GENERAL SERVICES - IMPORTANT INFORMATION

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1 - IMPORTANT INFORMATION HOTEL RESERVATIONS For Hotel reservations artists will be able to use the booking service on our website at the following link: GENERAL CATALOGUE The catalog will be published by Fausto Lupetti Editore publishing house. Format 21x23.4 cm, weighing approximately 2 kilos, will contain about 400 pages dedicated not only to artists but also to Florence, critics, awards and all pertaining to the Florence Biennale events. Each artist is entitled to (1) one complimentary copy of the catalog that can be picked up during the Biennale. For artists who will NOT BE PRESENT at the exhibition may complete FORM B (attached) and the complimentary copy of the catalog will be sent home by mail by March 2014, by paying the shipping fees in advance, or picked up by an authorized person by completing the 3 rd Party FORM (attached). PRENOTAZIONE CENA DI GALA A special moment of the event is dedicated to the Gala Dinner to be held Sunday, December 8 th at about This night is a special occasion of celebration and where artists can meet the various personalities of the art world and journalism that will be present. Each participating artist at the Florence Biennale is entitled to (1) one complimentary ticket for the gala dinner. Considering that the number of participants in this evening can vary from 300 to 700 people, it is essential to reserve additional tickets to the Gala dinner for family and guests, specified in FORM A (attached). The cost of the additional Gala dinner tickets is of 70 per person. PRENOTAZIONE VIDEO DVD Throughout the exhibition days a video documentation will be made, that will include all the most important moments of the IX Edition of the New Florence Biennale such as: opening, concerts, awards, etc. The video service includes the general coverage of the exhibition with wide shots to allow maximum visibility (We do not guarantee that all works are visible). Each artist will receive a complimentary copy of the DVD. Artists can purchase additional DVD at a cost of 15 each. TECHNICAL FORM ARTWORK LABELS The Technical Form for Artwork Labels (attached ) serves the Organizing Team to create labels that will be distributed to the Artists upon arrival and registration in the exhibition. Artists are asked to complete the form and send via or fax, no later than October 20, to allow you to have the time required for printing. INSTALLATION AND DE- INSTALLATION Installation: Thursday, November 28 and Friday, November from 8: De- Installation: Monday, December 9 and Tuesday, December 10 from 8: At the Fortezza da Basso, Viale Strozzi, 1 (Porta Santa Maria Novella), Firenze, Italia FORM TYPE A ARTISTS PRESENT IN EXHIBITION

2 FORM Type A must be completed by the artists who will be present at the Exhibition in Florence and sent by or fax our office no later than October 20, This form will summarize the total costs of the services requested by the Artist. (It excludes the costs relating to the shipment of the artworks and the hotel reservations which are treated separately, as indicated in the Regulations). I, the undersigned Name Last Name I hereby declare that (Mark with an X that which may apply) I will NOT REQUIRE the APICE transport services and therefore accept the conditions described in the Transport information. I WILL REQUIRE APICE services according to the conditions described in the Transport information. GALA DINNER CATALOGUE DVD Reservation of tickets for the gala dinner (in addition to the artist above named who will have a complimentary ticket) Artist will be present in Dinner Gala: yes no Number of additional people for Gala Dinner: The cost for additional tickets is of 70 per person. Catalogue will be available in the bookshop during the days of the exhibition or online at Special cost reserved for Artists is 45 (instead of 60). Reservations of extra DVD copies: Number: Number of DVD s x 15 = Total It will also be available online after February 1, *payments for the services must be made online or via bank no later than October 30, Forms of Payment: - Payment on- line - Bank transfer made to: Arte Studio srl - Firenze. - International Wire made to: Arte Studio srl, Viale Belfiore 54, Firenze- Italia - Bank voucher addressed to: Arte Studio srl c/c n ABI CAB Cassa di Risparmio di Firenze - Filiale di Peretola - Italia. - (Cod.IBAN: IT68C C00 - necessario per versamenti provenienti dall'estero) SWIFT CODE: CRFIIT3FXXX - Via Paypal to Date Artist Signature

3 FORM TYPE B ARTISTS NON PRESENT AT EXHIBITION FORM to be completed by those artists that will NOT BE PRESENT in Florence for the Exhibition. (It excludes the costs relating to the shipment of the artworks and the hotel reservations which are treated separately, as indicated in the Regulations). I, the undersigned Name Last Name I hereby state/indicate with an X all which may apply. I will send a person in representation. (Attach 3rd Party FORM) will not require the APICE transport services and therefore accept the conditions described in the Transport information. will require APICE services according to the conditions described in the Transport information. CATALOGUE Catalogue will be available in the bookshop during the days of the exhibition or online at Special cost reserved for Artists is 45 (instead of 60). DVD Reservations of extra DVD copies: Number: Number of DVD s x 15 = Total It will also be available online after February 1, *payments for the services must be made online or via bank no later than October 30, Forms of Payment: - Payment on- line - Bank transfer made to: Arte Studio srl - Firenze. - International Wire made to: Arte Studio srl, Viale Belfiore 54, Firenze- Italia - Bank voucher addressed to: Arte Studio srl c/c n ABI CAB Cassa di Risparmio di Firenze - Filiale di Peretola - Italia. - (Cod.IBAN: IT68C C00 - necessario per versamenti provenienti dall'estero) SWIFT CODE: CRFIIT3FXXX - Via Paypal to Date Artist Signature

4 TECNICAL FORM ARTWORK LABELS NAME LAST NAME ARTWORKS: Artwork Title 1: (for Video) Minutes: Artwork Title 2: Artwork Title 3: SPONSOR: IMPORTANT: The artists who were sponsored for this IX edition 2013, please submit your sponsors so we can properly thank their generosity by publishing their logo in the general exhibition catalog and our website. Please submit (names and any logo in high resolution jpg of the sponsor) to Art Studio no later than October 20, 2013 to Ms. Angelina Herrera at Sponsor:

5 ARTIST INFORMATION: FULL NAME: PHONE: Relationship to Artist: AUTHORIZATION FOR 3rd PARTY ARTWORK/SERVICES HANDLING I (artist s full name) give authorization to the following person (3rd party full name) to handle my artwork that will be exhibited in the Florence Biennale I have explained all the technical regulations and important installation and de- installation details and dates to the authorized person(s). I (artist) take full responsibility for the handling of my work by the authorized party for the actions checked below. I (artist) release Arte Studio, srl from any liability in the handling of my artwork by the authorized person. ARTIST CHECK ALL THAT APPLY AND INITIAL: o PICK- UP Registration Documents o PICK- UP Artist Catalogue. o PICK- UP Artist s Gala Dinner Ticket o Delivery or receipt of Artwork by shipper and install (November 28-29,2013) o De- installation and pick up (Take away) artworks. (December 9-10, 2013) o Other - (any other circumstances MUST BE APPROVED by Arte Studio staff beforehand.) AUTHORIZED PERSON INFORMATION: FULL NAME: PHONE: Relation to Artist: ARTISTA Signature: DATE: AUTHORIZED PERSON SIGNATURE: DATE:

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