Community Care Assynt Ltd

Transcription

1 Charity Number: SC Company number: SC Community Care Assynt Ltd Annual Report and Financial Statements

2 Contents of the Financial Statements for the year ended 31 March 2015 Page Report of the Directors 1-4 Report of the Independent Examiner 5 Statement of Financial Activities 6 Balance Sheet 7 Notes to the Financial Statements 8 13

3 Report of the Directors for the year ended 31 March 2015 The Directors are pleased to present their report together with the financial statements of the charity for the year ended 31 March Legal and Administrative Information Charity name Community Care Assynt Ltd Charity number SC Company number SC Registered Office The Assynt Centre Kirk Road Lochinver By Lairg Sutherland IV27 4LT Directors K Anderson D Chapman W Mackay A Pellant M Scott Dr D Slator (Chair) Dr M Strell Company Secretary M Strell Accountants T P Wright Chartered Accountant 396 Elphin By Lairg Sutherland IV27 4HH Solicitors None Bankers The Co-Operative Bank Plc 1Balloon Street Manchester M60 4EP Page 1

4 Report of the Directors for the year ended 31 March 2015 Structure, governance and management Community Care Assynt Ltd is a company limited by guarantee and not having a share capital, governed by its Memorandum and Articles of Association, incorporated on 20 August 2010, and is registered as a charity with the Office of the Scottish Charity Regulator. In the event of the company being wound up, members are required to contribute a sum not exceeding 1. The management of the company is the responsibility of the trustees (also referred to in this report and the financial statements as the directors) who are elected under the terms of the Memorandum and Articles of Association. New directors are elected annually at the AGM by vote in person or by proxy. The company is a membership organisation and the members are responsible for electing the Board of Directors which meets on a regular basis to consider the strategic decisions. The implementation is then delegated to employees. Recruitment, appointment, induction and training of directors The trustees have the power to appoint and assume such other trustee as they feel necessary for the purposes of the administration of the Trust. New trustees are expected to spend time with the existing trustees to familiarise themselves with: The duties of Board Members The main documents that set out the operational framework for the charity, including the Trust Deed and Memorandum and Articles of Association The work of the Trust and its finances, referring to the last annual accounts and the recent Board Minutes The strategy that has been adopted The plans and objectives that flow from that strategy The Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). The overall management and policy decisions are the responsibility of the trustees who are appointed under the terms of the Trust Deed and Articles of Association. Aims, Objectives and Activities The company s main objects are: 1) The advancement of health to the elderly of the parish of Assynt by the provision of a centre that provides a nutritious lunch, social interaction, classes to improve physical and mental health and a place for health interventions through visiting NHS staff. 2) The advancement of citizenship and community development in the parish of Assynt: By the use and support of volunteers at the centre assisting the paid staff to deliver the above services and supporting the users of the centre access those services. By supporting the fragile economic structure of the area by providing paid jobs at the centre. By providing services that enable elderly people in the area to remain in their own homes. By providing supervised voluntary placements for the young disabled in the area. By providing the necessary transport to allow centre users to access the centre from their own homes. Page 2

5 Report of the Directors for the year ended 31 March 2015 Conversion from Community Interest Company to Registered Charity The company was originally incorporated as a Community Interest Company ( CIC ), but after deliberation the directors formed the view that the nature of the activities and the company s operation would be better suited to that of a Registered Charity. Application was made to the Office of the Scottish Charity Regulator (OSCR), which was satisfied that the organisation meets the charity test and which entered it in the Scottish Charity Register on 15 April Achievements and Performance During the year we had confirmation of our new three year service level agreement with the NHS. The NHS values the fact our service helps maintain the independence of the elderly in the parish of Assynt. Financially the settlement was at the same level as the previous three year SLA. We had anticipated no uplift in funding and all decisions taken at board level reflect this. There is an increasing need to identify other funding sources as our services develop. As previously we continue to meet and report regularly to our NHS managers. The Assynt Centre continues to be busy with an average of 26 individual lunch club attendees a month. In addition there are a wide range of activities on offer. We liaise with Assynt Leisure to provide some of these. In conjunction with Connect Assynt we provide transport to bring clients in from remote areas. This is our core service and it creates at the Assynt Centre a social, happy and caring environment from which the users gain great benefit. One of our strengths, arising out of being a local organisation, is recognising local need and responding to it in a way that is compatible with being a remote and small community. We identified that some clients would no longer be able to attend the centre due to increasing infirmity. In response we set up a support service which required registration with Care Inspectorate. This allows us to deliver personal care to clients to ensure they can continue to attend the centre. This innovative service is now operating at capacity, and we have recently had our first inspection which indicated we were performing well. We are also aware of the increasing numbers of older people who have dementia. This places a great burden on carers and can lead to the individual having to move many miles away to residential care. To support carers and help delay or prevent a move away we have been running a limited dementia respite service. We have just had confirmation from the NHS that we can run a separately funded dementia service allowing up to four individuals at a time to attend the centre for the morning five days a week. Financial review As noted above, the company converted from a CIC to a Charity on 15 April The accounts for the full year have been prepared in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 and the comparative year to 31 March 2014 restated accordingly. The pre-existing retained profits of the company, accumulated whilst it was a CIC, are considered to be unrestricted funds and note 16 to the accounts ( Reserves ) reflects that position. For the current year, the accounts report a surplus for the year of 16,726, comprising a surplus of 12,982 on unrestricted funds and a surplus of 3,744 on restricted funds. Page 3

6 Report of the Directors for the year ended 31 March 2015 Reserves policy Substantial unrestricted reserves are necessary for management of cashflow and the charity continues to endeavour to attain a level of reserves that would meet the charity s commitments for a period of twelve months should other income not be available. Plans for future periods Looking forward we continue to identify needs and ways in which we can enhance our service. The main driver for the projects we have identified is to allow local people to remain in the area for as long as possible with their needs appropriately met. Over the coming years we plan to do work to enhance the environment at the centre for the benefit of those living with dementia, seek to develop a befriending service and increase the level of care provided to the Kirk Road houses. Some of these are very major undertakings and all will require support from our partners and funding from non NHS sources. This is a challenge and an opportunity to be creative in what we do, whilst not risking our core service. Directors responsibilities in relation to the financial statements Company law requires the Directors to prepare financial statements that give a true and fair view of the state of affairs of the charity at the end of the financial year and its surplus or deficit for the financial year. In doing so the directors are required to: Select suitable accounting policies and then apply them consistently Make sound judgements and estimates that are reasonable and prudent Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business The Directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the financial statements comply with the Companies Act They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. This report is prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies. This report was approved by the Board and signed on its behalf by Dr D Slator Director Date: 2 September 2015 Page 4

7 Report of the Independent Examiners to the Trustees for the year ended 31 March 2015 I report on the accounts of the charity for the year ended 31 March 2015 which are set out on pages 6 to 13. Respective responsibilities of trustees and examiner The charity s trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations The charity trustees consider that the audit requirement of Regulation 10(1) (a-c) of the 2006 Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention. Basis of independent examiner s statement My examination is carried out in accordance with Regulation 11 of the 2006 Accounts Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. Independent Examiner s Statement In the course of my examination, no matter has come to my attention 1. which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with Section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations to prepare accounts which accord with the accounting records and comply with Regulation 8 of the 2006 Accounts Regulations have not been met, or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Name Qualification Address T P Wright Chartered accountant 396 Elphin, By Lairg, IV27 4HH Date 2 September 2015 Page 5

8 Statement of financial activities Incoming resources Notes From generated funds Voluntary income , Activities for generating funds 3 3,385-3,385 2,793 Investment income From charitable activities: 5 15,751 85, ,751 99,747 Total incoming resources 20,262 85, , ,463 Resources expended From generated funds Costs of activities for generating funds Charitable activities 6 7,660 81,863 89,523 88,030 Governance costs Other resources expended 8 (780) - (780) 3,354 Total resources expended 7,280 81,863 89,143 91,784 Net incoming/outgoing resources before transfers 12,982 3,744 16,726 11,679 Transfers Net movement in funds after transfers 12,982 3,744 16,726 11,679 Total funds brought forward 15 61,356-61,356 49,677 Total funds carried forward 15 74,338 3,744 78,082 61, ,712 The statement of financial activities includes all gains and losses in the year. All incoming resources and resources expended derive from continuing activities. The notes form part of these financial statements. Page 6

9 Balance sheet As at 31 March Notes Fixed Assets Tangible assets 11 3,442 3,900 Current Assets Stock 1,705 1,219 Debtors 12 1, Cash at bank and in hand 120, , , ,843 Creditors: falling due within one year 13 49,079 52,607 Net Current Assets 74,640 58,236 Total assets less current liabilities 78,082 62,136 Provisions for liabilities and charges 14 - (780) Total Net Assets 78,082 61,356 Represented by: Restricted income funds 15 3,744 - Unrestricted income funds 15 74,338 61,356 Total Funds 78,082 61,356 - The directors are satisfied that the company is entitled to exemption from audit under Section 477 of the Companies Act 2006 and that no member or members have requested an audit pursuant to Section 476 of the Act. The directors acknowledge their responsibilities for: (i) ensuring that the company keeps proper accounting records which comply with Sections 386 and 387 of the Companies Act 2006; and (ii) preparing accounts which give a true and fair view of the state of affairs of the company as at the end of each financial year and of its income and expenditure for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to accounts, so far as applicable to the company. The accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies. Approved by the Board and signed on its behalf on 2 September 2015 Dr M Strell Director Company registration number SC Page 7

10 Notes to the financial statements 1 Accounting policies Basis of accounting The financial statements are prepared under the historical cost convention and in accordance with applicable United Kingdom accounting standards, the Statement of Recommended Practice 'Accounting and Reporting by Charities' (revised March 2005) and the Companies Act The charity has availed itself of s396 of the Companies Act 2006 and adapted the Companies Act formats to reflect the nature of the charity's activities. Donations, gifts in kind and volunteer time Donations received are recorded at the time the charity becomes entitled to the resource. Gifts in kind income represent donated assets received by the charity and are recorded at the estimated current value the charity would expect to pay for the asset on the open market. The value of services provided by volunteers is not incorporated into the financial statements. Grants Grants received are included in incoming resources when they are receivable, except when conditions attached to such grants have not yet been fulfilled, when the income is deferred. Grants of a capital nature are treated as a restricted fund and released to the unrestricted funds over the life of the asset. Expenditure Expenditure is included on the accruals basis and recognised when there is a legal or constructive obligation to pay. Deferred income Deferred income represents amounts received for future periods and is released to incoming resources in the period for which it has been received. Fund accounting Restricted funds: funds held which are resticted for use for specific purposes. Unrestricted funds: funds which the trustees are free to use, in accordance with the charitable objects. Designated funds: funds which the trustees set aside for a specific purpose. Tangible fixed assets and depreciation Depreciation is provided on tangible fixed assets so as to write off the cost less residual value of each asset over its expected useful life, as follows: Fixtures, fittings and equipment - 25% reducing balance Taxation The Association is a charity for tax purposes and relief given under S.505 Income and Corporation Taxes Act Page 8

11 Notes to the financial statements 2 Voluntary income Donations Donations , Activities for generating funds Funds Funds Room hire 2,257-2,257 2,445 Fundraising Sundry income ,385-3,385 2,793 4 Investment income Bank interest Charitable activities income SLA from Highland Council - 85,000 85,000 85,000 Lunch Club 12,800-12,800 12,586 Laundry 1,186-1,186 1,400 Hairdressing Welcome cafe Spot purchase ,751 85, ,751 99,747 Total income 20,262 85, , ,463 Page 9

12 Notes to the financial statements 6 Resources expended on charitable activities Food purchases 7,350-7,350 6,618 Laundry purchases Subcontracted transport services - 2,797 2,797 3,537 Wages and salaries - 58,439 58,439 52,094 Staff training Motor expenses Rent Water - 1,398 1,398 1,398 Oil and gas - 5,226 5,226 6,673 Electricity - 3,398 3,398 3,428 Insurance (incl. EL/PL) - 1,671 1,671 1,591 Cleaning and waste - 1,092 1,092 1,284 Telephone and internet ,524 Postage and stationery Equipment expensed - 1,273 1, Repairs and maintenance - 1,373 1,373 1,788 Depreciation - 1,147 1,147 1,301 Sundry expenses - 1,790 1,790 1,079 Care Inspectorate and associated fees ,799 7,660 81,863 89,523 88,030 7 Governance costs Accountancy fees Other resources expended Corporation tax ,614 Deferred tax (780) - (780) (260) (780) - (780) 3,354 Total expenditure 7,280 81,863 89,143 91,784 Page 10

13 Notes to the financial statements 9 Staff costs and emoluments Wages and salaries 58,168 50,203 Employer's national insurance 271 1,891 58,439 52,094 Particulars of employees The average number of employees during the year, calculated on the basis of full-time equivalents, was as follows: Directors / trustees 7 7 Staff 3 3 No employee received emoluments of more than 60,000 in the year ( Nil) Directors remuneration and expenses None of the directors (or any persons connected with them) received any remuneration during the year ( nil). No directors' expenses were claimed ( nil). 11 Tangible fixed assets Fixtures, fittings and equipment Total Cost At 1 April ,937 6,937 Additions At 31 March ,626 7,626 Depreciation At 1 April ,037 3,037 Charge for year 1,147 1,147 At 31 March ,184 4,184 Net Book Value At 31 March ,442 3,442 At 31 March ,900 3,900 Page 11

14 Notes to the financial statements 12 Debtors: falling due within one year Sundry debtors and prepayments 1, Creditors: falling due within one year Trade creditors 2,702 1,808 Corporation tax - 3,267 Other taxes and social security 1,827 1,825 Deferred income 42,500 42,500 Other creditors and accruals 2,050 3,207 49,079 52, Provisions for liabilities and charges Deferred tax - (780) 15 Reserves At 01/04/14 Income Expenditure Transfers At 31/03/15 Restricted funds Highland Council SLA - 85,000 (81,256) - 3,744 Friends of Assynt (318) - - Amenities Fund (289) ,607 (81,863) - 3,744 Unrestricted funds Accummulated unrestricted fund 61,356 20,262 (7,280) - 74,338 Total reserves 61, ,869 (89,143) - 78,082 Page 12

15 Notes to the financial statements 15 Reserves (cont.) Total reserves, represented by: Fixed assets 3,442-3,442 3,900 Current assets 77,475 46, , ,843 Creditors: falling due within one year (6,579) (42,500) (49,079) (52,607) Provisions for liabilities and charges (780) Total funds 74,338 3,744 78,082 61, Ultimate controlling party Community Care Assynt Limited is a company limited by guarantee. The liability of members is limited and is not to exceed 1. The ultimate controlling party is therefore considered to be the board of trustees. Page 13