MANAGEMENT AND COMMITTEE STRUCTURE ( )

Transcription

1 MANAGEMENT AND COMMITTEE STRUCTURE ( ) INTRODUCTION The College s committee structure has been revised in order to reflect a number of contextual factors. These are: 1. To develop and implement a Corporate Plan within the strategic framework set by the Governing Body. 2. To support the alignment of academic and corporate goals and aspirations as set out in the Academic Plan. 3. To support a model of distributed leadership. 4. To provide coherence in terms of the management of resources as the College refocuses its curriculum around academic areas of learning. 5. To enable a more robust Student Support strategy to be put in place in order to promote academic development and achievement. 6. To promote the core curricular themes identified in the Academic Plan. Approved by Executive Committee on 21 January 2013

2 Approved by Executive Committee on 21 January 2013

3 COMMITTEE STRUCTURE: UNIVERSITY COLLEGE CORPORATE PLANNING COMMITTEE The Corporate Planning Team will assist the Principal in developing the associated annual Operational Plans to support the delivery of the College s Mission and Vision as articulated in Corporate Plan (which includes the Academic Plan) which has been approved by the Governing Body. The Committee shall normally meet on a weekly basis. Principal (Chair) Vice-Principal Assistant Vice-Principal Head of Finance Head of Estates Head of Hospitality Services Head of Human Resources 1. To develop a strategic Corporate Plan in line with the approved vision for Governing Body approval. 2. To develop and implement approved strategies to support delivery of the Corporate Plan. 3. To monitor performance against the University College s strategic and related objectives and against benchmarking data from comparator institutions. 4. To initiate and give preliminary consideration to strategy and policy matters in order to determine strategic directions for the University College and to ensure that these are consistent with the institutional strategy and objectives. 5. To take management decisions within the framework of the University s Corporate Plan and related objectives. 6. To prepare draft budgets for Governing Body approval and monitor the overall implementation of financial plans. 7. To advise and, where appropriate, make recommendations to the Governing Body and committees, on strategies and policies needed to achieve the University College s corporate objectives. 8. To act on behalf of the Governing Body on such matters as may be delegated to it. The University College Corporate Planning Committee will receive reports from the other committees as relevant, and will report to the Governing Body, as required. The Committee will be serviced by the Principal s Office. Approved by Executive Committee on 21 January 2013

4 UNIVERSITY COLLEGE ACADEMIC PLANNING COMMITTEE The Academic Planning Committee will enable the Academic Leadership Team to assist the Principal and Senior Staff in developing the Academic and Operational Plans to support the delivery of the College s Mission and Vision as articulated in the Corporate Plan which has been approved by the Governing Body. The Committee shall normally meet on a monthly basis during the academic year and establish sub-groups when required. Principal (Chair) Vice-Principal Assistant Vice-Principal Head of Student Support Head of International Development Head of Research Development Head of Continuing Education Head of Lifelong Learning Head of Widening Participation Head of Science, Technology & Mathematics Head of English & Creative Arts Head of Humanities Head of Health & Physical Education Head of Education Studies Head of Professional Studies Head of Early Years Education Head of Early Childhood Studies 1. To develop an Academic Plan and Operational Plan in line with the College s mission and vision. 2. To develop and implement approved strategies to support delivery of the Academic Plan. 3. To monitor performance against the University College s strategic, academic and related objectives and against benchmarking data from comparator institutions. 4. To contribute to the development of strategy and policy matters in order to shape the strategic direction of the University College. 5. To manage the curriculum and related areas in line with the Academic and Operational Plans 6. To contribute to the annual review of the Academic Plan. 7. To contribute to the academic planning process. 8. To advise on the resources required to the implementation of the Academic Plan. Approved by Executive Committee on 21 January

5 The University College Academic Planning Committee will receive reports from the other committees as relevant, and will report to the Governing Body, as required. The Committee will be serviced by the Principal s Office. Approved by Executive Committee on 21 January

6 UNIVERSITY COLLEGE LEARNING & TEACHING COMMITTEE A College Learning and Teaching Committee, chaired by the Vice Principal will relate directly to the Boards of Studies and Examiners. Its primary role will be to ensure that quality assurance procedures are implemented and take responsibility for promoting quality enhancement across the University College The Learning and Teaching Committee shall act as a proactive and strategic body for the monitoring and enhancing of the quality and standards of learning, teaching, assessment and curricula of the College. The Committee shall normally meet three times per year and establish sub-groups when required. Vice-Principal (Chair) Assistant Vice-Principal Head of Student Support Head of Library & Learning Services Head of IT Services Programme Co-ordinators Student President 1. To take responsibility for the implementation of the University s academic policy within the College. 2. To introduce and monitor the effectiveness of quality assurance policies and strategies for learning, teaching and assessment within the College. 3. To oversee the work of Programme Boards in relation to module, programme and university subject review (USR) and responses to external examiners. 4. To approve new pathway or module proposals. 5. To report to the Corporate and Academic Planning Committees. The University College Learning & Teaching Committee will receive reports from the other committees as appropriate and will report to the Academic Planning Committee. The Committee will be serviced by the Vice-Principal s Office. Approved by Executive Committee on 21 January

7 UNIVERSITY COLLEGE EDUCATION COMMITTEE The Education Committee will have overall responsibility for the management and implementation of approved strategies and policies. It will promote the development of students as lifelong learners and excellence in teaching and learning through appropriate recognition and rewards. The Committee shall normally meet 4 times per year and establish subgroups where required. Assistant Vice-Principal (Chair) Heads of Academic Areas Head of Continuing Education Head of Student Support Note: Other members of staff may report to or join the committee at appropriate stages. 1. To be responsible for the overall management and implementation of approved strategies, policies and budgets. 2. To evaluate and respond to the challenges highlighted in the NSS. 3. To review the teaching portfolio to ensure that the content and delivery of the curriculum is challenging and stretches students both academically and personally 4. To review and monitor the progress of the Operational Plan and the achievement of strategic objectives. 5. To advise and make recommendations regarding the development and continuous improvement of service provision. 6. To monitor and respond to national and regional initiatives in learning, teaching, assessment, curricula, quality and standards to ensure that the College demonstrates best practice. 7. To profile and celebrate achievement through rewards and external recognition. 8. To contribute to the Academic planning process 9. To identify, promote and disseminate: - innovations in learning, teaching and assessment - developments in Technology Enhanced Learning - appropriate developments in student learning The University College Education Committee will report to the Academic Planning Committee. The Committee will be serviced by the Assistant Vice- Principal s Office. Approved by Executive Committee on 21 January

8 UNIVERSITY COLLEGE LEARNING SERVICES COMMITTEE A College Learning Services Committee will involve those with responsibility for managing key learning services across the College Committee and report to the Academic Planning Committee. It will have an oversight role in order to ensure effective and efficient delivery of these services. The Committee shall normally meet 4 times per year and establish subgroups where required. Vice-Principal (Chair) Head of Hospitality Services Head of Student Support Head of IT Services Head of Library and Learning Services Registry Manager Programme Coordinators Office Manager: Central Administration SRC Academic Secretary 1. To be responsible for the overall management and implementation of approved strategies, policies and budgets. 2. To evaluate and provide feedback on all aspects of Learning Support Services. 3. To review and monitor the progress of the Operational Plan and the achievement of strategic objectives. 4. To advise and make recommendations regarding the development and continuous improvement of service provision. 5. To contribute to the Corporate and Academic planning process. The University College Learning Services Committee will receive reports from the other committees as appropriate and will report to the Academic Planning Committee. The Committee will be serviced by the Vice- Principal s Office. Approved by Executive Committee on 21 January

9 UNIVERSITY COLLEGE STUDENT SUPPORT COMMITTEE The University College Student Support Committee will have overall responsibility for the management and implementation of approved Student Support strategies and policies. The Committee shall normally meet monthly and establish sub-groups where required. Vice-Principal (Chair) Assistant Vice-Principal Head of Student Support Head of Widening Participation College Counsellor Occupational Health Nurse Learning Support Officer Careers and Employability Advisor Registry Manager Student President 1. To be responsible for the overall management and implementation of approved strategies, policies and budgets. 2. To evaluate and provide feedback on all aspects of Student Support Services. 3. To review and monitor the progress of the Operational Plan and the achievement of strategic objectives. 4. To advise and make recommendations regarding the development and continuous improvement of service provision. 5. To contribute to the Corporate and Academic planning process. The University College Student Support Committee will receive reports from the other committees as appropriate and will report to the Academic Planning Committee. The Committee will be serviced by the Vice- Principal s Office. Approved by Executive Committee on 21 January

10 PROGRAMME BOARDS These groups shall normally meet 3 times per year as Programme Boards and 3 times per year as Exam Boards (College Examinations Officer in attendance). BEd Primary / BEd Post Primary: Chair (two year rolling appointment) Programme Coordinator (Academic Secretary) Heads of Academic Areas External Examiners BA/BSc Head of Academic Area (Chair) Programme Coordinator (Academic Secretary) Module Coordinators External Examiners Postgraduate Advisory Board Head of Continuing Education (Chair) Programme Leaders External Examiners Head of Research Development 1. To implement quality assurance policies and strategies for learning, teaching and assessment within the College 2. To process outcomes from the assessment of all modules. 3. To receive and approve responses to external examiners for Learning and Teaching Committee 4. To prepare minor programme or module changes for approval at Learning and Teaching Committee 5. To prepare major programme or module changes for approval at Education Committee Programme Boards will be serviced by the Central Admin Office and will report to Learning and Teaching Committee and to Education Committee. Approved by Executive Committee on 21 January

11 UNIVERSITY COLLEGE COMMUNITY ENGAGEMENT/PARTNERHIP COMMITTEE The University College Community Engagement/Partnership Committee will have overall responsibility for developing approved strategies and policies. Assistant Vice Principal (Chair) Head of Continuing Education Head of Lifelong Learning Head of Early Childhood Studies Head of Widening Participation Note: Other members of staff may report to or join the committee at appropriate stages. 1. To develop a Community Engagement strategy which promotes the strategic goals as defined in the approved Corporate & Academic Plan. 2. To review and monitor the progress of the Operational Plan and the achievement of strategic objectives. 3. To co-ordinate the preparation of funding bids linked to Community Engagement. 4. To contribute to the Corporate and Academic planning process. The University College Community Engagement/Partnership Committee will receive reports from the other committees as appropriate and will report to the Academic Planning Committee. The Committee will be serviced by the Assistant Vice-Principal s Office Approved by Executive Committee on 21 January

12 UNIVERSITY COLLEGE MARKETING & COMMUNICATIONS COMMITTEE The University College Marketing and Communications Committee will have overall responsibility for monitoring and developing approved strategies and policies. The Committee shall normally meet each month during the academic year. Principal (Chair) Vice-Principal Assistant Vice-Principal Head of Lifelong Learning Head of Hospitality Services Head of IT Services Registry Representative Learning Resources Manager College Publicity and Communications Coordinator Lifelong Learning Administrator Office Manager: Central Administration Note: Other members of staff may report to or join the committee at appropriate stages. 1. To develop a Marketing & Communications strategy which promotes the strategic goals as defined in the approved Corporate & Academic Plan. 2. To review and monitor the progress of the Operational Plan and the achievement of strategic objectives. 3. To be responsible for the overall management and implementation of approved strategies. 4. To review and evaluate feedback from students, staff and clients. 5. To advise and make recommendations regarding the development and continuous improvement of provision. 6. To contribute to the Corporate and Academic planning process. The University College Marketing and Communications Committee will report to the Academic Planning Committee. The Committee will be serviced by the Principal s Office. Approved by Executive Committee on 21 January

13 UNIVERSITY COLLEGE INTERNATIONAL DEVELOPMENT COMMITTEE The University College International Development Committee will have overall responsibility for the management and implementation of approved strategies and policies. The Committee shall normally meet each month during the academic year. Principal (Chair) Vice-Principal Assistant Vice-Principal Head of International Development Head of Humanities (& Malaysian Partnership) International Officer Head of Finance Note: Other members of staff may report to or join the committee at appropriate stages. 1. To develop an international development strategy. 2. To review and monitor the progress of the Operational Plan and the achievement of strategic objectives. 3. To be responsible for the overall management and implementation of approved strategies, policies and budgets. 4. To evaluate and provide feedback on all international activities. 5. To review and develop international institutional partnerships 6. To advise and make recommendations regarding the development and continuous improvement of provision. 7. To contribute to the Corporate and Academic planning process. The University College International Development Committee will provide regular reports to the Academic Planning Committee. The Committee will be serviced by the International Development Office Approved by Executive Committee on 21 January

14 UNIVERSITY COLLEGE RESEARCH & ETHICS COMMITTEE The University College Research & Ethics Committee will have overall responsibility for the management and implementation of approved strategies and policies. The Committee shall normally meet each month during the academic year. Principal (Chair) Vice-Principal Assistant Vice-Principal Head of Research Development Head of Early Years Education Head of Education Studies Head of Finance Note: Other members of staff may report to or join the committee at appropriate stages. 1. To develop a research development strategy. 2. To review and monitor the progress of the Operational Plan and the achievement of strategic objectives. 3. To be responsible for the overall management and implementation of approved strategies, policies and budgets. 4. To evaluate and provide feedback on all research/scholarly activities. 5. To advise and make recommendations regarding the development and continuous improvement of provision. 6. To contribute to the Corporate and Academic planning process. 7. To give ethical approval to particular research projects proposed by staff. The University College Research Committee will report to the Academic Planning Committee. The Committee will be serviced by the Research Office Approved by Executive Committee on 21 January

15 UNIVERSITY COLLEGE STUDENT SELECTION COMMITTEE The College Student Selection Committee, chaired by the Vice Principal The Committee shall normally meet 4 times per year and establish subgroups where required. Vice Principal (Chair) Assistant Vice-Principal Head of Student Support Head of Widening Participation Programme Co-ordinators Academic Registry Manager 1. To advise on all matters concerning the selection and admission of students to the University College. The University College Student Selection Committee will receive reports from the other committees as appropriate. The Committee will be serviced by the Vice-Principal s Office. Approved by Executive Committee on 21 January

16 UNIVERSITY COLLEGE EXCEPTIONAL CIRCUMSTANCES COMMITTEE A College Exceptional Circumstances Committee, chaired by the Vice Principal. The Committee shall normally meet 3 times per year and establish sub-groups where required. Vice-Principal (Chair) Head of Student Support Advisers of Studies for Undergraduate and Postgraduate Programmes The primary role of the University College Exceptional Circumstances Committee is to consider cases of students on taught courses, who have presented evidence of exceptional circumstances which may have affected their academic progress or achievement. Where an impact can be demonstrated, the University College Exceptional Circumstances Committee can make recommendations to the appropriate Board of Examiners for consideration. The University College Exceptional Circumstances Committee will receive reports from the other committees as appropriate. The Committee will be serviced by the Vice- Principal s Office. Approved by Executive Committee on 21 January

17 UNIVERSITY COLLEGE HEALTH & SAFETY COMMITTEE The Committee shall normally meet 4 times per year and establish subgroups where required. Principal (Chair) Vice-Principal Assistant Vice-Principal Head of Student Support Head of Estates Head of Hospitality Services Head of Human Resources Occupational Health Nurse 4 Academic Reps 2 Union Reps Student President 1. To develop and review the College s Health & Safety Policy. 2. To monitor the implementation of the policy. 3. To advise on and to take operational decisions with regard to health and safety. 4. To contribute to the Corporate Planning process. The Health & Safety Committee will report to the Corporate & Academic Planning Committees. The Committee will be serviced by the Human Resources Office. Approved by Executive Committee on 21 January

18 OTHER UNIVERSITY COLLEGE FORA UNIVERSITY COLLEGE STAFF COUNCIL, chaired by the Principal, which will have all teaching and support staff in membership. It will normally meet at least twice yearly as part of the planning and review cycle. Staff will be encouraged to identify agenda items in advance. The meeting will be formally minuted. 1. To discuss any significant matter relating to the strategic development of the University College. 2. To consider and make recommendations on any matter referred to it by the Governing Body or the Principal 3. To receive reports as appropriate. 4. To enable staff to raise significant issues for discussion through a process of advance notification. The Staff Council will be serviced by the Principal s Office UNIVERSITY COLLEGE ACADEMIC COUNCIL, chaired by the Principal, which will have all teaching, student support and learning services staff in membership. It will normally meet at least twice yearly as part of the planning and review cycle. Staff will be encouraged to identify agenda items in advance. The meeting will be formally minuted. 1. To discuss any significant matter relating to the strategic development of the University College. 2. To review and monitor the Academic and Operational Plans. 3. To consider and make recommendations on any matter referred to it by the Governing Body or the Principal 4. To receive reports as appropriate The Academic Council will be serviced by the Principal s Office Approved by Executive Committee on 21 January

19 UNIVERSITY COLLEGE HALLS COMMITTEE The purpose of the Halls Committee is to provide a context where students and staff can discuss and raise issues regarding the internal affairs of the Halls of Residence. It ensures that there is an opportunity to review the accommodation provision and offers a mechanism whereby concerns or suggestions for improvement can be forwarded to the Corporate Planning Team for consideration as part of the College s planning processes. This means that the staff and students involved in the Halls of Residence have a means of contributing to the College s Corporate Plan. The Committee shall normally meet once a semester. Principal (Chair) Hospitality Services Manager Hospitality Services Assistant Manager Head of Security Residential Night Worker Student Resident Assistants Student Representative from each Hall Student President Student Welfare Secretary Student Services Secretary Representative from Student Support Centre Note: Other members of staff may report to or join the committee at appropriate stages. 1. To make recommendations about the strategy for the development of Halls. 2. To review and monitor the progress of the Operational Plan for Halls. 3. To review student feedback. The University College Halls Committee will provide regular reports to the Corporate Planning Committee. The Committee will be serviced by the Hospitality Services Office. Approved by Executive Committee on 21 January