Installing Networked Printers

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Britney Augusta King
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1 Contents Installing a Network Printer... 2 Installing a printer shared from a user s computer Method 1: Method Installing a printer as local, then updating to the shared printer name XP Installation Page 1 of 28

2 Installing a Network Printer Notes: If the name of the shared printer is unknown, you can either look at another user s computer printer properties who has the printer installed, or go to the printer and print a configuration page to identify the name. Always try to use the latest drivers for a printer if you must download them. Always select the PCL 6 drivers if possible. If the printer is installed on a Windows 7 computer, you may have to manually download the XP drivers to install a shared printer onto an XP computer prior to running the add printer wizard in Windows XP. If the printer is installed on an XP computer and shared out, you may have to manually download the Windows 7 drivers for that printer model. If the printer is installed on an XP computer or Windows 7 computer and shared out and you are trying to install on an opposite OS, you may have to perform a fake local install and then update the port to the shared computer after installation. In this case, click here to jump to instruction. 1. Click on the Windows Start button and select Devices and Printers 2. Click on File, Add Printer or click on the Add a printer button or right-click under Printers and Faxes and select Add a printer 3. Click to Add a local printer Select Create a new port, and Standard TCP/IP Port Page 2 of 28

3 4. Enter the hostname. Do NOT use an IP address if possible. You can look up the host name using nslookup from a command prompt. 5. You may be asked to select a driver. If you do not see the driver model in the list, click on Windows Update to allow Windows to search and update the list displayed: Page 3 of 28

6. If you still don t see the model appear in the window after the update has completed, you will have to visit the vendor s downloads page to download the driver.

4 6. If you still don t see the model appear in the window after the update has completed, you will have to visit the vendor s downloads page to download the driver. In the example below, there is still no Xerox Workcentre Visit and download the driver for the correct OS of the computer you are working on. Page 4 of 28

$\\ctis\dfroot\archive\drivers in the xerox5740 folder, so I will use them.$

5 7. In this case, I just recently download the drivers and saved them at \\ctis\dfroot\archive\drivers in the xerox5740 folder, so I will use them. Page 5 of 28

6 8. Click the Have disk box to browse the drives on the computer: Page 6 of 28

7 9. You will see a list of options from the drivers location you selected. 10. Modify the name of the printer for easy identification if desired. Adding the actual network name is helpful. Page 7 of 28

8 11. You will see the printer installing status 12. Select the option Do not share this printer 13. Deselect the option to Set as the default printer if the user has a local printer and this is an optional printer You can test the configuration by printing a test page Page 8 of 28

9 14. You should now see the printer in the list of the user s printers Page 9 of 28

$Click on the Windows Start button and in the Search programs and files field, type the name of the computer: Example \\751-114932 2.$

10 Installing a printer shared from a user s computer Method 1: 1. Click on the Windows Start button and in the Search programs and files field, type the name of the computer: Example \\ You will see a window open that contains any shared printers installed on that computer 3. Right-click on the printer and select Connect Page 10 of 28

11 4. You will then see the printer displayed in your list of printers on the machine that you are installing it onto. Page 11 of 28

12 Method 2 1. Click on the Windows Start button and select Devices and Printers 2. Click on File, Add Printer or click on the Add a printer button or right-click under Printers and Faxes and select Add a printer Click to Add a network, wireless or Bluetooth printer Page 12 of 28

13 3. You will see a list of printers displayed. You may be able to select it from the list if the settings on the shared printer are enabled to display it, but if you know the name of the computer, you can select The printer that I want isn t listed 4. Type the name of the computer and printer share name in the Select a shared printer by name Page 13 of 28

14 5. You should see the printer connecting an all the installation status in the final installation segments. Page 14 of 28

Installing a printer as local, then updating to the shared printer name In some instances, you cannot install the printer onto a computer because of printer driver

15 Installing a printer as local, then updating to the shared printer name In some instances, you cannot install the printer onto a computer because of printer driver installation issues. In this case, you will download the printer drivers if necessary from the vendor s website and then install the printer locally. Page 15 of 28

16 1. Begin the Add a printer wizard as usual and select Add a local printer 2. Select nul: as the port. In XP, this may be called something else. Page 16 of 28

17 3. Select the model from the list of printers, or from your downloaded drivers. 4. I went ahead and added share name for installation Page 17 of 28

18 Page 18 of 28

19 5. Right-click on the newly created local printer and select Printer Properties and select the Ports tab Page 19 of 28

20 6. Click Add Port and select Local Port, then click on New Port 7. You will then see the printer port for the actual printer that it was shared from. Page 20 of 28

21 8. You will see the new printer installed in your devices. Page 21 of 28

22 XP Installation 1. Go to Printers and select Add Printer 2. Uncheck Automatically detect and install my Plug and Play printer Page 22 of 28

23 3. Select Create new Port and then select Standart TCP/IP Port from the drop down list: 4. You will see a welcome screen. Click Next Page 23 of 28

24 5. Type in the DNS name for the printer. If the DNS name is unknown, use the IP address. 6. Accept Generic Network Card Page 24 of 28

25 7. Click Finish 8. Select the driver as PCL6 if possible. If the driver isn t listed, click Windows Update and if it s still not listed after the update, download the drivers for the printer model from the internet Page 25 of 28

26 9. Update the printer name to include the DNS name if desired 10. Do not share the printer Page 26 of 28

27 11. Print a test page to see if your installation worked correctly. 12. Click Finish Page 27 of 28

28 13. You should see your printer listed in the printer list. Page 28 of 28

A browser must be open and connected through Jeffco s network How to set up network printing over WI-FI

A browser must be open and connected through Jeffco s network How to set up network printing over WI-FI Windows XP 1. From the Start menu, select Printers and Faxes. 2. On the left side of the window, in the Printer Tasks section, click on the link for Add a Printer. 3. In the Add Printer Wizard window,