerPoint Help F1
4 QR 4 Microsoft Office PowerPoint 2007 Quick Reference Summary Microsoft PowerPoint 2007 Quick Reference Summary (continued) Hide Slide PPT 266 Hide Slide on Slide Show tab Highlight Item PPT 319 Pointer arrow on Slide Show toolbar Highlighter Hyperlink, Add PPT 243 Insert Hyperlink on type hyperlink text OK Ink Color, PPT 320 Pointer arrow on Slide Show toolbar Ink Color Insert Photograph PPT 98, 99 Insert Picture from File icon on slide Move Clip Art PPT 105 Drag or Photo Next Slide PPT 47 Next Slide on vertical scroll bar Normal View PPT 91 Normal View at lower-right PowerPoint window Picture on Normal on View tab Right-click desired slide thumbnail in Slides tab or in Slide Sorter view Hide Slide Pointer Options Highlighter Hyperlink type hyperlink text OK Pointer Options Ink Color Object, Delete PPT 202 DELETE Open Presentation PPT 54 Office Button Open select file Open Word Outline as Presentation PPT 165 Office Button Open All Outlines select file Open New Slide arrow on Slides from Outline select file Insert Package for CD PPT 321 Office Button Publish Package for CD Password, Set PPT 310 Office Button Save As Tools General Options Paste PPT 277 Paste on Picture, Insert into Slide without Content Placeholder Picture Border Color, Picture Contrast, Picture Style, Apply to Clip Picture Style, Insert in Picture PPT 234 PPT 237 PPT 238 PPT 240 PPT 236 Drag Contrast slider or click increase or decrease Contrast arrow in Format Picture dialog box Picture on Insert tab select file Insert Picture Border on Contrast on More in Picture Styles gallery on More in Picture Styles gallery on Paste CTRL+K PAGE DOWN ALT+V N CTRL+O CTRL+O CTRL+V
5 Microsoft PowerPoint 2007 Quick Reference Summary (continued) Preview Presentation as Web PPT 151 Quick Reference QR 5 [Assumes Web Preview has been added to Quick Access toolbar] Web Preview Previous Slide PPT 50, 51 Previous Slide on vertical scroll bar PAGE UP PowerPoint Quick Reference Print a Presentation PPT 61 Office Button Print CTRL+P Print an Outline PPT 122 Office Button point to Print Print Preview Print What arrow Outline View Promote a Paragraph PPT 34 Decrease List Level on Mini toolbar Quick Access Toolbar, Add Buttons Quick Access Toolbar, Reset PPT 148 PPT 154 Customize Quick Access Toolbar select from command options Customize Quick Access Toolbar More Commands Reset Decrease List Level on Quit PowerPoint PPT 53 Double-click Office Button or Close on title bar or Office Button Exit PowerPoint Save a Presentation PPT 27 Save on Quick Access toolbar or Office Button Save Save as Web PPT 152 Office Button Save As add File name change Save as type to Single File Web Save Save in.pps Format PPT 317 Office Button Save As PowerPoint Presentation type file name Save as type arrow PowerPoint Show Save Slide, Add PPT 29 New Slide on or New Slide arrow on Home tab choose slide type Slide, Arrange PPT 41 Drag slide in Slides tab to new position or in Slide Sorter View drag slide to new position Slide, Background PPT 89 Background Styles on Design tab select style Slide, Duplicate PPT 40 New Slide arrow on Duplicate Selected Slides Slide Layout PPT 92, 94 Layout on Right-click Microsoft PowerPoint on taskbar Close Format Background SHIFT+TAB or ALT+SHIFT+ LEFT ARROW ALT+F4 or CTRL+Q CTRL+S or SHIFT+F12 ALT+F G or F12 CTRL+M
6 QR 6 Microsoft Office PowerPoint 2007 Quick Reference Summary Microsoft PowerPoint 2007 Quick Reference Summary (continued) Slide Show View PPT 49 Slide Show at lower-right PowerPoint window Slide Sorter View PPT 91 Slide Sorter View at lower-right in PowerPoint window PPT 184 Add SmartArt Style Adjust Size Color Insert Insert Image PPT 210 PPT 186 PPT 205 PPT 183 Drag sizing handle to desired location Double-click icon in shape select picture Insert Slide Show on View tab or From Beginning on Slide Show tab Slide Sorter on View tab More in SmartArt Styles group on Design tab Colors on Design tab SmartArt on select category select graphic Spelling Check PPT 55 Spelling on Review tab Table, Add Borders PPT 251 No Border arrow on Design tab All Borders Table, Add Effect PPT 252 Effects on Design Tab Table, Apply Style, PPT 250 More in Table Styles gallery on Design tab Table, Insert PPT 246 Insert Table in content placeholder click of columns and of rows up or down arrows OK Table on Insert tab drag to select columns and rows Text, Add Shadow PPT 110 Text Shadow on Text, Bold PPT 25 Bold on Mini toolbar Text, Color PPT 23 Font Color or Font Color arrow on Mini toolbar Text, Convert to SmartArt Graphic PPT 181 Bold on Font color arrow on choose color SmartArt on Font Font color choose color Convert to SmartArt F5 or ALT+V W ALT+V D Text, Delete PPT 42 Cut on Cut DELETE or CTRL+X or Text, Formatting PPT 119 with Quick Styles Text, Italicize PPT 22 Italic on Mini toolbar Quick Styles on select style Italic on Font Font style arrow Italics F7 CTRL+B BACKSPACE CTRL+I
7 Microsoft PowerPoint 2007 Quick Reference Summary (continued) Quick Reference QR 7 Text, Select PPT 21 Drag to select doubleclick to select word triple-click to select paragraph Text Box, Format PPT 191 Shape Fill or Shape Outline or Shape Effects on Text Box, Insert PPT 188 Text Box on click in desired location Text Box, Rotate PPT 189 Drag Free Rotate pointer Rotate on Format Tab Texture Fill, Insert PPT 168 Background Styles on Design tab Format Background Theme Colors, PPT 233 Theme Colors on Design tab Thesaurus PPT 269 Thesaurus on Review tab Transparency, PPT 172 Drag Transparency slider in Transparency text box or click increase or decrease Transparency arrow in Format Background dialog box Use Format Painter PPT 112 Format Painter on Mini toolbar Double-click Format Painter on select text with a format you want to copy select other text to apply previously selected format press ESC to turn off Format Painter WordArt, Apply Style PPT 175 More on WordArt Outline PPT 178 Weight, WordArt Text Effect, PPT 179 Add WordArt Text Fill, PPT 176 Format Zoom for Printing PPT 128 Drag Zoom slider on status bar or Office Button point to Print Print Preview Zoom for Viewing Slides PPT 127 Drag Zoom slider on status bar Text Outline arrow on Weight Text Effects on Text Fill arrow on Zoom on View tab select zoom Zoom on View tab select zoom Synonyms SHIFT+DOWN ARROW or SHIFT+RIGHT ARROW SHIFT+F7 PowerPoint Quick Reference
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