OAKLANDS CATHOLIC SCHOOL & Sixth Form College. Cashless Catering June 2013

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1 OAKLANDS CATHOLIC SCHOOL & Sixth Form College Cashless Catering June 2013

2 What? A new system that gives students and staff the ability to purchase from the canteen at breakfast, break and lunch time without needing to pay in cash A computer system which works together with our existing finance system used for recording income from trips, music tuition and purchases from the shop in finance Enables parents/carers to pay for dinners online in the same way as other items

3 Why? Provides a quicker, more efficient service for you in the canteen and Pit Stop Reduces the risk of money being lost or stolen Ensures your dinner money is spent on your dinner! Promotes healthy eating Enables your parents to see what you have eaten Helps cut down on the administration required in counting, banking and recording all the monies collected via the canteen Lots of schools now using the system we don t want to get left behind

4 How? New computerised tills installed in the canteen Every student has an online account set up using information from SIMS This information has been transferred onto a proximity fob. This is not the same as the biometric system used in the library. It works by scanning the fob over a reader at the till and is much quicker and safer than biometrics

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6 How (2)? The information held on the fob will be unique to you and include: Your name Year group/tutor group Photo Any food allergy information Daily spend limit Students entitled to a free school meal or breakfast will have their account credited on a daily basis

7 IMPORTANT - What you need to do now.. Ensure your account is registered with the school s online payment system s have been sent out information is available on the school website Please ask the person who normally pays for your dinners to ensure this has been done. And.. Ensure your account is in credit ready for Monday morning

8 By Friday 14 th June You will be issued with your unique fob via your tutors ready to go live on Monday 17 th June Remind your parents when you go home that your account needs some credit

9 MONDAY 17 th June Remember to bring your fob with you! Simply select your purchases as normal from the canteen or Pit Stop and instead of handing over cash at the till you will need to present your fob to small reader

10 FAQ Is my name on the fob? No, the fob is plain with the Oaklands logo and Post code. It will be linked to your SIMS record by a unique and unidentifiable number What happens if I forget my fob? The canteen staff can access your account name Can anyone else use my fob if I loose it? No, when you present your fob your photo is displayed on the screen and your identity will be verified before the purchases are made Can I lend my fob to my friend? No, due to photo recognition. We do not encourage students to buy food for their friends I have an allergy, what happens if I try to buy something that I am allergic to? An alert message will come up on the screen and you will not be able to proceed. You will be asked to select something different

11 FAQ cont. What happens if there is no money in my account will I miss out on lunch? NO: If you realise your account is empty before break time we can contact your parents and ask them to top up your account ready for lunch time if you have cash with you, you can convert your cash at the cash till In emergencies we can issue a temporary card to allow you to buy lunch but we would contact your parents first Access to the internet at home is not always available. How can I top up my account? There is a limited availability to top up using cash in school. You will need to visit the Finance Office to put your cash onto your account

12 Faq cont How much can I spend each day? A limit of 5 has been set by the system which will include breakfast, break and lunch time sittings. If your parents request a lower limit the system will be amended to reflect this so please check at home before Monday 17th

13 Summary Parents must activate your online account as soon as possible Fobs to be given out Friday 14 th June Accounts must be in credit by Monday 17 th June Enjoy the faster, more efficient service which will be available, and Remember to eat healthily.