e-counseling for Admission to Professional/Academic Courses in National & State Academic & Technical Institutions

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1 for Admission to rofessional/academic Courses in National & State Academic & Technical Institutions e-counselling is a web based tool for on line counselling for the students desirous of taking admission in various Academic and Technical courses being offered by National and State Academic & Technical Institutions in the country. The system facilitates the prospective students to select the preferred institution and the branches from any internet point online as per their eligibility. Once the choices are submitted by the students the seat allocation is being done as per the merit obtained in the entrance examination and the seat reservation policies of National and respective State Governments. The system is being used by AIEEE (All India Engineering Entrance Examination) under Ministry of Human Resource Development, Government of India since 2004 for admission in various NIT's and Deemed Universities. Subsequently various State Governments viz. Uttar radesh, Haryana, unjab, Rajasthan, Kerala, Andhra radesh, Govt. of NCT of Delhi, Uttranchal, Orissa, Gujrat have started using the system for admission in various Technical/Academic courses like, Engineering, Medical, B.Ed, MCA, MBA, olytechnics etc. National Council of Hotel Management, under Ministry of Tourism have adopted the system since last two years for admission in Bachelor of Hotel Management and Hospitality courses in various Institutes of Hotel Management in the country. As a part of the process some of the examination boards like AIEEE, Orissa etc are also using the system for on-line form submission for Entrance Examination which is linked to the e-payment gateway for fee submission etc. As a variant, Haryana State Counseling Society (HSCS) is using the system for on-line Entrance Test (OLET) for admission in MCA, B. harma and Lateral Entry courses in Engineering. The system has brought in absolute transparency in admission processes of various professional courses in the country. In the year , about 25 lakh students interacted with the system and about 8 lakh seats were allocated. National Informatics Centre Department of Information Technology Ministry of Communications & Information Technology Government of India

2 Benefits of e-counseling Counseling based on Single entrance examination Avoids overlapping of multiple examinations at multiple locations Reduces physical, mental stresses & financial burden on candidates due to travel involved in reaching out to different locations for tests The solution is centrally located and disseminated access through decentralized portal mechanism to be able reach out to anywhere at any time. Counseling & allocation of seats as per the merit and choices exercised by the candidates Standardization & streamlining of admission processes Online ublication of filled and vacant seats at various stages Allotment of seats as per All India/State level Ranks in various categories as per the reservation policies in place Indicative seat allotment during re-counseling stages Transparency in the seat allotments and processes adopted ublication of Counseling Results online Instantaneous financial accounting resulting in quick consolidation of fee collections and tracking & issue of refunds Essentials of e-counseling A web based tool for candidates to remotely access any time anywhere using internet to participate in the admission process of the participating institutions and the get the seats allocated as per the individual merit and secure best possible seat as per the preferred order of choices Candidates are required to understand the rules and regulations carefully and have to fill the requisite information very accurately as the same is validated against the previously entered/available information in the databases. Entering in-accurate information may lead to total debarment from the system.

3 Candidates are advised not to share or divulge any information which is essential to gain access to system like admit card information or userid and password, which on contrary would result in losing control over the system resulting in unauthenticated access and undesirable updations/deletions which may result in non-allotment of a seat or makes oneself out of the counseling process completely. Locking the exercised choices is essential before the closure of the counseling period failing which the choices may not be processed for seat allotment Advised to Change password at frequent intervals in one's own interest. Advised to go to a computer terminal for participating in the counseling process well prepared for carrying out counseling related actions/ updations after thorough homework and detailing so as to use less computer time and efforts which not only saves money but also precious time for others who are waiting in queue for their turn. When and where ever feasible and convenient, it is suggested to use the facilities of Admission/Help Centres for attending to counseling related activities as the access is not only free but also helps to avail expert advise on the counseling related activities and clarifications of doubts if any. Advised to go through the websites of respective counseling boards to understand the policies, rules & regulations, schedules of the counseling rounds like duration and deadlines, important notices and circulars as the counseling schedule likely to change without any advance intimation/prior notice It is essential to follow closely on updates on the counseling processes and also seat allotment results as individual communications would not be sent and some timely actions may be required to be taken based on the updates within a stipulated period. Flow of e-counseling processes Websites are the main sources of information depicting various stages of counseling processes contain all counseling related information, latest updates and seat allotments in the counseling, etc. Submission of online applications/hardcopy (on purchase of brochure) along with e- payment (if applicable) for appearing in the Common Entrance Test (CET) as per schedule to become eligible for Counseling based on the merit secured in the CET. Online/written Common Entrance Test at selected Institutions as per predefined schedule. Authorized and authenticated interfaces for administrators for the creation/updation of Candidates' master data for counseling, articipating Institutions' (Is) profiles, seat matrices comprising of seats available in various Is and branches as per pre-defined reservation criteria access restricted through recognized computers (having valid Is) only Online Registration of eligible (CET) candidates for the counseling with specific authentication based on

4 information available on admit card. Forgot password facility in case the password is forgotten. Communication of essential information through SMS and facilities if mobile numbers and addresses are provided by candidates during registration Candidate is required to use userid and password to login to the system for carrying out various counseling activities A candidate through dedicated interface accessible through pre-assigned userid and password would be provided access to the following: Entering basic details of candidate relating to his/her name, date of birth, Roll no., Rank secured in the entrance examination, Category, sub-category, etc. Login module for the candidate to create his/her userid and password based on the data available on admit card. At the time of registration, candidates are allowed to change the entries of critical parameters used in the seat allotment process Choices comprising of Institutions and Branches available to the candidate Warning messages while choosing Institutions which have special eligibility criteria like marks, age restriction etc. Submission of the choices as per individual preferences Change the order of the choices submitted Delete the choices rint the choices submitted Freezing the choices submitted De-Freezing and Freezing the choices Locking of the exercised choices Indicative seat allotment results display for mock counseling & seat allotment rounds Apart from the above, the candidate can also have information on Counseling Schedule Counseling result & rovisional Allotment letter generation articipating institutions profiles, seats availability, fee structure, hostel, etc. On validation of information and having roll number as userid and with candidate's chosen password,

5 he/she would be able to access the system Candidate could login to the system from any internet point as per convenience and could also be able to login as many times as desired during the counseling period and be able to exercise choices comprising of Institutions and Branches as per individual's preference. Candidate could view the exercised choices, change their order, add new choices, delete choices, etc. after gaining access to the system Candidate is required to freeze the choices after finalization of choices Candidate could defreeze the choices if desired and could make changes as desired and is required freeze again Candidate is required to lock the choices, which is mandatory for processing towards allotment of seat and could take a print of the same. Allotment result would be published on the website as per predefined schedule. Filled and vacant seats in each Institution published online at the end of each round of counseling in the order of merit Candidates on allotment of a seat, could take a print out of provisional allotment letter and would be required to report for counseling at any of the admission/help centres for completing admission formalities like document verification and payment of fees, etc. based on which admission granted Candidate is required to exercise option and also sing a declaration for appearing in the next round of counseling Updations of reporting by candidates by admitting institutions help in accounting vacant seats due to non reporting which is used for the next round of counseling At the end of each round Institute-wise and branch-wise filled and vacant seats would be displayed for the information of the candidates, to decide on participation in further rounds of counseling Communication of results by SMS helps in alerting the candidates on the seat allotments and also to plan for reporting as per schedule Candidates who could not get seats in earlier rounds would be automatically considered in subsequent

6 counseling rounds. Higher choices which could not be considered in the earlier rounds would be considered for allotment in subsequent rounds of counseling. A candidate non-desirous of further participation, could do so by exercising appropriate option at Admission/Help Centres e- Counseling rojects Online submission of forms with payment gateway for the payment of fees for Common Entrance Test/Joint Entrance Examination for Counseling for: All India Engineering Entrance Examination (AIEEE) All India re-medical/re-dental Entrance Examination Orissa State for Diploma course Conduct of Online Common Entrance Examination for Haryana State Counseling Society for Diploma, MCA, B. harm., BHMCT courses Online Registration for e-counseling along with online fee payment modes: Haryana State Counseling Society for B.Tech., MBA courses Gujarat Technical University for B. Tech., Diploma, MCA courses unjab Technical University, B.Tech. Course unjab State Board of Technical Education for Diploma Courses U Technical University for B.Tech., MCA, MBA, BHMCT Board of Technical Education, U for Diploma Course Directorate of Technical Education, Delhi for Diploma course unjab Engineering College, Chandigarh for B.Tech. Course Nethaji Subhas Institute of Technology, Dwarka, New Delhi for B.Tech. course AIEEE based counseling for admission to NITs, IIITs, Central Universities and Deemed Universities for B.E./B.Tech., B. Arch., B.harm. since 2004 U Technical University, Lucknow - for B. Tech., B.harm., B.Arch., M.B.A., M.C.A., B.H.M.C.T. since 2004 Directorate of Medical Education & Research, Lucknow - for M.B.B.S. & B.D.S. since 2005 Directorate of Technical Education, U Diploma Courses since 2009

7 For admission to B. Ed. Courses in various affiliated colleges of U since 2007 being conducted by one of the universities on rotation Kerala State Counseling - for Diploma, B. Tech., B.harm., B.Arch., M.B.A., M.C.A., B.H.M.C.T., M.B.B.S., B.D.S., etc. since 2004 Haryana State Counseling Society conducting e-counseling for admission to Diploma, B. Tech., B.harm., B.Arch., M.B.A., M.C.A., B.H.M.C.T. Courses since 2006 Directorate of Technical Education, Delhi for first year and for lateral entry in Diploma Courses since 2006 Rajasthan Technical University, Kota for B.Tech., B. Arch., B.harm., & M.B.A. in 2008 Jai Naryan Vyas University, Jodhpur - for B. Ed. since 2008 unjab State Counseling for admission to Diploma Courses since 2008 National Council for Hotel Management & Counseling for B.Sc. in Hotel Administration since 2009 unjab Technical University for B.E./B.Tech., admissions since 2009 Gujarat Technical University B.E./B.Tech., B.harm & Diploma since 2009 Andhra radesh for EAMCET(B.E./B.Tech.), ICET (MBA, MCA), CEE (Diploma Courses) & EdCET(B.Ed.) since 2009 Board of Technical Education of Orissa for admission to diploma courses from 2010 Orissa Joint Entrance Examination for B.Tech., MCA, MBA, MBBS courses from 2010 unjab Engineering College, Chandigarh for B.E./B.Tech. courses from 2010 Nethaji Subhas Institute of Technology New Delhi for B.E./B.Tech. from 2010 Requirements of e-counseling Should take all proactive actions in time to become eligible for CET/JEE/ Counseling. Make necessary payments through demanded mode. ass in the 10+2/10 or equivalent examination as per CBSE norms or certain institutions prefer 60% and above. The criteria is required to be carefully examined while opting for any branch or an institution. Wrong selections ignoring warnings may lead to loss of seat Should have a valid merit in the concerned entrance examination (CET or JEE). Seats shown to individuals would have a definite bearing on this. Should have all necessary documents in original and should carry the requisite draft(s)/payment proof of pre-informed

8 denomination while undergoing document verification/reporting for admissions against a valid allotment, as per the case may be as per the requirements of an individual counseling It is required to follow the deadlines as specified, as non-following the same would lead to non-allotment of seats (non-submission of choices or locking the choices submitted) or cancellation of a seat (in case of non-reporting or reporting after deadline) lease use /fax and other mode of interactions provided by the Counseling board to address individual's requirements of modifications in the data and have to be followed up very closely with the concerned officials of the board otherwise unattended requirements may not lead to the desired expectations or by the time they were attended to the event might have passed off as the counseling activities are on-line and critical in nature If a candidate is allotted seat in a counseling round would like to participate in subsequent rounds of counseling, an option to the effect along with specific declaration of vacating the earlier allotted seat in the event of another seat allocation is required to be submitted. For further Information lease Contact: Education Informatics Division National Informatics Centre Department of Information Technology Ministry of Communications & Information Technology Government of India A-Block, CGO Complex, Lodhi Road, New Delhi

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