PowerPoint. The Good, the Bad and the Ugly. Pamela Bagley and David Izzo, Biomedical Libraries

Transcription

1 PowerPoint The Good, the Bad and the Ugly Pamela Bagley and David Izzo, Biomedical Libraries April 29, 2004

2 Overview Using PowerPoint to enhance your presentations Selected tips and tricks

3 Objectives Pause and think about how to best prepare for your presentation Be aware of and avoid potential PowerPoint pitfalls Explore ways to optimize the presentation experience

4 The Good

5 The Bad

6 The Ugly! Need I say more?

7 What makes a presentation good? Content Context Clarity Delivery/personality/style Thought provoking

8 PowerPoint is a tool You control it s effectiveness

9 Should I use PowerPoint in my lectures? What does my presentation/lecture need to accomplish? Will PowerPoint help to achieve those goals? Is it technically feasible?

10 What students liked about PowerPoint Use of visual content More easily perceived organization Pacing Color Easy to see visuals Anderson and Sommer Computer-Based Lectures Using PowerPoint

11 Visual content Images Figures Cartoons Other??

12 Easily perceived organization Objectives slide Summary/conclusions slide Important points graphically emphasized???

13 Pacing Does PowerPoint help with pacing?

14 PowerPoint pitfalls Awareness Overcoming

15 Concerns about PowerPoint Information overload Oversimplification of complex ideas Minimizes presenter s role

16 Concerns about PowerPoint (cont) Form overtaking content Slides that are difficult to read, difficult to understand or distracting

17 With so little information per slide, many, many slides are needed....when information is stacked in time, it is difficult to understand context and evaluate relationships. Edward Tufte PowerPoint is Evil

18 If you put your bulleted points up on slides, your audience will look at the slides, not at you. You ll be teaching them that What You Have to Say Can Be Summarized in a Few Words. Can it? William Germano The Scholarly Lecture: How to Stand and Deliver

19 Audience boredom is usually a content failure, not a decoration failure. Edward Tufte PowerPoint is Evil

20 Avoid pitfalls: Strategy 1 Put yourself in the place of your audience

21 Avoid pitfalls: Strategy 2 Decide what is important/pertinent Remove everything else

22 Avoid pitfalls: Strategy 3 Plan regular breaks for discussion, questions and/or review Use summary slides???

23 Giving good presentations Have equipment on and ready to go Familiarize yourself with the equipment Practice

24 Giving good presentations (cont) Let your personality come through Pace yourself (slow down)

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26 During the slide show tricks Right click on mouse button Click on help

27 After the presentation Get feedback Review your presentation Figure out what can be improved

28 PowerPoint is a tool

29 Slide Design & Style Layout Typefaces Color schemes Templates Images Graphic tools Custom Presentations

30 Legibility/ Readability Typeface, letter size and spacing, contrast Serif Times San Serif - Arial Light Script Bold - Impact

31 Legibility/ Readability Typeface, letter size and spacing, contrast Times 24 Arial 24 Verdana 24 ABCdef12 ABCdef12 ABCdef12 Times 28 Arial 28 Verdana 28 Times 32 Arial 32 Verdana 32

32 Contrast High contrast in color Low contrast in brightness Low contrast in color High contrast in brightness Low contrast in color Low contrast in brightness

33 Consistency Don t use different type families Use color or bold or italic for emphasis, not CAPITALS or underline

34 Style Professional, casual, humorous Professional - Trebuchet Elegant GillSans Technical - Univers Casual - Comic Sans

35 Templates Built-in templates Good, bad and ugly Finding new ones Google for Powerpoint templates Presentationpro.com Editing existing templates Creating your own

36 Templates - Color Schemes

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38 Color Hue Lightness

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41 Colorblind Issues Normal Deuteranope

42 Images Acquiring Scanning, cameras, web, photo cd image size, bit depth Manipulating / Optimizing PhotoShop, PowerPoint sizing, cropping, compressing

43 Bitmaps Images from digital cameras, scanners, photo CDs and web pages are called bitmaps These graphic files are all made up of a set of dots The dots are called pixels on visual displays

44 Pixels The word Pixel is derived from the phrase picture element. When working with images on computer screens or projection devices pixels are the unit of measure "Dots Per Inch" DPI or "Lines Per Inch" LPI are irrelevant on screens or projectors

45 Resolution More pixels = higher quality (more information) More pixels = bigger files For any given device there is a maximum number of pixels it can display The number of pixels = a device's resolution.

46 Typical Screen Resolutions 640 x 480 VGA typical 15" Monitor 800 x 600 SVGA typical 17 Monitor 1024 x x x x 1600 XGA SXGA Typical laptop or projector 1.3 megapixel digital camera 2 megapixel digital camera 4 megapixel digital camera

47 A typical scenario

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49 Too many pixels? 2000 pixels can t fit on a 1024 pixel wide display Extra pixels are either cropped or lost! Reducing an image by 50% throws away approx 75% of the information 50% 75%

50 What to do Create digital images that contain only as many pixels as you can or want to display A full screen image should be about 1000 pixels wide A half screen image about 500 pixels A full screen vertical image should be about 750 pixels tall 1024 x 768

51 Digital Cameras Choose the 1024x768 setting if available Use the camera s best quality Manipulate using graphics software PhotoShop, MS Photo Editor Save as.jpg and insert into PowerPoint Retain an original copy!

52 This is the original Photo CD Example image from a photo CD collection. Scaled to 50% after inserting Scaled to 50% in Photoshop and saved as jpg before inserting 50% TIF 1,010k Full size JPG 50k

53 Camera Image Scaled in Photoshop JPG med 84k Scaled in Powerpoint JPG high 845k

54 Scanning Create digital images that contain only as many pixels as you can or want to display

55 Scanning Determine the final image size in pixels 1000 for full screen width, 500 for half screen, etc. Measure the original in inches Number of pixels divided by number of inches = scanner setting (ppi) Set the scanner to the setting nearest to the calculated ppi

56 Example Original is 3.75 inches wide Target 700 pixels wide = 187ppi Scan at 200ppi 200 X 3.75 = 750 pixels

57 Finished scanned graph

58 Drawn graph 60 Spam Received Items per day Sent to reference account Sent to all accounts (avg)

59 Advanced Graphic Tools Drawing tools Layering, Aligning, and Grouping Line tools Graphic animations Built in effects Animated GIFs

60 Graphic Objects Each Object is drawn on its own layer.

61 Graphic Objects Each Object is drawn on its own layer. Chose Order from the Draw menu to rearrange layers.

62 Alignment

63 Grouping

64 Grouping Now 4 individual objects.

65 Grouping Now 4 individual objects. Each one can be manipulated or animated.

66 Freeform Line Tool

67 Animation Effects Built-in Effects Slide transitions Text animation Objects Flip Book Animated GIF

68 A Layer Example

69 Custom presentations Linking presentations Action Buttons or hyperlinks Merging presentations Quizzes Use hidden slides for answers

70 Saving and Presenting Web Acrobat Pack and Go Dual screen presenter mode en-gb; Font, file size, and format considerations

71 Presenter View with multiple monitors

72 Presenter View with 2 Monitors Extended Desktop is the ability to "stretch" your Windows desktop across multiple monitors, effectively using each monitor as a unique and separate portion of the desktop display area Select the 2nd monitor Set Extend desktop

73 Presenter View Setup

74 Slide Show View

75 Presenter Control View Speaker Notes Up Next: Slide Number and Title Next and Previous buttons Thumbnails - click to go to Control buttons

76 Extended Desktop Support From Dell support: Extended Desktop functionality was introduced in Windows 98 SE (Second Edition) and was fully planned for Windows As Windows 2000 was developed, Microsoft decided to de-feature multi-monitor support for singleadapter /dual-controller video solutions as part of the Operating System. Single- As Windows 2000 was developed, Microsoft decided adapter /dual-controller to de-feature video multi-monitor is often found in portable support computers, for including Dell single-adapter Inspiron and Latitude /dual-controller systems with ATI-based video video solutions, asincluding the ATI Mobility M/M1/P, Mobility 128 and Mobility M4. This type of video solution uses part of the Operating System a single video adapter with multiple video controllers emulated in driver software, rather than a single adapter for each video controller (as commonly found in desktop systems). Although Windows extended 98 SE and Me desktop (Millennium with Edition) a single-adapter do support extended /dualcontroller in Windows video solution is not desktop with a single-adapter /dual-controller video solution, this functionality is not natively supported natively supported in Windows 2000

77 Review Content Context Clarity Delivery/personality/style Thought provoking