Electrical Engineering Ph.D. Program. Information Booklet

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1 Electrical Engineering Ph.D. Program Information Booklet

2 Electrical Engineering Ph.D. Program Overview 1. All applications to the Ph.D. program will be reviewed by all available tenured and tenure-track faculty and approved by the Chair. The Chair will notify Graduate Services of the Department s decision, and the Ph.D. Program Coordinator will announce the decision to the faculty via or at EE Meetings. 2. In cases where more than one faculty member are interested in working with the accepted student, it will be the student s decision to choose an advisor after enrolling in the program. 3. The student and advisor must follow the established policy for taking and passing the Ph.D. preliminary examination. 4. Upon passing the preliminary exam, the student and advisor should start contacting eligible potential members to serve on his/her doctoral committee, in accordance with School and Departmental policies as published in the current Graduate Engineering Bulletin. 5. After the doctoral committee is formed, but before it becomes official, the advisor must complete Form Ph.D. 1 and submit to the Ph.D. Program Coordinator and Chair for approval. 6. The student s program of study must be reviewed and approved by the doctoral committee before the Oral Comprehensive Examination, and subsequently Form Ph.D. 2 must be submitted to and signed by the Ph.D. Program Coordinator. 7. After the Oral Comprehensive Exam or the Final Oral Exam (Ph.D. Defense) is scheduled, Forms Ph.D. 3 and 5, respectively, must be submitted to and signed by the Ph.D. Program Coordinator before the actual exam takes place. 8. Within two weeks after completion of the Oral Comprehensive Exam or the Ph.D. Defense, Forms Ph.D. 4 and 7, respectively, must be submitted to and signed by the Ph.D. Program Coordinator. 9. Forms Ph.D. 6 and 8 must be completed and signed before the student is officially recognized by the Department as having completed all requirements for the Ph.D. degree. 10. Upon completion of all requirements, the entire set of executed Ph.D. documents will be transferred to Graduate Services for processing the granting of the doctoral degree.

3 Electrical Engineering PhD Prelim Exam Policies and Procedures (1) Subject Areas Currently 11 EE, 2 AM; courses defining scope of each area and faculty responsible specified. Each student is required to choose 5 areas including one AM. (2) Procedures Stated in each exam: Calculators/None Allowed, Closed/Open-Book, and Passing Grade (e.g. 50/100). The passing grade should be pre-determined and stated before students take the exam. (3) Frequency of Offering Once a year in early Fall Quarter. (4) Policy for Pass/Fail All students are required to pass all five areas. If a student passes four out of five, he/she may re-take the failed exam within one month after notification of the result. Any student who passes three or less fails the entire exam. A student who fails the first time may re-take the exam one more time in a subsequent year. A second failure automatically terminates the student s status as a Ph.D. student. (5) Preliminary Exam should be taken within two years from the quarter the student is admitted into the Ph.D. program. (6) If a full-time faculty member is on sabbatical or leave and does not write an exam, the replacement should be determined before the exam announcement is made. In general, only fulltime faculty should write such exam. (7) All graded exams are kept in the Department file.

4 , Ph.D. Advisor and Committee Chair Formation of the Doctoral Committee and First Meeting of the Committee to Consider the Proposed Program of Study for Ph.D. The Doctoral Committee has been formed for Ph.D. candidate, who passed the Electrical Engineering Preliminary Examination on. The following have agreed to serve on this doctoral committee. An attachment includes and telephone contact information for each member Name Affiliation and areas of expertise The first meeting has been set for at (Date) (Time) in. The proposed Program of Study along with other pertinent (Room No.) information has been sent to the committee members and is also submitted with this form., Committee Chair Committee Members (Ph.D. form 1)

5 , Ph.D. Advisor and Committee Chair Report of the First Committee Meeting to Consider the Program of Study for Ph.D. The Doctoral Committee met on at in to (Date) (Time) (Room No.) discuss the Program of Study proposed by the candidate and the following summary recommendations are made by the Committee: Signatures of committee members: (Committee Chair Signature) Committee Members (Ph.D. form 2)

6 , Ph.D. Advisor and Committee Chair Scheduled Oral Comprehensive Examination for Ph.D. The Oral Comprehensive Examination has been scheduled on at in. (Date) (Time) (Room No.) The candidate has completed units of coursework with a GPA of and units of research. To complete the program, the candidate has units of coursework and units of research remaining. Traditionally, each member is allotted 20 to 30 minutes examination time for his/her questions of the candidate on any area(s) usually relating to his/her course work. In addition, the candidate, upon advice from his/her advisor, has the option of presenting a doctoral research proposal at the beginning of the exam. This presentation should not be longer than 20 minutes. A copy of the candidate's complete course record to date and his/her doctoral research proposal (if any) are attached., Committee Chair Committee Members (Ph.D. form 3)

7 , Ph.D. Advisor and Committee Chair Result of Oral Comprehensive Examination for Ph.D. The Comprehensive Examination was held at on as scheduled. (Date) The Examination was concluded at. (Time) The result of the Examination and the recommendations of the Committee are as follows: Signatures of committee members: (Committee Chair Signature) Committee members (Ph.D. form 4)

8 , Ph.D. Advisor and Committee Chair Scheduled Oral Dissertation Defense for Ph.D. The Final Oral Examination for has been scheduled for () at in. (Date) (Time) (Room No.) An announcement of the examination including abstract and date/location has been sent to the faculty of the School of Engineering and publicized so that all interested faculty and students may plan to attend. The abstract is attached to this form. The candidate will give a public presentation of his/her dissertation followed by questions by the Committee and the audience. The Committee will then discuss the result of the examination in a closed meeting., Committee Chair Committee members (Ph.D. form 5)

9 , Ph.D. Advisor and Committee Chair Completion of the Publication Requirement for Ph.D. The committee agrees that the acceptance for publication in (Name of Journal & Date) of the article, coauthored with satisfies the (Name of Journal & Date) requirement for the publication of research results from the candidate s dissertation in an appropriate refereed journal. A copy of the acceptance letter for this publication and a list of other publications related to the candidate s thesis research are attached. Signatures of committee members: (Committee Chair Signature) Committee members (Ph.D. form 6)

10 , Ph.D. Advisor and Committee Chair Oral Dissertation Defense for Ph.D. The Final Oral Examination for was held on () at as scheduled. (Date) (Time) The meeting was concluded at. (Time) The Committee certifies that the candidate passed the Final Oral Examination. Signatures of committee members: (Committee Chair Signature) Committee members (Ph.D. form 7)

11 REVIEW OF Ph.D. IN ELECTRICAL ENGINEERING GRADUATION REQUIREMENTS 1. Name of Student 2. Area of Interest 3. Name of Faculty Advisor 4. Degree Candidacy Approval Date (i.e., Date when student passed the Ph.D. Preliminary Examination) 5. Number of Units Completed (72 minimum including 36 units of ELEN298) 6. GPA Achieved (3.0 Minimum) 7. Has the student followed the approved program of studies? 8. If not, has the revised program been approved by the Doctoral Committee and the? 9. Has the candidate s dissertation been signed by all Committee Members? 10. Has all requirements listed above been met? Have all the forms been signed and filed for the candidate? 11. Additional comments: Yes Yes Yes Yes Yes No No No No No Reviewed by: (Ph.D. form 8)

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