let s PARTY private dining guide

Transcription

1 let s PARTY private dining guide

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3 INDACO EVENTS 526 King Street, Charleston, SC indacocharleston.com Located on Charleston s Upper King Street, Indaco (Italian for indigo ) serves rustic Italian cuisine by Executive Chef Michael Perez. Wood-fired pizzas, handcrafted pastas, housemade salami and cured sausages fill the restaurant s menu which can be enjoyed family-style or a la carte. With community tables, an open kitchen, and a comfortable vibe, Indaco can accommodate 100 guests for a casual night of food and drinks. The wine list is focused on affordable Italian varietals, the Negroni cocktail is on tap, and the fresh sodas are made in-house. PRIVATE EVENTS The patio space is ideal for intimate dinners with a livelier vibe. Available for luncheons, bridal events, corporate meetings, lunches and dinners. PATIO SET-UP INCLUDES: Seating for 40 guests 60 for reception Basic Lighting Fans for Cooling Separate Audio Sound System Outdoor Patio Heaters Views of Upper King Street RENTAL FEES & MINIMUMS $250 Nonrefundable Room Fee FLOOR PLAN DECEMBER - FEBRUARY $2,500 minimum Thursday - Saturday SEPTEMBER - NOVEMBER/ MARCH - JUNE $4,000 minimum Thursday - Saturday $1,500 minimum Monday - Wednesday JULY - AUGUST Please Contact Event Sales Coordinator for Pricing ADDITIONAL FEES: Chef s Fee for Roasts and Stations Satellite Bar Fee Upon Request Bartender Fee Rentals for Parties of 40 or more $20 Corkage Fee RESTAURANT PATIO

4 let s BOOK IT steps to book an event

5 CONTACT EVENT COORDINATOR: We recommend estimating your guest count at this time, this will help us to determine the best format for your party. INDACO Secure Your Event Date and Time: Host of the event must put down a valid credit card number. We accept Visa, AMEX, MC over the phone or by . Sign and Return Your Event Contract: Once a credit card number has been given your coordinator will send you a contract. This needs to be returned by the requested due date/time indicated to secure your reservation. Submit Your Final Guest Count and Menu Selection: We must receive your final guest count and menu selections by the date listed on your contract. Once your guaranteed guest count and menu are confirmed, you will receive a countersigned contract and proposal from your coordinator. FREQUENTLY ASKED QUESTIONS CAN I BRING DECORATIONS? Decorating for your event is permitted. We ask that your decoration options cannot permanently change the space in any way. Please note that decorations must be put up before the business hours of operation. Flower arrangements may be delivered beginning at 11:00AM. If you need help deciding on something special, our Event Coordinator will be happy to provide suggestions and arrange a time to decorate the room. CAN I BRING MY OWN DESSERT? The Indigo Road pastry chefs are available to take dessert requests. If you are looking for a special one-of-a-kind cake, our event coordinator will be happy to provide a list of local vendors. Desserts may be brought in at no extra cost. CAN I HOST AN EVENT BEFORE YOUR HOURS OF OPERATION? There is a set minimum at each restaurant you must meet to host a daytime event. Special exceptions will be considered. CAN YOU PROVIDE SEATING DIAGRAMS? There are countless ways in each restaurant for varying seating arrangements. Please ask your Event Coordinator about suggested seating floor plans. ARE YOUR OUTDOOR PATIOS COVERED WEATHER PERMITTING? The Macintosh, Indaco and The Cocktail Club offer covered outdoor seating. The Cocktail Club s patio offers optional retractable awnings. The patios are also equipped with heaters and fans for heating and cooling. WHAT IS THE PROPER ATTIRE? We recommend business casual attire or smart casual wear. PRIVATE EVENT QUESTIONAIRE (not required) 1. What type of occasion is your event? 2. Who will be the contact person attending the event? 3. Do you have a working budget? 4. Is there a specific table setup that you wish to have in your space? 5. Is there a specific arrival time for your group? 6. Would you like a header for your menu? 7. Will you need audio visual arrangements? 8. Will you be bringing in décor? 9. Are there any dietary restrictions or allergies for any of your guests? 10. Do you have any children that will need special arrangements for menu or seating? 11. Do you have any additional needs or comments?

6 EVENT GUIDELINES & POLICIES GUARANTEES Indigo Road restaurants require minimum food and beverage charges for private events. For private events, our event sales representative requests notification of the guaranteed number of guests attending your event 7 business days prior to the event (11 for The Cocktail Club). You will be charged for the guaranteed number of guests, or, the number of guests served, whichever is greater. PRICING A 20% service charge and a 10.5% sales tax will be added to all food and beverage charges. Liquor is subject to an additional 15.5% state sales tax. Prices are subject to change based on South Carolina State Law. DEPOSIT & PAYMENT Macintosh/Indaco: A $250 deposit is required 10 days from the booking date in the form of cash, check or credit card number. Full payment is charged at the conclusion of the event, unless otherwise arranged. Oak Steakhouse/Cocktail Club: We require a credit card number for your file at confirmation to insure the availability on the date of the function. Private events may require a deposit in the form of check or cash. Full payment is charged at the conclusion of the event, unless otherwise arranged. MENU SELECTION Macintosh: Parties of 15 or more are required to order from The Macintosh s Family Style Large Party Menu. Menu selections should be made no later than two weeks prior to the scheduled event. All menu options are subject to availability and seasonality per discretion of the kitchen. Please inform our event sales coordinator of any dietary restrictions or food allergies. Indaco: Parties of 20 or more are required to order from our family style menu. Menu selections should be made no later than two weeks prior to the scheduled event. All menu options are subject to availability and seasonality per discretion of the kitchen. Prix fixe menu pricing is exclusive of tax and gratuity. Menus include water, tea and Coke products. Oak Steakhouse/Cocktail Club: Each restaurant offers a number of private dinning menu options. Menu selections should be made no later than two weeks prior to the scheduled event. Menu prices are subject to change pending a signed contract. Please inform our event sales coordinator of any dietary restrictions or food allergies. BEVERAGE SELECTION Wine selections should be made no later than two weeks prior to the scheduled event. Alcohol selections are offered based on the host s choice for each event. Alcoholic beverages are charged on a per-drink basis. Our Wine Director and Beverage Directors are happy to assist you with any beverage questions or needs you may have. ROOM FEE & SERVICE Room fees vary on date, time of year and amount of people. Room rentals guarantee a designated area in the restaurant; regular business is accepted during hours of operation unless you have purchased a buyout. DÉCOR AND ENTERTAINMENT Our Event Coordinator will be happy to assist you with entertainment, décor and additional items to enhance your event. All music must be approved by the Event Coordinator. PARKING Complimentary Valet Parking is available on the corner of King and Radcliff for O-Ku, The Cocktail Club and The Macintosh. For Oak Steakhouse, Complimentary Valet Parking is available starting at 6:00pm, located in front of the restaurant on 17 Broad Street. Indaco s complimentary valet is from 5:00PM to close, Monday through Friday. CANCELLATION If a contracted party must cancel for any reason, the restaurant must have at least 30 days notice. Should the notice of cancellation be less than 30 days or should there be no notice at all, the deposit will not be refunded. If your party is more than 30 minutes late and does not contact the coordinator or manager on duty, the reserved area will no longer be available. Any changes after the initial contract is signed must be in writing and signed off by both parties.

7 PRIVATE PARTY CONTRACT events are required to have a completed contract prior to booking EVENT Day & Date: Time of Event: TYPE OF EVENT (please check one) Business Personal Contact Name: Contact Name: Business Name: Type of Function: CONTACT INFORMATION Phone: (wk) (cell) Address: Expected Number of Guests: Guaranteed minimum number of guests: Maximum number of guests: NOTE: Confirmed guest count # will be confirmed and guaranteed by ( 7 Business Days Prior to Event, 11 for The Cocktail Club) *Please initial Client will be billed for guaranteed or actual count, whichever is greater. CHARGES: Menu Option Selected: Food Cost per person: Dessert Choices: Beverage Option selected: Food Tax: 10.5% Alcohol Tax: 15.5% Gratuity: 20% AV Needs? YES NO If guests order cocktails upon arrival, does the client agree to cover the costs? *Circle YES or NO If alcohol is pre-selected and guests order cocktails other than what has been pre-selected, does the client agree to cover the costs? *Circle YES or NO SPECIAL SEATING OR TABLE ARRANGEMENT REQUEST: The restaurant will do their best to accommodate seating arrangement requests and require an on-site walk through at least one week prior to the event to ensure arrangement expectations can be met or other options decided on. Any additional rentals necessary to provide special seating will be the responsibility of the client and paid for in advance of the event. *Initial SPECIAL REQUEST: Large Party Guidelines: 1. An Indigo Road Representative will communicate with Event Coordinator regarding all details of proposed event. This person must have the authority to authorize and be responsible for all details of this contract. In the event the initial Event Coordinator changes, The Indigo Road must be notified immediately and provided with new contact information. 2. Any changes after the initial contract is signed must be in writing and signed off by both parties. 3. Any special menu requests- ie: food allergies, must be discussed and agreed upon when discussing menu options. These requests will be noted in writing and signed off by both parties. 4. Full party must honor the contracted time period and exit within 15 minutes of the said time, otherwise there will be an additional charge. CLIENT AGREES AND ACCEPTS COSTS AND TERMS LISTED ABOVE: This contract must be signed by both parties upon booking the event and immediately returned to the Indigo Road via fax, or mail. Credit Card (circle one) AMEX Visa MC Other: Card #: Exp. Date: Name on Card: Is this the credit card to be used for payment for the entire event? Yes or No If no, what other credit card will be used? CLIENT: Print Name Date Signature

8 MEDIA CONTACT: Angel Postell, Home Team Public Relations Most images by photographer Andrew Cebulka