Uppsala University International Office

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1 Uppsala University International Office Noelia Ollvid/Emma Elliott Institutional Erasmus Coordinators

2 Erasmus+ Programme for PhD students Student exchange Student traineeship Teacher exchange Staff training 2

3 Participating countries Austria Belgium Bulgaria Cyprus Czech Republic Croatia Denmark Estonia Finland France Germany Greece Hungary Ireland Iceland Italy Latvia Liechtenstein Lithuania Luxembourg Macedonia Malta the Netherlands Norway Poland Portugal Romania Slovenia Slovakia Spain Turkey United Kingdom

4 Student exchange What? You conduct course work or research A valid exchange agreement with host university must exist for PhD level. You can go on exchange several times but minimum 90 days each time and maximum 360 days in total. Individual scholarship paid directly to you to help cover additional costs arising due to the exchange. Approx EUR per month.

5 How? Start a minimum of 6-12 months in advance! Student exchange 1. Talk to your supervisor. Would it work? What about your financing? 2. Talk to the international coordinator at your department. - Are there any already existing exchange agreements that you can use? - Would it be possible to arrange a new agreement? The head of the department and the international coordinator decides. - You and/or international coordinator makes arrangements with host university. 3. Apply/Follow instructions of host university. 4. Apply for Scholarship from International Office Scholarship application open: May 1-June 15 (studies in autumn) November 1 November 30 (studies in spring)

6 Traineeship What? You work and/or conduct research. Can only be with a company or organisation. Cannot be a university that holds an Erasmus Charter! You have to arrange your own traineeship. You can apply for Erasmus Traineeship multiple times but minimum 60 days each time and maximum 180 days each time (360 days in total). Individual scholarship paid directly to you to help cover additional costs arising due to the traineeship. Approx EUR per month. Limited funds for scholarships. First come, first served.

7 How? Start a minimum of 4-6 months in advance! Traineeship 1. Talk to your supervisor. Would it work? What about financing? 2. Get in touch with company or organisation to make arrangements. 3. Fill out Learning Agreement 4. Apply for Scholarship from International Office The application has to be submitted a minimum of 1 month before the traineeship starts!

8 Teaching assignment What? You hold guest lectures and/or seminars at a partner university. A valid exchange agreement with host university for the exchange of teachers must exist. Be prepared to make your own arrangements. Minimum 2 days (8 hours of teaching) excluding travel. Maximum 60 days (approx 4 hours of teaching every day). You can apply for Erasmus Teaching assignment multiple times á year but funds may be limited towards the end of the academic year. The scholarships are based on the distance to the host university and the number of teaching and travel days. It is a fixed amount given to the department to cover their costs for your travel, hotel and per diem. It will not be payed to you.

9 How? Start a minimum of 4-6 months in advance! Teaching assignment 1. Talk to your supervisor and head of department. Would it work? Are they prepared to fund additional costs? 2. Get in touch with host university to make arrangements. Get Erasmus agreement sorted and signed. 3. Apply for funding from International Office The application has to be submitted a minimum of 1 month before the teaching assignment starts! The dates for the training has to be set before applying.

10 What? Technical and Administrative Staff training You attend a training course or shadow a colleague who is working with the same things you are working with. Note! Cannot be research. Has to be administratation or technical skills (such as language course, or software skills). Can be at a university, an organisation or an enterprise. Be prepared to make your own arrangements. Minimum 2 days full time (excluding travel). Maximum 60 days full time. You can apply for Erasmus training once every year. Funds may be limited towards the end of the academic year. The scholarships are based on number of training and travel days. It is a fixed amount given to the department to cover their costs for your travel, hotel and per diem. It will not be payed to you. It will probably not cover course costs.

11 Technical and Administrative Staff training How? Start a minimum of 4-6 months in advance! 1. Talk to your supervisor and head of department. Would it work? Are they prepared to fund additional costs? 2. Get in touch with host university/organisation/enterprise to make arrangements. 3. Apply for funding from International Office The application has to be submitted a minimum of 1 month before the training! The dates for the training has to be set before applying.

12 Contact about the exchange: Websites Your coordinator/supervisor and the head of the department. Contact concerning funding: The International Office Websites: ationellt-utbyte

13 Student exchange Who can apply? Students admitted to research studies / PhD studies. Exchange has to be an integral part of the studies. Student traineeship Students admitted to research studies / PhD studies. Traineeship can take place 1 year after completed studies if application is done before graduation.

14 Teaching assignment All teaching employees of Uppsala University. Staff training All employees of Uppsala University. Who can apply? It is possible to collaborate and go several people at the same time, either from the same department or from different departments. Prior approval from supervisor (and in some cases Head of Department) is crucial!

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