CS044A. Using Computers and Windows

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1 CS044A Using Computers and Windows

2 2015 Professional Career Development Institute, LLC. All rights reserved. Accredited by the Accrediting Commission of the Distance Education and Training Council. The Accrediting Commission of the Distance Education and Training Council is listed by the U.S. Department of Education as a nationally recognized accrediting agency.

3 CONTENTS INTRODUCTION 1 THE PARTS OF COMPUTERS 1 TYPES OF COMPUTERS 4 STARTING YOUR COMPUTER 7 WINDOWS OPERATING SYSTEM 7 INTRODUCTION TO WINDOWS 8 8 WINDOWS 8 FEATURES 10 Start Screen 10 Applications 11 Navigating Windows 12 Charms Bar 13 USING THE DESKTOP VIEW 14 WORKING WITH CONTACTS 17 People App 17 Mail App 18 OTHER APPS 19 MANAGING YOUR WINDOWS ACCOUNT 19 USING SEARCH FEATURES 23 SHARING WITH OTHERS 23 GETTING HELP 24 SHUTTING DOWN 26 ADDITIONAL RESOURCES 26 USING COMPUTERS AND WINDOWS iii

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5 INTRODUCTION Welcome to this introductory guide on computers and the Windows operating system. In this guide, you ll read through a basic introduction to computers, such as the different types and input and output devices. You ll learn about the Windows operating system, which is the basic software that manages your computer. When you ve completed this guide, you ll be able to Identify different types of computers Differentiate between input and output devices Identify key differences between Windows 8 and previous versions of the Windows program Navigate your computer using Windows Define and work with applications ( apps ) Work with or share files in the Cloud using OneDrive and manage your OneDrive account Switch to the Desktop version of Windows Add and manage contacts Conduct searches on your computer Access help in Windows Locate additional resources Note: This guide covers the operation of Windows 8. Other versions of Windows may look and work differently from what s described here. Check your user s manual to identify the version of Windows that you re using. THE PARTS OF COMPUTERS You probably have a picture in your mind when you think of a computer. Maybe you re thinking of a large computer that sits on your desktop, or a laptop that you carry around from place to place. Maybe you re thinking of an electronic tablet or even a smartphone. All of these are types of computers. In fact, a computer can be defined an electronic device that can store, process, and retrieve data. USING COMPUTERS AND WINDOWS 1

6 Computers have two types of components, or parts. These components are hardware and software. Hardware refers to the physical items of equipment, such as the monitor and keyboard. Software refers to programs that write the instructions that tell a computer what to do. Software programs direct the computer to complete a task, such as browse the Internet or launch an program. Two categories of software exist. The first is operating system software. This is software, like Windows, that manages the entire computer. The second is application programs. These are the software programs that allow you to complete tasks, such as play games or write documents. Users interact with the computer using a variety of different devices. These are called input and output devices. Input devices are items of equipment used to enter data into the computer (Figure 1). Examples of input devices include the following: ââ Keyboard ââ Mouse ââ Touch screen ââ Scanner ââ Microphone ââ Camera or video camera FIGURE 1 Input devices allow users to enter data into a computer. 2 USING COMPUTERS AND WINDOWS

7 Output devices are the pieces of equipment a computer uses to display results (Figure 2). Examples of output devices include the following: âmonitors display â content, such as text, graphics, video, or other multimedia on screen ââ Printer produces hardcopy documents on paper â â Speakers/sound output devices play audio files, which can be heard FIGURE 2 Output devices display the results of an input. USING COMPUTERS AND WINDOWS 3

8 TYPES OF COMPUERS Many different types of computers are available for purchase. These include the following: Desktops are larger machines that usually stay in one place (Figure 3). They generally include a computer case (called a CPU), a monitor, a keyboard, and a mouse. FIGURE 3 Desktop Computer Laptop computers are designed to be ported from one place to the next (Figure 4). Laptops can be folded closed and easily transported in a small case. 4 USING COMPUTERS AND WINDOWS

9 FIGURE 4 Laptop Servers are computers that are connected, or networked (Figure 5). They allow people and businesses to share information and resources, such as a network printers or a network drive. FIGURE 5 Servers are networked computers. USING COMPUTERS AND WINDOWS 5

10 Tablets are small, portable devices that use a touch screen for interaction (Figure 6). They re smaller than a laptop but larger than a smartphone. Popular tablets include the Apple ipad and Amazon KindleFire. Tablet users can download many applications ( apps ) that make these units function more like regular computers. FIGURE 6 Tablets are smaller than a laptop but larger than a smartphone. Smartphones are mobile telephones that do more than make and receive phone calls (Figure 7). Smartphones are small computers that have computing ability. They allow users to do many things that used to require a computer, such as access the Internet and send and receive messages. Smartphones are also popular for text messaging, taking and sharing pictures, playing games, and using a variety of applications that allow the device to work like a regular computer. 6 USING COMPUTERS AND WINDOWS

11 FIGURE 7 A smartphone is a popular mobile computing device. STARTING YOUR COMPUTER How you start the computer depends on the type of device and the manufacturer. Follow the instructions that came with your computer to connect any hardware devices and to plug it into an electrical outlet. Generally, you ll start the machine by pressing a power button. This will turn the computer on. The Windows operating system, which you ll read about in a moment, will display a number of startup screens while it boots, or starts, the system s processes. This may take a couple of minutes. When the boot process is complete, Windows will display the graphical user interface that allows you to interact with the computer. WINDOWS OPERATING SYSTEM Operating systems are software programs that the computer uses to manage everything on the computer, including the hardware, software, memory, and processes. The operating system allows you to communicate to the computer without having to learn a computer language. The most common operating systems are Microsoft Windows, which runs most desktop and laptop computers. Mac OS X is the proprietary system used for Apple products. Linux is a customizable, open-source operating system that s used by people who have a strong understanding of system programming. In this guide, we ll be covering the basics of Windows. USING COMPUTERS AND WINDOWS 7

12 When you purchase a computer with Windows installed, it means your computer has already been set up for you to interact with it using a graphical user interface (GUI). A GUI displays tools and features on the screen with graphical images or text, such as icons, buttons, and menus. In this way, you can use your mouse or cursor to point and click on the features you d like to use. This is much easier than early computers, which required users to enter a variety of text commands to make the computer perform tasks. The Windows 8 operating system was released in 2012; this is the version of Windows we ll focus on in this guide. If your computer has a different operating system, review this guide for general information. Then use the Help feature to learn more about the system that you have installed. INTRODUCTION TO WINDOWS 8 If you ve used an earlier version of Windows, you might be interested in the major differences introduced by Windows 8. These are the user interface and the level of accessibility. Unlike earlier versions of Windows, Windows 8 can be installed onto devices such as tablets, where it can be manipulated via touch screen. For this reason, the display of Windows looks and works much differently from previous versions. This allows Windows to be used on mobile devices and applications, or apps. Apps are software programs that are designed for specific tasks, such as word processing, web browsing, , games, and social networking. Apps designed for mobile devices like tablets or smartphones are called mobile apps, while those for desktops or laptops are called desktop apps. Windows 8.1 is a newer version of the operating system that addresses some issues early adopters encountered when Windows 8 was first released (Figure 8). Depending on the version of Windows 8 you have, you may find that some of the menu items appear slightly differently. If you have trouble locating a feature, enter the keyword into the Search box, which will be explained later in this guide. This will allow you to find help for that feature. 8 USING COMPUTERS AND WINDOWS

13 FIGURE 8 This tablet computer is running the Windows 8.1 operating system. Again, if you ve used Windows 7 or other, earlier versions of Windows, you ll notice a big difference in the user interface. Here are some of the improvements that were introduced with Windows 8. New user interface with the Start screen. Rather than navigating to programs from the Start menu, you ll use the Start screen to click on tiles. Increased desktop speed. You ll find that Windows 8 operates much more quickly than earlier versions. Improved security. Windows Defender is an antivirus program that s built right into Windows 8. It helps to protect your computer against viruses, malware, and spyware. Improved transparency with apps. When you search for apps in the Windows store, you can see a lot more information about the app before you download it. This is especially important for security reasons, and to avoid downloading apps that requests access to your information that you don t want to give. Easy access to OneDrive. OneDrive is the Microsoft cloud. Many people choose to save their files to the cloud which is an online storage area rather than (or in addition to) saving on their hard drive or removable drives (Figure 9). This is because files in the cloud can be accessed from any computer that allows you to log into your OneDrive account. It also makes it easier to share large documents with others. You can access Microsoft s cloud service, OneDrive, from the Start screen. Note that OneDrive used to be called SkyDrive. USING COMPUTERS AND WINDOWS 9

14 Easy connections to social networking sites. Windows 8 allows you to connect easily to social networking accounts such as Facebook, Twitter, and Instagram. You can use Windows 8 to easily see updates on your Start screen. You can also use the People app to store contact information and connect it to social networking accounts. You ll read more about these features in the upcoming sections. FIGURE 9 OneDrive files are saved online, or to the cloud. WINDOWS 8 FEATURES Start Screen When you first boot up your computer, you ll see the Start screen (Figure 8). If you have a login account already set up, you can swipe up from the bottom of the screen to enter your password and log in. If you don t have a login account, follow the on-screen prompts to create one. You should only have to do this one time. Once you re logged in, your applications are arranged in a tile-style display on the display. To open an app, click the correct tile. Some apps are called live tiles. That means the information for that tile is displayed without you having to click to open the tile (Figure 10). For instance, the Weather app displays the current temperature without any intervention on your part. But if you want to see more details about the weather forecast, you can click the tile to access the app. 10 USING COMPUTERS AND WINDOWS

15 When you re done with an app and ready to return to the Start screen, swipe in from the right edge of the screen. FIGURE 10 Live tiles like News apps display current information without any intervention on your part. Applications Applications, or apps, can be stored on your computer. They can also be accessed in OneDrive (the cloud). What s the difference? As one example, think of a game that may be installed on your computer, such as Solitaire. All the data for the game is saved on your computer s memory. Now think of a game you need to log into online. For example, if you play a game like Mindcraft, you might be logged into that application on a remote server. All of the information is saved remotely on Internet servers rather than on the hard drive of your computer. Another example is . Microsoft s Outlook software can be installed onto your computer as part of the Microsoft Office software package. Alternatively, you can use Google Gmail, which is accessed online, either through a web app installed on your device or through a web browser. To see the Apps view shown in Figure 11, swipe up from the middle of the Start screen. If you re using a mouse, click the down-arrow in the lower-left corner of the Start screen (Figure 12). USING COMPUTERS AND WINDOWS 11

16 FIGURE 11 The Apps view shows the applications available on your computer. FIGURE 12 Click the down arrow to see Apps view. We ll learn more about specific apps later in this guide. Navigating Windows You can navigate through Windows using the touch screen or a mouse. On tablets, use your index finger to swipe and select items. If you have a keyboard and mouse attached to your system, you can navigate using those devices as well. Table 1 lists some common actions. 12 USING COMPUTERS AND WINDOWS

17 Action Select an item Open the Charms bar See app commands Switch to last app accessed See recent apps Close an app Zoom in or out TABLE 1 Swiping the Display (Tablet, Smartphone) Swipe down and across screen, or press and hold Swipe from right edge toward center Swipe from top or bottom edge toward center Swipe from left edge toward center Swipe in from the left edge, and with your finger still on the screen, move it back toward the left edge Drag app from top edge to bottom of screen Use two or more fingers to touch screen and move them toward each other to zoom in or away from each other to zoom out Using the Mouse (Tablet, Desktop, Laptop) Point and click Hover over upper-right or lower-right corner Right-click app Hover over upper-left corner and select Hover over upper-left corner and move down Click X at top of screen Press Ctrl key on keyboard and turn mouse wheel Visit to view a brief navigation tutorial on how to navigate your device depending on your setup. Charms Bar You can access many computer settings in the Charms toolbar, which is a new feature in Windows 8. The Charms bar is accessible when you hover in the top or bottom right corner of the screen. In a tablet, swipe from the right. The Charms bar opens on the right side of your screen as seen in Figure 13. USING COMPUTERS AND WINDOWS 13

18 FIGURE 13 The Charms bar displays icons to work with common computer settings. USING THE DESKTOP VIEW You can use the Desktop view of Windows 8, which sets the display so that it looks like Windows 7 and other, earlier versions of Windows. If you ve used a previous version of Windows, Desktop view may be easier for you because it s familiar. Follow these steps to switch to Desktop view: è Click the Desktop app on the Start screen (Figure 14). è The Desktop view appears. Once you re in this view, you can open programs by right-clicking the Window icon in the lower-left corner (Figure 15). You can navigate to a program using Programs and Features or by double-clicking icons on the desktop. è To return to the Start screen, click the Windows icon in the bottom-left corner. 14 USING COMPUTERS AND WINDOWS

19 FIGURE 14 The Desktop App FIGURE 15 The Windows Icon in Desktop View Tip: If you want to locate files or folders on your computer, click the File Explorer icon on the bottom left of your screen (Figure 16) or any folder icon on your desktop, if applicable. Double-click a file to open it. In File Explorer, you can add, rename, and delete files by right-clicking on them. You can also drag them to new locations, cut and paste them to a new folder, or copy and paste them to a new folder. USING COMPUTERS AND WINDOWS 15

20 FIGURE 16 File Explorer Tip: You can personalize your desktop by right-clicking a blank area on the desktop and then clicking Personalize. You can add a theme, background, screensaver, or other modifications to customize the appearance of the display (Figure 17). FIGURE 17 Personalization Options for the Desktop 16 USING COMPUTERS AND WINDOWS

21 WORKING WITH CONTACTS People App Windows 8 has a built-in app you can use to manage your contacts. This application is called the People app. You can open it by clicking it on your Start screen (Figure 18). FIGURE 18 The People App To add new contacts, right-click the People app and click New contact. Also, you can import contacts from programs such as or social networking accounts by using the Import feature. To import contacts, follow these steps. è Open the People app. è Click the group of contacts you d like to import (Figure 19). è Follow the on-screen prompts to import your contacts from the selected program. FIGURE 19 You can import contacts by adding them from your accounts, such as Google or Twitter. USING COMPUTERS AND WINDOWS 17

22 Mail App If you ve used other types of programs, the Mail app may look similar. To open and use the Mail app, follow these steps: è Click the Mail app on the Start screen (Figure 20). Note that your icon may appear different from what s shown in Figure 20. Look for one with an envelope. FIGURE 20 The Mail App You ll need to connect an account the first time you open an app. è Locate your account and enter the account information. è Click Connect. Your inbox will appear. è Click the Mail icons to create, reply, or delete s (Figure 21). To compose and send a new message, follow these steps: Add a recipient by typing the address into the To field, or by clicking the + icon to add a contact from your People list. Add a subject into the Subject line. Type the message into the content area. Click the Send icon. To reply to an that you ve received, follow these steps: Click the Reply icon. This icon is the arrow with the envelope, as seen in Figure 21. Add your message into the content area. Click Send. To delete an that you no longer need, follow these steps: Click the Delete icon. This is the trash can icon seen in Figure 21. FIGURE 21 Mail Icons 18 USING COMPUTERS AND WINDOWS

23 Tip: Use the menu at the bottom of the mail screen to locate additional tools to manage your . For example, you can use the Move command to move selected messages to a designated folder. OTHER APPS If you browse the Start screen, you ll find a number of other apps already installed with Windows, such as Internet Explorer, which allows you to access the Internet; Music, which allows you to add new music and organize your music library; and Videos, which allows you to add new videos and organize your video library. You can also find and download other apps from the App Store. Click the Store icon (Figure 22) and search for apps you d like to download. Then follow the instructions onscreen. You ll need to be signed into your Microsoft account to access the App Store. FIGURE 22 The App store contains thousands of apps, which allow you to complete any number of tasks. MANAGING YOUR WINDOWS ACCOUNT Now we ll go over some of the ways to set up and manage your Windows account. You ll also want to know how to change settings in Windows. When you first set up Windows 8, you ll be required to sign up for an account. You can add separate user accounts for other members of your household or office through the Settings feature. If you connect your account with your Microsoft account, you can access your OneDrive files and folders easily from your computer. Anytime you log into your OneDrive account, even on a different system, you ll be able to access those files. USING COMPUTERS AND WINDOWS 19

24 To change your settings, follow these steps: è Tap or hover in the lower-right corner of your Start screen to see the Charms menu. è Click Settings. The Setting options will display (Figure 23). You ll see a number of options you can view or modify, such as Start Personalize Tiles Help Wireless connection Volume Screen brightness Notifications Power Keyboard Change PC settings 20 USING COMPUTERS AND WINDOWS

25 FIGURE 23 These are a few of the options available under the Settings menu. Tip: If you open the Settings option while in an app, the Settings menu items may update to show app settings, as well. è Click the option you wish to change. è If you want to access additional settings, click Change PC settings at the bottom of the Settings menu. This option will display additional choices (Figure 24). Note that your options may be different, depending on the version of Windows you have installed. Here are some of the available settings: PC and Devices adjust lock screen setup, display, power settings, and more USING COMPUTERS AND WINDOWS 21

26 Accounts switch between accounts, add users, change sign-in options, change passwords and settings OneDrive access file storage, camera roll, sync settings, and metered connections Search and apps configure search settings, share settings, notifications, app size, and default apps Privacy change privacy options for apps, location, and devices Network manage connections for wireless, airplane mode, shared network settings, and more Time and language configure various settings such as time zone and language preferences Ease of Access configure settings such as contrast and text size Update and recovery check for and install new updates for Windows, manage file backup options, reinstall Windows, and more FIGURE 24 The PC settings option displays a variety of setting categories. 22 USING COMPUTERS AND WINDOWS

27 USING SEARCH FEATURES A useful feature in Windows is the Search feature. Search is powered by Bing Smart Search. è Swipe from the right edge of the screen to access the Charms bar and select Search. è If you re using a mouse, hover over the lower-right corner and click Search. The Search feature opens (Figure 25). FIGURE 25 The Search Feature è Enter your search terms. è View the results. Tap or click an item to open it. Tip: You can limit your search to focus on files, apps, music, the Internet, and more. SHARING WITH OTHERS Windows makes it easy to share files and services with others. è Open the Charms bar. è Click Share. You ll see a variety of services you can use to share (Figure 26). USING COMPUTERS AND WINDOWS 23

28 FIGURE 26 In the Sharing options, connected services are displayed. è Choose the service you want and follow any instructions to share. GETTING HELP You can use a number of options and make a number of modifications to the appearance of Windows. It s impossible to cover every option in this brief introduction. Fortunately, it s easy to find out about other features by accessing Help any time you re using Windows. è Swipe in from the right to access the Charms bar. è Click Settings. è Click Help (Figure 27). 24 USING COMPUTERS AND WINDOWS

29 FIGURE 27 Accessing Help from the Charms Menu The Microsoft Windows site opens in your browser if you re connected to the Internet. è Enter terms in the Search bar (Figure 28). FIGURE 28 The Microsoft site opens with a search bar. è Navigate through the suggestions displayed to find more information or narrow your search. USING COMPUTERS AND WINDOWS 25

30 WINDOWS TIP: RIGHT-CLICK Right-clicking your mouse on the desktop allows you to access common features, such as screen resolution, create new folder, create new document, personalize your settings, and more. To use this feature, in Desktop view, right-click the Windows icon. You ll be able to access Windows and computer settings. SHUTTING DOWN You can shut down your computer in several ways, depending on your system. If your device has a power button on the Start screen, tap or click it. If your device has a power button, press it. From the Start Screen, you can access the Charms menu. Open Settings, click Power, then click Shut Down. From the Desktop view, you can right-click the Start button. Or you can press the Windows logo key and X on your keyboard, then click Shut Down or Sign Out, Shut Down. ADDITIONAL RESOURCES Congratulations on completing this basic guide on Windows. As you work with Windows, you ll want to continue your learning based on your interests and needs. You may want to learn more about specific features, or you may be interested to know what might happen if you upgrade your version of Windows. Here are some resources that will help you to learn more about Windows: Windows 8.1: Windows 8: Windows 7: Computer Basics: 26 USING COMPUTERS AND WINDOWS

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