digital print and multifunctional device catalogue

Transcription

1 digital print and multifunctional device catalogue

2 2 Welcome to the latest incovo print and multifunctional device catalogue for At incovo, we aim to provide the correct printing and copying solution for your business, which includes information, guidance and advice derived from a print audit or consultation. It is always our intention to ensure you are getting the best possible value in what we know can be a confusing industry at times. We have been providing numerous schools and businesses digital imaging solutions for over 12 years and are a preferred partners of leading multifunctional device manufacturer: Konica Minolta, having gained the coveted 5 star accreditation. Whether you need objective product advice, help with existing finance arrangements or ideas for how to improve your workflow one of our experienced, friendly team will be able to assist. Contact Us today info@incovo.com

3 3 Contents Why incovo 4 About incovo 5 Our Approach 6 Colour Multifunctional Devices 7 Training and After Sales 10 Black and White Multifunctional Devices 11 Compact Printing Solutions 13 Print Solutions 15 Fleet Management 18 Support 19 Return on Investment 20

4 Why incovo? 4 incovo understand Managed Print have been delivering tailored, customer-centric solutions to businesses, schools and other organisations across Scotland and the rest of the UK. Managed Print is varied and having a dependable and reliant supplier can be really help your business process efficiency. Choosing incovo ensures you get an experienced and trusted supplier that can provide first class technical support. Why choose incovo? Experienced - incovo have been supplying equipment accompanied with tailored support and advice for over a decade. Furthermore, incovo have gained the highest possible accreditation from industry partner, Konica Minolta. Reliable - We have a team of fully trained and accredited engineers and support staff to help deal with our customer s requirements. We do not use 3rd party engineers. Efficient - incovo offer remote monitoring and fully automated toner replenishment system that is proven and effectively delivered to our satisfied customer base. Personal - All incovo staff are fully committed, knowledgeable who have been able to build-up rapport and understanding of our clients and their requirements. incovo have supplied and supported our print fleet for a number of years and their friendly and knowledgeable staff are always on hand to solve any printing issues in a prompt manner. Head of Facilities - Major Health Care Provider

5 About incovo 5 About Us With over ten years of experience, incovo is Scotland s leading systems integrator of ICT solutions. With a proven track record throughout a number of industries, working with incovo is the first step towards selecting the right telecoms and imaging solutions for your business. Our driver is to enable you to focus on your core business and allow incovo to empower your organisation to communicate smarter, interact better. incovo specialises in delivering services, solutions and technologies to our clients enabling you to meet your business objectives, ultimately to improve your communications and deliver measureable results. The aim is to streamline your business processes allowing you to operate in a more efficient manner, minimising production costs and environmental impact, yet optimising productivity. incovo wants to build strong, long-term relationships with our clients and aims to meet or even surpass your expectations. We can offer knowledgeable and honest advice, all the while providing a personal touch. The company has an established reputation for designing, implementing and maintaining cost-effective solutions for our clients, and has tailored our services to provide the expertise which finds the best solution for each client individually. We understand that each client has different needs, therefore incovo offers a bespoke modular service in order to fulfil those individual requirements we don t believe in the one size fits all philosophy. The incovo experience does not finish at the acquisition of the products our solutions are backed by incomparable continuous service and support. incovo provides exceptional customer service and on-going support to SMEs. We provide a number of services to our clients including consultation, project management, integration, training and on-going support. Ultimately, incovo strives to reduce costs for our clients and to impart the training which will allow our clients to keep full management control. We can offer a range of solutions and payment plans, whether you are looking to buy outright or lease a solution. We can even provide a costper-copy package.

6 Our Approach 6 Methodology In order to reach incovo s aim of providing services, solutions and technologies to meet our client s needs and goals of improvement, the company follows an in-house developed process when creating a picture of our clients current circumstances. This is then compared to what incovo can offer as an alternative. This is known as AUDITTS: Analyse Understand Design Implement Test Train Support In order to honour this process, the following methodology takes place, and is implemented with each individual client. incovo provides a number of different services as part of our methodology. Subsequent to this, incovo produces an audit report detailing our findings, and documenting our customised cost-effective recommendations for improvement. incovo take the time to analyse and understand each business as an individual, thus develop a solution that benefits you exclusively, and tailor the software to meet your needs. Our driver is to enable you to focus on your core business, and allow us to aid your business to reduce its printing costs and improve its efficiency. Ultimately incovo can give advice on how you and your business can improve your existing practices with the use of the best technologies and software, and identify opportunities for saving costs through improved processes. incovo carries out a free print audit and analysis of your existing fleet in order to determine an understanding of how the business currently operates its printing systems. This would involve establishing the number of devices in use, your printing volumes, running costs, and the intended output required by users.

7 Colour MFD 7 C754e 60 ppm in colour 65 ppm in mono The bizhub C754e can introduce you to a new way of working: smart, fast and intuitive, with superior high-resolution colour, tablet-like multi-touch functionality and powerful, scalable options that help speed your output, increase your productivity and control your costs. C654e 60 ppm in colour 65 ppm in mono To communicate more effectively, the bizhub C654e is the ideal solution: superior colour quality, fat output and intuitive tablet-like functionality that makes you more productive. You ll also have a wide range of scalable options for right-size cost-efficiency in any application. C554e 55 ppm in colour 55 ppm in mono The bizhub C554e multifunction colour laser printer is ideal for high-speed, high-volume output, with 55 ppm print/ copy speed in both color and B&W, standard single-pass dual scanning and the latest evolution of the award-winning INFO-Palette control panel design -- as simple as operating a tablet PC.

8 8 C454e 45 ppm in colour 45 ppm in mono The bizhub C454e multifunction printer fax copier can boost your output speed and improve your productivity with 45 ppm print/copy output, standard single-pass dual scanning, modular finishing options and enhanced control panel that s as simple as operating a tablet PC. C364e 36 ppm in colour 36 ppm in mono For growing workloads, the bizhub C364e can speed your throughput, control your costs and streamline your document handling - with fast 36 ppm print/copy output, optional single-pass dual scanning at up to 160 originals per minute, modular finishing options and enhanced control panel that s as simple as operating a tablet PC. C284e 28 ppm in colour 28 ppm in mono The bizhub C284e multifunction colour printers provide productivity features to speed your output in both colour and B&W - including fast 28 ppm print/copy time, optional single-pass dual scanning, modular finishing options and enhanced control panel that s as simple as operating a tablet PC.

9 9 22 ppm in colour 22 ppm in mono C224e The bizhub C224e brings you powerful features ordinary printer/copiers can t equal - 22 ppm output in both colour and B&W, optional single-pass dual scanning, modular finishing options and enhanced control panel that s as simple as operating a tablet PC. Greener Printing and Copying The devices we sell are some of the most environmentally-advanced in their class. From toners, manufactured using biomass to MFDs that use half as much energy as previous models, partnering with Konica Minolta, they have committed to producing more environmentally considerate technology. As a responsible company, at incovo we actively encourage our customers to reduce their carbon footprint by simply improving control of your printing and copying. It is possible to use less, print less and waste less by implementing the features found on the latest models. To find out more contact us today to see how we can help improve your printing efficiency and consequentially improve your environmental performance.

10 Training and After Sales 10 At incovo, we believe that installing and configuring your print set-up is only half the job. In order to get the best out of your set up it is important that your staff knows how to get the most out of your system. incovo deliver a range of training programmes and materials, depending on your requirements. Dedicated helpdesk to resolve minor issues and report issues Custom made, simply training videos for staff to use Assistance with solutions development and implementation Help with configuration and user issues Customised training sessions to suit your needs Your copier and printer fleet is automatically safeguarded by incovo s remote monitoring service. Your equipment is monitored by tracking toner levels, logging service calls and submitting meter readings. No toner stock or administration - toner is despatched automatically Reduces costs for you and us, enabling us to keep costs down Meter readings are completely accurate, eliminating invoice queries Improves machine performance with prompt alerts for service requirements Reduces downtime using automated call logging Call us today to find out how we can help you

11 Black and White MFD e 65 ppm in mono The bizhub 754e brings you the solution of a printer, copier and scanner all in one - with a large colour touchscreen that s as simple as a familiar tablet, control for hardware and software functions for a total solution that speeds your workflow, high-speed monochrome print/copy output, and standard dual scanning for both color and B&W at up to 180 originals per minute. 654e 65 ppm in mono The bizhub 654e black and white office printer takes a total system approach to growing your business. High-speed 65ppm printing, standard dual scanning up to 180 originals per minute and integrated solutions help you capture, share and manage documents more cost-effectively - and a large colour touchscreen provides both hardware and software control that s as simple as operating a familiar table. 554e 55 ppm in mono Higher productivity begins at your bizhub colour touchscreen: flick, drag, double-tap, pinch-in/pinch-out and perform control functions more quickly and intuitively. With multifunction printer and copier solutions as close as your screen, you ll be able to speed your workflow - and standard dual scanning lets you capture both colour and B&W documents at up to 160 originals per minute.

12 ppm in mono For fast, high-quality B&W print/copy output and scanning in both colour with simple touchscreen functionality, the bizhub 4750 is an ideal document solution for mixed networks of large and small multifunction laser printers. Compact size, low cost of ownership and built-in Emperon printing can make any business or professional environment more productive. 454e 45 ppm in mono The bizhub C454e multifunction printer fax copier can boost your output speed and improve your productivity with 45 ppm print/copy output, standard single-pass dual scanning, modular finishing options and enhanced control panel that s as simple as operating a tablet PC. 364e 36 ppm in mono The bizhub 364e puts you in total control, with a colour touchscreen that s as simple to operate as a tablet -- to print and copy at up to 36 ppm, scan both colour and B&W documents at up to 160 originals per minute, and control the solutions your business depends on. You can add 4-line fax, security options, auto finishing and more - everything you need for higher productivity

13 e 28 ppm in mono To keep you ahead of rising workloads, the bizhub 284e does far more than stand-alone printers - printing and copying with greater speed in high-resolution B&W, capturing documents at up to 160 originals per minute, and raising your value with scalable productivity options for 4-line fax, auto finishing and enhanced security. 224e 22 ppm in mono Today s networked world demands a document solution with greater speed, power and productivity - and the bizhub 224e gets the job done. Konica Minolta laser multifunction printers feature fast B&W output, optional dual scanning of both colour and B&W originals at up to 160 opm, modular options and a large colour touchscreen to control both hardware functions and software solutions. from as little as 6 per week How to buy We ll help you find the best finance method for your equipment, with simple ways to purchase, rent or lease. We never include maintenance in finance arrangement and only use funders who are members of the FLA. Further information is available on the FLA website regarding the code of conduct at We can provide operating leases as required by most schools and offer free advice on existing or problem leases.

14 Compact Print Solutions p The bizhub 4700P B&W Single Function Printer packs maximum power in minimum desktop space, with up to 50 ppm output in high-resolution B&W - plus high paper capacity of 2,300 sheets in sizes up to 11 x 14 and weights from 16 lb. bond to 43 lb. cover stock. 36 ppm in colour 36 ppm in mono 3300P 45 ppm in colour 45 ppm in mono The bizhub 3300P B&W Single Function Printer outperforms ordinary desktop printers, delivering up to 35 ppm in high-resolution B&W - with 850-sheet maximum paper capacity in sizes up to 11 x 14 and weights from 16 lb. bond to 43 lb. cover stock 3100P With space-saving design and high-speed output of 32 colour prints per minute, the bizhub C3100P compact colour laser printer is an ideal productivity solution for busy workgroups, branch locations and small to mid-size businesses that have increasing document demands. 55 ppm in colour 55 ppm in mono

15 Print Solutions 15 The latest software solutions enable your printing and copying network to become a more seamless part of your workflow than ever before. incovo, along with technology partners, are able to deliver real solutions to working situations that improve performance efficiency. Document Scan and Storage From simple scans to folder, through to a fully configured electronic document management systems, you can scan, store and retrieve documents quickly and easily using a properly configured MFD. Share information quickly and easily across your business, protect confidential documents, eliminate time-consuming administration and configure fast, seamless scanning into other applications including SAGE and SIMs. incovo can help you develop and implement a scanning solution that saves time, money and stress. The cost of document management 25% 14 8% The percentage of time the typical office working spends of their time searching for information. The cost to file the average document. Almost 8% of paper documents are lost and 3% are misfiled.

16 Print Solutions 16 Follow Me printing Mobile Printing A straightforward way to cut paper waste, spreading printing output, reduce queues and improve document security. It s convenient for users, enabling them to collect work from any device on the network and allows companies to track and control print, copy and scan jobs by individual user. Costs and waste are instantly reduced with much greater control of printing and copying output. incovo can help you to implement a cost effective follow me print environment designed around the needs of your business. With the rise of Bring Your Own Device (BYOD) and the use of personal mobile devices in the workplace, the requirement for a secure printing solution becomes ever more important. Our mobile printing and scanning solutions offer easy to use printing and scanning via Wi-Fi. Manage documents, preview and print files, receive scans, browse the web and print browser screens. With authentication to ensure security and enable print cost tracking and automatic discovery of devices on your network, our mobile printing solutions integrate devices securely and easily.

17 Print Solutions 17 Through the use of various print vendor s software modules we are able to offer a host of functions that will improve efficiency in print and cost management including: Device Management is the core application of the suite and governs the central implementation of system network configurations as well as central status monitoring. With the ability to streamline the complete management of all output devices in the corporate network and with its broad scope of features, the software provides a central device database and monitoring functionality Authentication Management facilitates the central management of the user database and user rights. With the ability to enhance administrator effi ciency, save valuable manpower and time, and increase the overall transparency of the corporate printing infrastructure. The application is a central element to reduce document output costs, especially by limiting access rights to colour usage. Account Management is essential for the central collection of detailed counter readings and for visualising the resulting cost analysis. Automated output analysis and cost reporting is important for IT administrators an accurate and effi cient means to track, collect, summarise and visualise where and by whom printing activities take place. My Panel Manager provides the individual creation of central user profiles, personalised address books and scan destinations on bizhub output devices. includes the following features: Scan-to-Me: allows direct scanning to the user s personal address. Scan-to-Home feature looks up the user s personal directory and automatically registers it as a Home Personalised address book: Instead of browsing through the extensive company address book, each user can set their favourite scan and fax destinations directly in their personal favourites folder

18 Fleet Management 18 In most enterprises, printer fleets are growing continuously and need constant attention. Seamless availability of output devices and supplies needs to be ensured as well as consumables regularly checked and refilled. With incovo s fleet management service, we can reduce administrator time and effort by managing networked output devices centrally and remotely. With this service, incovo provide accurate status reports and snapshots of usage, which you get with detailed monitoring based on M2M communication. Benefits Monitoring Considerably improves the quality and efficiency of internal IT services Automated Services Ensures that all staff can concentrate fully on their real tasks and competences Reporting Avoids time-intensive investigations to obtain data for status overviews and usage analysis Centralisation Saves time and money, letting IT staff organise their core tasks more efficiently Device settings Provides convenient remote handling of device setup and adjustments Using Konica Minolta software, incovo are able monitor to all relevant system data in real time, advising the service side of any routine maintenance or any other required intervention, for instance to rectify a technical problem. Through the use of remote monitoring, incovo are able to trigger automated services, such as the delivery of consumables, and to carry out tasks remotely, including services like firmware updates and device settings. For quick fixes, incovo are able to provide support via a remote panel, guidance and instructions can be administered to end users. This way downtime of output devices can be minimised, productivity enhanced and routine maintenance planned in accordance with users work schedules.

19 Printing Support 19 With incovo s support service for MFD fleets we ensure that output devices are correctly configured, monitored and managed tasks that can be carried out via remote access. MFDs create output and through that generate costs, which have to be contained, irrespective of the industry or environment. Our ability to proactively monitor performance and efficiency, via remote technology, means we are able to ensure maximum uptime for business critical functions dependent on multifunctional services such as print, fax and copying. incovo s comprehensive service and support package is fully inclusive of toner, consumables, parts, maintenance and emergency call out. It enables our customers to outsource the administration and maintenance of their copying and printing network for a low fixed cost per page. The Benefits First class support, maintenance and administration for network & workgroup printers, copiers and scanners Combine devices to deliver the best possible solution for your business requirements Low, fixed cost per copy for all equipment - pay only for the pages you use Automated toner despatch, call logging and meter readings Support of accredited, locally-based engineers Dedicated helpdesk and online account access We can arrange a free audit, providing comprehensive information and a breakdown of exactly how much we could help you to save.

20 Return on Investment 20 Better understand your print, costs, functionality and productivity. incovo helped a prominent engineering firm realise cost savings in the region of 30% and saving around boxes of paper since the install last year. As an existing client of incovo, the engineering firm requested consultancy and a company-wide print audit in order to establish the current efficiencies of their Multifunctional fleet. The first objective for the team was to assess the current situation at the firm; this involved an extensive print assessment which includes interviews with users, output audits, cost analysis all of which is used to build a 360 degree view of how the firm use their print and document assets as well as fully understanding the organisation s requirements. During the print assessment a number of customer pain points were quickly identified including: Mixed fleet of costly, aging print devices Lack of control Unknown costs High consumable spend High user-to-device ratio Wasted prints The firm s IT Department s time used on printer related issues These highlighted issues were due to a culmination of an unmanaged, unsecure fleet of devices that was sporadically added to on an ad hoc basis, a common situation shared by a huge number of organisations who operate without print and document management structures and processes. The Print Assessment identified the firm s current annual spend for print. The same print usage through the proposed incovo solution identified considerable financial and efficiency savings. The new installation has in fact enabled engineering firm to realise savings of 34% per year with five year savings projected to be in excess of 10,000. From similar solutions incovo predicted an additional minimum of 20% reduction in print output and paper usage due to the introduction of print management software.

21