REGISTRATION/ACCOMMODATION/TRANSFER/TOURS FORM

Transcription

1 Please complete the form in capital letters and keep a copy for your records. A separate registration form must be completed for each participant. Participant Information Title : Prof Dr Mr Ms First Name *: Last Name *: Institution *: Department: Address: City *: Province or State : Postal or Zip Code: Country *: Telephone *: (Including country code) Fax: (Including country code) Mobile: (Including country code) * (Primary): * (Secondary): Accompanying Person Information Title: Mr Ms Title: Mr Ms First Name *: First Name *: Last Name *: Last Name *: Dietary or other special requirements for: Participant Accompanying Person (Please Registration ID (Staff Use Only)... Invoice Information Institution Name: Institution Address: Tax Office: Tax No: Registration Information Please select the appropriate registration category Early Registration Before Regular Registration Late Registration On or Type of Registration or on June 3, 2016 Between June 4-24, 2016 after June 25, 2016 Delegate (Including student presenters) Student I (Not presenting 1 paper/poster)

2 Student II (Not presenting 1 paper/poster) XBeach Basic Short Course 2* DHI - Short Course 2* Performance-Based Seismic Design 2* of Piled Piers and Wharves Accompanying Person # of persons: Istanbul Ambarlı Port Facilities in Partnership with ALTAS rd Bosphorus Bridge and Northern Marmara Motorway 3 50 Istanbul Strait Road Tube Crossing Project (Eurasia Tunnel) 3 50 Registration Form Manual Submission Fee 4 10 Registration Total: Registration will be confirmed after receiving full payment. Those who do not receive a confirmation notice before the conference are requested to contact the registration secretariat at registration@icce2016.com. Only participants who complete their registration and payment will be included in the program. The date of payment is decisive for the registration fee. Even if the registration form is received before the early or regular registration deadline, it will not be considered as early or regular registration if the payment has not been received before the relevant deadline stated above. Above fees include 18% VAT. Payment will be processed in Euro. The American Society of Civil Engineers (ASCE) plans to take photographs and video material during the 35 th International Conference on Coastal Engineering (ICCE 2016) in Istanbul, Turkey and reproduce them in ASCE educational, news or promotional material, whether in print, electronic or other media, including the ASCE website. By participating at ICCE 2016 in Istanbul, Turkey, participants grant ASCE the right to use their name, photograph and biography for such purposes. All postings become the property of ASCE. Postings may be displayed, distributed or used by ASCE for any purpose. 1 To be eligible for the student rates, students are required to produce up to date documentary evidence of their status. Without this documentation, delegate fees will be applied. Students should send necessary document via fax to or to registration@icce2016.com. Students who will present a paper/poster should register as delegate. 2 Short courses are on July 17, 2016 and parallel. You should pay seperately for each course if you would like to attend more than one. 3 Technical tours are on July 20, 2016 and parallel, please select only one tour. These prices are for accompanying persons who would like to attend the technical tours. For those who have registered as Delegate, Student I or Student II, technical tours are already included in their registration fee. Please select below only one tour if you would like to attend. Kindly remind you that the participation to each tour will be limited with 250 participants and will be confirmed in first come first served basis. Istanbul Ambarlı Port Facilities in Partnership with ALTAS 3 rd Bosphorus Bridge and Northern Marmara Motorway Istanbul Strait Road Tube Crossing Project (Eurasia Tunnel) I will not attend any of the technical tours 4 This fee is only for those who prefer submitting this downloadable form. Online registration form is not subjected to this fee. *** Please select below the events you and your accompanying person(s) would like to attend. Please make sure your registration type covers these events *** I and my accompanying person(s) will attend the Ice Breaking Reception on July 17, 2016 I and my accompanying person(s) will attend the Turkish Folk Night on July 18, 2016 I and my accompanying person(s) will attend the Informal Dinner on July 19, 2016 I and my accompanying person(s) will attend the Closing Banquet on July 22, 2016 I and my accompanying person(s) will not attend any of the social events My accompanying person(s) will attend the Full Day Sightseeing Tour on July 21, 2016 My accompanying person(s) will not attend the Full Day Sightseeing Tour on July 21, 2016 INSTRUCTION FOR SHORT COURSES* Each course is limited with 40 participants. The registration to the courses will be confirmed in first come first served basis. Kindly requested to bring your own PC for practical trainings. Kindly remind you that SAP2000 structural software has to be uploaded to your PC for Performance-Based Seismic Design of Piled Piers and Wharves Courses participation.

3 *- * REGISTRATION/ACCOMMODATION/TRANSFER/TOURS FORM Delegate and Student I Registration Fees include: Technical Sessions, Technical Tours, Ice Breaking Reception, Opening Ceremony, Turkish Folk Night, Informal Dinner, Closing Banquet, Lunches and Coffee Breaks on the conference dates, Conference Proceedings, Access to Exhibition Area. Student II Registration Fees include: Technical Sessions, Technical Tours, Ice Breaking Reception, Opening Ceremony, Lunches and Coffee Breaks on the conference dates, Conference Proceedings, Access to Exhibition Area. Short Courses Registration Fees include: Course Materials, Lunch and Coffee Breaks on the course date. Accompanying Person Registration Fees include: Ice Breaking Reception, Opening Ceremony, Turkish Folk Night, Informal Dinner, Closing Banquet, Full Day Sightseeing Tour, Access to Exhibition Area. Cancellation Policy Registration: Requests for registration cancellation must be received in writing by the ICCE 2016 Registration Secretariat (DEKON) by fax at , or via to registration@icce2016.com. Cancellations received before or on June 15, 2016 full refund less 100 administration fee Cancellations received on or after June 16, 2016 no refund, name change will be available Please note that registration refunds will be processed within 30 days after the end of ICCE 2016, bank charges will be deducted from the refund. Accommodation Information Hotels Category Distance to the Venue Single Room Double Room Hilton İstanbul 5* 1 minute walking Point Hotel Taksim 5* 8-10 minutes walking Mövenpick Hotel istanbul 5* 10 min by subway Konak Hotel 4* 5 minutes walking Greenpark Hotel 4* 8-10 minutes walking Suite Home 3* 5 minutes walking Hotel rooms have been blocked at various hotels near the ICCE 2016 venue. Please make your reservations early; bookings are on first-come first-served basis. You must complete your registration to be able to book your room. For any queries about hotel matters, please contact us at registration@icce2016.com Rates quoted are in Euros, per room per night, including breakfast and VAT. Rooms will be reserved only after receiving one night deposit by credit card or bank transfer, and will be confirmed after receiving full payment. Payments should be completed before or on June 3, If the payment is not completed until the deadline, room reservation will automatically be cancelled and one night deposit payment will not be refunded. Deadline for hotel reservations is July 1, For reservation requests after that date, Dekon may not be able to guarantee any available rooms with the above-mentioned room rates. Hotel check-in time is 14:00 hrs and check-out time is 12:00 hrs. If you expect to arrive earlier than the check-in time and require guaranteed check-in on arrival, please make your hotel reservations for the day before. Please Reserve: Check-In: / 07 / 2016 Check-Out: / 07 / 2016 Total Number of Nights: Single Room :.. Room(s) X (Price) X. Nights =.. (Total cost) Double Room:.. Room(s) X (Price) X. Nights =.. (Total cost) For double rooms, please select: Double bed (one big bed) Twin bed (two single beds) Sharing the room with: Accompanying Person:. Another Participant: Special Requests, if any: Accommodation Total:

4 Cancellation Policy Accommodation: Cancellations or changes should be received in writing by the ICCE 2016 Registration Secretariat (DEKON) by fax at , or via to Please do not contact the hotels directly. Cancellations received before or on June 17, eligible for full refund, less one night deposit Cancellations received on or after June 18, no refund Please note that refunds will be made within 30 days after the end of ICCE 2016 conference, after deduction of bank charges. In the event of no show, the hotel will automatically release the reservation and there will be no refund. Late arrival /Early Departure Fee - If you arrive later or leave earlier than on the dates of your confirmed booking, the total cost of accommodation will be charged with no refund. Airport Transfer Information One way shuttle transfer fee : 15 / per person Number of people :. Roundtrip shuttle transfer fee : 30 / per person One way private transfer fee : 50 / per car (max 2 persons) Number of car(s) :. Roundtrip private transfer fee : 90 / per car (max 2 persons) Number of car(s) :.. Arrival Date : / / 2016 Arrival Time : Arrival Flight No :.. Departure Date: / / 2016 Departure Time: Departure Flight No:.. Airport Transfer Total: Please kindly note that shuttles will be available only; on July 16 and 17, 2016 for arrivals, between 07:00-21:00 and on July 22 and 23, 2016 for departures, between 04:00-18:00. Rates quoted are in Euros, including taxes. Drop off and pick-ups will be made to/from hotels. Above prices are for transportations only from/to Atatürk International Airport. Please contact us at registration@icce2016.com for your transportation requests from/to Sabiha Gökçen Airport. Cancellation Policy Transfer: Cancellations or changes should be received in writing by the ICCE 2016 Accommodation Secretariat (DEKON) by fax at , or via to registration@icce2016.com Cancellations received prior 24 hours to the arrival or departure flight time - no refund Please note that transfer refunds will be processed within 30 days after the end of ICCE 2016, bank charges will be deducted from the refund. Daily Tour Information Tour Category Price/pp Date # of Pax Total Domes of Istanbul Tour Treasures of Istanbul Tour Bosphorus Cruise Highlights of Istanbul Tour Half Day Morning Half Day Afternoon Half Day Morning Full Day Lunch not Included /07/ /07/ /07/ /07/ /07/ /07/ /07/ /07/ /07/2016

5 Bosphorus Cruise & Discover Asia Tour Full Day Lunch not Included 70 17/07/ /07/2016 Participation for daily tours is on first-come first-served basis. For any queries, please contact us via at: Rates quoted are in Euros, per person, including taxes. Reservations will be confirmed only after receiving the full payment by credit card or bank transfer. If the payment has not been received 30 days prior to the beginning of the congress, it will be assumed that the participant no longer wishes to go on the tour and the reservation will automatically be cancelled. Above tours are available during the congress dates. Some museums are closed on certain days of the week, these are mentioned on the tour itineraries. Above tours can be operated with a minimum of 10 attendees. Dekon has the right to cancel a tour if the minimum number of people is not reached. In such cases, the fees will be fully refunded. DEKON reserves the right to alter, postpone or cancel the tours without prior notice due to unforeseen circumstances. DEKON is not responsible for any loss of personal belongings during the tour. Tour programs and prices may change without prior notice. Any unforeseen increase in museum entrance fees will be reflected to the prices. Cancellation Policy for Daily Tours: Cancellations of daily tours should be received in writing by the Congress Secretariat (DEKON) by fax at , or via to tours@dekon.com.tr An administrative fee of 10 will be charged for cancellations received 15 days prior to the beginning of the congress. Absolutely no refund will be processed for cancellations received 14 days prior to the beginning of the congress. Please note that tour refunds will be processed within 30 days following the end of the congress and bank charges will be deducted from the refund. Pre-Post Tour Information Tour Single Room Double Room Date Total Wonders of Ephesus Tour July 15-16, (Min 4 people required) July 23-24, 2016 Mystical Cappadocia Tour July 15-16, (Min 4 people required) July 23-24, 2016 Sharing room with: Pre-Post Tour Total: Participation for pre/post tours is on a first-come first-served basis. For any queries, please contact us via at: tours@dekon.com.tr. Rates quoted are in Euros, per room, including taxes, excluding domestic flight tickets. Reservations will be confirmed only after receiving the full payment by credit card or bank transfer. If the payment has not been received 30 days prior to the beginning of the pre/post tour, it will be assumed that the participant no longer wishes to go on the tour and the reservation will automatically be cancelled. Above tours can be operated with a minimum of 4 attendees. Dekon has the right to cancel a tour if the minimum number of people is not reached. In such cases, the fees will be fully refunded. DEKON reserves the right to alter, postpone or cancel the tours without prior notice due to unforeseen circumstances. DEKON is not responsible for any loss of personal belongings during the tour. Tour programs and prices may change without prior notice. Any unforeseen increase in museum entrance fees will be reflected to the prices. Please contact us at tours@dekon.com.tr before booking your domestic flight tickets for pre/post tours. Cancellation Policy Pre-Post Tour: Cancellations of pre/post tours should be received in writing by the Congress Secretariat (DEKON) by fax at , or via to tours@dekon.com.tr An administrative fee of 50 will be charged for cancellations received 21 days prior to the beginning of the pre/post tour date. Cancellations received days prior to the beginning of the pre/post tour date will be eligible for 50% refund. Absolutely no refund will be processed for cancellations received 14 days prior to the beginning of the pre/post date. Please note that tour refunds will be processed within 30 days following the end of the congress, bank charges will be deducted from the refund.

6 GRAND TOTAL : Payment Information I ACCEPT THE GENERAL CONDITIONS ABOVE FOR REGISTRATION/ACCOMMODATION/TRANSFER/TOURS Payment by Wire Transfer: For payment by wire transfer, please use the following bank account: Account Name DEKON Kongre ve Turizm Bank Name T.Garanti Bank Istanbul Turkey Branch Name / Code Esentepe Branch / 347 Swift No TGBATRISXXX IBAN No (Euro) TR Bank charges are the sole responsibility of the participant and should be paid in addition to the fees. All wire transfers should indicate the following information: Name of Sender, Date of wire transfer, Amount of wire transfer & Explanation and receipts must be sent via fax to DEKON at: , or to: registration@icce2016.com Payment by Credit Card: Credit Card Number: Expiry Date: Card Verification Code: Last 3 digits at the back of your card, on the signature panel Cardholder s Name: Date: Cardholder s Signature: You may also register and pay using our online registration form on the official website