Fakulti Sains Kesihatan, UKM, Kuala Lumpur 23 April 2014 INSTITUT KESELAMATAN DAN KESIHATAN PEKERJAAN NEGARA (NIOSH) KEMENTERIAN SUMBER MANUSIA

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1 THE BENEFITS AND NEEDS FOR OCCUPATIONAL SAFETY AND HEALTH MANAGEMENT SYSTEM (OSHMS) AT LABORATORY KEPENTINGAN DAN KEPERLUAN SISTEM PENGURUSAN KESELAMATAN DAN KESIHATAN PEKERJAAN (SPKKP) DI MAKMAL SAFETY AND Fakulti Sains Kesihatan, UKM, Kuala Lumpur 23 April 2014 INSTITUT KESELAMATAN DAN KESIHATAN PEKERJAAN NEGARA (NIOSH) KEMENTERIAN SUMBER MANUSIA

2 The Need for OSH Management System 1. To comply with the legal requirement, i.e. Occupational Safety and Health Act 1994, Section 15(2) which stated: the duty of every employer and every self-employed person includes, the provision and maintenance of plant and systems of work that are, so far as is practicable, safe and without risks to health 2. To track on global trends and practices in managing any loss potential issues involving safety, health, environment, security, etc.

3 The Need for OSH Management System (continuation) 3. To maintain consistency in OSH practices and controlling work place hazards and risks. 4. To take advantage of the opportunity for continual improvement initiatives. 5. To integrate several issues into a single system that includes safety, health, environment, security, etc.

4 What is OH&S Management System (OH&S MS)? Part of organisation s management system used to develop and implement its OH&S Policy and manage its OH&S risks. Note 1: A management system is a set of interrelated elements used to establish policy and objectives and to achieve those objectives. Note 2: A management system includes organisational structure, planning activities (including, for example, risk assessment and the setting of objectives), responsibilities, practices, developing procedures, processes and resources. Reference: Clause 3.13, OHSAS 18001:2007 Terms and Definitions

5 What is OSH Management System (OSH MS)? (continuation) A set of interrelated or interacting elements to establish and implement OSH policy and objectives, and to achieve those objectives. OSH MS is part of the organisation s overall management system used to manage OSH risks. Note : A management system includes organisational structure, planning activities (including for example, risk assessment and the setting of objectives), responsibilities, practices, procedures, processes and resources. Reference: Clause 2.16, MS 1722: 2011 Terms and Definitions

6 Benefits of implementing OSH MS Enable organization to: a. establish its OSH policy; b. identify applicable legal and other requirements and evaluate compliance; c. identify OSH hazards, assess the risks and determine controls; d. establish OSH objectives and programs; e. facilitate OSH planning, control, monitoring, corrective action, auditing and review activities.

7 Scope of OSH Management System The OSH management system should: a. be based on control of causes, not incident reactive; b. address all management elements of control; c. address normal, abnormal and emergency situations; d. have measurable parameters; e. be goal driven; f. be relevant to hazards and risks. The essence of risk management is to avoid high risks, manage medium risks and live with low risks; g. involve all personnel (employees, contractors, visitors, etc); h. promote continual improvement.

8 The OH&S management system standard is based on Deming Cycle known as Plan-Do-Check-Act (PDCA). Take actions to continually improve OH&S performance Established the objectives and processes necessary to deliver result in accordance with the organization s OH&S Policy Monitor and measure processes against OH&S Policy, objectives, legal and other requirements, and report the results Implement the processes Source: OHSAS 18001:2007 Introduction

9 What Type of OSH MS Available?

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11 OHSAS 18001:2007 MS 1722: General Requirements 3.0 The OSH MS in the Organization 4.2 OH&S Policy 3.1 OSH Policy Hazard Identification, Risk Assessment & Determining Controls Legal and Other Requirements (Initial Review) Hazard Identification, Risk Assessment & Risk Control Management of Change (Initial Review) Hazard Identification, Risk Assessment & Risk Control Objectives & Programme(s) OSH Objectives Resources, Roles, Responsibility, Accountability & Authority Responsibility, Accountability & Authority

12 OHSAS 18001:2007 MS 1722: Competence, Training & Awareness Competence, Training & Awareness Communication Communication Participation & Consultation Employee Participation Documentation OSH MS Documentation Control of Documents OSH MS Documentation Operational Controls Emergency Preparedness & Response Performance Measurement & Monitoring Management of Change Procurement Contracting Emergency Prevention, Preparedness & Response Performance Monitoring & Measurement

13 OHSAS 18001:2007 MS 1722: Evaluation of Compliance Incident Investigation Incident Investigation Nonconformity, Corrective & Preventive Action Preventive & Corrective Actions Control of Records OSH MS Documentation Internal Audit Audit 4.6 Management Review Management Review Continual Improvement 13

14 OSH Management System Elements OHSAS 18001:2007 vs MS 1722:2011 Continual Improvement POLICY Manage ment Review Checking OHS Policy Planning Implementation & Operation ACTION FOR IMPROVEMENT EVALUATION ORGANISIN G PLANNING & IMPLEMENTATIO N

15 OSH Management System Elements OHSAS 18001:2007 Continual Improvement Management Review OH&S Policy Planning 4.2: OH & S Policy Checking Implementation & Operation

16 OSH Management System Elements OHSAS 18001:2007 Management Review Checking Continual Improvement OH&S Policy Planning Implementation & Operation 4.3.1: Hazard identification, risk assessment and determining control 4.3.2: Legal and other requirement 4.3.3: Objectives and programme(s)

17 OSH Management System Elements OHSAS 18001: : Resources, roles, responsibilities, accountability and authority Management Review Continual Improvement OH&S Policy Planning 4.4.2: Competence, training and awareness 4.4.3: Communication, participation and consultation : Communication : Participation and consultation 4.4.4: Documentation Checking Implementation & Operation 4.4.5: Control of documents 4.4.6: Operational control 4.4.7: Emergency preparedness and response

18 OSH Management System Elements OHSAS 18001: : Performance measurement and monitoring 4.5.2: Evaluation of compliance 4.5.3: Incident investigation, nonconformity, corrective action and preventive action : Incident investigation : Nonconformity, corrective action and preventive action 4.5.4: Control of records 4.5.5: Internal Audit Management Review Checking Continual Improvement OH&S Policy Planning Implementation & Operation

19 OSH Management System Elements OHSAS 18001:2007 Continual Improvement 4.6: Management Review Management Review OH&S Policy Planning Checking Implementation & Operation

20 HOW TO GET STARTED? Organisation Vision - where are we now, to where we should be Management Commitment - Resources requirement (Human, financial, time) copyright 2014 NCSB

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