DEPARTMENT OF INFORMATION SCIENCE. HEIN701 Essential Information Management Skills COURSE OUTLINE. Semester One 2015

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1 DEPARTMENT OF INFORMATION SCIENCE HEIN701 Essential Information Management Skills COURSE OUTLINE Semester One 2015 Semester Two, 2014

2 Contents Paper Description and Aims... 1 Prerequisites:... 1 Software... 1 Learning Outcomes... 1 Teaching Staff... 2 Paper Coordinator... 2 Lecturer... 2 Course Delivery... 2 Expectations and Workload... 3 Course Learning Resources... 3 Blackboard... 3 Student Webmail... 3 Assessment... 4 Course Requirements... 4 Assignment Guidelines... 4 Assignment Submission... 4 Submission of late assignments... 4 Presentation Requirements... 4 Getting Help... 4 Results... 5 Quality Assurance... 5 Learning Outcomes... 5 Policy on recording lectures... 6 Wikipedia... 6 Copyright Notice... 6 Grading System... 7 Dishonest Practice and Plagiarism... 7 Course Calendar... 7 Student Learning Support and Information... 8 Student Charter... 8 Guidelines for Learning at Otago... 8 Student Learning Centre... 8 Library Support... 8 Māori Student Support... 9 Pacific Islands Student Academic Advisor... 9

3 Disability Information and Support... 9 Student Feedback... 9 Class Representatives... 9 Concerns about the Course Disclaimer Page 2

4 Paper Description and Aims An introduction to computing and information systems concepts. Develops understanding through acquisition of practical skills with applications such as web browsers, spreadsheets and database software. Emphasises searching and evaluating on line information resources including Medline, the Internet and the World Wide Web. Prerequisites: There are no prerequisites for HEIN701 in terms of papers already passed, but it is assumed that students will have basic Windows Computer Skills including the following: Locating, copying, deleting and moving files Zipping (Compressing) and unzipping files Preparing and editing MS Word documents, including the use of styles and automatic generation of Table of Contents Sending and receiving s, including handling attachments Basic skills in locating material on the Web using a standard web browser. The Otago ITS has some very helpful Tip Sheets ( covering some basic Microsoft applications including Word, Excel, PowerPoint and Access. A fuller range of training materials can also be found on the Microsoft Office Training Web site ( us/training FX aspx) Software Students are required to have their own copy of Microsoft Office Professional Learning Outcomes Students in HEIN701 will develop the ability to: 1. Acquire a broad overview of the scope of Health Informatics, 2. Gain some basic skills in using presentation and graphics software, 3. Understand how health information is organised and more specifically how to search for health information found in the scientific body of knowledge found in professional and research journals, 4. Develop Web searching skills and learn how to critically evaluate the quality of information sources on the Web, 5. Acquire skills in using electronic spreadsheets and appreciate the scope of their potential uses, 6. Appreciate how a small database management system such as MS Access can be used to store, manipulate and retrieve information, 7. Gain experience in creating a simple Web site, 8. Become aware of some of the ethical and security issues associated with Health Informatics, and 9. Learn and research independently. Page 1

5 10. Appreciate scope and importance of Telemedicine in today s world, Teaching Staff Paper Coordinator Name: Alec Holt alec.holt@otago.ac.nz Lecturer Name: James Irwin james.irwin@otago.ac.nz You should contact James with any administrative enquiries about the paper. Course Delivery HEIN701 is very much a self directed study course. The essential material is found on the Health Informatics web site at On line meetings are held during the first week of the semester, and at any other time as students express a need for extra tuition. Students are encouraged to dialogue with each other by means of and Skype. Information about labs, including any preparation required. Delete heading if not appropriate to courseclick here to enter text. Course Calendar The course calendar (in this outline) details scheduling information. Note that this calendar may change as the course proceeds. Any changes will be announced at lectures and be detailed on Blackboard. Students are expected to prepare for and attend all classes to gain full benefit from the course These activities should be prepared for by reviewing information detailed on Blackboard and completing any assigned readings. Students unable to attend a lecture are expected to catch up on missed material. Unless stated otherwise, all aspects of the course are examinable. Page 2

6 Expectations and Workload HEIN701 is a 30 point paper which would typically require a total of approximately 300 hours work including reading of course material, on line meetings, practice exercises, assignments and competency tests. Course Learning Resources All course material can found on the HEIN701 web site. For students without a reliable, reasonably fast internet connection, a CD containing the course material can be supplied upon request. Do check out the Links page (accessed from the side bar menu) for other useful material. Some of the links provided may prove very helpful for your project, as well as broadening your understanding of the scope of health informatics Blackboard For HEIN701, Blackboard is used primarily for submission of assignments and competency tests. All essential course materials and resources are on the HEIN701 web site. Student Webmail IMPORTANT DO THIS NOW: Forward your University address to an address that you use regularly as follows: 1. Log into your StudentMail account using your student username and password 2. Click Cog button (top right corner) > Options 3. Under Account, select the Forward your shortcut under the Short Cuts menu on the right side of the screen. 4. At the bottom of the screen, type in the address you want your to be forwarded to. You can also choose to have a copy of these s kept on your StudentMail account, so please check the box if you would like this. 5. Click the Start forwarding link at the bottom of the page. Page 3

7 Assessment Assessment Details Due date % of final grade Assignment 1 Introduction to Health Informatics Friday 6 th March 8 Assignment 2 Medline Monday 16 th March 8 Assignment 3 Internet and World Wide Web Thursday 26 th March 8 Comp. Test 1 Spreadsheet BMI calculations and charts Thursday 9 th April 8 Comp. Test 2 Database I Tables, Forms and Queries Wednesday 22 nd April 10 Comp. Test 3 Database II Small Information System Tuesday 5 th May 10 Assignment 4 HTML Web page creation Monday 18 th May 9 Assignment 5 Ethics and Security Tuesday 2 nd June 9 Project Tuesday 9 th June 30 Course Requirements The assessment package consists of five assignments, three competency tests and a research project as shown in the table below. In order to pass the course you must achieve a mark of 45% or more for each of the assignments, 50% or more for each of the competency tests and research project and an overall average of 50% or more. Assignments are due on each of the dates listed above. Competency tests must be completed during the 24 hour period from 5pm of the day listed until 5pm of the following day. If your personal circumstances make taking the test on the listed day impracticable, an alternative day may be arranged with the course coordinator. Assignment Guidelines If you are in any doubt concerning the way in which university essays, critiques and literature reviews should be written, or would just like to brush up on your writing skills, follow the link to these Assignment Guidelines ( Assignment Submission Assignments should be submitted via Blackboard. Look under the assignments section. Submission of late assignments Lateness is unfair on other students since late submitters may benefit unfairly from subsequent discussions Extensions must be sought ahead of time and will be available for genuinely extenuating circumstances such as illness, bereavement or accident. If your work is submitted late you lose 25% per week (or part of a week) You fail the test after being more than two weeks late Presentation Requirements For details concerning the Harvard Style follow this link to the Citation Styles page on the library s web site ( For details about EndNote, please refer to the first module in HEIN 701, Introduction, page 2 ( File names should also include your name. Getting Help The teaching staff are always willing to assist in helping students with understanding of the course material. This help can be given via s, Skype, telephone or if you live in Dunedin through face Page 4

8 to face meetings. However only limited assistance can be given with the competency tests, usually simply in clarifying what is required, but detailed help is available for the practice exercises. If you asking for help via please include the paper code and module name and describe your problem as specifically as possible. Have a look at How to Your Instructor for Help ( Results Results of assignments and competency tests will be released as they are marked, but they should be regarded as provisional. They are subject to ratification by the examiners meeting at the end of the semester. Quality Assurance At the Otago Business School we monitor the quality of student learning and your learning experience. Your assessed work may be used for assurance of learning processes, such as evaluating the level of achievement of learning outcomes, with the aim of improving the quality of our programmes. All material used for quality assurance purposes will be treated as confidential and the outcome will not affect your grades. Learning Outcomes Learning Outcome Assignment 1 Assignment 2 Assignment 3 Comp Test 1 Comp Test 2 Comp Test 3 Assignment 4 Assignment 5 Project Total 1. Acquire a broad overview of the scope of Health Informatics. 2. Gain some basic skills in using presentation and graphics software 3. Understand how health information is organised and more specifically how to search for health information found in the scientific body of knowledge found in professional and research journals. 4. Develop Web searching skills and learn how to critically evaluate the quality of information sources on the Web. 5. Develop skills in using electronic spreadsheets and appreciate the scope of their potential uses. 6. Appreciate how a small database management system such as MS Access can be used to store, manipulate and retrieve information. Page 5

9 7. Gain experience in creating a simple Web site. 8. Appreciate scope and importance of Telemedicine in today s world. 9. Become aware of some of the ethical and security issues associated with Health Informatics. 10. Learn and research independently. Total % Policy on recording lectures The policy on recording lectures can be found at The policy lists the following responsibilities that students have related to recorded lectures: 1. To make personal recordings of lectures only with the permission of the lecturer and to use such recordings only for the purposes of private study or research. 2. To access and download restricted recorded lectures that relate only to papers for which they have formally completed enrolment. 3. Not to distribute or otherwise circulate to a third party any restricted recorded lectures they access and / or download from the University. Wikipedia Wikipedia may be used as a starting point for research on a topic, but should not be cited as a reference. The library has prepared an excellent pamphlet about the appropriate use of Wikipedia entitled Why not Wikipedia? ( Copyright Notice The material on the HEX701 website is a coursepack as defined in the university s copyright agreements with various copyright licensing agencies. The following copyright statement applies: This coursepack may be used only for the University s educational purposes. It may include extracts of copyright works copied under copyright licences. You may not copy or distribute any part of this coursepack to any other person. Where this coursepack is provided to you in electronic format you may only print from it for your own use. You may not make a further copy for any other purpose. Failure to comply with the terms of this warning may expose you to legal action for copyright infringement and/or disciplinary action by the University. Page 6

10 Grading System The grading scheme used at Otago is: A C A C A C B D B E <40 B Dishonest Practice and Plagiarism Students should ensure that all submitted work is their own. Plagiarism is a form of dishonest practice (cheating). It is defined as copying or paraphrasing another s work and presenting it as one s own. Any student found responsible for dishonest practice in any piece of work submitted for assessment shall be subject to the University s dishonest practice regulations, which may result in serious penalties, including forfeiture of marks for the piece of work submitted, a zero grade for the paper, or in extreme cases, exclusion from the University. The University of Otago reserves the right to use plagiarism detection tools. Students are advised to inform themselves about University policies concerning dishonest practice and take up opportunities to improve their academic and information literacy. If necessary, seek advice from academic staff, or the Student Learning Centre. The guideline for students is available at this link: The Library resource on ethical use of information is available via this link: Course Calendar Module Week Topic No. Commencing 1 23 rd February Introduction to Health Informatics 2 2 nd March Medline 3 9 th March Internet and World Wide Web 4 23 rd March Spreadsheets 5 13 th April 6 27 th April 7 4 th May 8 11 th May 9 18 th May Database I Tables, Forms and Queries Database II Small Information System Web page creation Telemedicine Ethics and Security Page 7

11 Student Learning Support and Information Student Charter Guidelines for Learning at Otago content/uploads/2012/12/guidelines for Learning.pdf Student Learning Centre The Student Learning Centre, which is part of the Higher Education Development Centre, provides learning support, free of charge, to ALL enrolled students. Their services include: a workshop programme designed to help students to improve their learning strategies and their generic skills; individual assistance with learning issues; on line study skills advice; a student leadership programme a student led peer support programme for students of all ages and backgrounds. conversational English groups for students from a non English speaking background The Centre also provides two very helpful study guides, Guidelines for Writing and Editing and Writing University Assignments and these are available on the SLC website. Library Support The University Library provides online resources for students. These include subject guides, and other research resources, and citation styles. Check it out at: The Library website provides online access to resources and services, including group room bookings, library hours and locations, past exam papers, subjects guides and more. From your mobile: Page 8

12 Māori Student Support Tënā koutou katoa, Ko Corey Bragg töku ingoa Ko Ngāi Tahu, Kāti Mamoe, Waitaha me Ngāti Kahungunu öku iwi Kia ora, my name is Corey Bragg and I am the Māori student support person in the Business School. My role is to help link Māori students with the various support networks throughout the university and the community. Kaua e whakamā, don't be shy come in for a chat. Mauri ora mai. Tel corey.bragg@otago.ac.nz Room CO 3.21 Pacific Islands Student Academic Advisor Warm Pacific Greetings Talofa lava, my name is Esmay Eteuati and my role is to liaise with Academic Departments and Student Services relating to Pacific students and their course of study. I support both staff and students in the Business School and have a network of Pacific contacts in other Divisions around the University. Tel piadvisor@otago.ac.nz Room CO2.16a Disability Information and Support Students are encouraged to seek support if they are having difficulty with their studies due to disability, temporary or permanent impairment, injury or chronic illness. It is important to seek help early, through one of the contacts below: or HoD, Information Science, Michael Winikoff Telephone Student Feedback We encourage your feedback. This can be in the form of contacting staff, participating in course evaluation surveys and communicating with class representatives. Continual improvements will be made to this course based in part on student feedback. Class Representatives The class (or student) representative system is an avenue for encouraging communication and consultation between staff and students. It provides you with a vehicle for communicating your views on the teaching and delivery of the paper and provides staff with an opportunity to communicate information and gain constructive feedback from students. It contributes to the development of a sense of community within a department and it adds a further dimension to the range of support services offered to students. Volunteers for the role of class representatives will be called early in the semester. The OUSA invites all class representatives to a training session, conducted by OUSA, about what it means to be a class representative and some of the possible procedures for dealing with issues that arise. They also provide information on the services that OUSA offers and the role OUSA can play in solving problems that may occur. The OUSA provides support to class representatives during the semester. Departmental staff will also meet with class representatives during the semester to discuss general issues or matters they wish to have considered. Page 9

13 Your class representative s name and contact details will be posted on Blackboard early in the semester. Concerns about the Course We hope you will feel comfortable coming to talk to us if you have a concern about the course. The Course Co ordinator will be happy to discuss any concerns you may have. Alternatively, you can report your concerns to the Class Representative who will follow up with departmental staff. If, after making approaches via these channels, you do not feel that your concerns have been addressed, there are University channels that may aid resolution. For further advice or more information on these, contact the departmental administrator or head of department. Disclaimer While every effort is made to ensure that the information contained in this document is accurate, it is subject to change. Changes will be notified in class and via Blackboard. Students are encouraged to check Blackboard regularly. It is the student s responsibility to be informed. Page 10