ISO 14001:2015 New England SESHA Chapter Mini-Conference. Presented by Jennifer Panza August 2015

Transcription

1 ISO 14001:2015 New England SESHA Chapter Mini-Conference Presented by Jennifer Panza August 2015

2 Agenda 1. The Expanding Environmental Role 2. Drivers for Change 3. Value of a Systems Approach 4. Key changes Structure and Context 5. Strategies and Timeline for Implementation

3 ISO 14001:2015 Raise EMS prominence in organization s business strategy Incorporate new approaches in the field of Environmental Management, and Meet stakeholder expectations that have evolved since 1996, so that ISO remains relevant Incorporates a Strategic View Understanding of organization s context Requirements of interested parties Integration with business processes

4 Defining Risk Risk: The threat that an event or action will adversely affect an organization s ability to achieve its business objectives and execute its strategies successfully Not all risk can or should be avoided.

5 Defining Environmental Risk Strategic Risks risks that affect or are created by an organization s business strategy and strategic objectives. Operational Risks impacts to the operations from the environment and society Regulatory/Reporting Risks legal and regulatory requirements and growing environmental governance and transparency demands Reputational Risks impacts to brand or image *Risks are often interlinked and thus require systems approach to manage

6 Traditional Environmental Responsibilities Air and water pollution control Waste management and recycling Chemical handling/storage/use Remediation Spill control and Emergency response Compliance Assurance Tools Compliance Audits Information Management Systems Training ISO 14001

7 Expanding Environmental Responsibilities Sustainability Data & Reporting Carbon & Water Footprints Product Stewardship Supply Chain Green Buildings Energy Management Biodiversity Community Affairs Stakeholder Engagement

8 Agenda 1. The Expanding Environmental Role Drivers for Change 3. Value of a Systems Approach 4. Key changes Structure and Context 5. Strategies and Timeline for Implementation

9 Drivers Behind the Content Changes Future challenges study group of ISO/TC 207/ SC 1 established in 2008 Explored 11 themes around future challenges facing environmental management systems Considered new approaches and methods in the field of EMS. Drafted final report in 2010

10 Drivers Behind the Content Changes 1. EMS as part of sustainability and social responsibility 2. EMS and (improvement of) environmental performance 3. EMS and compliance with legal and other external requirements 4. EMS and overall (strategic) business management 5. EMS and conformity assessment 6. EMS and the uptake in small organizations 7. EMS and environmental impacts in the value/supply chain 8. EMS and engaging stakeholders 9. EMS and parallel or sub systems (GHG, energy) 10. EMS and external communication (including product information) 11. Positioning of EMS in (inter)national policy agendas

11 Agenda 1. The Expanding Environmental Role 2. Drivers for Change Value of a Systems Approach 4. Key changes Structure and Context 5. Strategies and Timeline for Implementation

12 Value of a Systems Approach

13 System Linkages ISO Provide practical guidance related to operationalizing social responsibility identifying and engaging with stakeholders and enhancing credibility of reports and claims made about social responsibility Not for 3 rd party certification 7 Core Subjects including Environment Organizational Governance Human Rights Labor Practices Environment Fair Operating Practices Consumer Issues Community Involvement & Development

14 Parallels to GRI Reporting Principles Stakeholder Inclusiveness identify stakeholders, and explain the organization s response to reasonable expectations and interests Sustainability Context present performance in the wider context of sustainability Materiality and Completeness cover Aspects that reflect significant economic, environmental and social impacts; or substantively influence the assessments and decisions of stakeholders enable stakeholders to assess the organization s performance in the reporting period.

15 Parallels to ISO Risk Management

16 Agenda 1. The Expanding Environmental Role 2. Drivers for Change 3. Value of a Systems Approach Key changes Structure and Context 5. Strategies and Timeline for Implementation

17 Structural Changes Recognition that integration of management systems requires alignment: High level structure Identical definitions Similar requirements Comparable text Clause 1 Clause 2 Clause 3 Clause 4 Clause 5 Clause 6 Clause 7 Clause 8 Clause 9 Clause 10 New High Level Structure Scope Normative References Terms and Definitions Context of the Organization Leadership Planning Support Operation Performance Evaluation Improvement 17

18 Early Adopters of New Annex SL Changes ISO/ DIS Business Continuity ISO/ DIS Management System for Records Revision ISO Information Security ISO/ PC Sustainable event management ISO Event Sustainability ISO/ PC Asset management 18

19 Key Concepts of the New Standard Incorporate Strategic View Understanding of organization s context Requirements of interested parties Integration with business processes Risk Based Thinking Performance Based Outcomes

20 Strategic Business Planning Ensure organization s context is considered environmental risks, opportunities and stakeholder expectations Assess effect of environmental conditions on the organization Integrate EMS into the business processes Consider environmental performance in strategic planning reducing adverse environmental impacts increasing beneficial impacts use of performance indicators

21 Leadership Commitment Top management shall demonstrate leadership and commitment with respect to the EMS by: Taking accountability for the effectiveness of the EMS Ensuring the environmental policy and objectives are compatible with the strategic direction of the organization Ensuring integration of EMS into the business processes Ensure adequate resources are available Communicate the importance of effective environmental management Ensuring the EMS achieves its intended outcomes Promoting continual improvement

22 Performance Evaluation Measure and analyze organizational performance, compliance status, services and value chain controls Manage change Control planned changes Review consequences of unintended changes, mitigate adverse effects Focus is on improving environmental performance reducing adverse environmental impacts increasing beneficial impacts use of performance indicators

23 Value Chain Perspective Address life cycle thinking and incorporate the identification and evaluation of environmental aspects related to products and services more clearly Incorporate guidance related to strategic considerationsin design, purchasing, marketing and sales activities Will not require LCA s to be conducted

24 Compliance Voluntary commitments are obligatory once adopted Based on a determination of relevant interested parties and their relevant requirements Evaluate compliance at pre-determined frequencies Take necessary action to address non-compliance, actual or potential Maintain knowledge and understanding of compliance status. In addition to periodic audits: Site inspections/observations Review of records Compare results of monitoring to regulatory requirements

25 Continual Improvement No longer a single clause with specific requirements for Preventive Action The organization shall continually improve the suitability, adequacy and effectiveness of the EMS Intended outcome is an Enhancement in Environmental Performance

26 Overview of the New Standard Internal and external issues Plan Support & Operation Do Planning Leadership Performance Evaluation Improved Environmental Performance Act Check Needs and expectations of interested parties Improvement

27 Agenda 1. The Expanding Environmental Role 2. Drivers for Change 3. Value of a Systems Approach 4. Key changes Structure and Context Strategies and Timeline for Implementation

28 Tips for Implementing 14001:2015 Conduct Gap Assessment against final standard Use the draft standard as a preview Integrate internal auditors into the gap assessment process for training purposes 28

29 Tips for Implementing 14001:2015 Develop a timetable for implementation and certification Incorporate the results of the gap assessment to establish a roadmap, milestones and resource commitments for implementation of the revisions. Confirm the implementation plan/ timetable with your Registrar. 29

30 Tips for Implementing 14001:2015 Align management review process with senior leadership goals and objectives Educate the senior leadership team on new standard requirements Align the EMS objectives/targets and communications with your sustainability strategy, objectives and reporting 30

31 Tips for Implementing 14001:2015 Develop schedule and forum for management review Integrate relevant internal functional groups and external stakeholder perspectives Plan for more pervasive integration of the EMS into product design, end-of-life and material procurement 31

32 Tips for Implementing 14001:2015 Consider impacts on other management systems and integration strategies ISO 9001 is currently under revision, with a final standard expected in late 2015 ISO Health & Safety standard is anticipated in

33 New 14001:2015 Standard Timeline July 2014: Draft International Standard Released August Month balloting and commenting period begins February 2015 Committee meeting to review comments from the DIS ballot, revise the text. May issue Final DIS. September 2015 New ISO 14001:2015 Standard Published Organizations will have 3 years after the revision has been published to transition to the new 2015 standard. 33

34 Bottom Line Leverage the EMS as a tool to bridge compliance and sustainability objectives and to manage risk/opportunity throughout the business Identify and involve other functional groups early Link objectives and targets to overall business goals Align management review, objectives, targets & programs with business budget cycle Build broad integrated systems framework to address evolving issues

35 Jennifer Panza Senior EHS Consultant P: E: