Waste Management System.

Transcription

1 Waste Management System. Fluorescent tube and lamp recycling Corporate Procedure: CP-WMS 007 Authorised by: Charlotte Winnert Issue number: Three Date of issue: 27 th April 2011 Purpose To define the University of Sheffield s legal obligations and procedures associated with the collection of fluorescent tubes and other lamps for recycling. Scope This procedure applies to all fluorescent tubes and other lamps generated by academic and administrative departments. Legal framework Environmental Protection Act 1990 Control of Pollution (Amendment) Act 1989 Controlled Waste Regulations SI 1992/588 Duty of Care Regulations SI 1991/2839 Landfill Regulations SI 2002/1559 Hazardous Waste Regulations SI 2005/894 Waste Electrical and Electronic Equipment Regulations SI 2006/3315 Waste Management Licensing Regulations SI 1994/1056 Responsibilities Departments and employees responsible for disposing of fluorescent tubes and other lamps from specialist equipment and some light fittings in line with the University s policy and this procedure. Technical Services responsible for the provision of lighting within organisation (which involves ordering, replacing and disposing of fluorescent tubes). Technical Services are also responsible for collecting fluorescent tubes and other lamps for disposal from departments and delivering them to the central collection points. Senior management are responsible for organising periodic collections of fluorescent tubes and other lamps by a licensed waste contractor. Energy and Environment Team responsible for ensuring legal compliance and compliance to this procedure through regular audits at an organisational level.

2 Definitions Waste Electrical and Electronic Equipment Legislation bans the disposal of waste electrical and electronic equipment (WEEE) in landfill, instead it requires all WEEE to be separated from other waste and sent for recovery or recycling Schedules one and two of the WEEE regulations set out the categories and products that fall under the WEEE regulations. Lighting equipment falls into category five of schedule one. Schedule two details exactly what types of lighting equipment are classed are WEEE see below. 5. Lighting equipment Luminaires for fluorescent lamps with the exception of luminaries in households; Straight fluorescent lamps; Compact fluorescent lamps; Low pressure sodium lamps; Note: filament light bulbs and household luminaries are not classed as WEEE Hazardous waste High intensity discharge lamps, including pressure sodium lamps and metal halide lamps; Other lighting or equipment for the purpose of spreading or controlling light with the exception of filament bulbs. Waste is classed as hazardous if it has one or more of the following properties: H1: Explosive H2: Oxidising H3: Flammable and highly flammable H4: Irritant H5: Harmful H6: Toxic or very toxic H7: Carcinogenic H8: Corrosive H9: Infectious H10: Toxic for reproduction H11: Mutagenic H12: Releases toxic gases in contact with water, air or an acid H13: Substances capable, by any means after disposal, of yielding another substances e.g. a leachate which possess any of the characteristics listed above H14: Ecotoxic To determine if a waste is hazardous, reference must be made to the European Waste Catalogue (EWC), which lists many waste types, giving each one a six-digit code. Hazardous wastes (i.e. those with one or more of the properties listed above) are marked in red with an asterisk. The catalogue also identifies mirror entries. Mirror entries have the potential to be either hazardous or non-hazardous depending on their actual composition and the concentrations of dangerous substances within the waste. These are marked in blue. EWC coding for fluorescent tubes Separately collected fractions * Fluorescent tubes and other mercury containing waste Page 2 of 7

3 Duty of Care All waste is subject to a Duty of Care. The Duty of Care applies to anyone who produces, imports, carries, keeps, treats or disposes of controlled waste. In particular, waste holders have a duty a) to take steps to prevent offences involving waste; and to b) prevent other people from disposing, treating or storing the waste without a licence, in a manner likely to cause pollution or harm to health or breaching conditions of their licence. There are also particular requirements placed on those storing and transferring waste. Storage of waste To comply with the Duty of Care Regulations the University must ensure that all waste is stored in such away as to prevent escape or leakage whilst on site, in transit or in storage. The University must act to keep stored waste safe against: 1. corrosion or wear of waste containers; 2. accidental spilling or leaking or inadvertent leaching from waste unprotected from rainfall; 3. accident or weather breaking contained waste open and allowing it to escape; 4. waste blowing away or falling while stored or transported; and 5. scavenging of waste by vandals, thieves, children, trespassers or animals. Transfer notes and written descriptions The Duty of Care regulations require written descriptions and transfer notes to be completed when waste is transferred between two parties. On the transfer of controlled waste, both the University and the waste carrier must complete and sign a transfer note, which must be kept for two years. The transfer note must contain the information given below. 1. the identification of the waste; and its quantity; whether it is loose or in a container; if it is in a container, the type of container; place and time of transfer; the appropriate six-figure code from the European Waste Catalogue. 2. the name and address of the transferor and transferee; 3. whether the transferor is the producer or importer of the waste; 4. if the transferee is authorised for transport purposes, which of those purposes apply; 5. the category of authorised person that the transferee (and the transferor, where applicable) comes under, or which exemption applies and why they are exempt. The description of the waste should mention any special problems and should include the type of premises or business from which the waste comes, the name of the substances, the process that produced the waste, and chemical and physical analysis. Page 3 of 7

4 Hazardous waste and consignment notes Where hazardous waste is being produced it is a legal requirement for the premises to be notified to the Environment Agency. Upon registration the premises will be issued with a sixfigure premises code, which must be renewed every year. Holders of hazardous waste are also subject to the Duty of Care Regulations and a system of consignment notes. However, the consignment notes fulfil the Duty of Care requirement for a written description to accompany the transfer of waste. Consequently a consignment note is the only document that needs to be completed when hazardous waste is collected for disposal. The consignment note may be completed by the transporter of the waste, however the University must ensure that the waste has been consigned correctly. A consignment note is divided into 5 sections, parts A to E. The University must complete section A of the note which should contain the following information: 1. consignment note code; 2. the address of where the waste was removed from; 3. the Premises Code; 4. details of where the waste will be taken to; and 5. the details of the waste producer was if different from 2. The University should also completes section B of the note which should contain the following information: 1. the process giving rise to the waste(s); 2. the SIC for the process giving rise to the waste; 3. a written description of the waste including: the appropriate six-figure code from the European Waste Catalogue; quantity (kg); the chemical/biological components of the waste and their concentrations are; the physical form of the waste (i.e. gas, liquid, solid, powder, sludge or mixed); the hazard code(s); the container type, number and size; the UN identification number(s); proper shipping name(s), UN Class(es); packing group(s); and details of any special handling requirements. Section C is completed by the waste carrier. This should include the following: 1. carrier name and address; 2. carrier registration number or details of exemption; 3. vehicle registration no (or mode of transport if not road); and 4. the carrier must also sign and date the consignment note. Page 4 of 7

5 Section D is completed and signed by the University. By signing Part D the consignor is certifying that: all of Parts A, B and C are correct; the carrier is registered or exempt; the carrier was advised of any precautionary measures regarding the collection; all of the waste is packaged and labelled correctly and the carrier has been advised of any special handling requirements Part E is completed by the consignee. The consignee should complete section E and verify that the wastes listed in Part B match the wastes received. The consignee must provide a return to the University to confirm that the waste has reached its final destination. This can either be a copy of the completed consignment note or a copy of the quarterly returns (which waste managers must produce for the Environment Agency). Three copies of the consignment note should be completed one for the consignor i.e. the University, one for the carrier and one for consignee. Consignment notes and returns must be kept for three years. To ensure that consignors provide hazardous waste returns, the University must also keep a Register of Hazardous Waste Consignment. Page 5 of 7

6 Procedure 1. Waste Management Legislation 1.1 Legislation requires fluorescent tubes and other lamps to be recovered and recycled; under no circumstances should tubes or lamps be disposed of in the general waste bins or skips located around the University. 1.2 Filament bulbs, however, do not fall under the WEEE regulations and are not classed as hazardous waste so can be disposed of in the general waste. 1.3 Fluorescent tubes and lamps are be bulked up / stored at the following locations prior to collection for disposal by specialist contractor Sir Robert Hadfield Building Alfred Denny Building 1.4 Collections of tubes and lamps from departments can only be made by Technical Services who have a Waste Carriers Licence (Number CB/ZE5238ZH). 2. Collection and storage prior to disposal 2.1 Tubes and lamps will be stored in waterproof and fireproof lamp recycling boxes situated in the yards of Alfred Denny and Sir Robert Hadfield buildings. Tubes and lamps must be stored in line with the Duty of Care regulations (see page 3) and must never be stored outside of the boxes. The lamp box must be kept locked at all times. 2.2 Waste tubes and lamps generated from Technical Services activities will be taken to one of the two storage areas by the technicians. 2.3 Departments should request collections of fluorescent tubes and other lamps by booking a collection through the Estates helpdesk. Collections can be booked by ing estates-help@shef.ac.uk or by ringing extension Estates Helpdesk will enter the collection request onto Planon for Technical Services. When Technical Services receive the job request from Planon they will collect the tubes and lamps from the department and take them to one of the two storage areas. 2.5 The quantity of tubes stored at the bulking up locations must not exceed 30 m3 and must be stored in such a way that the glass is not broken. 2.6 The Technical Services Manager will periodically inspect storage areas to ensure that volumes of tubes stored do not exceed the quantities stated above and when necessary will arrange for a collection by the waste disposal contractors. 2.7 Collections of tubes by waste contractors from Sir Robert Hadfield Building and Alfred Denny Building must be made at least every three months. 2.8 Sir Robert Hadfield Building and Alfred Denny Building will be notified to the Environment agency annually as required by the Hazardous Waste Regulation by the Energy and Environment Team. Page 6 of 7

7 3. Transfer of waste 3.1 Waste can only be handed to persons authorised for transport and licensed waste managers. Before transferring to a waste carrier / manager for the first time the Technical Services Manager will obtain copies of their licences and will review the documents annually. 3.2 Collections of fluorescent tubes and lamps must be overseen by a member of University staff. All tubes and lamps removed from University premises must be accompanied by a hazardous waste consignment note. Notes will be provided by the waste collectors and signed by a member of University staff. 3.3 Waste consignment notes and a copy of all relevant licences will be filed by the Technical Services Manager for a period of three years. Associated Documentation NWFD Exemption - Temporary Storage at a Collection Point Appendices Hazardous waste premises codes spreadsheet Hazardous Waste Consignment Note Page 7 of 7