BIG BEAR LAKE FIRE PROTECTION DISTRICT BIG BEAR LAKE, CALIFORNIA FINANCIAL STATEMENTS JUNE 30, 2014

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1 BIG BEAR LAKE, CALIFORNIA FINANCIAL STATEMENTS

2 BIG BEAR LAKE, CALIFORNIA FINANCIAL STATEMENTS

3 TABLE OF CONTENTS INDEPENDENT AUDITORS REPORT... 1 MANAGEMENT S DISCUSSION AND ANALYSIS... 3 BASIC FINANCIAL STATEMENTS: Government-Wide Financial Statements: Statement of Net Position... 9 Statement of Activities Fund Financial Statements Balance Sheet - Governmental Fund Page Number Reconciliation of the Balance Sheet of the Governmental Fund to the Statement of Net Position Statement of Revenues, Expenditures and Changes in Fund Balance - Governmental Fund Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balance of the Governmental Fund to the Statement of Activities Budgetary Comparison Statement - General Fund Notes to Financial Statements... 16

4 To the Board of Directors Of the Big Bear Lake Fire Protection District Big Bear Lake, California Report on Financial Statements INDEPENDENT AUDITORS REPORT We have audited the accompanying financial statements of the governmental activities and the General Fund of Big Bear Lake Fire Protection District, (the District) as of and for the year ended June 30, 2014, and the related notes to the financial statements, which collectively comprise the District s basic financial statements as listed in the table of contents. Management s Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor s Responsibility Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor s judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity s internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions.

5 To the Board of Directors Of the Big Bear Lake Fire Protection District Big Bear Lake, California Opinions In our opinion, the financial statements referred to above present fairly, in all material respects, the respectivee financial position of the governmental activities and the General Fund of the District of as of June 30, 2014, and the respective changes in financial position and the respective budgetary comparison for the General Fund for the year then ended in accordance with accounting principles generally accepted in the United States of America. Other Matters Required Supplementary Information Accounting principles generally accepted in the United Statess of America require that the management s discussion and analysis be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementaryy informationn in accordance with auditing standardss generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements.. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated October 15, 2014 on our consideration of the District s internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of thatt report is to describe the scope of ourr testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the District s internal control over financial reporting and compliance. Brea, California October 15,

6 MANAGEMENT S DISCUSSION AND ANALYSIS Our discussion and analysis of the financial performance of the Big Bear Lake Fire Protection District (District) provides an overview of the District s Financial activities for the fiscal year ended June 30, We encourage readers to consider the information provided here in conjunction with the accompanying basic financial statements. Financial Highlights The District s change in net position was an increase of $88,076. The District s general revenues were $4,289,411, excluding interfund transfers. General revenues include property taxes levied for general purpose as well as use of money and property. The District s cost of governmental activities was $5,518,274. Actual resources available for appropriation (revenue inflows and fund balance) came in $52,025 under final budget. Actual appropriations (outflows) were $523,492 under final budget. Overview of the Financial Statements This discussion and analysis are intended to serve as an introduction to the District s basic financial statements. The District s basic financial statements are comprised of three components: (1) government-wide financial statements; (2) fund financial statements, and (3) notes to the financial statements. Government-wide Financial Statements The government-wide financial statements are designed to provide readers with a broad overview of the District s finances in a manner similar to a private-sector business. The statement of net position presents information on the District s assets and liabilities, with the difference between the two reported as net position. Over time, increases or decreases in net position may serve as a useful indicator of whether the financial position of the District is improving or deteriorating. The statement of activities presents information showing how the government s net position changed during the recent fiscal year. All changes in net position are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, some revenues and expenses reported in this statement will result in cash flows in future fiscal periods (e.g., uncollected taxes and earned but unused vacation leave). Fund Financial Statements Fund Financial Statements provide detailed information about the funds of the District. A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The District, like other local government, uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements. 3

7 Governmental funds are used to account for essentially the same functions reported as governmental-type activities in the Government-Wide Financial Statements. However, unlike the Government-Wide Financial Statements, Fund Financial Statements focus on near-term uses and the fiscal year ending balance of spendable resources. Such information may be useful in evaluating a government s short-term financial requirements. Because the focus of Fund Financial Statements is narrower than that of the Government-Wide Financial Statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the Government-Wide Financial Statements. By doing so, readers may better understand the long-term impact of the government s short-term financing decisions. This comparison is provided in the Reconciliation of the governmental fund Balance Sheet to the Statement of Net Position and the reconciliation of the governmental fund Statement of Revenues, Expenditures, and Changes in Fund Balances to the Statement of Activities. These reconciliations are presented as part of the Fund Financial Statements. Notes to the Financial Statements Notes to Financial Statements are presented following the Fund Financial Statements to provide additional information that is essential to a full understanding of the financial statements including significant accounting policies, cash and investments, interfund transactions, liabilities, and other disclosures. Government-wide Financial Analysis Our analysis focuses on the net position and changes in net position of the District s governmental activities. The difference between the District s assets and liabilities represents the District s net position. Net position increases when revenues exceed expenses and decreases when revenue are less than expenses. On the following page, there are two tables: Table 1 shows the net position as of June 30 while Table 2 shows the changes in net position. The District s net position from governmental activities increased 1.0% or $88,076. This is primarily due to sharing of services under a joint powers agreement with the Bear City Fire Department as part of the Big Bear Fire Authority. 4

8 Table 1 Net Position As of June 30, 2014 Governmental Activities Cash and investments $ 5,371,239 $ 4,994,076 Receivables 43,272 86,610 Due from other governments 330, ,399 Capital Assets not being depreciated 555, ,237 Capital Assets, net of depreciation 3,542,720 3,849,327 Total Assets $ 9,842,535 $ 9,827,649 Accounts payable and accrued expenses $ 120,425 $ 120,010 Unearned revenue 2,583 29,937 Due to other governments 81,635 96,899 Noncurrent liabilities 394, ,957 Total liabilities $ 599,226 $ 641,803 Net Position Net investment in capital assets $ 4,097,957 $ 4,404,564 Unrestricted 5,145,352 4,781,282 Total net position $ 9,243,309 $ 9,185,846 Table 2 Changes in Net Position As of June 30, 2014 Governmental Activities Revenues Program revenues: Charges for services $ 930,471 $ 552,524 Operating contributions and grants 386,468 1,014,748 General revenues: Property Taxes 4,243,251 5,737,122 Investment income 45,631 39,503 Other 529 1,989 Transfer Out to Capital - (20,000) Total revenues $ 5,606,350 $ 7,325,886 Expenses Public safety 5,518,274 6,374,625 Total expenses $ 5,518,274 $ 6,374,625 Net position at Beginning of Year 9,185,846 8,234,585 Restatement (30,613) - Net Position as restated $ 9,155,233 $ 8,234,585 Increase (Decrease) in Net Position 88, ,261 Net Position at End of Year $ 9,243,309 $ 9,185,846 5

9 Financial Analysis of the District s Fund Financial Statements The District uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements. The focus of the District governmental funds is to provide information on near-term inflows, outflows, and balances of spendable resources. Such information is useful in assessing the District financing requirements. In particular, over time, the fund balance may serve as a useful measure of a government s available resources. Pursuant to Government Accounting Standards Board Statement No. 54 (GASB 54), Fund Balance Reporting and Governmental Fund Type Definitions, were implemented last fiscal year (year ended June 30, 2012). All District funds are restricted for safety purposes; therefore, designations previously referred to as Reserved, Unreserved, Designated and Undesignated are no longer applicable for financial statement reporting purposes. Since the Board has taken action to designate funds for specific purposes in accordance with the District s Reserve Policy, the following table is provided to show the Board s intent with respect to the District Fund Balance Restricted for Public Safety: Table 3 Restricted Fund Balance as of June 30, 2014 Public Safety Activities Accounting designations for: Encumbrances $ 17,800 $ - Notes and Loans 2,741 7,734 Compensated Absences 215, ,021 Self-Insurance 43,469 43,469 $ 279,649 $ 317,224 Board designations committed for: Cash Flow / Contingency $ 1,615,500 $ 815,000 Facility Repair / Replacement 987, ,468 Vehicle Repair / Replacement 1,406, ,255 Other Equipment Replacement 287, ,088 $ 4,296,711 $ 2,826,811 Fire Suppression Developer Fee 189, ,842 Available (unassigned) 631,071 1,867,690 Fund Balance as previously reported $ 5,397,388 $ 5,155,567 Restatement - (30,613) Fund Balance as restated $ 5,397,388 $ 5,124,954 The District governmental funds reported an increase in fund balance of $241,821 or 4.7% including a restatement of revenue as unavailable which decreased the beginning fund balance by $30,613. The increase in fund balance is primarily due to a reduction in operating costs through joint delivery of suppression services through the Big Bear Fire Authority. The change in the available (unassigned) fund balance is due to the investment of the one-time property tax allocation from the statewide dissolution of redevelopment which was used to replenish contingency and vehicle replacement reserves to the targeted level. 6

10 District Fund Budgetary Highlights During the year, with the recommendation from District staff, the Board revised the District s budget. Adjustments were made on an as needed basis to accommodate additional appropriations including carryover appropriations from the previous fiscal year. All amendments that result in an increase or decrease in the total budgeted appropriations are approved by the Board. The District s revenue budget was decreased from the original budget by $201,262 or 1.9% excluding transfers. This decrease is reflective of a reduction in the total reimbursement for services to be received in this phase of the County shake shingle roof replacement project. Actual revenue came in $52,025 or 0.5% under the final budget. This is primarily due to the timing of reimbursements on the County shake shingle roof replacement project. The District s budget for appropriations was increased by $81,558 or 1.4%, and actual expenditures came in $523,492 or 9.1% under the final appropriations budget. Fire suppression services are being provided through a joint powers agreement with Bear City Fire Department as part of the Big Bear Fire Authority. Under this staffing model, personnel attrition in the Fire Protection District is being supplemented with staffing from Bear City Fire Department. Debt Administration At the end of the current fiscal year, the District had total debt outstanding of $394,583. Of the total outstanding obligations, $222,961 represents the value of accumulated earned time off and $171,622 represents the cumulative deposit payable for general liability and workers compensation insurance coverage. The District has no other long term debt obligations. Long Term Debt As of June 30, 2014 Governmental Activities Compensated absences $ 222,961 $ 266,021 Other Long Term Debt 171, ,936 Totals $ 394,583 $ 394,957 Considerations, Plans and Projections for Next Fiscal Year The revenue projections provided for in the Fiscal Year budget are based on economic forecasts and trends for the area in which the District is located. This information is primarily supplied by outside agencies such as the State Department of Finance and the San Bernardino County Assessor s Office and is the basis for building revenue and expenditure projections and planning purposes. Property taxes are the primary source of income for maintaining staffing levels and funding the capital needed to ensure a consistent level of service. In an effort to reduce costs and improve the level of service, the District entered into an agreement to share administrative services with the Big Bear City Community Services District (CSD) in the Spring of This effort proved to be quite beneficial for both organizations generating cost savings for both fire agencies and resulting in the formation of the Big Bear Fire Authority (Authority). 7

11 The Authority is a separate legal entity governed by a ten member Board comprised of the members from the participating agency governing bodies. Beginning July 1, 2012, all non-labor and capital expenditures of the respective fire agencies became Authority costs funded through equal contributions made by the participating agencies. Labor costs remain with the employing agency, although the labor units are integrated for purposes of providing suppression services and administrative position costs continue to be shared through the agreement entered into in the Spring of Ultimately, the vision for the Authority is to include the provision of suppression services and integrate the shared services agreement in place for administration. Fiscal Year will continue to focus on achieving this vision. Key objectives in Fiscal Year will be to begin migrating administrative services to the Authority and to continue efforts toward enabling the Authority to become an employing agency. Contacting the District s Financial Management This financial report is designed to provide our citizens, taxpayers, customers, investors, and creditors with a general overview of the District s finances and to show the District s accountability for the money it receives. If you have questions about this report or need additional financial information, contact the City s Finance Department, at the City of Big Bear Lake, P.O. Box 10000, Big Bear Lake, California, 92315, (909)

12 STATEMENT OF NET POSITION Governmental Activities Assets: Cash and investments $ 5,371,239 Receivables: Accounts 37,715 Notes and loans 2,741 Accrued interest 2,816 Due from other governments 330,067 Capital assets not being depreciated 555,237 Capital assets, net of depreciation 3,542,720 Total Assets 9,842,535 Liabilities: Accounts payable 120,425 Unearned revenue 2,583 Due to other governments 81,635 Noncurrent liabilities: Due in more than one year 394,583 Total Liabilities 599,226 Net Position: Net Investment in capital assets 4,097,957 Unrestricted Total General Revenues 5,145,352 Total Net Position $ 9,243,309 See Notes to Financial Statements 9

13 STATEMENT OF ACTIVITIES Net (Expenses) Revenues Program Revenues and Changes Operating in Net Assets Charges for Contributions Governmental Expenses Services and Grants Activities Functions/Programs Component Unit: Governmental Activities: Public safety $ 5,518,274 $ 930,471 $ 386,468 $ (4,201,335) Total Governmental Activities $ 5,518,274 $ 930,471 $ 386,468 (4,201,335) General Revenues: Taxes: Property taxes, levied for general purpose 4,243,251 Use of money and property 45,631 Other 529 Total General Revenues 4,289,411 Change in Net Position 88,076 Net Position at Beginning of Year 9,185,846 Restatement of Net Assets (30,613) Net Position at End of Year $ 9,243,309 See Notes to Financial Statements 10

14 BALANCE SHEET GOVERNMENTAL FUND General Fund Assets: Pooled cash and investments $ 5,371,239 Receivables: Accounts 37,715 Notes and loans 2,741 Accrued interest 2,816 Due from other governments 330,067 Total Assets $ 5,744,578 Liabilities, Deferred Inflows of Resources, and Fund Balances: Liabilities: Accounts payable $ 120,425 Unearned revenues 2,583 Due to other governments 81,635 Total Liabilities 204,643 Deferred Inflows of Resources: Unavailable revenues 142,547 Total Deferred Inflows of Resources 142,547 Fund Balances: Nonspendable: Notes and loans 2,741 Restricted for: Restricted for public safety 5,394,647 Total Fund Balances 5,397,388 Total Liabilities, Deferred Inflows of Resources, and Fund Balances $ 5,744,578 See Notes to Financial Statements 11

15 RECONCILIATION OF THE BALANCE SHEET OF THE GOVERNMENTAL FUND TO THE STATEMENT OF NET POSITION Fund balances of governmental funds $ 5,397,388 Amounts reported for governmental activities in the statement of net position are different because: Capital assets net of depreciation have not been included as financial resources in governmental fund activity. 4,097,957 Long-term debt and compensated absences that have not been included in the governmental fund activity: CJPIA cumulative deposit payable (171,622) Compensated absences (222,961) Revenues reported as unavailable revenue in the governmental funds and recognized in the Statement of Activities. These are included in the intergovernmental revenues in the governmental fund activity. 142,547 Net position of governmental activities $ 9,243,309 See Notes to Financial Statements 12

16 STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE GOVERNMENTAL FUND YEAR ENDED Revenues: Taxes $ 4,243,251 Licenses and permits 8,323 Intergovernmental 233,699 Charges for services 922,148 Use of money and property 45,631 Contributions 2,824 Developer participation 28,070 Miscellaneous 529 Total Revenues 5,484,475 Expenditures: Current: Public safety 5,212,041 Total Expenditures 5,212,041 Excess (Deficiency) of Revenues Over (Under) Expenditures 272,434 Fund Balances, Beginning of Year, as previously reported 5,155,567 Restatements (30,613) Fund Balance, Beginning of Year, as restated 5,124,954 Fund Balance, End of Year $ 5,397,388 See Notes to Financial Statements 13

17 RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE OF THE GOVERNMENTAL FUND TO THE STATEMENT OF ACTIVITIES Net change in fund balance - total governmental funds $ 272,434 Amounts reported for governmental activities in the statement of activities are different because: Governmental funds report capital outlays as expenditures. However, in the statement of activities, the costs of those assets is allocated over their estimated useful lives as depreciation expense. This is the amount by which depreciation exceeded capital outlay in the current period. (306,607) Repayment of long-term liabilities is an expenditure in the governmental funds, but the repayment reduces long-term liabilities in the statement of net position while proceeds of long term debt is an other financing source in the governmental funds, but the revenue increases long-term liabilities. Decrease in Workers' Compensation and General Liability Cumulative Deposit Payable (42,686) Compensated absences expenses reported in the statement of activities do not require the use of current financial resources and, therefore, are not reported as expenditures in governmental funds. 43,060 Revenues reported as unavailable revenue in the governmental funds and recognized in the statement of activities. These are included in the intergovernmental revenues in the governmental fund activity. 121,875 Change in net position of governmental activities $ 88,076 See Notes to Financial Statements 14

18 BUDGETARY COMPARISON STATEMENT GENERAL FUND YEAR ENDED Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1, as restated $ 5,124,954 $ 5,124,954 $ 5,124,954 $ - Resources (Inflows): Taxes 4,229,700 4,193,090 4,243,251 50,161 Licenses and permits 8,200 8,200 8, Intergovernmental 209, , ,699 19,539 Charges for services 1,237,450 1,065, ,148 (142,928) Use of money and property 43,750 43,750 45,631 1,881 Contributions - 2,824 2,824 - Developer participation 9,000 9,000 28,070 19,070 Miscellaneous Amounts Available for Appropriation 10,862,716 10,661,454 10,609,429 (52,025) Charges to Appropriation (Outflow): Public safety 5,653,975 5,735,533 5,212, ,492 Total Charges to Appropriations 5,653,975 5,735,533 5,212, ,492 Budgetary Fund Balance, June 30 $ 5,208,741 $ 4,925,921 $ 5,397,388 $ 471,467 See Notes to Financial Statements 15

19 NOTES TO FINANCIAL STATEMENTS Note 1: Reporting Entity and Significant Accounting Policies a. Reporting Entity The Big Bear Lake Fire Protection District (the District) was formed in 1927 under the laws of the State of California to provide fire protection and prevention services in the Big Bear Lake area of San Bernardino County. The basic criteria for including an organization in a primary governmental unit's financial statements is the exercise of oversight responsibility over the organization by the primary governmental unit's elected officials. The City of Big Bear Lake (City) is the primary governmental unit. The District is a component unit of the City. Component units are those entities which are financially accountable to the primary government, either because the primary unit appoints a voting majority of the component unit Board or because the component unit will provide financial benefit or impose a financial burden on the primary government. The specific criteria used in determining that the District was a component unit of the City was that the members of the City Council were the same as the members of the District Board of Directors. The attached basic financial statements contain information relative only to the District as a component unit of the total reporting entity. b. Government-Wide and Fund Financial Statements The government-wide financial statements (i.e., the statement of net position and the statement of activities) report information on all activities of the Big Bear Lake Fire Protection District. The statement of activities demonstrates the degree to which the direct expenses of a given function or segment are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include: 1) charges to customers or applicants who purchase, use or directly benefit from goods, services or privileges provided by a given function or segment, and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. Taxes and other items not properly included among program revenues are reported instead as general revenues. Major individual governmental funds are reported as separate columns in the fund financial statements. c. Measurement Focus, Basis of Accounting and Financial Statement Presentation The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the government considers revenues to be available if 16

20 NOTES TO FINANCIAL STATEMENTS (CONTINUED) Note 1: Reporting Entity and Significant Accounting Policies (Continued) they are collected within 60 days of the end of the current fiscal period. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as expenditures related to compensated absences and claims and judgments, are recorded only when payment is due. Taxes and interest associated with the current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period. Only the portion of special assessments receivable due within the current fiscal period is considered to be susceptible to accrual as revenue of the current period. All other revenue items are considered to be measurable and available only when the government receives cash. Amounts reported as program revenues include: 1) charges to customers or applicants for goods, services or privileges provided, 2) operating grants and contributions and 3) capital grants and contributions, including special assessments. Internally dedicated resources are reported as general revenues rather than as program revenues. Likewise, general revenues include all taxes. When both restricted and unrestricted resources are available for use, it is the government's policy to use restricted resources first and then unrestricted resources as they are needed. Net position flow assumption Sometimes the government will fund outlays for a particular purpose from both restricted (e.g., restricted bond or grant proceeds) and unrestricted resources. In order to calculate the amounts to report as restricted net position and unrestricted net position in the government-wide financial statements, a flow assumption must be made about the order in which the resources are considered to be applied. It is the government s policy to consider restricted net position to have been depleted before unrestricted net position is applied. Fund balance flow assumptions Sometimes the government will fund outlays for a particular purpose from both restricted and unrestricted resources (the total of committed, assigned, and unassigned fund balance). In order to calculate the amounts to report as restricted, committed, assigned, and unassigned fund balance in the governmental fund financial statements a flow assumption must be made about the order in which the resources are considered to be applied. It is the government s policy to consider restricted fund balance to have been depleted before using any of the components of unrestricted fund balance. Further, when the components of unrestricted fund balance can be used for the same purpose, committed fund balance is depleted first, followed by assigned fund balance. Unassigned fund balance is applied last. d. Assets, Liabilities and Net Position or Equity Cash and Investments All cash and investments of the District are pooled with that of the City of Big Bear Lake and are invested by the City Treasurer. Investments are reported at fair value. The City s policy is generally to hold investments until maturity or until market values equal or 17

21 NOTES TO FINANCIAL STATEMENTS (CONTINUED) Note 1: Reporting Entity and Significant Accounting Policies (Continued) exceed cost. The State Treasurer's Investment Pool operates in accordance with appropriate state laws and regulations. The reported value of the pool is the same as the fair value of the pool shares. Receivables and Payables No allowance for doubtful accounts has been established as all amounts are considered collectible. Under California Law, property taxes are assessed and collected by the counties up to 1% of assessed value, plus other increases approved by voters. Taxes are levied on June 30 and are payable in two installments on December 10 and April 10. The property taxes go into a pool and are allocated to the cities based on a complex formula. Property tax revenue is recognized in the fiscal year for which the taxes have been levied providing they become available. Available means due or past due and receivable within the current period and collected within the current period or expected to be collected soon enough thereafter to be used to pay liabilities of the current period. The City of Big Bear Lake accrues revenue only for those taxes which are received within 60 days after year-end. Property tax revenue is recognized on the modified accrual basis, that is, in the fiscal year for which the taxes have been levied providing they become available. Available means then due, or past due and receivable within the current period and collected within the current period or expected to be collected soon enough thereafter to be used to pay liabilities of the current period. The County of San Bernardino collects property taxes for the District. Tax liens attach annually as of 12:01 A.M. on the first day in January proceeding the fiscal year for which the taxes are levied. Taxes are levied on both real and personal property, as it exists on that date. The tax levy covers the fiscal period July 1 to June 30. All secured personal property taxes and one-half of the taxes on real property are due November 1; the second installment is due February 1. All taxes are delinquent, if unpaid, on December 10 and April 10, respectively. Unsecured personal property taxes become due on the first of March each year and are delinquent, if unpaid, on August 31. Capital Assets Capital assets, which include property, plant, equipment and infrastructure assets (e.g., roads, bridges, sidewalks and similar items), are reported in the governmental activities column in the government-wide financial statements. The District defined capital assets as assets with an initial, individual cost of more than $7,500 and an estimated useful life in excess of three years. Such assets are recorded at historical cost or estimated historical cost if purchased or constructed. Donated capital assets are recorded at estimated fair market value at the date of donation. In accordance with GASB Statement No. 34, the District has reported its general infrastructure. Addition of a major component (over $7,500) to an existing fixed asset that increases its usability or value is considered to be a fixed asset addition to the original asset. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend asset lives are not capitalized. 18

22 NOTES TO FINANCIAL STATEMENTS (CONTINUED) Note 1: Reporting Entity and Significant Accounting Policies (Continued) Major outlays for capital assets and improvements are capitalized as projects are constructed. Interest incurred during the construction phase of capital assets of businesstype activities is included as part of the capitalized value of the assets constructed. Property, plant and equipment of the District are depreciated using the straight-line method over the following estimated useful lives: Assets Years General plant and equipment 5-50 Deferred outflows/inflows of resources In addition to assets, the statement of financial position will sometimes report a separate section for deferred outflows of resources. This separate financial statement element, deferred outflows of resources, represents a consumption of net position that applies to a future period(s) and so will not be recognized as an outflow of resources (expense/ expenditure) until then. The government has no items that qualify for reporting in this category. In addition to liabilities, the statement of financial position will sometimes report a separate section for deferred inflows of resources. This separate financial statement element, deferred inflows of resources, represents an acquisition of net position that applies to a future period(s) and so will not be recognized as an inflow of resources (revenue) until that time. The government has only one item that qualifies for reporting in this category. Accordingly, the item, unavailable revenue, is reported only in the governmental funds balance sheet. The governmental funds report unavailable revenues from grant contracts. These amounts are deferred and recognized as an inflow of resources in the period that amounts become available. Compensated Absences It is the District s policy to permit employees to accumulate general leave benefits. Under the current memorandum of understanding, District employees receive 17 to 22, 24-hour shifts of general leave each year depending upon length of service. Each employee s maximum accrual of general leave shall be equal to three times the employee s annual entitlement in hours. Employees may cash out up to 192 hours of general leave per fiscal year. However, employees must keep a minimum leave amount of 72 hours. The current memorandum is in effect through June 30, All vacation pay is accrued when incurred in the government-wide financial statements. A liability for these amounts is reported in the governmental fund only if they have matured, for example, as a result of employee resignations and retirements. Post Employment Health Care Benefits Retiree Benefits: The City has no obligation to provide post employment health care benefits for retirees. COBRA Benefits: Under the Consolidated Omnibus Budget Reconciliation Act (COBRA), the City provides health care benefits to eligible former employees and eligible dependents. Certain requirements are outlined by the federal government for this 19

23 NOTES TO FINANCIAL STATEMENTS (CONTINUED) Note 1: Reporting Entity and Significant Accounting Policies (Continued) coverage. The premium plus a 2% administration fee is paid in full by the insured on or before the tenth day of the month for the actual month covered. This program is offered for a duration of 18 months after termination date. There is no cost to the City under this program. Long-Term Obligations In the government-wide financial statements, long-term debt and other long-term obligations are reported as liabilities in the applicable governmental activities statement of net position. Bond premiums and discounts are deferred and amortized over the life of the bonds using the effective interest method. Bonds payable are reported net of the applicable bond premium or discount. In the fund financial statements, governmental fund types recognize bond premiums and discounts, as well as bond issuance costs during the current period. The face amount of debt issued is reported as other financing sources. Premiums received on debt issuances are reported as other financing sources while discounts on debt issuances are reported as other financing uses. Issuance costs, whether or not withheld from the actual debt proceeds received, are reported as debt service expenditures. Fund Equity In the fund financial statements, government funds report the following fund balance classifications: Nonspendable include amounts that cannot be spent because they are either (a) not in spendable form or (b) legally or contractually required to be maintained intact. Restricted include amounts that are constrained on the use of resources by either (a) external creditors, grantors, contributors, or laws of regulations of other governments or (b) by law through constitutional provisions or enabling legislation. Committed include amounts that can only be used for specific purposes pursuant to constraints imposed by formal action of the government s highest authority, the Board of Directors or City Council. The formal action that is required to be taken to establish, modify, or rescind a fund balance commitment is a minute action or a resolution. Assigned include amounts that are constrained by the government s intent to be used for specific purposes, but are neither restricted nor committed. The Director of Administrative Services is authorized to assign amounts to a specific purpose, which was established by the governing body in a resolution. Unassigned include the residual amounts that have not been restricted, committed, or assigned to specific purposes. When an expenditure is incurred for purposes for which both restricted and unrestricted fund balance is available, the District considers restricted amounts to be used first, then unrestricted. When an expenditure is incurred for purposes for which amounts in any of the unrestricted fund balance classifications could be used, they are considered to be spent in the order as follows: committed, assigned and then unassigned. 20

24 NOTES TO FINANCIAL STATEMENTS (CONTINUED) Note 1: Reporting Entity and Significant Accounting Policies (Continued) Functional Classifications Expenditures of the governmental funds are classified by function. Functional classifications are defined as follows: Public Safety - Fire Protection includes activities of the Fire Protection District involved in the protection of people and property from fire. e. Reconciliation of Government-Wide and Fund Financial Statements Explanation of certain differences between the governmental fund balance sheet and the government-wide statement of net position: The governmental fund balance sheet includes reconciliation between fund balance - governmental funds and net position of governmental activities as reported in the government-wide statement of net position. One element of that reconciliation explains that capital assets net of depreciation have not been included as financial resources in governmental fund activity. The detail of the $4,097,957 capital assets difference is as follows: Capital assets $ 6,408,268 Accumulated depreciation (2,310,311) Net adjustment to reduce fund balance of total governmental funds to arrive at net position of government activities $ 4,097,957 Explanation of certain differences between the governmental fund statement of revenues, expenditures and changes in fund balances and the government-wide statement of activities: The governmental fund statement of revenues, expenditures and changes in fund balances includes a reconciliation between net changes in fund balances - governmental fund and changes in net position of governmental activities as reported in the government-wide statement of activities. One element of that reconciliation explains that "Governmental funds report capital outlays as expenditures. However, in the statement of activities the cost of those assets is allocated over their estimated useful lives and reported as depreciation expense." The details of this $(306,607) difference are as follows: Depreciation expense $ (155,038) Capital outlay (151,569) Net adjustment to increase net changes in fund balances of total governmental funds, to arrive at changes in net assets of governmental activities $ (306,607) 21

25 NOTES TO FINANCIAL STATEMENTS (CONTINUED) Note 2: Stewardship, Compliance and Accountability a. General Budget Policies 1. The annual budget adopted by the District Board of Directors provides for the general operation of the District. It includes proposed expenditures and the means of financing them. 2. The District Board of Directors approves total budgeted appropriations and any amendments to appropriations throughout the year. This appropriated budget covers District expenditures in the General Funds. Actual expenditures may not exceed budgeted appropriations at the function level. Budget figures used in the financial statements are the final adjusted amounts, including any amendments to the budget during the year. 3. Formal budgetary integration is employed as a management control device. Commitments for materials and services such as purchase orders and contracts are recorded during the year as encumbrances to assist in controlling expenditures. Appropriations which are encumbered at year-end lapse, and then are added to the following years budgeted appropriations. 4. The budget for the General Fund is adopted on a basis substantially consistent with Generally Accepted Accounting Principles (GAAP). Accordingly, actual revenues and expenditures can be compared with related budgeted amounts without any significant reconciling items. 5. Under Article XIIIB of the California Constitution (the Gann Spending Limitation Initiative), the District is restricted as to the amount of annual appropriations from the proceeds of taxes, and if proceeds of taxes exceed allowed appropriations, the excess must either be refunded to the State Controller, returned to the taxpayers through revised tax rates or revised fee schedules, or an excess in one year may be offset against a deficit in the following year. Based on calculations by District Management, proceeds of taxes did not exceed related appropriations for the fiscal year ended June 30, Furthermore, Section 5 of Article XIIIB allows the District to commit a portion of fund balance for general contingencies to be used in future years without limitation. Note 3: Cash and Investments Cash and investments at June 30, 2014, consisted of the following: Carrying Amount Fair Value Cash and investments with City of Big Bear Lake $ 5,371,239 $ 5,371,239 Total Cash and Investments $ 5,371,239 $ 5,371,239 The District s funds are pooled with the City of Big Bear Lake s cash and investments in order to generate optimum interest income. The information required by GASB Statement No. 40 related to authorized investments, credit risk, etc. is available in the annual report of the City. 22

26 CITY OF BIG BEAR LAKE FIRE PROTECTION DISTRICT NOTES TO FINANCIAL STATEMENTS (CONTINUED) Note 4: Capital Assets A summary of changes in capital assets for fiscal year ended June 30, 2014, is as follows: Beginning Ending Balance Balance July 1, 2013 Increases Decreases June 30, 2014 Governmental Activities: Capital assets, not being depreciated: Land $ 555,237 $ - $ - $ 555,237 Total Capital Assets, Not Being Depreciated 555, ,237 Capital assets, being depreciated: Structures 3,232, ,232,152 Equipment 2,772,448 10, ,829 2,620,879 Total Capital Assets, Being Depreciated 6,004,600 10, ,829 5,853,031 Less accumulated depreciation: Structures 834,800 64, ,443 Equipment 1,320, ,336 68,941 1,410,868 Total Accumulated Depreciation 2,155, ,979 68,941 2,310,311 Total Capital Assets, Being Depreciated, Net 3,849,327 (213,719) 92,888 3,542,720 Governmental Activities Capital Assets, Net $ 4,404,564 $ (213,719) $ 92,888 $ 4,097,957 Depreciation expense was charged to functions as follows: Governmental Activities: Public safety - fire protection $ 223,979 Note 5: Long Term Debt Compensated Absences Payable Compensated absences represent the amount of accumulated vacation which is expected to be liquidated with future resources. There is no fixed payment schedule for unpaid compensated absences. See Note 1 for additional information. CJPIA Retrospective Deposit Liability Retrospective deposits and refunds are cost allocation adjustments to prior coverage periods. Some claims take many years to resolve and over time their estimated value changes. The retrospective adjustments are calculated annually and take into consideration all the changes in claim values that occurred during the most recent year. The formula is designed to adequately cover the cost of claims brought against members and to ensure the overall financial strength and security of the Authority. The formula was developed to be as equitable as possible by taking into consideration both risk exposure and claims experience of individual members. CJPIA has temporarily deferred the payment on retrospective deposits owed to the Authority by members. The payment deferral period extends until July 1, 2015, 23

27 NOTES TO FINANCIAL STATEMENTS (CONTINUED) Note 5: Long Term Debt (Continued) for the General Liability program and Workers Compensation program. Retrospective deposit payments are scheduled to resume on these dates. The October 2013, annual retrospective adjustment is included in these balances. The District at June 30, 2014, had a retrospective deposit due of $2,647 and $168,975 for General Liability and Workers Compensation, respectively. Optional Payment Plans When retrospective deposit payments resume as indicated above, members will have the opportunity to select from a variety of optional payment plans. Discounts under the incentive plan are available to members choosing to voluntarily accelerate payment during the deferral period. The District has chosen not to voluntarily accelerate payment at this time. After the deferral period, members choosing from among the optional payment plans will be subject to a moderate annual fee. The fee is intended to provide a means for the Authority to recover otherwise foregone investment earnings and to serve as a minor disincentive for the selection of longer financing terms. Retrospective Balances Will Change Annually Retrospective balances will change with each annual computation during the payment deferral period. Member balances may increase or decrease as a result of the most recent year s claim development. Accordingly, some members who chose to pay off their balance in full may be required to pay additional retrospective deposits in the future based on the outcome of actual claim development reflected in subsequent retrospective deposit computations. Conversely, if claim development is favorable then subsequent retrospective adjustments could potentially result in refunds to the member. More information on the CJPIA retrospective balances can be found on the CJPIA website at CJPIA.org. A summary of the changes in long-term debt for the fiscal year ended June 30, 2014, is as follows: Balance Balance July 1, 2013 Additions Deductions June 30, 2014 Compensated absences Payable $ 266,021 $ 274,357 $ 317,417 $ 222,961 Cumulative Deposit Payable General Liability 13,844-11,197 2,647 Workers' Compensation 115,092 53, ,975 $ 394,957 $ 328,240 $ 328,614 $ 394,583 24