2015 CEV U18 WOMEN / U19 MEN VOLLEYBALL EUROPEAN CHAMPIONSHIP OFFICIAL REGULATIONS. CHAPTERS 1 to 8

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1 2015 CEV U18 WOMEN / U19 MEN VOLLEYBALL EUROPEAN CHAMPIONSHIP OFFICIAL REGULATIONS CHAPTERS 1 to 8 RELEASED ON: 13/06/2014

2 Official Regulations

3 OFFICIAL REGULATIONS Chapter 1: Competition Regulations Latest update on: 13/06/ CEV U18 VOLLEYBALL EUROPEAN CHAMPIONSHIP - Women 2015 CEV U19 VOLLEYBALL EUROPEAN CHAMPIONSHIP Men

4 Chapter 1 : Competition Regulations ARTICLE 1: COMPETITION FORMAT Article 1.1 JURIDICAL STRUCTURE According to Art. 2.6 and 14.4 of the Statutes of the CONFÉDÉRATION EUROPÉENNE DE VOLLEYBALL a.s.b.l. (CEV), European Volleyball Championships will be organised on a regular basis. Each edition of the U18 Women / U19 Men European Championships covers a period of 1 [one] year and culminate in a FINAL ROUND to take place every odd year. The European Sports Organising Commission (ESOC) is responsible for the organisation of this competition. Article 1.2 ORGANISATION FORMAT The CEV Volleyball European Championships hereinafter referred to as the competition - consists of the: CEV U18 Women Volleyball European Championship CEV U19 Men Volleyball European Championship Both competitions are starting on the June 30 th, 1 [one] year prior to the year of the FINAL ROUND and ending on April 30 th in odd years. ARTICLE 2: RIGHT OF PARTICIPATION OF TEAMS Article 2.1 ELIGIBILITY All national teams shall be eligible to participate, provided that their National Federation has fulfilled all its commitments towards CEV Every National Federation has to settle its debts with CEV or any other National Federation before registering for the competition. Released on: CEV Luxembourg PAGE 1

5 Chapter 1 : Competition Regulations Article 2.2 REGISTRATION AND CONFIRMATION REGISTRATION AND APPLICATION PROCEDURE In order to be admitted to participate, a National Federation shall register by forwarding the completed registration forms to the CEV Office by June 30 th, 1 [one] year prior to the year in which the FINAL ROUND is to take place. The registration form must be received by the CEV Office before the stated deadline. If a National Federation only sends it by then a registered letter (with a stamp mark from before the deadline) must be sent as well. By registering, all teams also commit themselves to participate in all phases of the competition for which they qualify or have qualified to CONFIRMATION OF THE RIGHT OF PARTICIPATION The right of participation becomes effective as soon as the CEV Office returns the written confirmation of registration to the National Federation. This confirmation of the right to participate shall be done within 10 [ten] working days after the deadline fixed in the registration. Based on these registrations, CEV shall: - determine the teams directly qualified for the FINAL ROUND (Art ) - determine the teams which have to play the 1 st ROUND and/or the 2 nd ROUND.(Art & 4.2.2) Article 2.3 TEAM COMPOSITION In all phases, except the FINAL ROUND, a team can be composed of a maximum of 17 [seventeen] persons, i.e. 12 [twelve] players and the following 5 [five] officials: - the team manager (speaking fluent English) - the head coach - the assistant coach - the medical doctor (with accreditation/proof) - the physiotherapist/trainer (with accreditation/proof) Released on: CEV Luxembourg PAGE 2

6 Chapter 1 : Competition Regulations The nominated Team Manager cannot fulfil any other function alongside this role. Both the medical doctor and the physiotherapist require an official IOC, FIVB or CEV accreditation to be allowed to sit on the bench. Without such accreditation the medical doctor and/or physiotherapist can still be part of the delegation. In this case the doctor or physiotherapist has to show a proof of being a medical doctor/physiotherapist but will have to sit in the tribunes. Only upon request of the CEV Supervisor, can a non accredited medical doctor or physiotherapist can intervene in case of injury. Within the 12 [twelve] players, up to 2 [two] liberos can be listed. Therefore, the team may be composed of: - 12 [twelve] regular players + 0 [zero] liberos - 11 [eleven] regular players + 1 [one] libero - 10 [ten] regular players + 2 [two] liberos In case a team comprises of less than 12 [twelve] players, only 1 [one] libero can be included in the roster and the maximum number of officials remains limited to the 5 [five] persons referred to above. On the CEV 05bis form, each team must appoint the Team Captain and their Libero player(s). Within a match, the replacement and re-designation of a Libero (in case of injury) is allowed according to the FIVB Official Volleyball Rules. No changes are allowed after the beginning of the Technical Meeting, with the exception of nominating/removing who was stated as the team Libero(s). Each team is allowed to change their nominated Libero up until 1 [one] hour before the start of the match, new Libero players must have been included on the CEV 05bis form. The teams are allowed to change up to 2 [two] players registered on the CEV 05bis form, due to medical reasons, or proven force majeure, between the Preliminary Inquiry and the Technical Meeting. In this case, the new player must have been listed and approved on the CEV 05 form ( Registration of Players) and can play at any moment upon arrival after having been accredited by the CEV Supervisor. Any expenses incurred in changing the players are at the full cost of the team concerned For the FINAL ROUND, besides the composition mentioned above, a team Journalist must be accredited as part of the delegation. Subsequently a team can be then composed of a maximum of 18 [eighteen] persons in the FINAL ROUND (12 [twelve] players and 6 [six] officials) For all ROUNDS, a delegation may include up to 3 [three] extra persons whose function will be determined by their respective National Federation. All costs related to these extra individuals must be paid to the organiser before arrival on the competition venue thereby complying with the specific fee previously set by the organiser. Should any functional position not be filled by the properly authorised or accredited person, that position cannot be transferred to another function or person, therefore the official delegation number will be reduced accordingly. Released on: CEV Luxembourg PAGE 3

7 Chapter 1 : Competition Regulations ARTICLE 3: RIGHT OF PARTICIPATION OF PLAYERS Article 3.1 ELIGIBILITY A player wishing to take part in the competition must possess the nationality of the country with whose National team he/she intends to play and must fully comply with the requirements laid down in the FIVB Sports Regulations, Section II, Chapter 9, Art. 40: Eligibility Only players not suspended by CEV and/or FIVB for the competition concerned are allowed to participate The age limits for the players participating in the competition are defined as follows: - under 19 [nineteen] years of age for the men s competition - under 18 [eighteen] years of age for the women s competition Their age is determined on January 1 st or thereafter (see Official Communication for more information) In principle, players who have acquired a new citizenship (termed a naturalized player) can play in national teams of their new country. Only 1 [one] player who has previously played for another national team (of the same age category) can be a part of a team, for a given event. All competition forms and the player s International Transfer Certificate shall include the additional information of the player s former national team, where applicable. Article 3.2 LICENSES Players obtain the right of participation by being included in the team s collective license (CEV 04 form) released by CEV. All players will have to be registered via the 04 form which is delivered through the CEV online database. The National Federation will have to apply for licensing its respective players by delivering all information which is required there, including an individual portrait picture of the concerned player. An up-to-date team photo will have to be attached to the 04 form as well to complete the application for licenses. All information delivered by the National Federation will be checked by the CEV office before validating and issuing the individual as well as the collective license. The number of players allowed to be listed on the collective license is not limited. The National Federation must apply through the CEV online database for the licenses of at least 6 [six] players, no later than 30 [thirty] days before the match/tournament in which its team is entered (except for the FINAL ROUND). Released on: CEV Luxembourg PAGE 4

8 Chapter 1 : Competition Regulations License(s) for another/other player(s) can be applied at any time, however no later than 20 [twenty] days before single matches or tournaments in the 1 st or 2 nd ROUND, respectively no later than 37 [thirty seven] days before the 1 st competition day of the FINAL ROUND. All licenses lapse at the end of the Championship s round whereby the concerned team is eliminated from the competition, or completion of the FINAL. All players retained on the 05 form must be listed on the collective team license (04 form). Players not registered on the 05 Form are not eligible to be retained for any match/tournament. Only players with a valid license on the match/tournament s 1 st day are eligible to play. Article 3.3 REGISTRATION All competition registration is done through the CEV online Database All teams (hosting and visiting team(s)) participating in the 1 st and/or 2 nd ROUNDS are requested to complete: The CEV 05 form ( Team Registration up to a maximum of 22 [twenty two] players no later than 14 [fourteen] days before each match or the first competition day of a tournament The CEV 05bis form ( Final Team Registration") before the start of the team s preliminary inquirycontaining a maximum of 12 [twelve] players, to be picked out from those listed on the CEV 05 form All teams qualified for the FINAL ROUND (also the Team of the Organising Country) are requested to complete: the CEV 05 form ("Team Registration" up to a maximum of 22 [twenty two] players no later than 30 [thirty] days before the first competition day The CEV 05bis form ( Final Team Registration - containing 12 [twelve] players that was stated on the CEV 05 form, all retained from the CEV 05 form, before the start of the team s preliminary inquiry Note: The nomination of 12 [twelve] players is compulsory for the FINAL ROUND In any ROUND of the European Championships: only players listed on the team s collective license (CEV 04 form) may be retained on the CEV 05 form the CEV 05bis form must be completed and closed by the team inside the CEV online database before the start of any preliminary inquiry the teams are allowed to change up to two players registered on the CEV 05bis form, due to medical reasons, or force majeure which is duly proven, between the preliminary inquiry and the technical meeting. In this case, the new player(s) must have been listed on the team s collective license (CEV 04 form) and on the CEV 05 form and can play at any moment upon arrival after having been accredited by the CEV Supervisor/Jury. Any expenses incurred in changing the players are to be borne exclusively by the concerned National Federation. No changes will be allowed after the beginning of the technical meeting Once a player has been signed off at a preliminary inquiry, they become unauthorised to be registered (and subsequently participate) in any other National Team competition, where the competition dates overlap. Released on: CEV Luxembourg PAGE 5

9 Chapter 1 : Competition Regulations ARTICLE 4: COMPETITION CLAUSES Article 4.1 GENERAL RULES GOVERNING THE COMPETITION The competition shall be organised and played under the Official Volleyball Rules laid down by the FIVB. Matches shall only take place in competition halls approved by the CEV. Before each match the fixed match protocol must be applied and adhered to. The matches shall be played with a ball approved by FIVB and prescribed by the CEV Board of Administration. Article 4.2 COMPETITION METHODS IN THE DIFFERENT ROUNDS/PHASES The competition consists of the following phases: - a 1 st ROUND - a 2 nd ROUND - a FINAL ROUND Depending on their position in the CEV European Ranking, the teams registered are allocated to the various rounds st ROUND If more than 33 [thirty three] teams (with 1 [one] organising National Federation for the FINAL ROUND) or 34 [thirty four] teams (with 2 [two] organising National Federations) register for these European Championships, a 1 ST ROUND will be played. Depending on the definite number of teams registered - 1 [one] up to 8 [eight] 1 ST ROUND Pools, each with 4 [four] teams will be played (Pool 1 to Pool 8) If 34 [thirty four] teams (with 1 [one] organising National Federation for the FINAL ROUND) or 35 [thirty five] teams (with 2 [two] organising National Federations) register, 1 [one] 1ST ROUND pool, composed of 3 [three] teams, will be played, with the first and second placed teams advancing to the 2ND ROUND. These teams will be assigned to two different 2ND ROUND Pools by a Drawing of Lots If more than 34 [thirty four] teams (with 1 [one] organising National Federation for the FINAL ROUND) or 35 [thirty five] teams (with 2 [two] organising National Federations) register, the teams placed first in each of the 1 ST ROUND pools will qualify for the 2 ND ROUND. Depending on the number of registered teams, more teams can qualify for the 2 ND ROUND The 1 ST ROUND pools shall consist of at least 3 [three] teams and a maximum of 4 [four] teams The 1 ST ROUND tournaments shall be played using the single round robin format, according to the principle "each one against each other". Released on: CEV Luxembourg PAGE 6

10 Chapter 1 : Competition Regulations nd ROUND A maximum of 32 [thirty two] teams (with a FINAL ROUND with either with 1 [one] or 2 [two] organising National Federations) registered shall meet in 1 [one] up to 8 [eight] 2 nd ROUND pools (A-B-C-D-E-F-G- H). If less than 29 [twenty nine] teams register the number of pools will be reduced accordingly The teams, duly registered, that are the 8 [eight] highest ranked teams in the European Ranking will be seeded on top of the 8 [eight] pools that they are drawn to The remaining registered teams will be assigned to the 8 [eight] 2 ND ROUND Pools by taking into account, as far as possible, the CEV European Ranking The 8 [eight] 2 ND ROUND pools shall consist of a minimum of 3 [three] and a maximum of 4 [four] teams The 2 ND ROUND pools shall be played in a single round robin, according to the principle "one against each other" FINAL ROUND The 1 st placed team of each pool (A-B-C-D-E-F-G) will qualify for the FINAL ROUND. As many 2 nd placed teams as are required will qualify, based on their scores, to bring the total number of teams in the FINAL ROUND up to 12, taking into account the number of Organiser(s) of the FINAL ROUND The FINAL ROUND shall be played with 12 [twelve] teams and consist of: - the PRELIMINARY POOLS - the SEMI-FINAL MATCHES - the FINAL & CLASSIFICATION MATCHES The 12 [twelve] participating teams shall be determined as follows: - the team(s) of the organising National Federation(s) - up to 8 [eight] 1 st placed teams from the 2 ND ROUND Pools - If the FINAL ROUND is organised by 1 [one] National Federation and there are 8 [eight] 2 nd Round Pools, the 3 [three] best 2 nd placed teams, with the best score. - In case the FINAL ROUND is organised by 2 [two] National Federations and there are 8 [eight] 2 nd Round Pools, the 2 [two] best 2 nd placed teams, with the best score The FINAL ROUND shall be played in 2 [two] PRELIMINARY POOLS (named I and II), consisting of 6 [six] teams each. Pool I will include matches 1-15 and Pool II will include matches The teams allocated in the PRELIMINARY POOLS will compete in a single round robin following the principle each one against each other. The teams positioned 6 th in each PRELIMINARY POOL is automatically eliminated from the FINAL ROUND. The team with the best score will be placed 11 th, whereas the remaining team will be placed 12 th. The teams positioned 5 th in each PRELIMINARY POOL is automatically eliminated from the Final Round. The team with the best score will be placed 9 th, whereas the remaining team will be placed 10 th. Teams positioned from 1 st to 4 th from each PRELIMINARY POOL qualify for the SEMI-FINALS. Released on: CEV Luxembourg PAGE 7

11 Chapter 1 : Competition Regulations The SEMI-FINAL matches shall be played according to the following schedule: Match 31 3 rd Pool I - 4 th Pool II Match 32 4 th Pool I - 3 rd Pool II Match 33 1 st Pool I - 2 nd Pool II Match 34 1 st Pool II - 2 nd Pool I The FINAL matches shall be played according to the following schedule: Match 35 for 7 th place : Loser Match 31 - Loser Match 32 Match 36 for 5 th place : Winner Match 31 - Winner Match 32 Match 37 for 3 rd place : Loser Match 33 - Loser Match 34 Match 38 for 1 st place : Winner Match 33 - Winner Match 34 The winner of this match will be awarded with the title of European Champion The FINAL ROUND is played in 9 [nine] days : Matches of PRELIMINARY POOLS: Day of rest : Matches of PRELIMINARY POOLS : Day of rest & travel : SEMI-FINALS + FINALS : TOTAL : 3 days 1 day 2 days 1 day 2 days 9 days Article 4.3 ORGANISERS OF EVENTS st ROUND & 2 nd ROUND Any participating National Federation interested in organising a pool in the: - 1 st ROUND - 2 nd ROUND shall apply in writing to the CEV Office. The respective form must be returned before the deadline set out in the Official Communications. Should more than the required number of National Federations apply, the organiser shall be determined by a drawing of lots, among the candidates for that respective pool. Should no National Federation apply, the organiser is chosen by a drawing of lots, among the eligible teams in that respective pool FINAL ROUND Any National Federation interested in organising a FINAL ROUND shall apply in writing to the CEV Office. The duly completed paperwork must be returned before the started deadline. The organisation of a FINAL ROUND in this competition shall be documented in a written agreement between the CEV and the organising National Federation. This agreement shall be concluded and signed at the latest 8 [eight] weeks after the CEV has appointed the organiser. Released on: CEV Luxembourg PAGE 8

12 Chapter 1 : Competition Regulations Article 4.4 COMPETITION CALENDAR Competition phases 1 st ROUND 2 nd ROUND Final Round Period During the last complete week of October (last competition day on Saturday or Sunday) During the first full week of January (last competition day on Saturday or Sunday) Between the last full week of March and the 3 first weeks in April If the 2 [two] FINAL ROUNDS are organised in separate countries, the FINAL ROUND can be played in the same period but within a period starting last full week of March until the first 3 [three] weeks of April. The CEV Board of Administration is entitled to depart from this calendar, on written and duly motivated request of one of the organising National Federations, and provided that such a request has been lodged at the same time as its application for the organisation of the FINAL ROUND st & 2 nd ROUNDS Article 4.5 ALLOCATION OF TEAMS / DRAWING OF LOTS The teams shall be allocated to the 1 st & 2 nd ROUND pools, taking into account, as far as can be, their level of performance (CEV European Ranking) and their geographical location. CEV reserves the right to switch teams within the various pools to award those applying to organise with a tournament. The allocation of teams and appointments of organisers have to be communicated by 31 st July of the year preceding the FINAL ROUND FINAL ROUND Upon completion of all 2 nd ROUND pools, a drawing of lots shall allocate the teams to Pools I and II as follows : - A drawing of lots to allocate the organising National Federation s team(s) - A drawing of lots to allocate the teams qualified from the 2 nd ROUND pools To prevent that teams in the same 2 nd ROUND pool meet again, the teams placed second shall be allocated to the pool opposing the team stemming from the same 2 nd ROUND pool. The drawings of lots shall take place at the latest 15 [fifteen] days after the last match of the 2 nd ROUND pools, in one of the countries organising the FINAL ROUND, at an open meeting and under the supervision of the CEV President or another person appointed for that purpose. Released on: CEV Luxembourg PAGE 9

13 Chapter 1 : Competition Regulations st & 2 nd ROUNDS Article 4.6 MATCH PROGRAMME Match start times should enable training sessions to be held on the competition day as well, thereby respecting the 5 [five] hours time interval between the training and the match start time of each team. The match programme of all tournaments in the 1st & 2nd ROUNDS is to be: - established by the organising National Federations(s), strictly respecting the Berger table - submitted for approval to the ESOC, through the CEV Secretariat, no later than the 2 [two] months before the start of the tournament - approved by ESOC within 6 [six] days after it has reached the CEV FINAL ROUND In the course of a meeting to be held immediately after the drawing of lots, the calendar of the matches for PRELIMINARY POOLS I and II will be drawn up in accordance with the berger table. The organising National Federations are entitled to determine the competition day for 3 [three] matches per pool, as well as the timetable of these matches. The timetable of the matches will be fixed according to the wishes of the CEV, taking into consideration the preferences submitted by the local organiser(s) as well as the requests received from broadcasters No single matches are played In case of Tournaments or Pools: Article 4.7 ALLOCATION OF POINTS AND CLASSIFICATION The positions of teams is determined by the total number of matches won In case of an equality in the number of matches won by two or several teams, these teams will be classified in decending order by the number of points awarded per match to each team: Winner 3:0 or 3:1 3 points Winner 3:2 2 points Loser 2:3 1 point Loser 1:3 or 0:3 0 points If the tie persists, as per number of points, these teams will be classified in descending order by the set quotient resulting from the division of the number of all sets won by the number of all sets lost If the tie persists, as per the set quotient, these teams will be classified in descending order by the set points quotient resulting from the division of all set points scored by the total of set points lost during all sets. Released on: CEV Luxembourg PAGE 10

14 Chapter 1 : Competition Regulations If the tie continues, as per the sets points quotient, these teams are placed according to the result(s) of the match(es), which the teams have disputed between themselves Forfeit is imposed as foreseen in the Official Volleyball Rules, the FIVB Sports Regulations or CEV Official Regulations Any team refusing to play a match shall be sanctioned according to Article of the Code of Discipline. The results obtained up to the moment of its exclusion shall be cancelled A match will be accounted for as lost by 0-3 (0-25; 0-25; 0-25) by the team concerned: If a doping rule violation occurs (See Chapter 6 Medical Regulations) If one or more players are not eligible as per the provisions of these Regulations and/or without a license (See Article 3.1 & 3.2) Article 4.8 QUALIFICATION TO THE 2015 FIVB U18 GIRLS / U19 BOYS WORLD CHAMPIONSHIPS Only the teams who take part in the European Championships are entitled to apply for registration for the next FIVB U18 Girls / U19 Boys World Championships. The 1 st, 2 nd and FINAL ROUNDS of the CEV U18 Women / U19 Men European Championships constitute the qualification threshold for the FINAL ROUND of the FIVB U18 Girls / U19 Boys World Championships. The number of places dedicated to European Teams in the FIVB U18 Girls / U19 Boys World Championships shall be determined by the FIVB. The final standing of the 1 st, 2 nd and FINAL ROUNDS of the CEV U18 Women / U19 Men European Championships shall determine the teams right of participation in the following FIVB U18 Girls / U19 Boys World Championships. ARTICLE 5: TEAM EQUIPMENT Article 5.1 PLAYERS EQUIPMENT The player s equipment must comply with FIVB Sports Regulations, as well as the Annex A of the mentioned document FIVB Volleyball Sports Material, Team Equipment & Advertising Guidelines released by FIVB and available on the FIVB website (www.fivb.org). Publicity on uniforms (jerseys, shorts, socks and warming-up suits) must comply with the CEV Regulations concerning advertising material on the Uniforms of National Teams. Only FIVB homologated uniforms & shoes are acceptable for the FINAL ROUND. For the different rounds each team must have available jerseys and shorts as follows: Released on: CEV Luxembourg PAGE 11

15 Chapter 1 : Competition Regulations - for the 1 st & 2 nd ROUNDS a team must have available 2 [two] sets of playing uniforms (jerseys and shorts), each one of clearly contrasting colours (one dark and one light colour), no player s family name or usual nick name is required. - for the FINAL ROUND a team must have available 3 [three] sets of playing uniforms (jerseys and shorts), each one of clearly contrasting colours (at least one light colour), the player s family name or usual nick name must be printed on the back of the jersey in accordance with the FIVB requirements. - Match shirt numbers can be from In case of any discrepencies, the FIVB Sport Regulations wil superceed these Official Regulations. Article 5.2 TEAM OFFICIALS EQUIPMENT During the matches all team personnel on the team bench must be dressed according to the FIVB Sports Regulations, as well as the Annex A of the mentioned document FIVB Volleyball Sports Material, Team Equipment & Advertising Guidelines released by FIVB and available on the FIVB website (www.fivb.org). ARTICLE 6: CASES NOT FORESEEN Any situation not provided for by the current regulations shall be settled by the CEV Board of Administration. ARTICLE 7: FORMS & ADDITIONAL DOCUMENTS Article 7.1 FORMS In competition & technical matters the following forms have to be used: 03-I Inspection Visit of the CEV Supervisor 04 Registration of players - license (NF user interface) 05 Team Registration (NF & CEV Supervisor user interface) 05bis Final Team Registration (NF & CEV Supervisor user interface) 07-T Match program approval Tournament (under download section) 07 Match program (NF user interface) 08 Information for the Visiting Team (NF & CEV Supervisor user interface) 10 Preliminary Inquiry (NF & CEV Supervisor user interface) 11 Choice of Uniform Colours (download area) Released on: CEV Luxembourg PAGE 12

16 Chapter 1 : Competition Regulations 12 Match Result Report (e-scoresheet) 12-T Team Ranking per Pool (CEV website) 13-T Report of the CEV Supervisor (Tournaments) 14-T Report of the Jury - Final Round The Report of the CEV Supervisor inside the user interface After Game section. Article 7.2 ADDITIONAL DOCUMENTS In competition & technical matters the following documents should be used additionally: Official Communications See: Official Volleyball Rules See: CEV Organiser Regulations and Guidelines for National Team Competitions See: CEV Database Instructions for National Federations See: CEV Database Instructions for Clubs See: CEV Database Instructions for Officials See: CEV Official Competition Court Layout ANNEX: BERGER TABLE Competition with 3 or 4 teams (in 3 competition days) 3 2 (4) 1 1 st day (4) 2 nd day (4) 3 rd day Competition with 6 teams (for FINAL ROUND) Please see the CEV Organisers Regulations and Guidelines for National Team Competitions for more information. Released on: CEV Luxembourg PAGE 13

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19 OFFICIAL REGULATIONS Chapter 2: Technical Organisation & Logistics Released on : 13/06/ CEV U18 VOLLEYBALL EUROPEAN CHAMPIONSHIP Women 2015 CEV U19 VOLLEYBALL EUROPEAN CHAMPIONSHIP Men

20 Chapter 2 : Technical Organisation & Logistics Regulations ARTICLE 1: RESPONSIBLE BODIES Article 1.1 COMPETITION RESPONSIBLE The European Sports Organising Commission (ESOC), as the responsible organ for the organisation of the European Championship: - Proposes organisational guidelines and instructions governing the running of the competition in accordance with the regulations, entitled CEV Organiser Regulations and Guidelines for National Team Competitions (see: - Directs and supervises the technical groundwork - Prepares and coordinates the timetable of all tournaments - Submits the regulations and possible modifications or amendments to the Board of Administration for ratification - Carries out the drawings of lots for the competition - Supervises the running of the competition - Decides if inspection visits must be undertaken (all costs to be covered by the organiser) - Monitors the work of the CEV Supervisors st & 2 nd ROUND Article 1.2 CEV RESPONSIBLE(S) ON SITE The regularity and the smooth running of both, the matches and the organisation, shall be monitored by a neutral CEV Supervisor. This person is mandatorily required to be a BOA member, an ESOC member or a member of another CEV Commission and will be appointed by the CEV Board of Administration The appointed CEV Supervisor will be entrusted with the following attributions: Final inspection of the sports infrastructure in the competition hall inspection of the hotels chosen for the visiting team(s) and checking of the food distributed there, as well as inspection of the training facilities made available to the visiting team(s) Checking of the players' eligibility by means of the 05bis form and the official identity documents produced by the players Ensuring that the matches in the 1 st and 2 nd ROUNDS are played in accordance with the FIVB and CEV rules and statutes Handle all disciplinary matters or protests as laid down in Chapter 8: Fines, Sanctions & Protests of the present regulations as well as the CEV Code Of Discipline; Vouch for the regular progress of the match(es) by appending his/her signature and indicating his/her function on the scoresheet(s) Complete the online report of each match when all data is uploaded Check that the match results and the eventual Pool standing are duly updated on the CEV online database and website after delivery of the e-scoresheet and statistics files Released on: CEV Luxembourg PAGE 1

21 Chapter 2 : Technical Organisation & Logistics Regulations Collect copies of player passports present at the tournament and forward them to CEV. A CEV Referee Delegate will be appointed by the European Refereeing Commission (ERC) for all tournaments in the 1 ST and 2 ND ROUND. The CEV Referee Delegate will be entrusted with the following attributions: Final inspection of the sports infrastructure in the competition area Nomination of the referees for the matches of the tournament Supervise the performance of the referees and address a succinct report on the conduct of the match(es) to the ERC, via the CEV Office Article not in use At the latest 2 [two] months before the start of the tournament, the CEV Supervisor shall undertake an inspection visit to the 1 st and 2 nd ROUND competition site, if requested by the ESOC, to the competition site. All travel (including Visa) & accommodation costs, as well as the per diem, shall be borne by the organising National Federation(s). If, for any reason, a second inspection visit becomes necessary, all costs are to be again borne by the organising National Federation(s) If the pool is composed of 6 teams, the CEV Supervisor will be assisted by a representative of the organising National Federation and this assistant can only replace the CEV Supervisor in one match per day FINAL ROUND The CEV Referee Delegate will also be assisted by a representative of the organising National Federation who will be allowed to replace the CEV Referee Delegate in one match per day. Both representatives shall not be entrusted with other duties by their National Federation and shall speak fluent English The regular organisation of the FINAL ROUND shall be monitored by a Control Committee composed of : - The CEV President as President of the Control Committee - The Jury, which is composed as follows: President of the Jury and CEV representative in the local organising committee 1 [one] member of the CEV Board of Administration or a member of the ESOC as Secretary of the Jury The President of the ESOC or his/her substitute as member of the Jury The 2 [two] coordinators as Jury members 1 [one] representative from each organising National Federation. For the whole duration of his/her assignment as member of the Jury, this national representative, who must speak the fluent English, shall not be entrusted with other duties by their National Federation A CEV Press Officer or CEV Press Delegate (if appointed by the CEV), in charge of all press related items. In case no CEV Press Officer is appointed, the organiser has to appoint a local Press Officer Any other CEV official (if appointed) - The Special Refereeing Commission (SRC) is composed as follows: The President of the ERC or his substitute, as President of the SRC 1 [one] member of ERC as Secretary of the SRC 2 [two] members of ERC as members of the SRC Released on: CEV Luxembourg PAGE 2

22 Chapter 2 : Technical Organisation & Logistics Regulations 1 [one] representative from each organising National Federation as referee delegate, for the whole duration of his/her assignment as member of the SRC. This national representative, who must speak fluent the English and shall not be entrusted with other duties by their National Federation. The Jury shall particularly be entrusted with the following attributions: Ensure that matches of the FINAL ROUND take place in accordance with the FIVB and the CEV regulations and statutes Checking of the players eligibility by means of the official identity documents produced by the players during the preliminary inquiry Rule on disciplinary matters and protests lodged under the provisions laid down in Chapter 8: Fines, Sanctions & Protests of the present regulations as well as the CEV Code Of Discipline; If no CEV Press Officer is appointed by the CEV, the Jury has to ensure the follow-up of the press activities of the Local Press Officer Upon completion of the final round, to address the final report, drawn up under the direct authority of the President of the Control Committee (in English language), to the BOA Confirm the global official results of the FINAL ROUND Collect copies of the passports of all players present at the tournament and forward them to the CEV Office [twelve] months before the FINAL ROUND of the European Championship, 2 [two] coordinators - a BOA member specially appointed for that purpose and the President of the ESOC or his/her substitute shall start to assess the preparations for the FINAL ROUND. The 2 [two] coordinators shall undertake a first inspection visit of the chosen sites at the latest 9 [nine] months before the start of the FINAL ROUND. If necessary, an ultimate inspection visit shall take place prior to the drawing of lots for the FINAL ROUND st & 2 nd ROUNDS Article 1.3 NATIONAL FEDERATION(S) The entire preparation and organisation of a match/tournament comes under the responsibility of the Organising National Federation(s) in conformity with the FIVB/CEV rules, the current Regulations and the CEV Organiser Regulations and Guidelines for National Team Competitions FINAL ROUND The entire preparation and organisation of the FINAL ROUND comes under the responsibility of the Organising Committee of the organising National Federation(s) in conformity with the FIVB/CEV rules and the current Regulations and the CEV Organiser Regulations and Guidelines for National Team Competitions. The Organising Committee should be composed of persons responsible for the different sections according the CEV Organiser Regulations and Guidelines for National Team Competitions. The Jury President or their representative must be included in the Organising Committee and be invited by the Organising Federation to take part in the important meetings. The reports of each meeting must be sent (in English language) to this person and copied to the CEV Office. Released on: CEV Luxembourg PAGE 3

23 Chapter 2 : Technical Organisation & Logistics Regulations ARTICLE 2: COMPETITION SITE Article 2.1 COMPETITION HALL / AREA CONDITIONS / APPROVALS / DISTANCES All tournaments shall be staged in halls meeting the requirements laid down in the rules regulations and guidelines issued by FIVB and CEV. In all Rounds, the competition hall(s) must be exclusively reserved for the matches of the competition for its entirety. Therefore, any organising National Federation hosting a tournament in the 1 st or 2 nd ROUND shall make sure that: the competition hall was duly registered inside the CEV online database the competition hall duly fulfils the minimum requirements for the respective competition defined for the requested category. at the latest 3 [three] months before the date officially determined for the start of the tournament. If an inspection visit is required, the appointed CEV Supervisor will deliver a final decision on the approval or refusal of the proposed competition hall upon completion of the inspection visit. If no inspection visit is required, experiences gathered from previous competitions held at the same venue will be used. In the FINAL ROUND, multiple approved halls shall be used to ensure that no more than 3 [three] matches per day will be played in any single hall in the PRELIMINARY POOLS. Semi-final or Final matches per day will be played in one and the same hall. For the FINAL ROUND a maximum of 2 [two] competition halls can be foreseen for the PRELIMINARY POOLS and 1 [one] competition hall for Semi-Finals and Finals. These halls and all competition material must be approved by the 2 [two] coordinators during the inspection visits. The distance between the official venue of arrival & departure and the competition sites must not exceed 200 km (3 [three] hours). If this distance exceeds this then it must be covered by airplane. Article 2.2 TRAINING FACILITIES CONDITIONS / APPROVALS / DISTANCES Any National Federation organising a tournament shall commit itself to ensure that all teams be granted the following training slots: - on the day prior to the first competition day - 90 [ninty] minutes on the competition court under match conditions - on each competition day - 60 [sixty] minutes in a training hall - on each rest day - 90 [ninty] minutes on the competition court under match conditions The first training will start at 08:00 and last training must finish at 21:00h. Released on: CEV Luxembourg PAGE 4

24 Chapter 2 : Technical Organisation & Logistics Regulations Should on the day before the first competition day or on a rest day, a team - for any valid reason - not have the possibility to make use of their training slot on the competition court, the training session of 60 minutes, scheduled for the following competition day, must take place on the competition court, instead of in a training hall. On competition days, any training session must be scheduled in such a way that it will be terminated at least 5 [five] hours before the starting time of the match in which the team concerned is involved. A team having a last match on the evening, should not have a training early the next morning. Article 2.3 ACCOMMODATION CONDITIONS / STANDARDS / DISTANCES The distance between the hotel and the competition hall or the additional training halls must be covered by bus within half an hour and the distance must not exceed 30 [thirty] km. The organiser has the obligation to lodge officials, referees and journalists in another hotel than the participating teams. All hotels must be of good category. The organiser must provide a breakfast, lunch and dinner per day. During the competition day, the teams have to be provided with a supplement (sandwiches, mineral water, coffee or tea) before or after the match. Two warm meals must be provided per day. The quality of the meals must be in accordance with the recommendations of the European Medical Commission and FIVB Medical Regulations (Art. 4) (see Chapter 6 of these regulations). The organiser must provide an adequate quantity of mineral water or soft drinks per person with every meal. During and after the matches, as well as for the trainings, mineral water (in closed bottles and without gas) must be available for the teams. 1 [one] (or 2 [two]) room(s) equipped with chairs, tables, notice board, DVD player, television and beamer/projector with screen must be at the disposal of the teams in each hotel No Home and Away matches are to be played. ARTICLE 3: INFORMATION Article 3.1 GENERAL INFORMATION Tournaments Any organising National Federation must forward 2 [two] months before start of the tournament to CEV the CEV form CH-07-T (REGUEST FOR APPROVAL OF THE MATCH PROGRAMME IN A TOURNAMENT), indicating the name of the appointed CEV Supervisor, plus information about the competition hall and the official venue of arrival and departure and information about the hotel(s) where the teams and officials will be accommodated. Including also the detailed match programme and distances between the airport, hotels and hall. Released on: CEV Luxembourg PAGE 5

25 Chapter 2 : Technical Organisation & Logistics Regulations Besides the CEV CH-07-T form, the organising National Federation must issue the following publications: When: Name: Contents: Approved by: 6 [six] WEEKS before the first competition day Upon the teams arrival at the competition site upon completion of the preliminary inquiry as required by the CEV Supervisor within 24 [twenty four] hours of the finish of the competition 1 st Bulletin (for updated information release an 1a Bulletin ) Competition Handbook all information indicated in Annex III all information indicated in the CEV Organiser Requirements and Guidelines 2 nd Bulletin final confirmed list of players and team officials Daily Bulletin(s) (when required) Final Bulletin potential contents include: results, statictisc, changes etc final Standing and all other necessary information For a detailed list of the required contents for each publication please see Annex III. CEV Supervisor CEV Marketing Department CEV Supervisor CEV Marketing Department CEV Supervisor CEV Supervisor CEV Supervisor Released on: CEV Luxembourg PAGE 6

26 Chapter 2 : Technical Organisation & Logistics Regulations FINAL ROUNDS The organising National Federation must issue the following Bulletins: When: Name: Contents: Approved by: 3 [three] months before the first competition day Upon the teams arrival at the competition site Before the first competition day and the CEV General Technical meeting, upon completion of the preliminary inquiry as required by the CEV Jury within 24 [twenty four] hours of the finish of the competition 1 st Bulletin (for updated information release an 1a Bulletin ) Competition Handbook all information indicated in Annex III all information indicated in Annex III 2 nd Bulletin all information indicated in Annex III plus the final confirmed list of players and team officials Daily Bulletin(s) (when required) Final Bulletin all information indicated in Annex III e.g. results, statictisc, changes etc all information indicated in Annex III e.g. final standing and all other necessary information For a detailed list of the required contents for each publication please see Annex III. CEV Jury President CEV Marketing Department CEV Jury President CEV Marketing Department CEV Jury President CEV Jury President CEV Jury President Article 3.2 RESULTS AND REPORTS For all tournaments & the FINAL ROUND the e-scoresheet software as well as DataVolley statistics must be provided and processed. For all matches of the European Championship, the CEV Supervisor shall make sure that the final e-scoresheet file (match result) is duly uploaded onto the CEV online database. In case of technical problems the CEV form CH-12 must be signed and sent via fax to the CEV office. The originals of the e-scoresheet and all CH-12 forms are to be sent to the CEV office by regular mail, along with the Jury report. After the end of the FINAL ROUND, the organising National Federation must forward a Post Event Report to the CEV Head Office. The layout and contents for this will be fixed by the CEV Marketing Department. Released on: CEV Luxembourg PAGE 7

27 Chapter 2 : Technical Organisation & Logistics Regulations TRAVEL OF TEAMS ARTICLE 4: TRANSPORTATION AND VISA Article 4.1 TRANSPORTATION For the tournaments in the 1 st and 2 nd ROUNDS, each team must organise their own travel to/from the official venue of arrival/departure (which will be confirmed by the organising National Federation. All teams must arrive at the competition venue 1 [one] day before the start of the competition, no later than at 18:00 so that the Preliminary Inquiry and the Technical Meeting can be scheduled according to the Regulations. Teams should leave 1 [one] day after the end of the match/tournament For the FINAL ROUND, each team must organise their own travel to/from the official venue of arrival/departure (which will be confirmed by the organising National Federation All teams must arrive 2 [two] days before the start of the competition and leave 1 [one] day after being eliminated or the end of the competition for the teams qualified for classification matches, the Semi finals and Finals TRAVEL OF CEV OFFICIALS & REFEREES 1 st and 2 nd ROUNDS All travel associated with an inspection visit (Art ) must be arranged and paid for by the organising National Federation. The organising National Federation shall organise the travel for the Referees appointed by the ERC, the CEV Supervisor and the CEV Referee Delegate. The organising National Federation shall ensure that: Travel tickets and/or the information as to when and where the tickets can be collected are in the hands of the CEV Supervisor and the Referees at least 2 [two] weeks before the start of the match/tournament. The CEV Supervisor arrives at the competition site - 2 [two] days before the start of the tournament and leaves 1 [one] day after the end of the tournament - 1 [one] day before the start of the home & away match (the arrival time must be before 18:00h on the competition site) and leave the day after the match. The CEV Referee Delegate and the referees arrive at the competition site 1 [one] day before the start of the match/tournament before 18:00h and leave 1 [one] day after the end of the match/tournament FINAL ROUND The organising National Federation shall arrange all travels for the coordinators' inspection visits and the Supervisory Board meeting, as well as the travel of the CEV Officials appointed to the Drawing of Lots. The organiser must arrange the travel of the following persons: - the President of the Control Committee Released on: CEV Luxembourg PAGE 8

28 Chapter 2 : Technical Organisation & Logistics Regulations - all Jury Members - all Members of the Special Refereeing Commission - all appointed Referees - any other appointed CEV Official(s) The organising National Federation shall ensure the arrivals 3 [three] days before the start of the FINAL ROUND for all CEV Officials and Referees and the departure the day after the end of their appointment The organising National Federation shall arrange the travel to the central competition site and back for all referees appointed by the ERC to the FINAL ROUND. Referees of National Federations whose teams are taking part in the FINAL ROUND will not be considered as part of their countries' delegations CEV and the organiser will not be responsible for the problems related to the travel costs of referees, CEV Supervisors and CEV Referee Delegates from their home to the indicated official venue of departure/arrival of their home country. These expenses will be borne by the persons involved or will be the subject of an agreement between the official and their National Federation OFFICIAL VENUE OF ARRIVAL & DEPARTURE The organising National Federation will confirm the official arrival/departure venue. It should be the (international) airport located nearest to the competition site, the flight schedules of this airport must enable any visiting team to arrive following Art and Art Each CEV Official or Referee indicates its official venue(s) of arrival / departure for arranging their travel tickets following Art The organiser is free to choose the most appropriate venue in case several venues are indicated LOCAL TRANSPORTATION Transportation within the hosting country, i.e. transportation between the central venue to the other competition sites and hotels shall be arranged by the organising National Federation for all Rounds. The organising National Federaton must also ensure: The transport of the teams takes place in busses The transport of the referees has to be arranged by car or mini-bus The transport of the CEV Officials has to be arranged by car The organiser has to prepare a transport schedule for training and matches. The schedule must guarantee that the teams arrive in the training hall minimum 15 [fifteen] minutes before starting of the training and in the competition hall minimum 75 [seventy-five] minutes before the official start of the match. Released on: CEV Luxembourg PAGE 9

29 Chapter 2 : Technical Organisation & Logistics Regulations Article 4.2 VISA Each organising National Federation is responsible for applying for the necessary visas for all team(s), CEV Official(s), and appointed referees. They must ensure that applictions are submitted by any deadline set by the diplomatic/consular authorities of the country to be visited. The procedure for teams for applying for visas is the following: 1 Each travelling National Federation requiring a visa must send a request for an invitation (including the list of person(s) and passport numbers) to the hosting team no later than 30 [thirty] days before the first match for which they have been drawn or qualified to. Or no later than 24 [twenty-four] hours after the qualification of both opponents to a specific round whose match is already within this deadline. 2 The hosting National Federation must reply within 24 [twenty-four] hours following the receipt of this request and send an official invitation to its embassy and to the visiting team. Strictly applying all procedures fixed by its own embassy in the concerned country. 3 The hosting National Federation must ensure that all visiting teams as well as all appointed CEV officials and referees, shall receive in due time an invitation letter for visa purposes. It also has to ensure that a visa shall be granted to all teams, CEV Officials and referees to enter its territory and that they can participate in the competition without any hindrance. 4 Visa costs (include only the fees to be paid to the concerned authorities), are to be counted as part of the travel ticket and must therefore be borne by the one who pays the travel ticket. Article 4.3 FOOD & LODGING OF TEAMS Accommodation shall meet overall standards of hygiene and tidyness In each team s hotel a meeting room (with chairs, tables, notice board with DVD player, television and beamer with screen) must be available for the team delegation (20 [twenty] persons) for the whole duration of the competition. If in the same hotel more than 4 [four] teams are accommodated, at least 2 [two] meeting rooms will have to be available for these purposes st and 2 nd ROUNDS The organising National Federation(s) shall arrange the hotel accommodation (good category) and food for each team delegation as defined in Chapter 1 Art. 2.3 for a period starting 1 [one] day before and ending 1 [one] day after the match/tournament. The teams can be accommodated in hotels, sports centers and student hostels of good category, with 3 [three] persons per room (with separate beds), equipped with bathrooms and toilets as well as one twinbedded ensuite room and 3 [three] single ensuite rooms FINAL ROUND The organising National Federation shall arrange the accommodation and food for 18 [eighteen] persons (12 [twelve] players, 5 [five] officials and 1 [one] journalist) per team, for a period starting 2 [two] days before the beginning of the competitions and ending the day after their elimination from the competition or one day after the end of the FINAL ROUND. Released on: CEV Luxembourg PAGE 10

30 Chapter 2 : Technical Organisation & Logistics Regulations The teams can be accommodated in hotels, sports centers and student hostels of good category, with 3 [three] persons per room (with separate beds), equipped with bathrooms and toilets as well as one twinbedded ensuite room and 4 [four] single ensuite rooms. Article 4.4 FOOD & LODGING OF REFEREES & CEV OFFICIALS The organising National Federation shall arrange the hotel (good category) and food for the referees appointed by the ERC, the CEV Supervisor and CEV Referee Delegate as well as for its own representatives assisting the CEV Supervisor and the CEV Referee Delegate (as per the provisions laid down in Art ), in single rooms for a period starting 2 [two] or 1 [one] day before the start of the tournament and ending one day after the end of the tournament FINAL ROUND The organising National Federation shall arrange hotel accommodation (good category) and food for: - the President of the Control Committee - all Jury Members - all Members of the Special Refereeing Commission - the appointed referees - any other CEV official(s) (if appointed) in single rooms, for a period starting 3 [three] before the start of the tournament and ending 1 [one] day after the end of the FINAL ROUND The organising National Federation shall arrange all hotel accommodation (good category) and food related to the all inspection visits as per Art , as well as for the CEV Officials appointed for the drawing of lots. Article not used. ARTICLE 5: MEETINGS Article 5.1 SUPERVISORY BOARD Article 5.2 GENERAL ORGANISATION MEETING A general organisation meeting should be held on arrival of the CEV Supervisor or President of the Control Committee with the responsible persons from the National Federation s Organising Committee. The items to be discussed are foreseen in the CEV Organisers Regulations and Guidelines for National Team Competitions. Released on: CEV Luxembourg PAGE 11

31 Chapter 2 : Technical Organisation & Logistics Regulations Article 5.3 FINAL INSPECTION MEETING A final inspection visit of the competition hall takes place at least 24 [twenty four] hours before the start of the first match. The organising National Federation has to present the competition hall respecting the layout of the competition area and with all necessary equipment installed st and 2 nd ROUNDS Article 5.4 TECHNICAL MEETING In the evening of the arrival day of the delegations i.e. one day before the match(es) a Technical Meeting will be carried out with the Organising Committee, the CEV Supervisor, and the CEV Referee Delegate (if appointed), Referees, the Team Managers, medical doctors and coaches of the teams to discuss the important details, concerning the competition and organisation. This Technical meeting should not start later than hrs FINAL ROUND In the evening before the beginning of the PRELIMINARY POOLS, a Technical Meeting will be carried out with the Organising Committee, the President of the Control Committee, the members of the Jury and SRC, Referees, the Team Managers, medical doctors and coaches of the teams to discuss the details of importance, concerning the competition and organisation. This Technical meeting should not start later than hrs. Article 5.5 DAILY MEETING During FINAL ROUND, at the end of the last match or in the next morning, a daily meeting with the CEV officials (President of Control Committee, Jury, and SRC) as well as the responsible from the organiser has to be organised to discuss and resolve all problems stemming from the previous competition day. During FINAL ROUND, a daily meeting is organised by the SRC with all Referees to discuss all items happened during the day. Released on: CEV Luxembourg PAGE 12

32 Chapter 2 : Technical Organisation & Logistics Regulations ARTICLE 6: ACCREDITATIONS AND SECURITY Article 6.1 PRELIMINARY INQUIRY In all competition rounds, one day before the first match or the beginning of the tournament the preliminary inquiry will be carried out by the CEV Supervisor/Jury President or his/her representative for each team. It is mandatory that the preliminary inquiry is organised before the (General) Technical Meeting. The following personnel of each teams must be present (when appointed): - Team Manager - Head Coach - Accredited medical doctor (FINAL ROUND only) The following items are to be controlled: - Final team registration (via the online CEV 05bis form), based on the individual passports or identity cards with photo, delivered by the competent authorities of the players country - Accreditation cards (with photo) delivered by the Organising Federation (including Team Name & Shirt Number of the Player) based on the confirmed 05bis form ( Final Team Registration ) - 2 sets or 3 sets (as fixed by the regulations) of Captain and Libero team uniforms (shirt and shorts) of clearly contrasting colours - Advertising authorisation on the team uniforms and track suit - Health Certificate of each player (CEV M-3 form) - Anti Doping Diploma for all players, coaches, team manager, medical doctor and physiotherapist - Accreditation certificate of IOC, FIVB or CEV for inscription of a medical doctor respectively a proof of being a medical doctor - Accreditation certificate of IOC, FIVB or CEV for inscription of a physiotherapist respectively a proof of being a physiotherapist. Article 6.2 ACCREDITATIONS At the inspection visit, the organising National Federation has to present a lay-out of the competition and training halls, outlining their planned accreditation system and control of the different areas. The accreditation plan must be developed by the organisising National Federation reflecting the seating availability. It is very important to clearly indicate the different areas for the various categories of accreditation and issue ad hoc cards/tickets. The organising National Federations must provide all Organising Committee members, CEV Supervisor, CEV Referee Delegates, President of the Control Committee, Coordinators, Jury members, SRC members, Referees, Delegation members, VIPs, journalists, technical staff, court personnel, volunteers, etc with an official Accreditation card (with photo) and make sure that only people with the correct accreditation are allowed to access certain venue areas. A well-identified accreditation area with an efficient service should be set up at the stadium and if possible at the hotel(s). Released on: CEV Luxembourg PAGE 13

33 Chapter 2 : Technical Organisation & Logistics Regulations Organising National Federations must provide vests to all accredited photographers and TV crew authorized to access reserved court areas. Article 6.3 SECURITY AND ACCESS CONTROL According to the CEV General Regulations, the Organising National Federation should do its utmost to ensure the safety of players, referees and officials, both on and off the court. ARTICLE 7: OBSERVERS Any National Federation participating in this competition has the right to send observers in any match of the same competition, to observe and record technical data (video or statistics) for their own purposes. The interested National Federation is required to send a written request not later than 5 [five] days before the event to the organiser. The request has to include the National Federation commitment not to use the collected data for commercial purposes. The organising National Federation is obliged to ensure the official accreditation of observers and to grant: for statisticians: a working table with plug socket and chair, for cameramen: a working place with plug socket on the stands or a platform behind one endline and in an appropriate height above the playing court. The position of the working place of the observer should be - whenever possible due to the dimensions and structural preconditions of the competition hall - according to the respective FIVB layouts for competition halls and the control area. Observation of training sessions is strictly forbidden. All costs related to the stay of the observer must be borne and directly paid by their National Federation. In the FINAL ROUND, each team must be provided with a video of each match that is recorded and distributed by the organising National Federation. The footage should be recorded by one main camera positioned in each competition hall, along with a back-up camera (should it be required). ARTICLE 8: CASES NOT FORESEEN Any situation not provided for by the current regulations shall be settled by the CEV Board of Administration. Released on: CEV Luxembourg PAGE 14

34 Chapter 2 : Technical Organisation & Logistics Regulations ANNEX I: MINIMUM TECHNICAL REQUIREMENTS FOR CEV U18 WOMEN / U19 MEN EUROPEAN CHAMPIONSHIPS COMPETITIONS - EXCEPT FINAL ROUND - EQUIPMENT Post & pads Net Net antenna Net measuring rod Referee s chair Scorer s table Supervisor s table Manual scoreboards Balls Support for 5 balls Pressure gauge Thermometer Hygrometer Long mops Line judges flags Substitution plates Benches (3 m long) Rubber wheel trolley Rubber wheel carts Flag of part. teams (country flag) (same size as CEV Flag) Official CEV flag (same size as country flags) FACILITIES Flooring Lighting Sound system Air conditioning Electric scoreboard indicating: Name of the teams Team to serve Time-outs used per team Substitutions used per team Score of the current set Score of the previous set(s) According to the FIVB Official Volleyball Rules According to the FIVB Official Volleyball Rules According to the FIVB Official Volleyball Rules 2.50 m long According to the FIVB Official Volleyball Rules 1 (max 5 persons) (kg & hectopascal) x (or 2 x 10 chairs) 2 (supermarket style) 2 (for 12 balls each) Mandatory (to be produced by the organiser) (the size of the flag between 1,50 x 2,25 m or 2 x 3 m) Mandatory (to be produced by the organiser) (the size of the flag between 1,50 x 2,25 m or 2 x 3 m) According to the FIVB Official Volleyball Rules Measured 1 m above the floor: - Min LUX, - Not dazzling - No shadows on playing area Mandatory If appropriate Mandatory Mandatory Mandatory Preferable Preferable Mandatory Preferable Released on: CEV Luxembourg PAGE 15

35 Chapter 2 : Technical Organisation & Logistics Regulations LENGTH Court size including complete Competition Control area Court Free zone Free passage way WIDTH Court Free zone Free passage way HEIGHT SPECTATORS COMPETITION AREA U18 Women / U19 Men 1 st Round 38 m 38 x 23 m 18.0 m 2 x 8 m 2 x 2 m 23 m 9.0 m 2 x 5 m 2 x 2 m 8.0 m 1000 U18 Women / U19 Men 2 nd Round 40 m 40 x 25 m 18.0 m 2 x 8 m 2 x 3 m 25 m 9.0 m 2 x 5 m 2 x 3 m 8.0 m Dedicated Network: INTERNET CONNECTIONS Specifications: For the CEV Supervisor For the e-scoresheet For the CEV Press Officer For the CEV Photographer For the local Press Officer For the local Photographer For journalists For photographers Internet access for all connections: access to common services (http, https, ftp, sftp, pop, imap, vpn, ssl, skype, msn,, ) Min. bandwidth per batch of 30 internet connections: Download bandwidth: up to 20Mbit/s (1Mbit/s guaranteed) Upload bandwidth: up to 2,5Mbit/s (1Mbit/s guaranteed) Fixed LAN: minimum 100Mb/s WiFi LAN: minimum 1Mbit/s guaranteed per requested connection, Interoperable with Wi-Fi Certified a, b, g, or n, encrypted connection: minimum 128bit WEP, recommended WPA fixed LAN on desk fixed LAN on desk fixed LAN on desk fixed LAN on desk fixed LAN on desk fixed LAN on desk fixed LAN on desk secured WiFi LAN (bandwidth according to the number of journalists) fixed LAN on desk Released on: CEV Luxembourg PAGE 16

36 Chapter 2 : Technical Organisation & Logistics Regulations Flags: The only country flags accepted are the flags of the countries of the teams and the CEV flag. The country flags of the referees and of the CEV Supervisor or CEV Referee Delegate are not allowed. Any other flag of regions, cities or National Federation are accepted but cannot be displayed together with the country flags and CEV flag. The sizes of the flags are specified in the above table and must be respected. The hoisting of the flags must be according to guidelines available on the CEV website. A gap between all flags is to be respected (min. 10% of the width of the hoisted flag). Considering the respect to be paid to the national flags, they must be displayed on a place inside the hall visible for cameras; hoisted in a stretched way. No loose hanging will be accepted. Court area: The court area must be of exactly 34 x 19m. In case other lines than those foreseen for Volleyball are drawn on the flooring, the court itself must be properly defined by a coloured tape of 10 cm around its perimeter. Released on: CEV Luxembourg PAGE 17

37 Chapter 2 : Technical Organisation & Logistics Regulations ANNEX II: E-SCORESHEET INSTRUCTIONS E-scoresheet from must be used in all CEV competitions. Each organiser must provide a wired internet connection at the scorer s table in order to facilitate the live scoring which feeds the CEV website. Two [2] laptops must be provided by the organizing National Federation, each with an empty USB stick (minimum of 1 GB). The primary laptop will be used by the e-scorer. The second laptop will be the reserve laptop to act as a backup. This must also be switched near to the scorer s table and should not have any other use prior to or during the match. Should the primary laptop fail, the USB stick from the original laptop can be inserted into the reserve laptop to will ensure the match can continue without delay. The CEV Supervisor is seated behind the scorer s table and must be able to watch the e- scoresheet on an additional monitor (min 16 max 20 ). A long VGA cable (no less than 5 meters) must be laid between the e-scorer s table and the CEV Supervisors s table. Each time the software is used, an update must be downloaded to make sure it the most up to date version for the competition. The organising National Federation will receive a password from the CEV which enables it to download the respective match information. Each CEV Supervisor and all Referees will have their own passwords which must be used when completing their own duties. In order to be able to test the competition hall set-up and the e-scoresheet software, test matches can be accessed which will allow full training of all match operations. To enable such a test, the following usernames and passwords must be used: Scorer (for downloading the match) Username and password: "scorertest" Supervisor (for the virtual online connection and closing of the match) Username and password: "supervisortest" Referee (for the closing of the match) Username and password: "refereetest" Data Volley is the statistics software provided by Data Project. The use of the Data Volley software is mandatory for all matches. It will provide the statistics for the CEV website and media. To download Data Volley 2007 Professional for CEV competitions and online statistics please follow the instructions outlined under A wired internet connection is also required at the allocated positions at the ends of each court. A link between Data Volley and TV broadcasting is also available for statistics if required. Released on: CEV Luxembourg PAGE 18

38 Chapter 2 : Technical Organisation & Logistics Regulations ANNEX III: BULLETIN CONTENTS Released on: CEV Luxembourg PAGE 19

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41 OFFICIAL REGULATIONS Chapter 3: Refereeing Regulations Revised 13/06/ CEV U18 VOLLEYBALL EUROPEAN CHAMPIONSHIP Women 2015 CEV U19 VOLLEYBALL EUROPEAN CHAMPIONSHIP Men

42 Chapter 3 : Refereeing Regulations ARTICLE 1: REFEREEING BODIES Article 1.1 REFEREE DELEGATES, SPECIAL REFEREEING COMMISSION For all tournaments scheduled for the 1 st, 2 nd and 3 rd ROUNDS, a CEV Referee Delegate is appointed by the European Refereeing Commission (ERC) In the FINAL ROUND the ERC appoints a Special Refereeing Commission (SRC) (for the exact composition, please refer to Chapter 2 Technical Organisation & Logistics, Art ) The proposed representative of the organising National Federation (see Chapter 2 Technical Organisation & Logistics, Art ) assisting the CEV Referee Delegate or joining the SRC shall be a former referee, speak fluent English and not be entrusted with any other tasks, role or function. Article 1.2 DUTIES During the competition, the CEV Referee Delegate and the SRC have the following tasks: carry out a final inspection regarding refereeing matters of the sports infrastructure and equipment in the competition areas appoint the referees for all daily matches, if not appointed by ERC brief the scorers and line-judges about their duties participate in the (General) Technical Meeting and explain all refereeing matters respond to any refereeing or rules based question raised by the Jury supervise and assess the referees performances for all matches (using the respective form) In the 1 st, 2 nd and 3 rd ROUNDS, the CEV Referee Delegate is responsible for the smooth running of all refereeing matters. Prior to the start of the 1 st, 2 nd and 3 rd ROUNDS the CEV Referee Delegate: organises a meeting with all officials (referees, scorers, line-judges, ) and court personnel to ensure the uniform application and interpretation of the rules of the game and current regulations in all matches In the FINAL ROUND, the SRC is responsible for the smooth running of all refereeing matters and should work closely with all other appointed CEV officials. The SRC: will organise a Referee Clinic to include all officials (referees, scorers, line-judges) and court personnel to ensure the uniform application and interpretation of the rules and current regulations in all matches organise in conjunction with EMC, medicals for all officials participates in the (General) Technical Meeting and explains all refereeing matters attends the daily meeting of the Jury organises a daily refereeing meeting In the FINAL ROUND a medical check up is mandatory for all participating referees, scorers and line judges Released on: 13/06/2014 CEV Luxembourg PAGE 1

43 Chapter 3 : Refereeing Regulations Referees, scorers and line judges who are not able to officiate for medical reasons will be excluded from the competition. Travel costs for their return (if applicable) will have to be covered by either themsleves or their own National Federation. Six [6] months before the FINAL ROUND all proposed referees must sign an agreement with the CEV - Referee Health & Volleyball Rules Knowledge Commitment. ARTICLE 2: APPOINTMENT OF REFEREES Article 2.1 PRINCIPLES All referee appointments are made by the ERC unless otherwise specified. All other officials (scorers, line judges) are appointed by the hosting National Federation Only international referees appearing on the annual ERC referees list can be appointed. In addition the appointed referees must have signed the Referee Health & Volleyball Rules Knowledge Commitment contract and NOT have been following an FIVB health plan in the 6 [six] months prior to the FINAL ROUND. The number of referees appointed is as follows: Article 2.2 REFEREE APPOINTMENTS Tournaments: 4 [four] or 6 [six] neutral referees FINAL ROUND: the number of referees appointed is dependant on the number of venues ARTICLE 3: OFFICIATING REFEREES Article 3.1 WORKING MATERIAL The referees have to follow the FIVB Official Volleyball Rules of the Game or as instructed by the CEV Board of Administration and all official documents listed under Art Released on: 13/06/2014 CEV Luxembourg PAGE 2

44 Chapter 3 : Refereeing Regulations Evaluation of referees by ERC members acting as CEV Technical Delegates or SRC members are made on the R-4 form and a copy must be given to the referee concerned Article 3.2 ARRIVAL & DEPARTURE Referees have to arrive at the competition venue as follows: 1 st, 2 nd and 3 rd ROUNDS: no later than 15:00h on the day before competition starts FINAL ROUND: 2 [two] or 3 [three] days before the start of the competition, depending on the number of competition venues and in time for the Referee Clinic and Medical. The arrival time of the referees in all competitions must be before 15:00h at the competition venue or hotel. Departure is the day after competition ends. Article 3.3 DUTIES OF REFEREES All referees must fulfil their appointments. Withdrawals are only accepted in exceptional situations and have to be announced immediately All referees must participate in the (General) Technical Meetings and Refereeing Clinics according to the instructions of the responsible CEV bodies. ARTICLE 4: CASES NOT FORESEEN Any situation not provided for by the current regulations shall be settled by the CEV Board of Administration. ARTICLE 5: FORMS & ADDITIONAL DOCUMENTS The following forms have to be used: Article 5.1 FORMS Released on: 13/06/2014 CEV Luxembourg PAGE 3

45 Chapter 3 : Refereeing Regulations R-1 Referee Registration R-2 Referee Nomination R-3 Daily Refereeing Duty Roster R-4 Refereeing Evaluation (only to be used by ERC members) R-5 Line-up sheet E-scoresheet Prior to the match but after the official coin toss both captains and coaches sign a printed copy of the scoresheet with all relevant data completed. Released on: 13/06/2014 CEV Luxembourg PAGE 4

46 Chapter 3 : Refereeing Regulations The following documents must also be used: Article CEV Official Match Protocol (without anthems) See: - FIVB Official Volleyball Rules See: - FIVB Refereeing Guidelines & Instructions See: - FIVB Refereeing Case Book See: - CEV Guidelines for Line Judges See: - CEV Data Project Software Guidelines See: - Courtside Assistants Education Pack (Ball Retrievers and Moppers) See: - CEV Challenge System Regulations See: Released on: 13/06/2014 CEV Luxembourg PAGE 5

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49 OFFICIAL REGULATIONS Chapter 4: Marketing Regulations Released on: 13/06/ CEV U18 VOLLEYBALL EUROPEAN CHAMPIONSHIP WOMEN 2015 CEV U19 VOLLEYBALL EUROPEAN CHAMPIONSHIP MEN

50 Chapter 4 : Marketing Regulations ARTICLE 1: CEREMONIES AND PROTOCOL Article 1.1 OPENING CEREMONY: EUROPEAN CHAMPIONSHIPS FINAL ROUND The Opening Ceremony takes place in the main competition hall, either before the first match, between the first and the second match or between the second and the third match. Local ceremonies are organised in every competition place, this initiative being left to the appraisal of the organisor. The flags of all participating teams will be suspended at the location of the competition (in and outside the hall). The protocol of the Opening Ceremony takes place as follows: The participating teams, preceded by the boards bearing the names of the corresponding countries as well as the respective National flags, enter the competition hall, march around and line up facing the jury table The flags and name boards are supplied by the organiser The players shall follow the flag of their respective country The entry of the teams follows the alphabetical order of the organising country's language, the team of which enters at the end Once lined up facing the jury table, the President of the Organising Committee, or his delegate,accompanied by the President of the CEV, or his delegate, and the highest personality of the organising country take their places in front of the grandstand The President of the Organising Committee, or his delegate, gives a short welcome speech (3 [three] minutes maximum) The President of the CEV, or their delegate, addresses himself to the participants and to the organisor (3 minutes maximum) before proclaiming the official opening of the competition, unless he delegates to the highest personality of the organising country to declare the competition open The flags of the organising country and of the CEV are hoisted by the captain of the organising country's team and by the captain of the champion team from the previous competition (or by a player designated by the organisorganisers amongst the participating teams) The anthem of the organising country (short extract) is played The teams and flags leave the hall via the shortest way The Opening Ceremony should be limited to approximately 10 minutes. Released on: 13/06/2014 CEV Luxembourg Page 2 /13

51 Chapter 4 : Marketing Regulations Article 1.2 AWARDING CEREMONY EUROPEAN CHAMPIONSHIPS FINAL ROUND The organisers must ensure to have enough security around the court, in order to prevent that fans, journalists, TV and photographers etc. will enter the court at the end of the match. The awarding ceremony must take place within 10 minutes of the completion of the final match. The ceremony must be prepared and organised in strict accordance with the CEV Closing Ceremony Guidelines for National Teams. Article FINAL ROUND PRIZES OF HONOUR The team carrying off the title of EUROPEAN CHAMPION shall receive a cup as well as a diploma from the National Federation, according to the specimen submitted by the CEV. All the players having taken part, as well as the other five members of the delegation, shall receive gold medals as well as a diploma from the organising National Federation(s). The medals are provided by the CEV. If there is a CEV Title sponsor to the competition, they have the right to produce the cup for the European Champion, instead of the National Federation. TEAMS CLASSIFIED 2 nd & 3 rd The teams classified 2 nd and 3 rd shall receive prizes of honours as well as a diploma from the organising National Federation(s), according to the template provided by the CEV. All the players taking part, as well as the five members of the delegation, shall receive their respective silver and bronze medals as well as a diploma from the organising National Federation(s). The medals are provided by the CEV TEAMS HAVING PARTICIPATED IN THE COMPETITION Each team having participated in the CEV U18/U19 Volleyball European Championships shall receive a diploma certifying its participation in the competition. Released on: 13/06/2014 CEV Luxembourg Page 3 /13

52 Chapter 4 : Marketing Regulations Prizes of honour s summary: European Champion 2 nd team 3 rd team All participating teams Prizes of honours /Team Diploma/ Team Medals (provided by CEV) (12 players + 8 members of the delegation) CUP 1 20 specimen submitted by the CEV specimen submitted by the CEV ARTICLE 2: ADVERTISING ON COMPETITION VENUES Article st AND 2 nd ROUNDS The following advertising rights are ceded to the National Federation for their home matches: 19 [NINETEEN] advertising banners, dimensions: 3,40 m x 1 m (or 3 m x 1 m) 1, as indicated in the court layout in Annex I; 2 [TWO] floor stickers, dimensions: 3,40 m x 1 m as as indicated in the court layout in Annex I; 2 [TWO] net post paddings, one on each net post; Net advertising on the upper band, alternating the sponsor s logo and the CEV Fairplay logo (50/50) in accordance with Annex II; Referee chair advertising; In case a backdrop is used in the mixed zone, the official backdrop layout must be used (see Annex III). Use of the official competition title in all communications issued by the National Federation(s), respectively the organiser, as well as on all commercial items offered for sale inside and outside the competition venue; All income generated by the sale of entrance tickets, official program booklets, merchandising goods. 1 According to the decision of FIVB Released on: 13/06/2014 CEV Luxembourg Page 4 /13

53 Chapter 4 : Marketing Regulations FINAL ROUND The distribution of advertising rights between CEV and the National Federation will be defined by a subsequent Organiser Agreement. ARTICLE 3: CORPORATE IDENTITY OF THE COMPETITION Article 3.1 GENERAL INFORMATION The National Federation, respectively the organiser shall make sure that the competition is always recognizable as a CEV event Therefore, in the competition hall the following publicity must be displayed: the CEV flag (see layout) the competition title banner (3,40 x 1 m) or (or 3 m x 1 m) 2 (see Article 3.4) All the print materials produced by the National Federation shall display: the CEV logo, which shall be one size bigger than any other logo the competition title logo the competition title Article 3.2 CEV LOGO 2 According to the decision of FIVB Released on: 13/06/2014 CEV Luxembourg Page 5 /13

54 Chapter 4 : Marketing Regulations Color reference: Size: Pantone 2738 c, Pantone 130c, Pantone process yellow always one size bigger than any other logo (e.g. logo of organising National Federation) Available Format: eps, jpg The logo may be downloaded from the CEV nftp server. Article 3.3 COMPETITION LOGO TYPE The competition title logo along with the CEV logo have to be used for the production of all printed material related to the competition. COMPETITION TITLE BANNER The competition title banner shall be produced by the National Federation and be fixed on position n 11 around the competition court. Panel size: 3.40 x 1 meters (or 3 m x 1 m) 3 Background color of the banner: Pantone 173c Title font: Title color: Avenir 65 medium, 740 pt font size, 845 pt line spacing, text vertically centered WHITE CEV logo: YELLOW (Pantone Process Yellow c) ORANGE (Pantone 130 c) BLUE (Pantone 2738 c) The banner must be printed on a non-shiny fabric in order to avoid any reflection on TV. The final layout must be sent to CEV Marketing Department for approval. 3 According to the decision of the FIVB Released on: 13/06/2014 CEV Luxembourg Page 6 /13

55 Chapter 4 : Marketing Regulations Article 3.4 CEV FLAGS All the details concerning the use and the production of the CEV flags are laid down in the CEV Corporate Guidelines. a) horizontal (indoor) version of the CEV flag 2 m 3 m b) vertical (indoor) version of the CEV flag 3m 2m Released on: 13/06/2014 CEV Luxembourg Page 7 /13

56 Chapter 4 : Marketing Regulations Size: Color: 3,00 m x 2,00 m (horizontal) or 2,00 m x 3,00 m (vertical). BLUE Pantone 2738 c CEV logo: YELLOW (Pantone Process Yellow c) ORANGE (Pantone 130 c) BLUE (Pantone 2738 c) In case the other country flags are bigger or smaller than the CEV flag, the dimensions of the latter (country flags) must be adapted proportionally in length and width. c) Oriflamme (outdoor) version 1 m 3 m Size: Color: 3,00 m x 1,00 m BLUE Pantone 2738 c CEV logo: YELLOW (Pantone Process Yellow c) ORANGE (Pantone 130 c) BLUE (Pantone 2738 c) In case the other country flags are bigger or smaller than the CEV flag, the dimensions of the latter (country flags) must be adapted proportionally in length and width. Released on: 13/06/2014 CEV Luxembourg Page 8 /13

57 Chapter 4 : Marketing Regulations Article 3.5 THE COMPETITION LOGOTYPE FOR FINAL ROUNDS The organising National Federation(s), shall create a specific joint logotype for the competition, which will be used for all promotional and official communications, as well as for all merchandising activities This logotype must be presented in accordance with the CEV Corporate Guidelines and be approved by CEV This logotype will only be used in the frame of the FINAL ROUND. ARTICLE 4: ADDITIONAL DOCUMENTS Article 4.1 ADDITIONAL DOCUMENTS In marketing matters the following documents should be used additionally: Advertising on uniforms guidelines CEV Corporate Guidelines CEV Closing Ceremony Guidelines for National teams Released on: 13/06/2014 CEV Luxembourg Page 9 /13

58 ANNEX I: Official Court Layout for 1 st and 2 nd Rounds Released on: CEV Luxembourg Page 11 of 13

59 ANNEX II: Official Net Layout for 1 st and 2 nd Rounds Released on: CEV Luxembourg Page 12 of 13

60 ANNEX III: Official Backdrop Layout for 1 st and 2 nd Rounds Released on: CEV Luxembourg Page 12 of 13

TABLE OF CONTENTS (OVERVIEW) SECTION I: GENERAL REGULATIONS FOR INTERNATIONAL COMPETITIONS... 8

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