MICROSOFT POWERPOINT 2011 WORK WITH TEXT

Transcription

1 MICROSOFT POWERPOINT 2011 WORK WITH TEXT Lasted Edited:

2 Add text with text slides and boxes... 4 Add text to the text box... 4 Add text boxes to slides... 5 Add text to a shape... 6 Remove text boxes... 8 Format text inserted in a shape... 8 Apply text styles... 8 Change font face, font size, font color and text alignment Change character direction Apply basic character direction option Custom text direction Create lists using bullets and numbering Add a bulleted list Turn off a bulleted list Add a numbered list Increase or decrease indent in the bulleted list or numbered list Turn off a numbered list Switch between a bulleted list and numbered list Create custom bullet list Change spacing and indents of a paragraph Lasted Edited:

3 Indent the entire paragraph Indent the first line of a paragraph Adjust spaces between lines Use preset spacing options Custom a spacing option Find and replace content Find content in the presentation Replace content in the presentation The following training document is using information from Lynda.com and Microsoft Office PowerPoint 2011 Help Lasted Edited:

4 Add text with text slides and boxes Text box is a rectangular shape with no background and no outline, for example the placeholder on the slides. With a Text box, text can be added anywhere on the slides, for annotating graphics or charts, or providing some additional information. Some text boxes appear automatically on various slide layouts Add text to the text box Click inside the Text box place holder to add your text Enter the text Click off the slide to deselect text boxes to see the end result If you change the presentation theme, the text box is just formatted differently but the text inside it remains Lasted Edited:

5 Add text boxes to slides Select the thumbnail of the slide you want to add text boxes From the Ribbon, click Home tab Insert click Text button choose a desire type of text box that you want to insert, for example Text Box Click and drag the mouse pointer on the slide until you get a desired size of text box When you release the mouse button, you will see the text box resized for you automatically to match the font size selected in the Font group on the Ribbon Lasted Edited:

6 Enter the text in text box and click off the slide to see the end result Add text to a shape You can add text to any shape that you insert into a slide From the Ribbon, click Home tab Insert click Shape button select a desired shape in list of groups, for example Curved and Ribbon shape Click and drag the mouse pointer on the slide to draw the shape until you get a desired shape and size Release the mouse pointer to insert the shape to the slide Lasted Edited:

7 Double-click inside the shape to add the text and click off the slide to see the end result Lasted Edited:

8 Remove text boxes Click anywhere in the text box you want to remove Click the text box border Press DELETE key on the keyboard Format text inserted in a shape Apply text styles Select the text inside a shape Lasted Edited:

9 From the Ribbon, click Format tab Text Styles move the mouse pointer hover to any text style in the Text Styles Gallery and click to expand the gallery Select a desired text style Click off the slide to see the end result Lasted Edited:

10 Change font face, font size, font color and text alignment Select the text inside a shape From the Ribbon, click Home tab Font use formatting tools to change font face, font size and font color of the selected text From the Ribbon, click Home tab Paragraph use the alignment tools to align text position in the shape Click off the slide to see the end result Lasted Edited:

11 Change character direction Apply basic character direction option Select the text inside a shape From the Ribbon, click Home tab Paragraph click Text Direction button select a desire text direction you want to applied to the selected text If desired, increase or decrease the font size for the best result Click off the slide to see the end result Lasted Edited:

12 Custom text direction Select the text inside the shape From the Ribbon, click Home tab Paragraph click Text Direction button select Text Direction Options In the Format Text dialog box, select Text box Use options for alignment such as: Text Layout, Autofit, and Internal Margin groups Click OK button Lasted Edited:

13 Click off the slide to see the end result Create lists using bullets and numbering Add a bulleted list Select text you want to add a bulleted list Lasted Edited:

14 From the Ribbon, click Home tab Paragraph click the down arrow next to Bulleted List button select a desired bullet style Click off the slide to see the end result Lasted Edited:

15 Turn off a bulleted list Select the text with a bulleted list From the Ribbon, click Home tab Paragraph click on Bulleted List button Add a numbered list Select text you want to add a numbered list From the Ribbon, click Home tab Paragraph click on the down arrow next to Numbered List button select a desired numbering style Lasted Edited:

16 Click off the slide to see the end result Increase or decrease indent in the bulleted list or numbered list Select text in the list you want to move to next level From the Ribbon, click Home tab Paragraph click one of the following Increase Indent button to move to the next level of the list or press SHIFT key Lasted Edited:

17 Decrease Indent to move the previous level of the list or press SHIFT + TAB key ( TAB) Lasted Edited:

18 Turn off a numbered list Select the text with a bulleted list From the Ribbon, click Home tab Paragraph click on Numbered List button Switch between a bulleted list and numbered list Select the text with a bulleted list or numbered list you want to switch From the Ribbon, click Home tab Paragraph click one of the following Numbered List button to change a bulleted list to a numbered list Bulleted List button to change a numbered list to a bulleted list Create custom bullet list Select the text you want to add a bulleted list or numbered list From the Ribbon, click Home tab Paragraph click the down arrow next to Bulleted List button select Define New Bullet Lasted Edited:

19 In the Format Text dialog box, do the following: Select Bullets and Numbering Select Bullets tab Click Custom bullets list down arrow select a desired custom bullet styles If desired, click Color list down arrow to change the custom bullet color If desired, click Size list down arrow to change the custom bullet size of text Click OK button Lasted Edited:

20 Click off the slide to see the end result Change spacing and indents of a paragraph Indent the entire paragraph Select the paragraph you want indent NOTE Turn off a bulleted list or numbered list inserted in the text From the Ribbon, click Home tab Paragraph click Increase Indent button or Decrease Indent button to increase or decrease the text indent by a the default value Lasted Edited:

21 The font size will shrink to accommodate the extra indents Indent the first line of a paragraph Click the mouse pointer before the first word of a paragraph Lasted Edited:

22 Press TAB key on the keyboard Adjust spaces between lines Use preset spacing options Select the entire of the paragraph you want to change spaces between lines From the Ribbon, click Home tab Paragraph click Line Spacing button select a desired preset option from the drop down list Lasted Edited:

23 Custom a spacing option Select the entire of the paragraph you want to change spaces between lines From the Ribbon, click Home tab Paragraph click Line Spacing button select Line Spacing Options Lasted Edited:

24 In the Format Text dialog box, do the following: Select Paragraph Use Spacing group, use the control tool to adjust spacing between lines in a paragraph Click OK button Find and replace content Find content in the presentation Click the Search in Presentation field located on the top right corner of the Ribbon Type in the keyword in the field Press return key PowerPoint take you to the slide contains the first occurrence of the keyword that you are looking for in the presentation as well as highlight the keyword Lasted Edited:

25 Press return key again to go to the next occurrence Replace content in the presentation Do one of the following: Click the down arrow next to the magnifying glass located at the Search field choose Replace From the Menu Bar, click Edit Find choose Replace Lasted Edited:

26 In the Replace dialog box, do the following: In the Find what box, type the word you to find In the Replace with box, type the word you want to replace with If desired, select any of following options: Match case check box Find whole words only Click Find Next button Click Replace button or Replace All button Click Close to close the dialog box Lasted Edited: